PRESENTATION OF THE DEPARTMENT OF MILITARY VETERANS QUARTERLY REPORT: Q1 OF 2012

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military veteransDepartment:Military Veterans

REPUBLIC OF SOUTH AFRICA

PRESENTATION OF THE DEPARTMENT OF MILITARY

VETERANS QUARTERLY REPORT: Q1 OF 2012

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Scope

• Aim of the Presentation

• Legislative Requirements

• DMV QR Format and Content

• Reporting Timelines

• Conclusions

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Aim

• To present the DMV quarterly report (Q1 of 2012) to the Executive Authority for approval.

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Legislative Requirements

• Public Finance Management Act (PFMA), Act 1 of 1999 as amended

• Treasury Regulations 2005 as amended• Framework for Managing Programme

Performance Information (2007)• Framework for Strategic Plans and Annual

Performance Plans (2010)• National Treasury guide on the Preparation of

Quarterly Performance Reports (2011)

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CONTENT OF THE DMV QUARTERLY REPORT

CONFIDENTIAL 5

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PARTS OF THE QUARTERLY REPORT

The quarterly report is packaged into three parts as follows:

•Part A: General Information – provides an overview of legislation that informs the development of quarterly performance report, purpose of the quarterly report, vision, mission and values of the DMV as well as the DMVs organizational structure. •Part B: DMV Performance against Plan – provides the DMVs contribution to MTSF outcomes, performance against the Executive Authority’s priorities, performance against DMVs performance targets for the first quarter of 2012 (brief overview), overview of financial performance as well as an overview of on the obstacles and challenges that impacted on performance of the department.•Part C: Early Warning – provides a brief overview of the department’s major activities that will occur during the second quarter of the financial year as well as the overall conclusion.

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VISION, MISSION AND VALUES DEPARTMENT’S VISION

•Dignified, unified, empowered and self-sufficient Military Veterans’ community.

DEPARTMENT MISSION

•To facilitate delivery and coordinate all activities that recognise and entrench the restoration of dignity and appreciation of the contribution of Military Veterans to our freedom and nation building

MISSION STATEMENT

•To initiate, manage and administer Military Veterans’ affairs with dignity and compassion through overall coordination and facilitation of the activities of Government and the private sector to ensure coherent provision of services to Military Veterans.

DEPARTMENT VALUES

Service Charter that Underpins the Delivery of Services to Military Veterans

We, as Department, pledge to:

•Manage and administer the affairs of Military Veterans with dignity and compassion and to ensure that the unique needs of all Military Veterans are provided for.

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DEPARTMENT VALUES (continues)

This will be achieved through overall coordination and facilitation of the activities of Government and that of the private sector to ensure the provision of coherent assistance to all Military Veterans.

Our service delivery ethos is rooted in a value system characterised by:•Service Standards •Team-work•Discipline•Excellence•Ethics •Openness and •Team-work •Discipline•Excellence •Ethics •Openness and Transparency •Consultation rooted in Effective and Efficient Partnerships and Collaboration •Encouragement of Innovation and Reward of Excellence •Redress.Value for Money

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DMV Organisational Structure

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DMV CONTRIBUTION TO THE MEDIUM-TERM STRATEGIC FRAMEWORK (MTSF) OUTCOMES AND EXECUTIVE AUTHORITY’S PRIORITIES (1)Outcome 1: Quality of basic education

•The Department commenced a pilot on education services to military veterans and dependants in 2012/13 @ R10 000 per each of 17 primary school children, R12 000 per each of the 29 high school learners and R40 000 for each of the 54 tertiary school students awarded bursaries. A total of R2 678 000 will be forwarded to relevant schools as soon as the DMV receives funds from Treasury. Drafting of the education policy is in progress.

Outcome 2: Long and healthy life for all•The following achievements were recorded in the DMVs contribution to Outcome 2:

– The Military Veterans Healthcare Practitioner Association (MilVets HPA) and SAMHS have long before the establishment of the DMV provided dedicated counseling to military veterans.

– The DMV had discussions with the Milvets Healthcare Professional Association (MVHPA) and SAMHS to determine and consolidate statistics on military veterans currently accessing counselling.

– The Department is also exploring the possibility to partner with MilVets HPA to accelerate access to counselling. 267 military veterans received counselling from MVHPA and SAMHS has yet to provide the list of requested information.

– 2663 military mostly with chronic illnesses have been loaded on the DMV/SAMHS system for access to healthcare as and when they need to. Drafting of the healthcare policy is in progress and the Draft MoU with SAMHS is under discussion.

