INTRA PGC ANNUAL TECH-CULT-SPORTS FEST Wednesday 19 th to Sunday 23 th November, 2014 Website:...

INTRA PGC ANNUAL TECH-CULT-SPORTS FESTWednesday 19th to Sunday 23th November, 2014

Website:Email: [email protected]

What and When?

• Duration : 05 days• Dates : 19th-23th Nov 2014• Level : Intra PGC• Type of events : Tech-Club-Sports-

Cultural

• Timing : 9am to 5pm

2April 18, 2023 AAROHAN POORNIMA 2014

Realization of talent

Planning Leadership Experimentation

Competition

Bonding Creativity

Confidence Responsibility

Time Management Resource Utilization

Recreation

Experience

Success!! 3April 18, 2023 AAROHAN POORNIMA 2014

History in the making…2014 2013 2012 2011 2010 2009

Campuses 3 3 4 3 3 3

Days 5 5 4 4 6 4

Students 6974 7132 7587 5500 4600 3240

TechnicalEvents 14 18 20 22 20 12

Club Events 15 19 21 23 19 10

Sports Events 13 13 11 14 16 7

Cultural Events 4 06 07 08 08 -


The Governance Structure


CORE PLANNING AND MANAGEMENT GROUP (CPMG)

ADVISORY AND GOVERNING GROUP (AGG)

GROUP ADVISORS* &GROUP COORDINATORS (05)**

EVENT VOLUNTEERS (05)**(Event Group)

GROUP ADVISORS(Management Group)

6

EVENT ADVISORS

EVENT COORDINATORS (02)&

VOLUNTEERS (03)

GROUP COORDINATORS (03) &

GROUP VOLUNTEERS (05)

Note:*ADVISORS: Faculty**COORDINATOR/VOLUNTEER: Students

April 18, 2023 AAROHAN POORNIMA 2014

Advisory and Governing Group (AGG)

• Dr. S.M Seth, Chairman, PGC (Chairman)• Sh. R.K Agarwal, Advisor, PGC• Dr. R.P Rajoria, Chief Mentor & Advisor(Engg.),PGC• Sh. Shashikant Singhi, Director General, PGC• Sh. H.S. Shekhawat, Director, Infrastructure, PGC• Sh. M.K.M Shah, Director, Admin & Finance, PGC• Dr. Rakesh Duggal, Director , PGI• Dr. Omprakash Sharma, Director, PCE• Dr. Ajay Bansal, Director, PIET• Smt. Renu Singhi, Advisor, PAA• Mr. Rahul Singhi, Asst. Director, PGC


Core Planning and Management Group (CPMG)• Sh. Rajeev David, Proctor-in-Chief, PGC (Event Chair)• Sh. Ashwini Lata, Warden-in-Chief• Dr. Rekha Nair Dean B.Tech. 1st Year, PGC• Dr. Gautam Singh, Registrar, PIET• Ms. Monika Surana, HOD, Exam Cell, PCE• Sh. Aditya Sharma, Registrar, PGI• Mr. Paras Bassi, Asst. Prof, PIET• Sh. Mukesh Taker, Sports Officer, PGC• Sh. Simranjeet Singh, Proctor, I year, PIET• Sh. Praveen Singhvi, Mess Manager, PGC• Sh. B.P. Yadav, Transport In charge, PGC• Sh. Vedanshu Vashistha, Asst. Prof, PGI• Ms. Peeyusha Tiwari, Asst. Prof, PCE• Ms. Poonam Malpani, Asst. Prof, PIET• Ms. Priyanka Sharma, Asst. Prof, PIET• Mr. Vaibhav Sharma, Asst. Prof, PGI• Mr. Sanjay Gupta Proctor, Ist PCE• Ms. Bharti Joshi, Asst. Prof, PCE• Mr. Pawan Chauhan, Asst. Prof, PGI• Mr. Amit Sinha, Maintenance Engg., PGC• Mr. Vijay Kumar Sharma, Photographer, PGC


