Presentation Aarohan Poornima2013

8/11/2019 Presentation Aarohan Poornima2013

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AROHAN OORNIMA

2013

INTRA PGC ANNUAL TECH-CULT-SPORTS FEST

08

th

to15

th

November, 2013

Website:

Email: [email protected]


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What and When?

Duration : 05 days

Dates : 8th-15thNov

Level : Intra PGC Type of events : Tech-Club-Sports-Cultural

Timing : 9am to 4pm

24 September 2014 AAROHAN POORNIMA 2013


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Realization of talent

Planning LeadershipExperimentation Competition

Bonding Creativity

Confidence Responsibility

Time Management Resource Utilization

Recreation Experience

Success!!34 September 2014 AAROHAN POORNIMA 2013


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History in the making

2013 2012 2011 2010 2009

Campuses 3 4 3 3 3

Days 5 4 4 6 4

Students 7132 7587 5500 4600 3240

Technical

Events 18 20 22 20 12

Club Events

1921 23 19 10

Sports

Events 13 11 14 16 7

Cultural

Events 06 07 08 08 -



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The Governance Structure



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CORE PLANNING ANDMANAGEMENT GROUP (CPMG)

ADVISORY AND GOVERNING GROUP (AGG)

GROUP ADVISORS* &

GROUP COORDINATORS**

(Event Group)

GROUP ADVISORS

(Management Group)

6

EVENT ADVISORS

EVENT COORDINATORS

&

VOLUNTEERS

GROUP COORDINATORS

&

VOLUNTEERS

Note:

*ADVISORS: Faculty

**COORDINATOR/Volunteer: Students



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Advisory and Governing Group (AGG)

Dr. S.M Seth, Chairman, PGC (Chairman) Sh. R.K Agarwal, Advisor, PGC

Sh. Shashikant Singhi, Director General, PGC

Dr. R.P Rajoria, Director, PCE

Dr. Rakesh Duggal, Director Academics, PGC

Dr. N.C. Bhandari, Campus Director, PGI

Sh. H.S Shekhawat, Director, Infrastructure

Sh. M.K.M Shah, Director, Admin & Finance

Smt. Renu Singhi, Advisor, PAA

Dr. Omprakash Sharma, Principal, PCE Prof. Ajay Bansal, Director, PIET

Dr. A.K Jain, Dean, PGI



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Core Planning and Management Group

(CPMG) Sh. Rajeev David, Proctor-in-Chief, PGC (Event Chair) Sh. Ashwini Lata, Warden-in-Chief

Dr. Vandana Sharma, Dean, Soft skills, PGC

Dr. Rekha Nair Dean B.Tech 1stYear ,PGC

Dr. Gautam Singh, Registrar, PIET

Ms. Monika Surana, HOD, Exam Cell, PCE

Sh. Aditya Sharma, Registrar, PGI Sh. Mukesh Taker, Sports Officer, PGC

Sh. Simranjeet Singh, Proctor, I year, PIET

Sh. Praveen Singhvi, Mess Manager, PGC

Sh. B.P Yadav, Transport In charge, PGC

Sh. Pushpendra Mudgal, Administrative Secretary to Chairman, PGC

Sh. Vedanshu Vashisth, Asst. Prof, PGI

Ms. Peeyusha Tiwari, Asst. Prof, PCE

Sh. Hamid Khan, Trainer, P-PROSKEP

Ms. Poonam Malpani, Asst. Prof, PIET



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S.No Name of Student College Year Branch Email Mob. No