– The Department is working with relevant sister Departments to identify property to convert into a healthcare and wellness centre for military veterans who need such a facility for survival and protection of their human dignity. A concept paper on the MilVets Healthcare and Wellness Centre has been developed for discussion, refinement and approval by the 3rd quarter of the current fiscal year.

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DMV CONTRIBUTION TO THE MEDIUM-TERM STRATEGIC FRAMEWORK (MTSF) OUTCOMES AND EXECUTIVE AUTHORITY’S PRIORITIES (2)

Outcome 4: Decent employment through inclusive economic growth

•The department has engaged several government stakeholders that can provide skills jobs and economic empowerment for veterans. The departments that have been consulted and are currently finalising MOUs with the Department include, Water and Environmental Affairs, Home Affairs and Rural Development.

Outcome 5: A skilled and capable workforce to support an inclusive growth path

•A concrete skills development proposal has been submitted to the National Skills Development Fund to commence with training of 1000 military veterans over a two year period.

•The Department of Higher Education and Training is yet to provide a final decision on the application. Efforts are under way to refocus the Centre for Advanced Training which is well equipped to be utilised as a skills development centre for Military Veterans.

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Outcome 7: Vibrant, equitable, sustainable rural communities contributing towards food security for all.

•The Department facilitated a workshop convened on 7th June 2012 by the Government Pension Administration Agency. Participants at this workshop were Special and NSF Pensions respectively, as well as DSD’s World War Grants. The agenda was to discuss pension for military veterans and options to consolidate the military veterans’ pension. It was agreed that a Task Team be established to work on the military veterans’ pension and Terms of Reference were agreed in the workshop for this Task Team.

•By the end of June 2012, compensation for injury in service was awarded to military veterans as follows:

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Information as Provided by Military Pension:June 2012 Category of MilVets Number of MV who Have

Accessed Compensation since the ACT in 1996

Expenditure per Month as @ June 2012

WW 1 2 4 057WW 2 1537 2 599 732 Korean War 1 2 855SADF/SANDF 3761 9 734 746NSF 388 2 534 194 Total: 5689 Total: 14 875 584

Table 1: Military Veterans compensation as at June 2012

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Outcome 8: Sustainable human settlements and improved quality of household life

•Specifications for houses of military veterans were determined and agreed with representatives of military veterans and the Department of Human Settlements.

•Preliminary lists of military veterans in urgent need of housing have been received from Military Veterans from the Eastern Cape and Western Cape respectively.

•Provision of houses for military veterans await funding from Treasury.

Outcome 12: An efficient, effective and development oriented Public Service and an empowered, fair and inclusive citizenship

•Identification of the platforms which the DMV can utilize to market and communicate the Military Veterans agenda to ensure that information on the benefits of military veterans and their dependents can be communicated in the most effective and efficient manner for it to reach the public at large.

•Development of the DMV Marketing and Communication strategy for consultation within the department. It is anticipated that the DMV’s Marketing and Communication strategy will be approved during the second quarter of 2012 for implementation during the third quarter.

•Participation of the DMV to the shared Audit Committee

•DMV participation in activities of the following Directors General Clusters (Justice, Crime Prevention and Security, Social and Economic)

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Contribution to outcome 12 continues…

•The department focused on the initiative to have its own systems for financial management, supply chain management as well as human resource management. With the support of National Treasury and SITA, the preparatory processes for the department to implement the Basic Accounting System (BAS), LOGIS and PERSAL were conducted which included the opening of the DMV PMG account. The department is expected to launch these systems during the second quarter of 2012. A separate budget vote for the DMV has also been central to the deliberations with National Treasury.

•The Department, in line with international best practice has prioritized preservation of military veterans heritage, honouring their immense contribution to the democratization of our society as well as memorialisation of their rich experiences in order to inform and educate present and future generation with a view to enhance patriotism and love for their country.

•Preparations for the medals award ceremony where the President would confer medals to the unsung heroes that had never been recognized previously.

•The erection of the "Tomb of the Unknown Soldier" as well as the "Liberation War Memorial" are two critical priorities to contribute to the Memorialisation imperative. During the first quarter, the department has engaged key stakeholders, including the Presidency, Public Works and Tshwane Metropolitan Municipality. An ideal site has been identified although the presidency has advised of the need to obtain a cabinet approval. The department aims to present the cab-memo for approval in the second quarter.

