Preface Message - Sultan Kudarat State University · Let us always remember the core values that we...
42
Preface Word link together and all human activities form a connecting bond in every human relationship. After series of consultations with the University Officials and administrators, faculty members, student body officers and those who were extensively involved in academic affairs, this Revised Student Handbook (2009) came into print. This Revised Student Handbook (2009) contains salient information on the University’s operation, policies and regulations concerning the welfare of the students. It is concerned with their day-to-day living in the University community, the place where they not only seek knowledge and skills, but also learn and develop better ways of living with their authorities and peers. This revised reference aims to furnish the student-clientele with a better understanding of their rights and privileges, security and welfare; it also hopes to provide a clearer comprehension of their duties and responsibilities and the direction they should take when the need arises. This second revision of Student Handbook is done to integrate admission and registration-related policies and procedures among SUC institutions for the community, uniformity and standardized policies to conform with the objectives of the National Association of Registrars of State Universities and Colleges (NARSUC). This handbook, therefore, serves as a simple but important tool or guide for students to maximize their efforts in enhancing their individual potentials and to maximize obstacles that may hamper development and relationship among individuals and groups within the institution. Furthermore, the text serves to enhance and preserve the culture of excellence which the University is striving for. This Revised Student Handbook (2009) covers the following topics: Program Offering, Academic Policies, Rights of Students, Duties and Responsibilities of Students, Code of Discipline, and other vital information that every student must know. It is hoped that this Revised Student Handbook be an easy, handy and useful guide for students to develop the right attitudes, actions and behavior in their pursuit of development and success. Message As a newly converted University in the Province, it is our great desire to enhance our delivery of services and to perfectly mold the students of the present generation to become competitive citizens of the future. It is indeed with profound appreciation that I extend my sincerest and reserved acknowledgement to all the members of the committee who collectively shared their knowledge and competence in the preparation of this Student Handbook. This is now a manifestation of our unified stand and common direction to achieve unity and solidarity as one family in the service that we have chosen. Our main service is education. Through this Student Handbook, we will be guided of the implementing Rules and Guidelines of this University. Our policies and guidelines are transparent and basically for our primary clientele, our poor but deserving students. Having this handbook can absolutely increase our eminence as a University offering quality education despite the complex demands of globalization. Let us always remember the core values that we hold which form the foundation on which we perform, work and conduct ourselves. Indeed, we have an entire universe of values, but some of them are so primary, so important to us that throughout the changes in the society, government, politics and technology, they are still the core values that we will live by. Patriotism, Respect, Integrity, Zeal and Excellence are among the greatest values that we must stand for. My dear students, as you continue stirring your vessel towards the harbor of success, may you get nearer into the realization that through this University your future will be brightly put to shape. Let us unite and be involved in supporting and praying for the success of Sultan Kudarat State University for the greater glory of God. MABUHAY TAYONG LAHAT! Teresita L. Cambel, Ed.D. President
Transcript of Preface Message - Sultan Kudarat State University · Let us always remember the core values that we...
Preface Word link together and all human activities form a connecting bond in every human relationship. After series of consultations with the University Officials and administrators, faculty members, student body officers and those who were extensively involved in academic affairs, this Revised Student Handbook (2009) came into print.
This Revised Student Handbook (2009) contains salient information on the University’s operation, policies and regulations concerning the welfare of the students. It is concerned with their day-to-day living in the University community, the place where they not only seek knowledge and skills, but also learn and develop better ways of living with their authorities and peers. This revised reference aims to furnish the student-clientele with a better understanding of their rights and privileges, security and welfare; it also hopes to provide a clearer comprehension of their duties and responsibilities and the direction they should take when the need arises. This second revision of Student Handbook is done to integrate admission and registration-related policies and procedures among SUC institutions for the community, uniformity and standardized policies to conform with the objectives of the National Association of Registrars of State Universities and Colleges (NARSUC).