S.No Name of Student College Year Branch Email Mob. No

1

2

3

4

5

6

7

8

9

10

11

12

13

14

15

April 18, 2023 9AAROHAN POORNIMA 2014

CPMG STUDENT COODINATORS

Working GroupsEvent Group Management Group

Technical Events Hospitality and Help-Desk

Club and Literary Events Stores

Indoor Sports Events Facilities

Outdoor Sports Events Website and Registration

Cultural Events Discipline

Documentation and Publication

Media Coverage & Photography


Event Group Distribution

Institution Assigned Event Group

PCE Technical Events

PIET Club and Literary Events

PGI Indoor and Outdoor Sports Events

PCE 1st (A,B) Cultural Events


Management Group Distribution

Assigned Mgmt. Group Department of PGC

Hospitality and Help-Desk PIET- I YEAR

Stores PCE 1st (A,B)

Facilities PGI I Year

Website and Registration CPMG

Discipline CPMG

Documentation and Publication PCE- IT & EIC

Media Coverage & Photography P- Proskep (PGC)12April 18, 2023 AAROHAN POORNIMA 2014

LIST OF GROUP ADVISORS

April 18, 2023 AAROHAN POORNIMA 2014 13

Working Group Group Advisor Campus Mob. No. E-Mail

Technical Events Mr. Amol SaxenaMr. Amit Prajapati

PCE 99827768839672974962

[email protected]@poornima.org

Club and Literary Events Mr. Deepak MoudMr. Anil Boyal

PIET 75687485109829881682


Outdoor Sports Events Mr. N.K. JainMr. Ajay Maurya

PGI 93145350039509513049


Indoor Sports Events Mr. P. N. DadhichMr. Bhanwar Veer Singh

PGI 94609070399660423575


Cultural Events Ms. Himanshu Rathore Ms. Garima Angira Mr. Pankaj Pradhan

PCE 982851204692528497477891514041

[email protected]@[email protected]

Hospitality and Help-Desk Dr. Sama JainMr. Mohit Bajpai

PIET 98298935839694035235


Stores Dr. Beena RaniMr. Nagendra Agarwal

PCE 94142105909785327864


Facilities Mr. G.K. PandaMr. Vijay Sharma

PGI 97994946609950113794


Website and Registration Ms. Poonam MalpaniMr. Paras Bassi

PIET 92693369339636286923


Discipline Mr. Rajeev DavidMr. Ashwini LataMr. Gautam SinghMr. Aditya Sharma

PGC 9829855518982925510390018932629929277767

[email protected]@[email protected]@poornima.org

Documentation and Publication

Mr. Shirish NagarMr. Brijraj Singh

PCE 80035142499829533943


Media Coverage & Photography

Mr. Daneshwar SharmaMr. Abhayjeet Singh

PGC 99839260089929091809



mailto:[email protected]









Events Offered


Technical EventsIndividual Events

S.No Name of Event Team Size

No. of Rounds

Max. Entries

Allowed

Participation Generated

1 IQ Meter (Aptitude Test & GK) 1 2 1000 1000

2 Programming Challenge 1 2 400 400

3 Group Discussion 1 2 600 600

4 Spell Bee 1 1 700 700

5 Circuit Debugging 1 2 500 500

6 Web Page Modeling 1 2 500 500

7 Poster Design 1 1 400 400

8 Picture Perception 1 2 1000 1000

9 Bookies 1 2 400 400

10 CAD Modeling 1 1 200 200

Total Participation Generated 5700


17

Team EventsS.No Name of Event Tea

m Size

No. of Rounds

Max. Entries

Allowed


1 Documentary Competition 4 1 60 240

2 Staircase Climbing Robot 4 1 60 240

3 Structure Design 5 1 60 300

4 Aarohan Newspaper Design 6 1 60 360


Technical Events


Club & Literary EventsIndividual Events


No. of Rounds

Max. Entries

Allowed


1 Extempore (Hindi) 1 1 400 400

2 Extempore (English) 1 1 300 300

3 Free Hand Sketching 1 1 400 400

4 Heena Creation 1 1 300 300

5 Roadies 1 2 800 800

6 Photography Challenge 1 1 200 200

7 Housie 1 1 - 4000

8 Me Against Myself 1 1 300 300

9 Creative (Content) Writing 1 1 300 300



19

Team EventsS.

