Presentation PlanningPresentation PlanningAnd Face to Face CommunicationAnd Face to Face Communication

The Art of PresentationThe Art of Presentation

The art of making effective The art of making effective presentations is an important skill. presentations is an important skill.

Its effective not just for work Its effective not just for work purposes but for communication purposes but for communication across a broad spectrum life!! across a broad spectrum life!!

These can range from meetings and These can range from meetings and conferences to training someone, or conferences to training someone, or just being clear about you intentions. just being clear about you intentions.

Like learning to drive, presentation Like learning to drive, presentation skills get better with practice and skills get better with practice and knowing about what your doing! knowing about what your doing!

Today!Today!

Today’s lecture is about Today’s lecture is about understanding the fundamentals understanding the fundamentals of presentations and starting on of presentations and starting on the road to getting really good the road to getting really good at them! at them!

We are going to look at: We are going to look at: Content and planning Content and planning Presentation Techniques Presentation Techniques Body Language Body Language Having a go!Having a go!

Content and PlanningContent and Planning

Surprisingly, presentation are often Surprisingly, presentation are often poorly planned and as a result, badly poorly planned and as a result, badly delivered. delivered.

Many presenters loose track of their Many presenters loose track of their overriding message to the audience. overriding message to the audience.

This occurs because they This occurs because they concentrate on delivery. Which is concentrate on delivery. Which is understandable. understandable.

But if you plan the structure of your But if you plan the structure of your presentation the message will be presentation the message will be clear while you concentrate in its clear while you concentrate in its delivery. delivery.

Planning and ContentPlanning and Content

There are a number of key There are a number of key questions:questions:

What is the presentations What is the presentations objective?objective?

Who are your audience?Who are your audience? Where and when is the Where and when is the

presentation?presentation?

The Objectives.The Objectives.

The focus should be on the The focus should be on the audience..audience..

What do you want them to do?What do you want them to do? How do you want them to act?How do you want them to act? What do you want them to focus What do you want them to focus

on or retain?on or retain? How do you want them to feel?How do you want them to feel? What information do you need What information do you need

to provide to do that?to provide to do that?

Know your enemy..Know your enemy..

Audience:Audience: Consider the degree of knowledge, Consider the degree of knowledge,

interest, motivation and language interest, motivation and language level etc.level etc.

How many will there be? How many will there be? Find out what their problems are, the Find out what their problems are, the

gaps that will grab their interest.gaps that will grab their interest. This will help you find a relationship This will help you find a relationship

with the audience and decide on the with the audience and decide on the media you can use to deliver the media you can use to deliver the presentation.presentation.

Style.. Style..

Your audience denote the style Your audience denote the style or your presentation.. or your presentation.. Formal/informal, chatty, casual Formal/informal, chatty, casual or even one-to-one. or even one-to-one.

People are bored easily, but you People are bored easily, but you can use media to wake people can use media to wake people up and grab their attention, up and grab their attention, changing their attitude and changing their attitude and therefore information intake. therefore information intake.

Media..Media..

Media..Media..

An injection of colour, a video, a An injection of colour, a video, a graph, a change in speech graph, a change in speech pattern can re-invigorate pattern can re-invigorate someone’s attention span. someone’s attention span.

Use media carefully to this end, Use media carefully to this end, as well as to illustrate important as well as to illustrate important points. points.

A picture speaks a thousand A picture speaks a thousand words, and reams of text is an words, and reams of text is an automatic switch off.. Though automatic switch off.. Though not always possible to avoid.not always possible to avoid.

involvment!involvment! Getting people involved is a great Getting people involved is a great

way of keeping their attention! way of keeping their attention! Ask people questions, they are not Ask people questions, they are not

just watching you! just watching you! Produce hand-outs of key points or Produce hand-outs of key points or

information that you need to information that you need to elaborate on.. elaborate on..

If you are using examples of If you are using examples of products for examples, bring them products for examples, bring them with you so people can see them, with you so people can see them, pass them around etc. pass them around etc.

Do an activity or scenario to get Do an activity or scenario to get people thinking and interacting. people thinking and interacting.

Where and when?Where and when?

Remember to think about where Remember to think about where and when the presentation is..and when the presentation is..

Key questions.. Key questions.. Facilities – what do you need, is Facilities – what do you need, is

it available, does it need to be it available, does it need to be booked in advance?booked in advance?

What limitations are there?What limitations are there? What time of day will it be? What time of day will it be?

People are more respondent in People are more respondent in the morning for example..the morning for example..

Where and when..Where and when..

Make sure you incorporate Make sure you incorporate breaks, for coffee, reflection and breaks, for coffee, reflection and discussion. discussion.

You may have questions to You may have questions to answer, give people the answer, give people the opportunity. opportunity.