This handbook, therefore, serves as a simple but important tool or guide for
students to maximize their efforts in enhancing their individual potentials and to maximize obstacles that may hamper development and relationship among individuals and groups within the institution. Furthermore, the text serves to enhance and preserve the culture of excellence which the University is striving for.
This Revised Student Handbook (2009) covers the following topics: Program
Offering, Academic Policies, Rights of Students, Duties and Responsibilities of Students, Code of Discipline, and other vital information that every student must know.
It is hoped that this Revised Student Handbook be an easy, handy and useful
guide for students to develop the right attitudes, actions and behavior in their pursuit of development and success.
Message As a newly converted University in the Province, it is our great desire to enhance our delivery of services and to perfectly mold the students of the present generation to become competitive citizens of the future. It is indeed with profound appreciation that I extend my sincerest and reserved acknowledgement to all the members of the committee who collectively shared their knowledge and competence in the preparation of this Student Handbook. This is now a manifestation of our unified stand and common direction to achieve unity and solidarity as one family in the service that we have chosen. Our main service is education. Through this Student Handbook, we will be guided of the implementing Rules and Guidelines of this University. Our policies and guidelines are transparent and basically for our primary clientele, our poor but deserving students. Having this handbook can absolutely increase our eminence as a University offering quality education despite the complex demands of globalization. Let us always remember the core values that we hold which form the foundation on which we perform, work and conduct ourselves. Indeed, we have an entire universe of values, but some of them are so primary, so important to us that throughout the changes in the society, government, politics and technology, they are still the core values that we will live by. Patriotism, Respect, Integrity, Zeal and Excellence are among the greatest values that we must stand for. My dear students, as you continue stirring your vessel towards the harbor of success, may you get nearer into the realization that through this University your future will be brightly put to shape. Let us unite and be involved in supporting and praying for the success of Sultan Kudarat State University for the greater glory of God. MABUHAY TAYONG LAHAT! Teresita L. Cambel, Ed.D.
President
TABLE OF CONTENTS
I SKSU Mission and Core Values . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 II Program Offerings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 III Academic Policies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
Admission Policies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 Admission Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 Requirements for Admission Test . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 Criteria for Admission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 Admission Category . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
Registration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12 Academic Load . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13 Cross-Enrollment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13 Changing/Adding/Dropping of Subjects . . . . . . . . . . . . . . . . . . . . . . . 14 Requested Subject/s . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14 Shifting from One Course to Another . . . . . . . . . . . . . . . . . . . . . . . . 15 Withdrawal of Registration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15 Old Returning Student . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Validation/Accreditation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15 Evaluation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Resident Credits . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16 Maximum Residence Rules . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16 Leave of Absence . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17 Curriculum Level Placement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17 Pre-requisites of Subjects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18 Retention Policies/Scholastic Delinquency . . . . . . . . . . . . . . . . . . . . 18 Enforcing a New Curriculum . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18 Substitution of Subjects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
Class Attendance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19 Uniforms . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20 ID Cards . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21 Examinations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21 Grading System . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22 Graduation Policies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24 Graduation with Honors . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25 Graduation Attire . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26 Guidelines for Internship Program . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27 Policies on On-Job-Training . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28 Policies on Thesis Writing and Advising . . . . . . . . . . . . . . . . . . . . . . . . . 30 University Policies on Records . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36