NoName of Event Tea

m Size

No. of Rounds

Max. Entries

Allowed


1 LAN Gaming(CS) 5 2 60 300

2 Rangoli 4 1 60 240

3 Best out of Waste 3 1 60 180

4 T-Shirt Painting 2 1 60 120

5 Face Painting 2 1 60 120

6 Browse the NET 2 1 60 120

7 Treasure Hunt 3 2 60 180


Club and Literary Events


Sports EventsIndividual Events


No. of Rounds

Max. Entries Allowed


1 Table Tennis (Boys) 1 500 500

2 Table Tennis (Girls) 1 300 300

3 Chess 1 700 700

4 Carrom 1 1000 1000

5 200 M. Race (Boys) 1 500 500

6 200 M. Race (Girls) 1 300 300

7 400 M. Race (Boys) 1 250 250

8 400 M. Race (Girls) 1 150 150

9 800 M. Race (Boys) 1 150 150

10 Shot Put (Boys) 1 300 300

11 Shot Put (Girls) 1 100 100

12 Long Jump(Boys) 1 300 300

13 Long Jump(Girls) 1 100 100



21

Team EventsS.No Name of Event Team

SizeNo. of

RoundsMax. Entries

AllowedParticipation Generated

1 Volleyball (Boys) 10 20 200

2 Volleyball (Girls) 10 8 80

3 Basketball (Boys) 10 20 200

4 Basketball (Girls) 10 8 80

5 4*100 M. Relay (Boys) 4 20 80

6 4*100 M. Relay (Girls) 4 8 32

7 4*400 M. Relay (Boys) 4 20 80

8 Dodge Ball (Boys) 8 20 160

9 Dodge Ball (Girls) 8 20 160


Sports Events


22

EventsS.No. Name of Event Team

SizeNo. of

RoundsMax. Entries

AllowedParticipation Generated

1 Group Dance (Western/Folk/Classical)

4-8 40 320

2 Mime 6-10 20 200

3 Solo Classical Dance 1 40 40

4 Antakshari 3 60 180


Cultural Events


Event Advisors (Technical)S.No Name of Event Name of

AdvisorCampus Deptt. Mob. No E-Mail


24

Event Advisors (Club & Literary)S.No Name of Event Name of



25

Event Advisors (Sports)S.No Name of Event Name of



26

Event Advisors (Cultural)S.No Name of Event Name of

AdvisorCampus Dept. Mob. No E-Mail


Roles and Responsibilities


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Responsibilities of CPMG

To Motivate students to participate enthusiastically in AAROHAN POORNIMA 2014

To prepare the detailed plan and working structure of the fest. To follow all the guidelines and targets proposed. To coordinate activities at group level, collect instant feedback and take

decisions in order to attain best possible results. To provide all the formats to concern group advisors. To resolve all sorts of problems and issues of working groups for better and

efficient output. To ensure effective execution of all events and to support all managerial

groups in their respective tasks at the 11th hour. To maintain discipline . To distribute T-Shirts among Student Co-ordinators & Volunteers.


Responsibilities Of Group Advisor• Overall in-charge of respective Group (Event/Mgmt.) .• Group Advisor of Event Category will form the event advisor for each

event from his/her respective campus.• To ensure the fulfillment of all the deadlines concerning execution and

reporting.• To co-ordinate with Management Group Advisor if required.• Only Group advisors are required to report Chief Co-ordinator AAROHAN

for all purposes.• To provide & Collect all formats from event advisors.• To attend daily meeting of CPMG from 4:00 PM to 4:30 PM at CPMG office

for sharing information.• To act as a motivator and promoter for Event Advisors & participants .• To prepare and submit final report of all activities to Chief Co-ordinator

AAROHAN


30

Role Of Event Advisors• To work under the guidance and advise of group advisor.• To work as overall in-charge of Event.• To ensure massive participation of students of all institutions.• To prepare, coordinate and supervise execution plan of event. • To appoint Event Documentation Coordinator(EDC), Coordinators & Volunteers.• To distribute daily coupons (valid for the date of issue only) to coordinators and

volunteers.• To work as arbitrator in critical situations.• Interact & coordinate with respective group advisor and if required to Mgmt.

