Presented By: A.J. Wortley, Outreach Specialist Wisconsin State Cartographer’s Office Wisconsin...

Presented By:Presented By:

A.J. Wortley, A.J. Wortley, Outreach SpecialistOutreach Specialist Wisconsin State Cartographer’s OfficeWisconsin State Cartographer’s Office

Board Member of the Wisconsin Land Information AssociationBoard Member of the Wisconsin Land Information Association

Tim Lehmann, Tim Lehmann, GIS Coordinator/LIOGIS Coordinator/LIOBuffalo CountyBuffalo County

Jason GruenebergJason Grueneberg, Planner/Land Information Officer, Planner/Land Information Officer Wood County Planning & Zoning OfficeWood County Planning & Zoning Office

President Elect of the Wisconsin Land Information AssociationPresident Elect of the Wisconsin Land Information AssociationPast President of the Wisconsin Land Information Officers NetworkPast President of the Wisconsin Land Information Officers Network

Member of the Wisconsin GIS Strategic Planning CommitteeMember of the Wisconsin GIS Strategic Planning Committee

What the Wisconsin Land What the Wisconsin Land Information Program Means to Information Program Means to

YouYouWCA Annual ConferenceWCA Annual Conference

September 19, 2006September 19, 2006

Wisconsin Land Information Program 2

Presentation OutlinePresentation Outline

► The Wisconsin Land Information Program The Wisconsin Land Information Program TodayToday – What does being in the WLIP mean to – What does being in the WLIP mean to your county. Requirements and funding.your county. Requirements and funding.

►Success Stories – How counties have used – How counties have used the funding.the funding.

► The Future. The Future. Future challenges and Future challenges and opportunities of the WLIP and how it may affect opportunities of the WLIP and how it may affect your county.your county.


What is LandWhat is LandInformation?Information?

► Land information refers to any physical, legal, Land information refers to any physical, legal, economic or environmental information or economic or environmental information or characteristics concerning land, water, groundwater, characteristics concerning land, water, groundwater, subsurface resources, or air in the state.subsurface resources, or air in the state.

► Land information has been used in a variety of Land information has been used in a variety of systems over the years, from register of deeds tract systems over the years, from register of deeds tract indexes to surveyors’ tie sheets or soil surveys. Today indexes to surveyors’ tie sheets or soil surveys. Today many organizations are moving land information into many organizations are moving land information into Geographic Information Systems (GIS).Geographic Information Systems (GIS).


What is What is GIS / LIS? GIS / LIS?

► A Geographic Information System (GIS) is the A Geographic Information System (GIS) is the hardware, software, communications system, hardware, software, communications system, database, and people devoted to the acquisition, database, and people devoted to the acquisition, management, analysis, and visualization of spatial management, analysis, and visualization of spatial data.data.

► A Land Information System (LIS) is similar to GIS A Land Information System (LIS) is similar to GIS but is more focused on land records and detailed but is more focused on land records and detailed views of these records. GIS and LIS systems provide views of these records. GIS and LIS systems provide tools that support many types of record keeping, tools that support many types of record keeping, analysis and decision-making.analysis and decision-making.


The Wisconsin Land The Wisconsin Land Information ProgramInformation Program

► Mid 1980’s - The need to do something with land records identified.Mid 1980’s - The need to do something with land records identified. Lack of accessibility to records – proprietary records limit public accessLack of accessibility to records – proprietary records limit public access Not available comprehensivelyNot available comprehensively Cannot be duplicatedCannot be duplicated Cannot be aggregatedCannot be aggregated Redundancy and inefficiency in maintenanceRedundancy and inefficiency in maintenance Institutional reluctance to shareInstitutional reluctance to share

► Program started in 1989 by Act 31 of the Wisconsin State Legislature.Program started in 1989 by Act 31 of the Wisconsin State Legislature.

► Program administered by the Department of Administration. Until Program administered by the Department of Administration. Until last year, the Wisconsin Land Information Board provided oversight last year, the Wisconsin Land Information Board provided oversight for the program. for the program.

► Over the years the program has changed many times…usually as a Over the years the program has changed many times…usually as a result of state politics and budgeting.result of state politics and budgeting.


Current Status of ProgramCurrent Status of Program

► Financially limited.Financially limited.

►WLIP funds in recent years have been used WLIP funds in recent years have been used to fund non land records items of the state to fund non land records items of the state budget.budget.