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BRIEF OVERVIEW OF SIGNIFICANT ACHIEVEMENTS BY THE DEPARTMENT OF MILITARY VETERANS PLAN (1)

During the first quarter of the 2012 financial year, the DMV achieved the following significant highlights:

•Submission of DMV Management Performance Assessment Tool to the Presidency (DPME).

•Discussion of the Service Level Agreement between the Department of Military Veterans and the National Department of Public Works with regards to all aspects of pertaining to the infrastructure that the DMV may require (i.e. land, offices, etc). It was indicated that the DMV will move to the new building on 01 September 2012.

•Public Participation Programme: To give effect to the Patron in Chief’s charge on the role of the current administration to know where citizens stay and to empathise with them, an unmediated engagement between the Executive and the Military Veterans took place during the SANMVA NGC held on the 26 April 2012. Further engagement was held during the evening with hundred Military Veterans who were the guests of the Minister to the Freedom Day celebrations.

•Nine (09) permanent appointments were made during the first quarter of 2012, which included the appointment of the DMV Chief Financial Officer, Chief Director Provincial Offices Management and Stakeholder Relations, Chief Director Military Veterans Health Care and Well-being Support, Deputy Director Planning, Deputy Director Human Resource Planning and Systems, Assistant Director provincial co-ordinator, Assistant Director Administration (Socio-Economic Support Services), Admin Assistant in the office of Deputy Director-General Stakeholder and Empowerment Management and a Senior Registry clerk. The appointments made improved capacity in the Department to ensure effective delivery of the DMV mandate.

•Presentation of the DMV priorities to the JCPS Budget Review Team on 07 June 2012.

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PERFORMANCE AGAINST THE SELECTED/TRENDABLE PERFORMANCE INDICATORS

Performance Indicator

Responsible Programme

Annual TargetFY12/13

1st Quarter target

YTD AchievedQuarter 1/12

MTEC Projection Reason for deviation Intervention required

FY13/14 FY 14/15 FY15/16

No. of Provincial health care and well-being centres established (HWC)

SESS 1 N/A

The Department is working with relevant sister Departments to identify property to convert into a healthcare and wellness centre for military veterans who need such a facility for survival and protection of their human dignity. A concept paper on the MilVets Healthcare and Wellness Centre has been developed for discussion, refinement and approval by the 3rd quarter of the current fiscal year.

2 4 3

N/A

The department does not have the budget to finance the establishment of the HWC. A budget allocation is required for the department to achieve the annual target.

Total No. of mil vets with access to counselling and treatment of PTSD

SESS 1000 250 267 2000 3000 3500 N/A N/A

No. of deserving mil vets with access to transport

SESS 5000 1000 0 5000 10 000 15 000

There is slow progression the signing of MOUs with the department of Transport.

For the MOU between the two departments to be finalised, Intervention of the DMV Executive Authority is required in order to unblock barriers to progress.

No. of deserving mil vetsreceiving pension

SESS 8000 20000 (from the military veterans pension system)

13 000 15.000 16 000

The Military Veterans’ Pension has not yet been established. The department does not have data of the Military Veterans who are currently receiving pension

A request was forwarded to Special, NSF and DSD’s World War Pensions for lists of military veterans already receiving pensions from these systems. This will enable the DMV to consolidate information on the state of pension for military veterans - leading to the establishment of the Military Veterans’ Pension.

Total No. of deserving mil vets with access to health-care support

SESS 10 000 2500 2500 10 000 15 000 17 000 N/A N/A

Total No. of deserving mil vets with decent housing

SESS 5000 1000 Specifications for houses of military veterans were determined and agreed with representatives of military veterans and the Department of Human Settlements. Preliminary lists of military veterans in urgent need of housing have been received from SANMVA Eastern Cape and Western Cape respectively.

2000 3000 5 000 The delivery of houses to Military Veterans did not commence during the first quarter as anticipated

Specifications of houses will cost the DMV approximately R50 000 per unit. Provision of houses for military veterans

await funding from National Treasury.

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PERFORMANCE AGAINST THE SELECTED/TRENDABLE PERFORMANCE INDICATORS

Number of military veterans memorial sites erected per year

ESM 2 0 5

9 9

Number of events honouring military veterans per year

ESM 1 1 1 1 1 1 1

The honouring of military veterans requires financial resources. Funding allocation for the DMV to achieve this is required since the budget of the department is not sufficient.

No. of programmes promoting the affairs of military veterans approved by Cabinet and gazetted per year.

ESM 3 N/A N/A 3 3 3 N/A

Number of deserving military veterans to access training and skills development per year

ESM 2000 500 0 2500 3000 3500No work has been done in this regard

This is awaiting a decision by the Dept of Education on the National Skills Fund Proposal. Approval of the budget bid for MV skills development will also assist with the relevant resources required to kick start the program. The filling of the post of Chief Director Skills Development and empowerment will expedite processes in this area.