Group.• To prepare and submit report of respective event to Group Advisor on daily basis.• To form rules and regulations of their respective event.• To invite judges/referees (among PGC Faculty members and parents).• To decide draws and ensure availability of venues, equipments and support

system. • To maintain and provide all information related to documentation / data through

Event Documentation Coordinator (EDC). • To Maintain proper communication with coordinators and volunteers.


Hospitality And Help Desk To invite guests and dignitaries from and outside Poornima

Foundation for inauguration of various events. To receive the invited guests and escort them to appropriate venues. To help the students with all kind of information (for eg. Exact venue

of event, contact details of respective coordinators and volunteers etc.).

To establish and operate computerized help center with provision to make announcement regarding status & commencement of events, results, transport etc.

To ensure media coverage in all major news papers/channels with measurable output.

Decoration of campus with flags and hoardings. Calling parents for inauguration and judging in events. Photography and video shooting of events. Publish of a newspaper for Aarohan Poornima 2014.


Facilities

To design, publish and operate bus transport system during the event with details of routes, bus numbers, timings and drivers.

To arrange for escort of invited guests. To arrange intra campus transport at regular interval. To arrange and publish details of one emergency vehicle in each campus. To make First-Aid box in each campus and to appoint designated faculties

for its operation and to issue Wheel-Chair & Stretcher. To design a system for making hygienic and healthy food items available. To design and publish details of items along with their price which will be

available on stalls. To design and publish details of available facilities in PGC mess along with

time schedule. To design and publish the system of refreshment for invited guests.


Stores To design and publish the process of procurement of

materials, issue and return of consumable and non-consumable materials.

To coordinate with group advisors for possible requirements of materials and arrange to purchase the same.

To issue the material as per defined process. To maintain proper records and submit a report

specifically highlighting misuse/inappropriate use of materials at the end of the fest.

To make available materials for welcoming the guests. To arrange for the payment of the invited referees from

outside Poornima Foundation.33April 18, 2023 AAROHAN POORNIMA 2014

Website and RegistrationTo publish all the details of Aarohan Poornima 2014 on the

website comprising schedule, registration forms, necessary contact details etc.

To train the students about the procedure of registration for participating in Aarohan Poornima 2014.

To ensure proper functioning of registration mechanism which is yet to be decided and to provide list of participants at-least 03 days prior to the event.

To generate regular reports (event wise/group wise) for documentation purposes.

To update the details/results of events on website on daily basis.To upload event photographs on daily basis.To set-up LCD systems for information display.To set-up information center at all the three campuses.


Discipline To design the overall security system for Aarohan Poornima 2014 and

provide sufficient training/drill to each individual involved in maintenance of discipline.

To design specific security arrangements during cultural programs, take approval from local administration and police.

To create internal intelligence network at all campuses and channelize the flow of information for effective redressal.

To ensure issue of PGC I-Card to each student well before start of the event.

To ensure the participation/entry in events through PGC I-Cards only. To arrange Ambulance vehicle with medical staff.• To strictly keep a check over OUTSIDERS. To detect and take immediate actions in situation of mob formation

and chaos.35April 18, 2023 AAROHAN POORNIMA 2014

Publication and Documentation

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To act as a single body responsible for creating reports and results

instinctively with the coordination of Website and Maintenance

Group.

To be in touch with all the Documentation Coordinators at all level i.e.

events and groups.

To give and take reports, results, data and formats with other

Management Groups, as and when required, for efficient working in

Aarohan Poornima 2014

Post event, to collect and retrieve reports from Advisors at all level

i.e. events, groups etc. and submit them to CPMGApril 18, 2023 AAROHAN POORNIMA 2014

37

Role of Group Coordinators & Event Coordinators

• To assist advisors in designing & detailing of events inline with overall objective of Aarohan Poornima 2014.

• To work with the spirit of togetherness, teamwork & mutual respect.

• To arrange resources for successful execution of event.• The designated Group Documentation Coordinator (GDC)

and Event Documentation Coordinator (EDC) to prepare / submit required data and documentation under supervision of advisor.

• To coordinate various execution attributes on/off the field.


38

Role of Volunteers

• To work under supervision & guidance of Coordinators.

• To manage resources .• To work as support system for participants.• To carry out activities as per time schedule.


