Presentation Class 5

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Transcript of Presentation Class 5

  • module 6:The Informative Speech

  • ObjectiveAfter completing this module, you should be able to:effectively use various methods to generate matter for your speechesknow your strengths and weaknesses in implementing the techniques learnt in previous modulesactually apply audience analysis techniques in selecting topics for Informative Speeches

  • IntroductionInformative speaking is vital to business, education, science and many other fields of human endeavorA separate session has to be dedicated to the delivery of informative speeches in order to allow for detailed comments by the trainer

  • Description Delivery of SpechesInfo. Speeches primary objective to informChoosing topics and purposes

  • A. Delivery of SpeechesMay be up to 5 minutesspeech preparation must be turned in for grading before deliveryonly brief speaking outline maybe used while speaking

  • B. Informative speeches primary purposeClassified into 4:speeches about objectsspeeches about processesspeeches about eventsspeeches about concepts

  • Criteria for effective informative speeches:accuracy of informationclarity of communicationmeaningful and interesting to the audienceTips:Dont over-estimate what the audience knowsrelate subject directly to audienceavoid being too technicalavoid abstractionpersonalize your ideas

  • C. Choosing Topics and purposeslearning research methods to get credible matterthis module equips with techniques to come up with relevant topics to keep audience interested

  • Suggested TopicsIntroduing a new product to board of directors of a companyReport of company progress during the previous financial yearfinancial report of a charitable trusta class lecturesocial awareness campaign speechesnews telecast/weather reportsports updatebenefits of aromatherapy


  • ObjectiveAfter this module, you should be able to answer:What are the major advantages of using visual aids in presentations?What kinds of visual aids might be used in a presentation?What guidelines are given in the chapter for preparing visual aids?What guidelines are given in the chapter for presenting visual aids?

  • IntroductionProblems with recognizing what constitutes visual aid to increase audience attentionJust use props instead of visuals that support, expand, and correspond to the speechVisual aids are to enhance presentation, not the purpose of itworst presenters are those who use equipment as a crutchie: stand before a group and read slides

  • Descriptionphysical objects (usually the one youre talking about)models (3D models)photographs/illustrationsdrawings (google introd new browser using cartoons)graphs / computer graphics (flash, Dreamweaver)chartsvideos/audio tapestransparencies/overhead projectorsmultimedia presentations/slideshowsthe speakerhandoutswhiteboards

  • Varying degrees of complexitymore than 1 audio-visual aid can be combined to create sophisticated presentation may create distance overriding impression of fancy show, message missed outmust consider many factors:how many times will presentation be staged?how experienced are you in preparing this form of aiddo you have access to colleagues or external agencies to help you prepare?

  • Advantages of Different visual aids

  • 1. HandoutsAdvantages: simple, easy to use, no audibility/visibility problems, can depict lots of info, lasting reference, inexpensiveDisadvantages: can be a distraction, low impact, dont enhance actual presentation

  • 2. Flipcharts & Whiteboards Advantages: Simple, easy to use, can be pre-prepared, can be annotated via discussion, inexpensiveDisadvantages: visibility can be a problem, low impact, takes time to annotate, easily damaged

  • 3. Slide showsAdvantages: professional, good at getting attention, retains interest, can have high impactDisadvantages: requires power supply, expensive to produce, requires set-up and practice, can be noisy, requires low ambient light, prone to technical failures

  • 4. Overhead projectorsAdvantages: very common equipment, easy to use, easy to point at items, can be prepared quickly, transparencies can be storedDisadvantages: requires power supply, can be noisy, can absorb the presenter, light can distract, can look low-tech

  • 5. Computer graphicsAdvantages: potentially high impact, graphics can be animatedDisadvantages: requires specialist software and monitors, equipment expensive, can be time consuming

  • 6. Audio TapesAdvantages: very effective in specialist role, inexpensive broadcast equipmentDisadvantages: may need specialist recording skils, can be time consuming, only short duration use

  • 7. VideosAdvantages: very high impact, common broadcast equipmentDisadvantages: may need specialist production skills, very time consuming, very expensive, may compete with presenter

  • 8. MultimediaAdvantages: very high impact, presenter can control precisely, can be updated as requiredDisadvantages: requires software engineering skills, very time consuming, very expensive, and broadcasting needs specialist equipment

  • 9. Physical modelsAdvantages: very high impact, good attention getter makes a concept tangibleDisadvantages: expensive to produce and transport, may distract the audience

  • Tips and suggestions on handling visual aidTo reinforce stated factsTo add the understanding of ideasTo clarify the relationships or physical layoutsTo introduce the audience to a new topic area

  • Guidelines for preparing visual aidsprepare visual aids in advancekeep visual aids simplemake sure visual aids are large enoughuse fonts that are easy to readuse a limited number of fontsuse color effectively - must be clear under all lighting use line charts to highlight a trenduse meaningful titles to avoid ambiguity

  • Guidelines for presenting visual aidsavoid using chalkboard for visual aidsdisplay visual aids where listeners can see themavoid passing visual aids among the audiencedisplay visual aids only while discussing themtalk to your audience, not your visual aidexplain visual aids clearly and conciselykeep the visual device clear - avoid unnecessary clutterpractice with your visual aids