Total number of private sector companies in partnership with the DMV

ESM 10 N/A

The department is in the process of developing a supplier database which will have military veterans owned companies as preference

10 10 10 N/A

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Performance IndicatorResponsible Programme

Annual TargetFY12/13

1st Quarter target

YTD AchievedQuarter 1/12

MTEC ProjectionReason for deviation

Intervention required

FY13/14 FY 14/15 FY15/16

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OVERVIEW OF PERFORMANCE ON HUMAN RESOURCE TARGETS AND COMPLIANCE TO EMPLOYMENT LEGISLATION

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EMPLOYMENT EQUITY: BY COMPONENTS ACTUAL

Total

A B C D E

Race and Gender

OFFICE OF THE DG CORPORATE_SERVICES _MIL VET:

SESS MIL VET: ESMSS

INTERNAL AUDIT

African Female 2 6 4 2 1 15

Coloured Female 1 1 0 0 0 1

White Female 0 0 0 0 0 0

Total Female 3 7 4 2 1 16

African Male 2 6 2 1 0 11

Asian Male 0 0 0 0 0 0

Total Male 2 6 2 1 0 11

Total Employees 5 13 6 3 1 27

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PERFORMANCE ON FINANCIAL INFORMATION

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Table 3: Department of Military Veterans financial expenditure information

Expenditure GFS Classification

Current BudgetQuarterly Projected Expenditure

Actual Quarterly Expenditure until 30 June 2012

Deviation and Reason for Deviation

Planned management Interventions

R'000 R'000 R'000 a b c d e f

Compensation of Employees

16 451 5 153 5 632

Two personnel costing models for personnel funding requirements submitted for additional funds to be allocated

Goods and Services

33 031 2 595 934

Unfilled posts which resulted in the under-spending of the related operational budget for working tools and other personnel support needed

Once the posts are funded and filled, the related operational budget will be spent.

Current transfers 0 0 0 None None

Payment for Capital Assets

1 725 0 0 None None

Total Expenditure 51 207 7 748 6 566 None None

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OBSTACLES/CHALLENGES THAT IMPACTED ON PERFORMANCE OF THE DEPARTMENT

The department while striving to achieve the set targets for the first quarter experienced the following challenges:•Lack of office space in the department impacted on the execution of the departmental mandate. There is no enough office space to accommodate all DMV personnel which makes it difficult for the department to implement its procurement plan due to space shortage leading to lack of office equipment to execute the necessary work. Currently, the DMV officials share offices which also have security implications. In order to resolve the challenge, the DMV ensured that the SLA between the DMV and the National Department of Public Works is finalised in order to finalise the procurement processes. The DPW indicated that the DMV will move into the new offices on 01 September 2012.

•The insufficient budget (financial resources) of the Department impacted on the delivery of DMV’s outputs due to inability to purchase necessary resources as well as filling critical posts within the department. The department is currently utilising the operational budget to deliver certain benefits and services as informed by the Military Veterans Act, no 18 of 2011. The DMV during the first quarter presented the full budget requirement for the DMV, to the JCPS Budget Review Team in anticipation to receive additional funding in order for the department to fast track the provision of the military veterans’ benefits. Furthermore, bi-lateral engagements between the DMV and National Treasury were conducted in order to discuss the DMV Human Resource budget requirements. The funding requirement for the critical posts that needs to be filled was submitted to National Treasury for consideration.

•Inadequate technical competencies essential for programme implementation. While the DMV Executive committee is relatively in place, the issue of inadequate support staff puts undue pressure on all in the Branch. This challenge should be resolved with filling of critical posts which require funding.

•Reliance on militarized DoD systems - Processing implementation systems through the DoD slows down delivery processes. It is anticipated that the establishment of DMV specific systems will make it possible to move with the speed required to deliver socio - economic support services to military veterans eligible for such support. The DMV is currently engaging with SITA regarding the required systems for the DMV.

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EARLY WARNING• The following are the critical events that will occur during the

following Quarter:– Submission of the DMV Annual Performance Plan to National

Treasury and the Presidency (DPME).– Submission of the DMV 1st Quarterly Report to National

Treasury, Presidency and the Auditor-General. – Submission of the DMV policy proposals (budget bids) to

National Treasury (Done during August). – The signing of a Service Level Agreement with SITA regarding

the DMV systems. – Development of the draft DMV ICT Strategy.– The relocation of the DMV to the new offices. – The establishment of an independent Audit Committee for the

Department of Military Veterans to deal specifically with the military veterans issues.