Participation Mechanism• Total students in PGC (Engg. Stream) : 6974• Participation Allowed (per student) : 03 (Individual) • Target participation (to be generated) : 21,262

Note:• Participation in at least 01 Technical event is compulsory.• Group coordinators and CPMG Student coordinators will not allowed to participate in

any event of Aarohan Poornima 2014.• Event Coordinators & Volunteers cannot participate in their respective event

(Participation in 2 events necessary)• In case of team events, teams will be formed on department level and all members of

the team will be from same department of the college. The registration of team events will be compiled by HOD in the prescribed format and will be uploaded on the registration portal.

• Participation in team events will be over and above keeping intact the above considerations.


Points To Ponder…• Department Level team formation

• 1st year department of PCE will be divided into 2 separate departments (Group A,B). (PCE- 02 Dept.)

• PIET 1st year will be one department. (PIET- 01 Dept.)• PGI 1st year will be one department. (PGI- 01 Dept.)• All higher classes (2nd yr, 3rd yr and 4th yr) of each branch / discipline will be

treated as one department. (PCE- 07 Dept., PIET- 05 Dept. & PGI- 04 Dept.)• M. Tech. PCE will be one department (01 Dept.)• Total department- (04 + 17 = 21 Dept.)

Note:In case of outdoor sports events the formation of girls team will be as follows:1. First year department (all branches combined) will be considered as one department.

(04 Dept.)2. Higher classes (all branches combined) will be treated as one department.(PCE M.Tech. -01 Dept., PCE- 01 Dept.{EC+EIC+EE} + 01 Dept.{CS+IT+CIVIL+ME}, PIET- 01 Dept. & PGI- 01 Dept.)

3. Total department- (05 + 04 = 09 Dept.)


Fundamental Rules & Regulations

• Judges/Referee/Group Advisor’s/Event Advisor’s decision will be final & binding.

• Judges coming from outside PF may be offered Rs.400/- against use of their personnel conveyance.

• Participants have to follow the rules & regulations that are decided for the event.

• Participants will have to maintain the dignity of event as well as institution.

• Carrying Identity Card throughout the Fest is compulsory for faculties and students.

• During the Aarohan Poornima 2014 all the Advisors & Faculty members will not be allowed to take leave. For emergency condition permission will be granted only by Director General, PGC.


Discipline Regulations• Group & Event Advisors along with members of discipline committee will

be authorized to take on the spot action against students involved in any act of indiscipline.

• Types of indiscipline:1. Inviting anybody from outside Poornima Foundation.2. Using abusive language & personal commenting.3. Objecting decision of Judges/Advisors.4. Misbehaving with organizing teams, faculty & staff members on duties.5. Consumption of alcohol or entering campus under influence of alcohol.

• Actions:1. Cancellation of participation in one/more/all events.2. Suspension from Tech Fest.3. Suspension/Termination from college under existing PGC norms.


Important dates and Timeline


ITEM / LIST TO BE SUBMITTED BY

TO BE SUBMITTED TO Date

LIST OF GROUP ADVISORS(FACULTIES) - TO EVENT CHAIR 01/11/14

LIST OF EVENT ADVISORS(FACULTIES) BY GROUP ADVISOR TO EVENT CHAIR 04/11/14

LIST OF GROUP COORDINATORS AND GROUP DOCUMENTATION COORDINATOR(AMONG 4TH

YR STUDENTS)

BY GROUP ADVISOR TO EVENT CHAIR 05/11/14

LIST OF EVENT COORDINATORS AND EVENT DOCUMENTATION COORDINATOR(AMONG 4TH

YR AND 3RD YEAR STUDENTS)

BY EVENT ADVISOR TO GROUP ADVISOR 06/11/14

LIST OF EVENT VOLUNTEERS(AMONG 2ND YR AND 1ST YR)