AudiencesAudiences

Key problems: Key problems: They may not know you! They may not know you! Hecklers and ambiguous questions.. Hecklers and ambiguous questions.. Introduce yourself, meet the Introduce yourself, meet the

audience before hand. audience before hand. Nerves! Nerves! Your Intentions.. Your Intentions.. Do they need to make notes?Do they need to make notes? When do you want questions... When do you want questions...

Maintaining Control..Maintaining Control.. Planning your presentation is a very Planning your presentation is a very

effective way of keeping control – effective way of keeping control – structure!structure!

Timing – how much time to you have to Timing – how much time to you have to make your case – draw out key points etc. make your case – draw out key points etc.

Pace and Tempo – maintain a reasonable Pace and Tempo – maintain a reasonable pace of speech, pauses are effective at key pace of speech, pauses are effective at key times..times..

Ask the audience – leave gaps in your Ask the audience – leave gaps in your information to get there ideas and then information to get there ideas and then communicate yours.. communicate yours..

Signpost key stages.. We just looked at Signpost key stages.. We just looked at this.. Now consider this.. Etc. this.. Now consider this.. Etc.

Using visual and Vocal Using visual and Vocal Energy.. Energy..

Be yourself – try not to play a role..Be yourself – try not to play a role.. Eye contact.. Head up look around, Eye contact.. Head up look around,

include everyone.. include everyone.. Listen – to what people say and the Listen – to what people say and the

points they make. points they make. Honesty – try not to be an expert on Honesty – try not to be an expert on

everything. Don’t be afraid to say I’ll everything. Don’t be afraid to say I’ll have to look that up for you etc. have to look that up for you etc.

Humour – be wary of humour!! Do Humour – be wary of humour!! Do not poke fun at members of the not poke fun at members of the audience, don’t put yourself down. audience, don’t put yourself down. However, when right, humour can be However, when right, humour can be very effective. very effective.

Body Language.. Body Language..

Body language is a surprisingly Body language is a surprisingly effective method of effective method of communication, and everyone communication, and everyone uses it. uses it.

Largely it is subliminal; you Largely it is subliminal; you don’t even notice your doing it. don’t even notice your doing it.

But understanding it and using But understanding it and using its effects is useful! its effects is useful!

We are going to have a crash We are going to have a crash course.. course..

Did you know?Did you know? Are you aware that 10% of the Are you aware that 10% of the

impression you get from someone is impression you get from someone is created by what they say?created by what they say?

The sound, body language and visual The sound, body language and visual appearance account for 50% of the appearance account for 50% of the impression you give. impression you give.

At some point the human brain At some point the human brain adopts an attitude to a situation. adopts an attitude to a situation.

This is communicated to the body This is communicated to the body which responds in gestures and which responds in gestures and signals, which are communicated signals, which are communicated sub-consciously and are termed as sub-consciously and are termed as body language. body language.

Body language..Body language..

Words may lie, but your body Words may lie, but your body doesn’t! doesn’t!

If you can understand body language If you can understand body language you can often read if someone is you can often read if someone is nervous, bored, impatient, feel nervous, bored, impatient, feel attracted to you are defensive, agree attracted to you are defensive, agree with you, suspicious or angry. with you, suspicious or angry.

In actors, teachers, waiters and In actors, teachers, waiters and salespeople you can see good salespeople you can see good examples of how body language can examples of how body language can be very effective. be very effective.

Be careful..Be careful..

Be careful about how you interpret Be careful about how you interpret peoples body language.. peoples body language..

Not getting it right can be serious.. Not getting it right can be serious.. Someone covering their mouth may Someone covering their mouth may

be seen as whispering, conspiring, be seen as whispering, conspiring, but they may also be about to but they may also be about to sneeze!! sneeze!!

It is easy to read usually, but don’t It is easy to read usually, but don’t jump to conclusions, use it wisely. jump to conclusions, use it wisely.

Now!Now! In your groups you are going to do In your groups you are going to do

short presentation to each other, and short presentation to each other, and then evaluate them! then evaluate them!

The presentations will be five The presentations will be five minutes long, and just verbal.minutes long, and just verbal.

After the 5 mins there will be 2 mins After the 5 mins there will be 2 mins for audience questions..for audience questions..

The audience must make some up!The audience must make some up! You need to explain to your group You need to explain to your group

either of the following two: either of the following two:

Presentations..Presentations.. How you came to be at Salford University How you came to be at Salford University

and why you chose it?and why you chose it? What is your background, did you do What is your background, did you do

foundation years etc..foundation years etc.. Or!!Or!! A particular hobby you are personally A particular hobby you are personally

interested in, what it does for you and why interested in, what it does for you and why you like it!you like it!

You will have 15 mins to plan what you are You will have 15 mins to plan what you are going to say and think about how you’d like going to say and think about how you’d like to do it. They you will take it turns to to do it. They you will take it turns to present. Evaluating each other as you go. present. Evaluating each other as you go.

After this; you can give each other After this; you can give each other feedback and see what you can improve. feedback and see what you can improve.