Kinds of Records/Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36 Requesting of Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37 Releasing of Records . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37 Withholding of Records . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38
Student Clearance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38 Tuition and Other School Fees . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38
Classification of School Fees . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38 Refund of Fees . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39 Payment of School Fees . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39
Student Scholarship Program . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40 Types of Scholarship . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40
Academic Scholarship . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40 Grant-In-Aid and Other Privileges . . . . . . . . . . . . . . . . . . . . . . . 41
Socio-Cultural . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41 Sports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45 Student-In-Free Enterprise (SIFE) . . . . . . . . . . . . . . . . . . . . 50 USG President/Campus SBO Gov. Scholarship . . . . . . . . . 50 University/Campus Publication Editors-in-Chief . . . . . . . . . . 50 Dependents of SKSU Personnel . . . . . . . . . . . . . . . . . . . . . 51 Other Scholarship . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51 Condition for Retention of Scholarship . . . . . . . . . . . . . . . 52
IV Student Affairs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52 Student Organizations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52
University Student Governance . . . . . . . . . . . . . . . . . . . . . . . . . 53 Campus Body Organization . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54 Department/Class/Club . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54 Other Organizations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55
Student Activities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55 Collection and Utilization of Fines and Other Contributions . . . . . . . . . . . 57 Student Affairs Facilities and Service . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57
Student Affairs Center . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57 Student Affairs and Organization Services . . . . . . . . . . . . . . . . 58 Student Scholarship Service . . . . . . . . . . . . . . . . . . . . . . . . . . . 59 Library Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59 Student Publication . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62 Guidance Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63 Health Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64 Ladies Dormitory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65 Teen Center . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68 Sports and Socio-Cultural Center . . . . . . . . . . . . . . . . . . . . . . . . 69
V Rights of Students . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69 VI Duties and Responsibilities of Students . . . . . . . . . . . . . . . . . . . . . . . . 71 VII Code of Discipline . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71
Norms of Conduct and Discipline . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72 Grounds for Disciplinary Actions/Sanctions . . . . . . . . . . . . . . . . . . . . . . . 73 Disciplinary Actions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73
I. SKSU MISSION AND CORE VALUES
UNIVERISITY MISSION
The university shall primarily give professional and technical training in science and technology, shall provide advanced specialized instruction in literature, philosophy, arts and sciences, besides providing for the promotion of scientific and technological researches.
UNIVERSITY CORE VALUES
SKSU is a state-owned higher educational institution that shall embark on the Core Values that will produce globally competitive students and personnel who are patriotic, productive, with integrity and zeal, working towards achieving excellence in their chosen field of endeavors. The Core Values are manifested in the acronym PRIZE where each letter stands for: PATRIOTISM – This commonly refers to the love, loyalty and devotion to our country
and our people. Patriotism must be inculcated in the hearts and minds of our youths and adults alike. We must restore our pride of being Filipinos. We must maintain our identity and preserve the high moral and ethical standards inherent in our culture amidst the presence of globalization and living in a borderless society. There is a need to teach our people to value, guard, and when necessary, defend our freedom and democracy.
RESPECT – Respect for the rights and beliefs of others, respect for life and the law
of nature, respect for elders and those who are in authority, and above all, respect for the supreme authority, God our Creator.
INTEGRITY – Integrity is defined as a steadfast adherence to moral and ethical code.
It is the condition of being sound in conduct and behavior. ZEAL – Zeal refers to passion. It is an enthusiastic devotion to a cause, an
ideal or gal and tireless diligence in its furtherance. This is the undying fire that must be kept burning in the hearts of all the students and personnel to pursue and work for the things they have hoped for.
EXCELLENCE – This is the state of being in the best, superior and on top. This should
be the ultimate of all the efforts and undertakings each student and personnel has to be. It is giving our best and seeking the attainment of excellence in all endeavors.
