Presentation Speaking Skills
-
Upload
jaime-cabrera -
Category
Career
-
view
769 -
download
1
description
Transcript of Presentation Speaking Skills
H O W T O P R E P A R E
H O W T O P R E S E N T
SHL1013 Professional English 5 October 2012
Presentation Skills
Presentations
5 October 2012 SHL1013 Professional English
Can be ideas, concepts, or issues
Can be recorded for transmission or presented in person
Can be transmitted to a person or group
Includes the sender and the medium
Good presentation skills can be developed.
Presentation Skills
5 October 2012 SHL1013 Professional English
Planning is the first step Preparation or practice is the second step Aspects in the development of a good
presentation Self Centered (Self) Audience Centered (Audience) Subject Centered (Material)
“I want (who) to (what) (where, when and how) because (why)”
Presentation Guide Questions
5 October 2012 SHL1013 Professional English
What do you want to present (content)?
Why do you want to present (purpose)?
Where will you be presenting (place)?
How do you want to present (words to be used or not, number of words or slides to be used)
What does your audience need?
Analyze Target Receivers
5 October 2012 SHL1013 Professional English
What are they interested in?
What do they want?
What do they already know?
What do they need to know?
What are their expectations from this presentation?
How will they benefit from this presentation?
Hierarchy
5 October 2012 SHL1013 Professional English
State the objective of the presentation
Collect material from a variety of sources
Select the content to meet their needs
Arrange the content to meet their needs
Arrange points logically and sequentially
Anticipate questions; prepare answers
Print or prepare to email handouts
Structure
5 October 2012 SHL1013 Professional English
For a 30-minute presentation 2 to 2.5 minutes for the opening/beginning 20 to 21 minutes for the middle section 2 to 3 minutes for the closing/end 5 minutes for the questions
Sequence: logical and easy to understand Interim summaries: Recaps Clear separation of each section or topic Value of visuals, charts, handouts
The Beginning
5 October 2012 SHL1013 Professional English
Should be carefully designed
Well-rehearsed yet natural
Get attention Shock or humor
Question or short anecdote
Amazing facts or figures
Motivate the audience to listen Listen to their needs
The Closing
5 October 2012 SHL1013 Professional English
Prepare Closing
Last 2 to 2.5 minutes are as critical as the first five minutes for a successful presentation
Summarize- highlight important points
Suggest action- what to do and when, where and how to do it
Stage Fright
5 October 2012 SHL1013 Professional English
Stage Fright
Everyone has it to some degree
Can be used constructively
Key issue is not elimination of fear
Instead channel the energy it generates for an effective presentation
Delivery
5 October 2012 SHL1013 Professional English
Effective Delivery
Be active - move
Be purposeful - controlled gestures
Variations – vocal (pitch, volume, rate)
Be natural
Be direct – don’t just talk in front of the audience talk to them
Verbal Communication Barriers
5 October 2012 SHL1013 Professional English
Speaking too fast
Using jargon
Tone and content
Complicated or ambiguous language
Physical state of the audience
Audience Sensitivity
5 October 2012 SHL1013 Professional English
“see” the audience
Take non-verbal feedback:
congruent body language
incongruent body language
Modify to meet audience needs
Don’t just make it as a presentation
Handling Questions
5 October 2012 SHL1013 Professional English
Do not get confused
You are not supposed to know everything
Anticipate and keep answers ready
Sometimes questions can give you a lead to highlight your point of view
Visual Aids
5 October 2012 SHL1013 Professional English
Always face the audience while talking
Ensure clear visibility for large audiences
The colors, fonts, images should never take attention away from the message
Everything in the visual aid should strengthen, clarify, or add to the message
To Conclude
5 October 2012 SHL1013 Professional English
Always prepare
Channelize your fear
Interact with your audience