Presented to Kearny School District

Triple S Helping you ACHIEVE results in facility cleaning & maintenance.

About

• Triple S is a nationwide organization• 3 Regional Distribution Centers throughout the United States with over $15,000,000 of inventory available• 130 Members, 175 members warehouses in the U.S.• 1,500 sales representatives actively serving customers.• The only true National Facility Maintenance Supply (Jan/San)

Distribution Network in the country.• Over $650,000,000 in revenue last year with all dealerships being

independently owned.• Local branch in Hackensack, NJ. Member since 1968.

Industry Issues

• Budget constraints and funding cuts

• Increasing costs – transportation, labor, energy

• Outdated systems – cleaning myths

• Poor results = absenteeism, low morale

• Employee turnover and training gaps

• Compliance and risk management issues

• Determining appropriate staffing

• Lack of standards and benchmarking

Industry Issues – Hidden Costs

HIDDEN COSTS

Salaries

Health care cost

Liability Insurance

Retirement benefits

Human resource issues

While product costs have high visibility, the Lowest Total Cost solutions lie in managing the labor cost.

Product Cost = 5% of Cleaning $$$

Industry Issues – Financial Awareness

Total Maintenance & Operations Budget

Cleaning BudgetIn-house

Focus on the 95% versus the 5%

How we maximize returns on Labor cost:

• Facility analysis and workloading

• Product and cleaning procedure standardization

• Customized employee training programs

• Budget analysis

• ROI analysis

• Site based order and delivery

• Monthly facility cleanliness surveys

• Annual program review

• Buildings and grounds directors do not have the time or the tools to accomplish these tasks

Deliverables- Workload facilities

• Measuring wheels• Lasers/Ultrasonic Distance Meters• Measure right down to the fixtures to establish

necessary staffing levels

Measure the Buildings

Input workloading information into Triple S ACHIEVE Software

Triple S ACHIEVE software produces a mathematical analysis of the cleaning process for budgeting purposes

Deliverables – Controlled Systems

STANDARDIZATIONOSHA COMPLIANCE

Deliverables – Training Certificates

Recognizing

John Doeas having successfully completedRestroom Sanitation Training Conducted at

Kearny School DistrictJuly 1, 2013

Deliverables – Facility Audits

      INTERNAL QUALITY

Education Audit   CONTROL SURVEY

Site Director:_______________  

Building: _____________    Date: __________________________ Consultant Name:______________________

AREA  Classrooms

Trash EmptyFloor SweptChalkboards Clean

Hallways  Fountains Floors SweptFloors MoppedDusting CompletedFloors Have ShineFloors Have Wax Build-Up

Restrooms  Fixtures Clean/SanitaryNo OdorsDispensers StockedWalls CleanFloors Clean

Level of CleanSatisfactory Unsatisfactory

   

                                             

COMMENTS Dispensers abused or broken

wrong products, unauthorized vendors, cleaning

problems, equipment problems  

Correct Product YES NO  

       

Correct Product YES NO       

                     

            Correct Product YES NO  

                          

     

Deliverables – Site Based Order Forms

TRASH CAN LINERS        HD/CR243306 SMALL 24X33 CLEAR 1000/CS CS      R303713N MEDIUM CLEAR 30X37 500/CS CS      ROLZZ60BSP LARGE TREAT TUFF 38X60 150/CS CS               PAPER PRODUCTS        SSS76019 SSS BROWN ROLL TOWEL 6/CS 800' CS      SSS76306 STERLING SELECT JUMBO JR. ROLL TISSUE CS               SPRAY BOTTLES & TRIGGERS      LAG5910 32 OZ TRIGGER SPRAYER EA      CONTUNS32 32 OZ BOTTLE - FOR NAVIGATOR PRODUCTS EA               SOAP        SSS44098 FOAMCLEAN LOTION SKIN CLEANSER 6/CS CS      SSS44096 FOAMCLEAN HAND SANITIZER 6/CS CS      

                                      

                     Kearny School District CUSTOMER #: Site: Elementary ADMINISTRATOR:           ORDER FORM          

ITEM # DESCRIPTION Measure Quantity Price Price

Deliverables – Job Cards

                                          

 Place Picture               Kearny Schools  

Place Picture  

  Here                JOB CARD   Here  

                      Restroom Cleaning                                                Daily Tasks:   Product  Application Method

 Sweep floor with push broom. Pick up with lobby broom & dust pan     Empty trash (disinfect exterior / reline) #33 Suprox / Cleaner Trigger Sprayer Check, empty, disinfect and reline sanitary napkin receptacles  # 19 Disinfectant / Cleaner Trigger Sprayer Check and refill dispensers     Spray all fixtures/dispensers with disinfectant - With C3 (allow 10 mins)  # 19 Disinfectant / Cleaner C3 Machine Spray all walls, partitions, vertical and horizontal surfaces C3 (not drywall) # 19 Disinfectant / Cleaner C3 Machine Spray sinks & counters, and the outside of all fixtures/dispensers C3 # 19 Disinfectant / Cleaner C3 Machine Spray urinals & toilets with C3 (Scrub inside bowl with brush) flush to rinse # 19 Disinfectant / Cleaner C3 Machine Spray mirrors with C3 #33 Suprox / Cleaner C3 Machine Spray all fixtures / sinks/ urinals / toilets / walls etc with water to rinse C3   C3 Machine Dry Mop floor with Cotton Mop   Mop     Equipment Needed: Precautions:

 Housekeeping Cart Dedicated Damp Mop Toilet Paper  Always wear appropriate Personal Protective Equipment.

 Push Broom Trash Can Liners Appropriate PPE  Display wet floor signs during damp mopping until floor dries.

 Lobby  Broom Cleaning Cloths/Wipers "Wet Floor" Signs  Never place hand inside of trash container; pull liner out, then tie.

 Lobby Dust Pan  Hand Soap    Allow disinfectant/cleaner to dwell on surfaces for 10 minutes

 Mop Bucket/Wringer Paper Towels    Allow heavy duty restroom cleaners to dwell on surfaces for 10 to 15 min.

       

Deliverables – Return on Investment Analysis

The Goal

• Reduce risk

• Fewer complaints

• Reduce absenteeism

• Create pride in the facility and school

• Standardization of procedures with accountability

• Baselines for cleaning expectations

• Identify accurate FTE counts for cleaning

• Create conducive learning and work environment

Next Steps

• Create a partnership

• Meet with Buildings and Grounds Director

• Workload all buildings

• Do an initial needs assessment

• Prioritize action steps

• Schedule “Opening Day”

• Implement product and procedure programs

Purchasing Process

• Issue a Request for Proposal and put it out to bid

• Purchase via Educational Data Services Contract #4954 for Cleaning Supplies

Food for thought…

• If I gave you all your custodial supplies and equipment for free next year would your buildings be any cleaner?

• No, people clean buildings not products.

Questions?