PRESENTED BY: TANESHA STOKES, VCO OF THE AUDITOR OF PUBLIC ACCOUNTS Procurement and the Auditor.
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Transcript of PRESENTED BY: TANESHA STOKES, VCO OF THE AUDITOR OF PUBLIC ACCOUNTS Procurement and the Auditor.
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PRESENTED BY:TANESHA STOKES, VCO
OF THEAUDITOR OF PUBLIC ACCOUNTS
Procurement and the Auditor
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What is the APA?
The Auditor of Public Accounts is a constitutional officer with powers granted by Virginia’s constitution (Article IV, § 18) and as specified in the Code of Virginia (Chapter 14, §§ 30.130 – 30.142)
The Auditor of Public Accounts reports through the Joint Legislative Audit and Review Committee (JLARC) in the General Assembly
The APA is the legislative external auditor for: All State agencies Institutions of Higher Education Constitutional officers, and Various boards and authorities under the executive and judicial
branches of state government
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Who’s the Boss?!
The Auditor of Public Accounts
The Independent Auditor of the Commonwealth
Appointed to a 4 year term by the General Assembly
Has been with the APA since 1977
Walter J. Kucharski, CPA, CFE
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Mission
The APA serves Virginia citizens and decision-makers by providing unbiased, accurate
information and sound recommendations to improve accountability and financial
management of public funds.
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Where do we fit in?
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APA Specialty Teams
Acquisition and Contract ManagementBudgeting and Performance ManagementCapital Asset ManagementData AnalysisFinancial ManagementHigher Education ProgramsInformation Systems DevelopmentInformation Systems SecurityReporting and StandardsSocial and Medical ServicesJudicial Systems
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Acquisition and Contract Management
The Acquisition and Contract Management Team promotes effective and efficient use of public funds in acquisitions and contract management through the identification and recommendation of best practices.
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Acquisition and Contract Management Team
Director: Andy Powell, CPA, MBA, VCO
Specialists: Chadam Hover, CISA,VCOAndrew McCarty, CISA,VCOAngela O’Mary, VCOShawnise Newsome, VCOBlair Price, VCOTanesha Stokes, VCOBrett Sinsabaugh
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Auditing the Procurement Cycle
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Responsibilities of the Agency
Provide Documentation (Evidence) Agency Procurement and Accounts Payable Policies
and Procedures Master listing of all term contracts Determination of Need Justification of non-Competitive Sealed Bid
procurement RFP / IFB Bid tabulations
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Responsibilities of the Agency
Provide Documentation (continued) Contract Contract Administrator assignment and duties Change Orders Renewals Vendor evaluations by end-user (at least yearly)
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Role of Each Agency
Manage the Contract Ensure contract compliance by Vendor and End-User Tracking and Management of contract changes Review, approval and payment of invoices
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Auditor Considerations
Is there the presence or absence of incentives?Is the procurement rational, feasible and doable?Is the procurement necessary?Is the Commonwealth getting value from this
expenditure?Are there indicators of fraud?Are there any violations of laws and regulations
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Role of the Auditor
Gain an Understanding of: Policies and Procedures Systems and System Security Structure of the Procurement area Contract expenditures Monitoring project costs tools
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• Gather Evidence Test individual contract files:
o Ensure that internal controls are in placeo Ensure files include adequate documentationo Test compliance with State procurement regulations
Conduct Substantive Testso Trace Contract Payments through Accounts Payableo Trace individual vouchers to Contract
Role of the Auditor (cont.)
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Questions and Answers