1 Jyoti Chauhan PCE IV CSE [email protected] -

2 Neha Kaliya PCE IV CSE [email protected] -

3 Shivani Jha PCE IV IT [email protected] -

4 Shaily Jain PGI IV CSE [email protected] -

5 Ashwini Mathur PGI IV CSE [email protected] 9468901808

6 Mohit Toshniwal PGI IV CSE [email protected] 9414291157

7 Gaurav Khatri PGI IV Civil [email protected] 9461988830

8 Pallav Gupta PGI IV ECE [email protected] 8233739978

9 Mukesh Saraswat PIET IV ECE [email protected] 8386975702

10 Nancy Soni PIET IV IT [email protected] -

11 Bhanu Pratap Singh PIET IV ECE [email protected] 9414617380

12 Monkita Ghosh PIET IV CS [email protected] -

13 Neetu Yadav PIET IV CS [email protected] -

14 Prachi Jain PIET IV CS [email protected] -

15 Neha Agarwal PIET IV CS [email protected] -
mailto:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]


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Working Groups

Event Group Management Group

Technical Events Hospitality and Help-Desk

Club and Literary Events Stores

Indoor Sports Events Facilities

Outdoor Sports Events Website and Registration

Cultural Events Discipline

Documentation and Publication



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Event Group Distribution

Institution Assigned Event Group

PCE Indoor and Outdoor Sports

Events

PIET Technical Events

PGI Club and Literary Events

PCE 1st(A,B) Cultural Events



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Management Group Distribution

Assigned Mgmt. Group Department of PGC

Hospitality and Help-Desk PCE I Year - C

Stores PIET I Year

Facilities PGI I Year

Website and Registration CPMG

Discipline PCE ME

Documentation and Publication PCE CS



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LIST OF GROUP ADVISORS

4 September 2014 AAROHAN POORNIMA 2013 14


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Events Offered


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Technical EventsIndividual Events

S.No Name of Event Team

Size

No. of

Rounds

Max.

Entries

Allowed

Participation

Generated

1 IQ Meter (Aptitude Test) 1 2 1000 1000

2 Programming Challenge 1 2 400 400

3 Group Discussion 1 2 600 600

4 Spell Bee 1 1 700 700

5 Circuit Debugging 1 2 500 500

6 Web Page Modeling 1 2 500 500

7 Poster Design 1 1 400 400

8 Crack the code (Ethical hacking

Challenge)

1 1 200 200

9 Picture Perception 1 2 800 800

10 Bookies 1 2 600 600

11 CAD Modeling 1 1 200 200

Total Participation Generated 5900



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18

Team Events


Size

No. ofRounds

Max.Entries

Allowed

ParticipationGenerated

1 Documentary Competition 4 1 63 252

2 Staircase Climbing Robot 4 1 63 252

3 Solve the maze 2 1 63 1264 Advertisement Design 4 1 63 252

5 Banner Design and Product

Brochure

4 1 63 252

6 Structure Design 5 1 63 315

7 Aarohan Newspaper Design 6 1 63 378


Technical Events



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Club & Literary EventsIndividual Events

S.No Name of Event Tea

mSize

No. of

Rounds

Max.

EntriesAllowed

Participation

Generated

1 Extempore (Hindi) 1 1 400 400

2 Extempore (English) 1 1 300 300

3 Crossword 1 2 1200 1200

4 Sudoku 1 2 1200 1200

5 Free Hand Sketching 1 1 300 300

6 Heena Creation 1 1 200 200

7 Nail Art 1 1 150 150

8 Roadies 1 2 500 500

9 Photography Challenge 1 1 200 200

10 Housie 1 1 - 2000

11 Me Against Myself 1 1 300 300

Total Participation Generated 6750194 September 2014 AAROHAN POORNIMA 2013


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20

Team Events

S.No

Name of Event Team

Size

No. ofRounds

Max.Entries

Allowed

ParticipationGenerated

1 LAN Gaming(CS) 5 - 63 315

2 Rangoli 4 1 63 252

3 Best out of Waste 3 1 63 1894 T-Shirt Painting 2 1 63 126

5 Face Painting 2 1 63 126

6 Browse the NET 2 1 63 126

7 Salad Art 2 1 63 126

8 Treasure Hunt 3 1 63 189


Club and Literary Events


Sports Events


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Sports Events

Individual Events


Size

No. of

Rounds

Max.

Entries

Allowed

Participation

Generated

1 Table Tennis (boys) 1 400 400

2 Table Tennis (girls) 1 200 200

3 Chess 1 600 600

4 Carrom 1 1000 1000

5 200 M. Race (Boys) 1 500 500

6 200 M. Race (Girls) 1 300 300

7 400 M. Race (Boys) 1 250 250

8 400 M. Race (Girls) 1 100 100

9 800 M. Race (Boys) 1 150 150

10 Shot Put (Boys) 1 300 300

11 Shot Put (Girls) 1 100 100

12 Long Jump(Boys) 1 300 300

13 Long Jump(Girls) 1 100 100

Total Participation Generated 4300 214 September 2014 AAROHAN POORNIMA 2013


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22

Team Events

S.No Name of Event TeamSize No. ofRounds Max. EntriesAllowed ParticipationGenerated