►Opportunities in upcoming years to Opportunities in upcoming years to reinvigorate the program and bring funding reinvigorate the program and bring funding home to the counties.home to the counties.


Who is participating in the Who is participating in the WLIP?WLIP?

► All 72 counties participate in the Wisconsin Land Information All 72 counties participate in the Wisconsin Land Information Program.Program.


WLIP RequirementsWLIP RequirementsState Statute 19.967 and Admin. Rule 47State Statute 19.967 and Admin. Rule 47

► Have a designated Land Information OfficerHave a designated Land Information Officer

► Complete an annual surveyComplete an annual survey

► Update the county land information planUpdate the county land information plan

► Complete any grant and reporting requirementsComplete any grant and reporting requirements

► Accountable for proper expenditure of WLIP Accountable for proper expenditure of WLIP fundsfunds


County Land County Land InformationInformation

OfficersOfficers► Every county has 1 person designated as the Land Every county has 1 person designated as the Land

Information Officer (LIO).Information Officer (LIO).

► LIO’s have a variety of professional backgrounds.LIO’s have a variety of professional backgrounds.

► LIO’s serve to coordinate how program funds are LIO’s serve to coordinate how program funds are spent to modernize county land records.spent to modernize county land records.

► LIO’s are part of the Land Information Officers LIO’s are part of the Land Information Officers Network (LION).Network (LION).


FundingFunding► The WLIP is funded by county register of deeds The WLIP is funded by county register of deeds

offices.offices.► Statewide recording fees are $11 for the first page Statewide recording fees are $11 for the first page

of every document recorded.of every document recorded.


Document Recording Document Recording FeesFees

$4 $4 County Register of DeedsCounty Register of Deeds $4 $4 County Land Records ModernizationCounty Land Records Modernization

$1 $1 County Land Records Modernization - County Land Records Modernization -

Improving Access to Housing RecordsImproving Access to Housing Records

$2 $2 State of Wisconsin - Department of State of Wisconsin - Department of

AdministrationAdministration

________$11 $11 Document Recording FeeDocument Recording Fee


County Program Funding County Program Funding ExampleExample

► Wood County – Population 75,555 (2000 Census)Wood County – Population 75,555 (2000 Census) Documents recorded per yearDocuments recorded per year

► Average year - 17,136Average year - 17,136► Highest year 2003 - 24,956Highest year 2003 - 24,956► Lowest year 1991 - 12,537Lowest year 1991 - 12,537

Calendar Year 2005 – 16,770 Documents Recorded $11 Register of Calendar Year 2005 – 16,770 Documents Recorded $11 Register of Deeds Recording FeeDeeds Recording Fee► $11 x 16,770 = $184,470 Collected by County Register of Deeds$11 x 16,770 = $184,470 Collected by County Register of Deeds

16,770 x $4 = $67,080 16,770 x $4 = $67,080 Register of DeedsRegister of Deeds

16,770 x $4 = $67,080 16,770 x $4 = $67,080 County Land Records OfficeCounty Land Records Office

16,770 x $1 = $16,770 16,770 x $1 = $16,770 County Land Records OfficeCounty Land Records Office

16,770 x $2 = $33,540 16,770 x $2 = $33,540 State of WisconsinState of Wisconsin


GrantsGrants► Currently AvailableCurrently Available

Base Budget Grants – Grants to get counties to a minimum Base Budget Grants – Grants to get counties to a minimum of $50,000 annually. Previous amount was $35,000.of $50,000 annually. Previous amount was $35,000.

Annual Training Grant – Amount locked by State Statute to Annual Training Grant – Amount locked by State Statute to $300 per county$300 per county

► Potentially AvailablePotentially Available Contribution-Based Grants – Non-competative grants based Contribution-Based Grants – Non-competative grants based

on the number of documents your county recordson the number of documents your county records Strategic Initiative Grants – Funding targeted towards Strategic Initiative Grants – Funding targeted towards

specific modernization projectsspecific modernization projects


State Funding State Funding ExampleExample

► Wisconsin Population - 5,363,675 (2000 Census)Wisconsin Population - 5,363,675 (2000 Census)

Fiscal Year 2005 – 1,606,453 Documents Recorded - $11 Register of Fiscal Year 2005 – 1,606,453 Documents Recorded - $11 Register of Deeds Recording FeeDeeds Recording Fee