II. PROGRAM OFFERINGS
College of Engineering, Information Technology and Industrial Technology-Isulan Campus, Isulan, Sultan Kudarat
1. Diploma in Industrial Technology-Bachelor in industrial Technology major in:
a. Architectural Drafting b. Automotive Technology c. Civil Technology d. Electrical Technology e. Food Technology f. Electronic Technology
2. Bachelor of Science in Information Technology major in: a. Computer Technology b. Information Technology
3. Bachelor of Science in Computer Engineering 4. Bachelor of Science in Civil Engineering 5. Short Term Courses
a. Automotive Mechanics b. Electricity c. Refrigeration and Air Conditioning d. Welding e. CAD
College of Fishery Technology – Kalamansig Campus, Kalamansig, Sultan Kudarat
1. Bachelor in fishery Technology major in Aquaculture 2. Bachelor of Science in Information Technology major in Computer
Technology 3. Bachelor in Secondary Education
College of Agriculture Technology – Lutayan Campus, Lutayan, Sultan Kudarat
1. Diploma in Agriculture Technology-Bachelor in Agricultural Technology 2. Bachelor in elementary Education 3. Bachelor of Science in Sustainable Agriculture
College of Agriculture Technology – Extension, SUNAS Campus, Dejay, Surallah, South Cotabato
1. Bachelor in Agricultural Technology College of Graduate Studies – ACCESS Campus
1. Ph. D. Institutional Development and Management 2. Masters in Agricultural Science in Technology 3. Master in Management Major in:
a. Educational Management b. Public Management
4. Master of Arts in Teaching major in: a. English b. Filipino c. Mathematics d. Home Economics and Technological Education e. Physical Education f. Social Studies g. Science
College of Teacher Education – ACCESS Campus
1. Bachelor in Elementary Education 2. Bachelor in Secondary Education major in:
a. English b. Filipino c. Mathematics d. Biological Science e. Social Studies f. MAPEH
3. Diploma in Teaching 4. Laboratory High School
College of Law – ACCESS Campus
1. Bachelor of Laws
College of Arts and Sciences, Business Administration and Hospitality Management – Tacurong Campus, Tacurong City, Sultan Kudarat
1. Bachelor of Science in Biology 2. Bachelor of Science in Hotel and Restaurant Management 3. Diploma in Hotel and Restaurant Management 4. Bachelor of Science in Accountancy 5. Bachelor of Science in Accounting Technology 6. Bachelor of Science in Criminology 7. Bachelor of Arts in Social Science major in:
a. Economics b. Political Science
College of Agricultural Business Management – Bagumbayan Campus, Bagumbayan, Sultan Kudarat
1. Associate in Agricultural Business Management 2. Bachelor of Science in Agricultural Business Management
College of Environmental Management – SNA Campus, Sen. Ninoy Aquino, Sultan Kudarat
1. Bachelor of Science in Environmental Management College of Teacher Education, Information Technology and Business Administration – Extension, Glan, Sarangani
1. Master in Management major in: a. Educational Management b. Public Management
2. Diploma in Teaching 3. Bachelor of Science in Accounting Technology 4. Bachelor of Science in Information Technology major in:
a. Computer Technology 5. Bachelor in Elementary Education 6. Bachelor in Secondary Education
III. ACADEMIC POLICIES
A. ADMISSION POLICIES 1. New/Beginning Freshmen Students
a. Shall be accepted regardless of age, nationality, religious or political affiliations.
b. Must have graduated from recognized secondary school. c. Must not have enrolled in any academic college subject/s prior
to their enrolment as beginning freshmen otherwise they shall be classified as transferees.
d. New/beginning freshmen shall not be accepted during the Second Semester or during the Summer Term.
e. Students enrolled in vocational courses or those not leading to a degree program shall be classified as beginning freshmen.
f. Must comply with all the other prescribed admission requirements of the University.
g. Must pledge to abide by and comply with all the rules and regulations of the University.
2. Transferees
a. Must submit an Official Transcript of Records during enrolment
(TOR). b. Must meet or comply with all other prescribed admission
requirements. c. Transferees who seek enrolment in any academic program
requiring licensure examination must not have a failing grade in any academic and non-academic subjects.
d. Only students who have enrolled in any course leading to a degree program shall be admitted as transferees.
e. Admission shall be on probation basis during the first term of stay in the University.
f. Transferees from SUC institutions shall be admitted and treated as regular students in accordance with the existing policies of the University.