1 Volleyball (Boys) 10 21 210

2 Volleyball (Girls) 10 8 80

3 Basketball (Boys) 10 21 210

4 Basketball (Girls) 10 8 80

5 4*100 M. Relay (Boys) 4 21 84

6 4*100 M. Relay (Girls) 4 8 32

7 4*400 M. Relay (Boys) 4 21 84

8 Dodge Ball (Boys) 8 21 1689 Dodge Ball (Girls) 8 21 168


Sports Events



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23

Events

S.No Name of Event TeamSize No. ofRounds Max. EntriesAllowed ParticipationGenerated

1 Group Dance(Western) 4-8 21 168

2 Group Dance(Folk/Classical) 4-8 21 168

3 Mime 6-10 21 210

4 Duet Song 2 21 42

5 Solo Classical Dance 1 21 21

6 Antakshari 3 63 189


Cultural Events



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Event Advisors (Technical)

S.No Name of Event Name ofAdvisor Campus Deptt. Mob. No E-Mail



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Event Advisors (Sports)

S.No Name of Event Name ofAdvisor Campus Deptt. Mob. No E-Mail



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27

Event Advisors (Cultural)

S.No Name of Event Name ofAdvisor Campus Dept. Mob. No E-Mail



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Roles and Responsibilities



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Responsibilities of CPMG

To Motivate students to participate enthusiastically in AAROHAN POORNIMA2013

To prepare the detailed plan and working structure of the fest.

To follow all the guidelines and targets proposed.

To coordinate activities at group level, collect instant feedback and take

decisions in order to attain best possible results.

To provide all the formats to concern group advisors.

To resolve all sorts of problems and issues of working groups for better and

efficient output.

To ensure effective execution of all events and to support all managerialgroups in their respective tasks at the 11thhour.

To maintain discipline .

To distribute T-Shirts among Student Co-ordinators & Volunteers.



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Responsibilities Of Group Advisor

Overall in-charge of respective Group (Event/Mgmt.) .

Group Advisor of Event Category will form the event advisor for each event

from his/her respective campus.

To ensure the fulfillment of all the deadlines concerning execution and

reporting.

To co-ordinate with Management Group Advisor if required.

Only Group advisors are required to report Chief Co-ordinator AAROHANfor all purposes.

To provide & Collect all formats from event advisors.

To attend daily meeting of CPMG from 3:00 PM to 4:00 PM at PJF office for

sharing information.

To act as a motivator and promoter for Event Advisors & participants .

To prepare and submit final report of all activities to Chief Co-ordinator

AAROHAN


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31

Role Of Event Advisors To work under the guidance and advise of group advisor.

To work as overall in-charge of Event.

To ensure massive participation of students of all institutions. To prepare, coordinate and supervise execution plan of event.

To appoint Event Documentation Coordinator(EDC), Coordinators & Volunteers.

To distribute daily coupons (valid for the date of issue only) to coordinators andvolunteers.

To work as arbitrator in critical situations.

Interact & coordinate with respective group advisor and if required to Mgmt.Group.

To prepare and submit report of respective event to Group Advisor on dailybasis.

To form rules and regulations of their respective event. To invite judges/referees (among PGC Faculty members and parents). To decide draws and ensure availability of venues, equipments and support

system. To maintain and provide all information related to documentation / data

through Event Documentation Coordinator (EDC). To Maintain proper communication with coordinators and volunteers.


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Hospitality And Help Desk

To invite guests and dignitaries from and outside PoornimaFoundation for inauguration of various events.

To receive the invited guests and escort them to appropriate venues.

To help the students with all kind of information (for eg. Exact venueof event, contact details of respective coordinators and volunteersetc.).

To establish and operate computerized help center with provision tomake announcement regarding status & commencement of events,results, transport etc.

To ensure media coverage in all major news papers/channels withmeasurable output.

Decoration of campus with flags and hoardings. Calling parents for inauguration and judging in events.

Photography and video shooting of events.

Publish of a newspaper for Aarohan Poornima 2013.



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Facilities

To design, publish and operate bus transportsystem during the event with

details of routes, bus numbers, timings and drivers.

To arrange for escortof invited guests.

To arrange intra campus transport at regular interval.

To arrange and publish details of one emergency vehiclein each campus.