► $11 x 1,606,453 = $17,670,983 Collected by County Register of $11 x 1,606,453 = $17,670,983 Collected by County Register of Deeds Offices in StateDeeds Offices in State

1,606,453 x $4 = $6,425,812 County Register of Deeds1,606,453 x $4 = $6,425,812 County Register of Deeds

1,606,453 x $4 = $6,425,812 County Land Records Offices1,606,453 x $4 = $6,425,812 County Land Records Offices

1,606,453 x $1 = $1,606,453 County Land Records Offices1,606,453 x $1 = $1,606,453 County Land Records Offices

1,606,453 x $2 = $3,212,906 State of Wisconsin1,606,453 x $2 = $3,212,906 State of Wisconsin


How Funds Were Spent in How Funds Were Spent in 20052005

► $3,212,906 State of Wisconsin$3,212,906 State of Wisconsin

$21,600 training and education grants for counties$21,600 training and education grants for counties

$741,912 base budget awards for counties$741,912 base budget awards for counties

$35,000 strategic initiative grants$35,000 strategic initiative grants

$2,000,000 comprehensive planning grants$2,000,000 comprehensive planning grants

$213,104 program administration by Wisconsin Department of $213,104 program administration by Wisconsin Department of AdministrationAdministration

$222,890 Not Allocated – in FY 2006 lapsed to state budget$222,890 Not Allocated – in FY 2006 lapsed to state budget


How do counties fund their How do counties fund their Land Records Modernization Land Records Modernization

Activities?Activities?

► Separate budget for land records modernization Separate budget for land records modernization activities.activities.

► Some use Some use onlyonly WLIP funds. In some cases they WLIP funds. In some cases they carry over funds year to year.carry over funds year to year.

► Some use tax levy in addition to program money to Some use tax levy in addition to program money to fund their efforts.fund their efforts.

► Charging for data and services. Many records are Charging for data and services. Many records are freely available as open records, but value-added freely available as open records, but value-added products and services can be sold.products and services can be sold.


County Use of County Use of WLIP FundsWLIP Funds

As a general rule eligible purchasesAs a general rule eligible purchases

1.1. Are directly related to the modernization of land records.Are directly related to the modernization of land records.

2.2. Are to some degree included in the county land information Are to some degree included in the county land information plan.plan.

Examples of how $ is spent by counties.Examples of how $ is spent by counties.► Office space.Office space.► Computer equipment. Document scanners, GPS, large Computer equipment. Document scanners, GPS, large

format printing equipment.format printing equipment.► Professional Services – Aerial photography, data creation, Professional Services – Aerial photography, data creation,

collection and maintenance.collection and maintenance.► Staff – GIS Specialist, limited term employees, and interns.Staff – GIS Specialist, limited term employees, and interns.► Software - GIS or document imaging software.Software - GIS or document imaging software.


Local Benefits ofLocal Benefits ofthe Programthe Program

► Provides a designated funding source for land Provides a designated funding source for land records modernization for every county records modernization for every county involvedinvolved

► Counties are able to:Counties are able to: Improve quality of services to customersImprove quality of services to customers Reduce redundancy in county recordsReduce redundancy in county records Increase efficiencyIncrease efficiency

► Improved timely decision makingImproved timely decision making► Savings annually in title insurance and flood Savings annually in title insurance and flood

insurance costsinsurance costs► Development of standardsDevelopment of standards


Statewide Benefits ofStatewide Benefits ofthe Programthe Program

►Modernization is occurring statewide Modernization is occurring statewide through a grassroots effort (~ $100M over through a grassroots effort (~ $100M over 15 years)15 years)

► Statewide imagery, soils mapping, housing Statewide imagery, soils mapping, housing information online through strategic information online through strategic initiativesinitiatives

►Wisconsin is positioned to receive and Wisconsin is positioned to receive and leverage federal fundingleverage federal funding


County Government Use of GIS and County Government Use of GIS and LISLIS

►Emergency ManagementEmergency Management E-911, dispatch, routingE-911, dispatch, routing

►Health DepartmentHealth Department Water qualityWater quality

►Planning and ZoningPlanning and Zoning►Social Services deliverySocial Services delivery►Land ConservationLand Conservation►Forestry, Parks and RecreationForestry, Parks and Recreation


►Highway and TransportationHighway and Transportation►Economic DevelopmentEconomic Development►Treasurer’s OfficeTreasurer’s Office►County Clerk’sCounty Clerk’s►Census and RedistrictingCensus and Redistricting►Sheriff’s Department/DispatchSheriff’s Department/Dispatch►University ExtensionUniversity Extension

County Government Use of GIS and County Government Use of GIS and LISLIS


What is my County doing with What is my County doing with GIS and Land Records GIS and Land Records

Modernization?Modernization?