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Reporting TimelinesSerial No Activity Target Date Responsible a b c DMV Q1 REPORT

1 Branches Submit Q1 Reports to Chief Directorate Strategic Support 09-07-12 All Branches/Programmes

2 Branches present Q1 Reports to DM 12 – 17 July 12 All Branches

3 Presentation of DMV Q1 Report to DM 12 – 17 July 12 CS

4 Submit DMV Q1 Report to the language section for language editing 12- 07-12 CS

5 Submit Consolidated DMV Corporate Q1 Report to AO for approval 19-07-12 DDG CS

6 Present &Submit DMV Q1 Report to Executive Authority for approval 23-07-12 AO 7 Present DMV Q1 Report to the Audit Committee 27 -07-12 AO

8 Submit DMV Q1 Report and evidence documents to Internal Audit for verification 12 – 25 July 12 CS

9 Submit DMV Q1 Report to AG, NT & Presidency 11-08-12 AO 10 Present the DMV Quarterly Report to the PCD 15 – 29 August 12 AO (confirmed date: 12

September 2012) DMV Q2 REPORT 1 Branches Submit Q2 Reports to Corporate Services (Chief Directorate Strategic Support) 08-10-12 All Branches 2 Branches present Q2 Reports to DM 15 – 19 Oct 12 All Branches

3 Presentation of DMV Q2 Report to DM 15 – 19 Oct 12 CS 4 Submit DMV Q2 Report to the language section for language editing 12-10-12 DDG CS

5 Submit Consolidated DMV Corporate Q2 Report to AO for approval 23-10-12 AO 6 Present &Submit DMV Q2 Report to Executive Authority for approval 26 – 10 - 12 AO

7 Present DMV Q2 Report to the Audit Committee TBD CS

8 Submit DMV Q2 Report and evidence documents to Internal Audit for verification 27 – 10 - 12 DDG CS

9 Submit DMV Q2 Report to AG, NT & Presidency 31 Oct 12 AO10 Present the DMV Quarterly Report to the PCD 15 – 29 November 12 AO

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Reporting TimelinesSerial No Activity Target Date Responsible a b c DMV Q3 REPORT

1 Branches Submit Q3 Reports to Chief Directorate Strategic Support 08-01-13 All Branches/Programmes 2 Branches present Q3 Reports to DM 15– 18 Jan 13 All Branches

3 Presentation of DMV Q3 Report to DM 15 – 18 Jan 13 CS4 Submit DMV Q3 Report to the language section for language editing 14- 01-13 CS

5 Submit Consolidated DMV Corporate Q3 Report to AO for approval 21-01-13 DDG CS

6 Present &Submit DMV Q3 Report to Executive Authority for approval 24-01-13 AO 7 Present DMV Q3 Report to the Audit Committee TBD AO

8 Submit DMV Q3 Report and evidence documents to Internal Audit for verification 21 - 01 - 13 CS

9 Submit DMV Q3 Report to AG, NT & Presidency 31-01-13 AO 10 Present the DMV Quarterly Report to the PCD 13 – 18 Feb 13 AO

DMV Q4 REPORT (CONCISE) 1 Submit Q4 (Concise) Reports 09-04-13 All Branches/Programmes 2 Branches present Q4 Reports to DM 16- 19 Apr 13 CS

3 Presentation of DMV Q4 Report to DM 16- 19 Apr 13 DDG CS 4 Submit DMV Q4 Report to the language section for language editing 12 -04 - 13 AO 5 Submit Consolidated DMV Corporate Q4 Report to AO for approval 16-04-13 AO 6 Present &Submit DMV Q4 Report to Executive Authority for approval 19 -04-13 AO

7 Present DMV Q4 Report to the Audit Committee TBD AO

8 Submit DMV Q4 Report and evidence documents to Internal Audit for verification 12- 19 April 13 DDG CS

9 Submit DMV Q4 Report to AG, NT & Presidency 30 – 04 - 13 AO

10 Present the DMV Quarterly Report to the PCD 01- 18 May 13 AO

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Conclusions

“Don't lower your expectations to meet your performance. Raise your level of performance to meet your expectations. Expect the best of yourself, and then do what is necessary to make it a reality.” Ralph Marston

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THANK YOU

PRESENTATION OF THE DEPARTMENT OF MILITARY VETERANS QUARTERLY REPORT: Q1 OF 2012

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