To make First-Aid box in each campus and to appoint designated facultiesfor its operation and to issue Wheel-Chair & Stretcher.

To design a system for making hygienic and healthy fooditems available.

To design and publish details of items along with their price which will be

available on stalls.

To design and publish details of available facilities in PGC mess along withtime schedule.

To design and publish the system of refreshment for invited guests.



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Stores To design and publish the process of procurement of

materials, issue and return of consumable and non-

consumable materials.

To coordinate with group advisors for possible

requirements of materials and arrange to purchase the

same. To issue the material as per defined process.

To maintain proper records and submit a report

specifically highlighting misuse/inappropriate use of

materials at the end of the fest. To make available materials for welcoming the guests.

To arrange for the payment of the invited referees from

outside Poornima Foundation.344 September 2014 AAROHAN POORNIMA 2013

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Website and Registration To publish all the details of Aarohan Poornima 2013 on the

website comprising schedule, registration forms, necessary

contact details etc.

To train the students about the procedure of registration for

participating in Aarohan Poornima 2013

To ensure proper functioning of registration mechanism which is

yet to be decided and to provide list of participants at-least 03days prior to the event.

To generate regular reports (event wise/group wise) for

documentation purposes.

To update the details/results of events on website on daily basis.

To upload event photographs on daily basis.

To set-up LCD systems for information display.

To set-up information center at all the three campuses.354 September 2014 AAROHAN POORNIMA 2013


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Discipline

To design the overall security system for Aarohan Poornima 2013 and

provide sufficient training/drill to each individual involved inmaintenance of discipline.

To design specific security arrangements during cultural programs, take

approval from local administration and police.

To create internal intelligence network at all campuses and channelize

the flow of information for effective redressal.

To ensure issue of PGC I-Card to each student well before start of the

event.

To ensure the participation/entry in events through PGC I-Cards only.

To arrange Ambulance vehicle with medical staff.

To strictly keep a check over OUTSIDERS.

To detect and take immediate actions in situation of mob formation and

chaos.



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Publication and Documentation

37

To act as a single body responsible for creating reports and results

instinctively with the coordination of Website and Maintenance

Group.

To be in touch with all the Documentation Coordinators at all level i.e.

events and groups.

To give and take reports, results, data and formats with other

Management Groups, as and when required, for efficient working in

Aarohan Poornima 2013

Post event, to collect and retrieve reports from Advisors at all level i.e.

events, groups etc. and submit them to CPMG



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38

Role of Group Coordinators &

Event Coordinators

To assist advisors in designing & detailing of events inlinewith overall objective of Aarohan Poornima 2013.

To work with the spirit of togetherness, teamwork &

mutual respect.

To arrange resources for successful execution of event.

The designated Group Documentation Coordinator (GDC)

and Event Documentation Coordinator (EDC) to prepare /

submit required data and documentation under

supervision of advisor.

To coordinate various execution attributes on/off the field.



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39

Role of Volunteers

To work under supervision & guidance of

Coordinators.

To manage resources . To work as support system for participants.

To carry out activities as per time schedule.



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Points To Ponder Department Level team formation

1st

year department of PCE will be divided into 3 separatedepartments (Group A,B,C).

PIET 1styear will be one department.

PGI 1styear will be one department .

All higher classes (2ndyr, 3rdyr and 4thyr) of each branch /discipline will be treated as one department.

M.Tech as a whole will be treated as one department

Note:

In case of outdoor sports events (except for musical chair), the formation of girlsteam will be as follows:

1. First year department (all branches combined) will be considered as one

department

2. Higher classes (all branches combined) will be treated as one department



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Fundamental Rules & Regulations

Judges/Referee/Group Advisors/EventAdvisorsdecision willbe final & binding.

Judges coming from outside PF may be offered Rs.400/-against use of their personnel conveyance.

Participants have to follow the rules & regulations that are

decided for the event. Participants will have to maintain the dignity of event as well

as institution. Carrying Identity Card throughout the Fest is compulsory for

faculties and students.

During the Aarohan Poornima 2013 all the Advisors &Faculty members will not be allowed to take leave. Foremergency condition permission will be granted only byDirector General, PGC.



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Discipline Regulations Group & Event Advisors along with members of discipline committee will

be authorized to take on the spot action against students involved in anyact of indiscipline.