► Contact your county LIO to see what has Contact your county LIO to see what has been accomplished and what projects are been accomplished and what projects are in progress or planned.in progress or planned.

► Review your county land information Review your county land information plan.plan.


What are others doing with GIS What are others doing with GIS and my Land Records and my Land Records


► Regional and state initiativesRegional and state initiatives Regional transportation planning Regional transportation planning Economic development studiesEconomic development studies Watershed/ water basin modellingWatershed/ water basin modelling

► Super regional - Great Lakes initiativesSuper regional - Great Lakes initiatives Coastal management Coastal management Great Lakes Observing SystemGreat Lakes Observing System


What are others doing with What are others doing with GIS and my Land Records GIS and my Land Records


► Epidemiological and Epidemiological and

health care-related analyseshealth care-related analyses

►Wildlife/environmental management and Wildlife/environmental management and problem-solving (e.g. CWD)problem-solving (e.g. CWD)

► Incremental update of federal databases Incremental update of federal databases Census geography modernization and Census geography modernization and

maintenancemaintenance FEMA floodplain mapping modernizationFEMA floodplain mapping modernization EPA data Exchange NetworkEPA data Exchange Network


Future OpportunitiesFuture Opportunities

► GIS/LIS has the potential of improving the efficiency GIS/LIS has the potential of improving the efficiency and quality of county services.and quality of county services.

► GIS promotes educated decisions based on reality GIS promotes educated decisions based on reality rather than perception.rather than perception.

► Statewide GIS strategic plan is near completion.Statewide GIS strategic plan is near completion.► Statewide Geographic Advisory Council is in the Statewide Geographic Advisory Council is in the

early stages of being created.early stages of being created.► State Geographic Information Officer has been State Geographic Information Officer has been

hired.hired.


FutureFuture Trends Trends

► 3D Visualization3D Visualization► CADD/GIS Integration CADD/GIS Integration

<-> City/County Cooperation<-> City/County Cooperation► Consortium approachConsortium approach► Historical records modernization …Historical records modernization …

… … for Past -> Present -> Future modelingfor Past -> Present -> Future modeling► Reliance on current land records and GIS for critical Reliance on current land records and GIS for critical

workwork► Increased demand for timely most accurate Increased demand for timely most accurate

information from the best possible source – YOU !information from the best possible source – YOU !


Future ChallengesFuture Challenges

► Data sharing and distribution.Data sharing and distribution. Many problems Many problems and issues go beyond county borders and we need and issues go beyond county borders and we need to be able to share data.to be able to share data.

► Funding.Funding. In recent state budgets WLIP money has In recent state budgets WLIP money has been budgeted for funding Comprehensive Planning been budgeted for funding Comprehensive Planning grants and other state budgetary needs. Program grants and other state budgetary needs. Program funding is political and dynamic. funding is political and dynamic.

► Privacy and data use issues.Privacy and data use issues. – Many of the land – Many of the land records we work with are subject to open records.records we work with are subject to open records.


Future ChallengesFuture Challenges

► Uptake of new technologiesUptake of new technologies

Enabling technologies ensure wider application but Enabling technologies ensure wider application but require continuing investment and maintenancerequire continuing investment and maintenance

► Workforce demand and educationWorkforce demand and education

Expanding role of land and mapping information will Expanding role of land and mapping information will require new recruits and continuing require new recruits and continuing education/trainingeducation/training

► Thinking outside of my boundariesThinking outside of my boundaries – –

Neither land, air, nor water stop at jurisdictional Neither land, air, nor water stop at jurisdictional boundaries… nor should our ability to cooperatively boundaries… nor should our ability to cooperatively manage, serve, and problem-solve.manage, serve, and problem-solve.


Thank You!!!Thank You!!!

Questions ?Questions ?

Presented By: A.J. Wortley, Outreach Specialist Wisconsin State Cartographer’s Office Wisconsin...

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