BY EVENT ADVISOR TO GROUP ADVISOR 06/11/14

RULES AND REGULATION OF EVENTS BY CPMG TO GROUP ADVISOR 07/11/14

LIST OF REQUIREMENTS BY EVENT ADVISOR TO GROUP ADVISOR 08/11/14

COLLECTION OF REQUIREMENT BY EVENT CO-ORDINATOR

10/11/14

DISPLAY OF POSTERS(4 PER EVENT) BY EVENT ADVISOR TO GROUP ADVISOR 15/11/14

LIST OF TEAM EVENTS BY H.O.D. TO CPMGTO EVENT CHAIR

14/11/14

LIST OF CULTURAL EVENT TEAMS BY H.O.D. TO CPMGTO EVENT CHAIR

14/11/14

LIST OF PARTICIPANTS TO EVENT ADVISORS CPMG TO EVENT ADVISORTO GROUP ADVISOR

17/11/14


PRESENTATION OF BASIC DRAFTS 01/11/14

*AGG APPROVAL 01/11/14

FINALIZATION OF SCHEDULE 07/11/14

PRESENTATION FOR FIRST YEAR STUDENTS 09/11/14

*RELEASE OF POSTER 12/11/14

FINALIZATION OF CERTIFICATES AND PRIZES 05/11/14

FORMATION OF FACULTY COMMITTEES 07/11/14

FORMATION OF STUDENT COMMITTEES 07/11/14

*RELEASE OF WEBSITE AND START OF REGISTRATION 09/11/14 to 16/11/14

LAST DATE OF REGISTRATION FOR INDIVIDUAL EVENTS 16/11/14

LAST DATE OF REGISTRATION FOR TEAM EVENTS 14/11/14

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DEADLINES


Informal Activities

• Organizing Fun Games.• Commentary & Music.• On the Spot Celebrations.• Student Corners.• Three Leg Reacing (for Students)• Tug of War (for Faculty/Staff)• Guest Performance by Faculty/Staff (in

Cultural) • Extra number of T-Shirts on actual cost

basis in order to promote Poornima brand.46April 18, 2023 AAROHAN POORNIMA 2014

Special Arrangements

• Canteen/Provision open at all venues within easy approach from 09:00 AM TO 05:00 PM

• Hostel mess available to Hostellers & Day Scholars (on payment basis) between 11:00 AM TO 02:00

PM

• Mess of all campuses will run as per regular schedule for their respective Hostel students.

• Students living in Himalaya Boys hostel will avail their lunch in PIET Mess.


Transport Facilities

• Transport facility will be available as per following:– Arrival time : 09:00 AM– Departure Time : 05:00 PM

• Free transit arrangement to/from all campuses available at an interval of 20 minutes, From both ends (PCE to PGI and PGI to PCE).

NOTE:Pick-up time will be decided by the transportdepartment of PGC and will be circulated in time.


Marks & Attendance Distribution

• Participation in 01 activity : 4 marks• Participation in 02 activities : 4+3

marks• Participation in 03 (or more) activities : 4+3+3 marks• Attendance Calculation : 04 per event (to I & II year

students)

IF ANY STUDENT FAILS TO REPORT AFTER REGISTERING IN HIS/HER RESPECTIVE EVENT(S) THEN THERE WOULD BE A DEDUCTION OF EQUAL MARKS.

IF ANY STUDENT DOES NOT REGISTERED HIM SELF/ HER SELF IN ANY ACTIVITY, HE/SHE WILL BE AWARED 0 MARKS OUT OF 10 MARKS IN DISCIPLE.


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Incentives to Student Coordinators and Volunteers

ATTENDANCEA max of 12 attendance to event volunteers.A max of 16 attendance to group coordinators and event

coordinators.A max of 30 attendance to CPMG Coordinators.

COMMUNICATION ALLOWANCERs. 100/- to all CPMG coordinators and group coordinators for the

purpose of telephonic communication.REFRESHMENT COUPONS

A coupon of Rs.40 will be given to all coordinators and volunteers on days of execution of event.

T-SHIRTSAll the coordinators and volunteers will get a T-Shirt of Aarohan

Poornima‘14.NOTE: THERE IS NO PROVOSION OF CERTIFICATES TO THE

COORDINATORS AND VOLUNTEERS.


Japanese

Hebrew

JAI JAIPOORNIMASANSTHAN

MerciFrench

Russian

DankeGerman

GrazieItalian Gracias

Spanish

Obrigado Portuguese

Arabic

Simplified Chinese

Traditional Chinese

Thai

Korean51April 18, 2023 AAROHAN POORNIMA 2014

INTRA PGC ANNUAL TECH-CULT-SPORTS FEST Wednesday 19 th to Sunday 23 th November, 2014 Website:...

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