Types of indiscipline:

1. Inviting anybody from outside Poornima Foundation.

2. Using abusive language & personal commenting.

3. Objecting decision of Judges/Advisors.

4. Misbehaving with organizing teams, faculty & staff members on duties.

5. Consumption of alcohol or entering campus under influence of alcohol.

Actions:

1. Cancellation of participation in one/more/all events.2. Suspension from Tech Fest.

3. Suspension/Termination from college under existing PGC norms.



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Important dates and Timeline



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ITEM / LIST TO BE

SUBMITTED BY

TO BE SUBMITTED TO Date

LIST OF GROUP ADVISORS(FACULTIES) - TO EVENT CHAIR 18/10/13

LIST OF EVENT ADVISORS(FACULTIES) BY GROUP ADVISOR TO EVENT CHAIR 21/10/13

LIST OF GROUP COORDINATORS AND GROUPDOCUMENTATION COORDINATOR(AMONG 4TH

YR STUDENTS)

BY GROUP ADVISOR TO EVENT CHAIR 21/10/13

LIST OF EVENT COORDINATORS AND EVENT

DOCUMENTATION COORDINATOR(AMONG 4TH

YR AND 3RDYEAR STUDENTS)

BY EVENT ADVISOR TO GROUP ADVISOR 22/10/13

LIST OF EVENT VOLUNTEERS(AMONG 2NDYR

AND 1STYR)

BY EVENT ADVISOR TO GROUP ADVISOR 22/10/13

RULES AND REGULATION OF EVENTS BY EVENT ADVISOR TO GROUP ADVISOR 24/10/13

LIST OF REQUIREMENTS BY EVENT ADVISOR TO GROUP ADVISOR 27/10/13

COLLECTION OF REQUIREMENT BY EVENT CO-

ORDINATOR

09/11/13

DISPLAY OF POSTERS(4 PER EVENT) BY EVENT ADVISOR TO GROUP ADVISOR 11/11/13

LIST OF TEAM EVENTS BY H.O.D TO GROUP ADVISOR

TO EVENT CHAIR

30/10/13

LIST OF CULTURAL EVENT TEAMS BY H.O.D TO GROUP ADVISOR/ TO

EVENT CHAIR

29/10/13

LIST OF PARTICIPANTS TO EVENT ADVISORS CPMG EVENT ADVISOR 09/11/13



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PRESENTATION OF BASIC DRAFTS 15/10/13

*AGG APPROVAL 15/10/13

FINALIZATION OF SCHEDULE 19/10/13

PRESENTATION FOR FIRST YEAR STUDENTS 22/10/13

PRESENTATION FOR HIGHER CLASSESS 23/10/13

*RELEASE OF POSTER 26/10/13

FINALIZATION OF CERTIFICATES AND PRIZES 28/10/13

FORMATION OF FACULTY COMMITTEES 21/10/13

FORMATION OF STUDENT COMMITTEES 23/10/13

*RELEASE OF WEBSITE AND START OF REGISTRATION 25/10/13

LAST DATE OF REGISTRATION FOR INDIVIDUAL EVENTS 5/11/13

LAST DATE OF REGISTRATION FOR TEAM EVENTS 29/10/13

COLLECTION OF REQUIREMENTS FROM STORE 9/11/13

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DEADLINES


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Informal Activities

Organizing Fun Games. Commentary & Music.

On the Spot Celebrations.

Student Corners.

Extra number of T-Shirts on actual cost basis in

order to promote Poornima brand.



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Transport Facilities

Transport facility will be available as perfollowing: Arrival time : 08:00 AM Departure Time : 04:00 PM

Free transit arrangement to/from all campusesavailable at an interval of 20 minutes, From bothends (PCE to PGI and PGI to PCE).

NOTE:Pick-up time will be decided by the transportdepartment of PGC and will be circulated in time.



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Marks & AttendanceDistribution

Participation in 01 activity : 3 marks

Participation in 02 activities : 3+2 marks

Participation in 03 (or more) activities : 3+2+2 marks

If winner or runner up in any event: 3 marks

Attendance Calculation : 04 per event

IF ANY STUDENT FAILS TO REPORT AFTERREGISTERING IN HIS/HER RESPECTIVEEVENT(S) THEN THERE WOULD BE A

DEDUCTION OF EQUAL MARKS.



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JAI JAI

POORNIMASANSTHAN

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