3. Foreign Students
a. Must present complete and valid credentials. b. Must meet all the prescribed requirements of DFA and the BID. c. Must submit a Certification of Proficiency in English based on
TOEFL score (for non-native speakers of English). d. Must meet all the prescribed admission requirements of the
University and the Course applied for. Admission Requirements 1. Incoming Freshmen
An incoming freshmen shall be required to submit the original and photocopy of the following:
a. High School Card b. Certificate of Good Moral Character c. Authenticated Copy of Birth Certificate (NSO) d. Medical Certificate e. Certificate of Residence from Brgy. Chairman f. Parents’ Income Tax Return (ITR) g. 2 pcs. 2x2 ID picture (White Background) h. Result of Admission Test i. Result of Interview j. GPA of 85% and above for those seeking admission in courses
which require licensure examination. k. 2 psc. long brown envelope.
2. Transferee
A transferee is required to submit the original/photocopy of the following:
a. Certificate of Transfer Credential (Honorable Dismissal) b. Transcript of Records (TOR) for reference c. Certificate of Good Moral Character d. Authenticated Copy of Birth Certificate (NSO) e. Medical Certificate f. Certificate of Residence from Brgy. Chairman g. Parents’ Income Tax Return (ITR) h. 2 pcs. 2x2 ID picture (with white backgraound) i. Result of Admission Test j. Result of Interview k. GPA of 85% and above for those seeking admission in courses
which require licensure examination
l. 2 pcs. long brown envelopes 3. Foreign Student
A foreign student is required to submit the original and photocopy of the following:
a. University Admission Test b. Certificate of Completion of a Secondary Curriculum c. Original Transcript of Records d. Personal Data with 2x2 ID picture e. Affidavit of Support f. Alien Certificate of Registration g. Result of TOEFL (for non-native speaker of English) h. Student Visa i. Medical Certificate j. Certification of Drug Test with negative result k. 2 pcs. long brown envelopes
Requirements for Admission Test Prior to taking the admission test, the following should be submitted to the Office of the Guidance Counselor
a. Photocopy of School Card b. Testing Fee of Php100.00 c. Receipt of Payment
Criteria for Admission For incoming freshmen, they must have taken the placement test before the interview process. The interview determines the students’ proficiency in English language and communication skills with the necessary knowledge competence in the field of chosen career. To be admitted to the degree programs, the following percentage distribution of scores shall be required:
1. Written Examination 50%
2. G. P. A. 25%
3. Interview 25%
TOTAL 100% In the computation of the written examination, 50% of the equivalent percentage shall be taken from the total scores in the four (4) areas of the scholastic aptitude test in English, Mathematics, Science and General Information. 25% of the Grade Point Average of the students’ scholastic performance shall be the equivalent score in the GPA. 25% of the total equivalent percentage score shall be computed based on the percentage equivalent grade given by the interviewers using a set of guided questions in the criteria having the following components:
1. Delivery 30%
- Manner of answering question 20% - Pronunciation 5% - Diction and articulation 5%
2. Personality 30%
- Gesture 10% - Bearing/Poise/Confidence 10% - Physical Appearance 10%
3. Knowledge 40%
- Content/Idea 10% - Organization 10% - Aptitude 10% - Values and Attitudes are to be Considered 10%
____ 100%
The set of guided questionnaire for the interview is composed of open ended questions where the interviewer may be able to determine the skills and competencies of the interviewee. There shall be three (3) members of the panel in a one-on-one basis. The average result shall be the final percentage score of the interviewee. The Interview Instrument There shall be 3 sets of interview questions.
1. Global, National and Local Issues
1.1. Politics 1.2. Economics and Development 1.3. History and Entertainment
2. Values Formation
2.1. Courtship 2.2. Adolescent Reproductive Health 2.3. Family and Social Relationship
3. Special Issues
3.1. Drug Education and Peace and Order 3.2. Women’s’ Lib 3.3. Human Rights 3.4. Gender Issues
Admission Category To be admitted to any of the SKSU curricular programs, an examinee must satisfactorily take the set of written examination and undergo the interview process, the results of which are added to the scores garnered in Grade Point average indicated in the High School Card. The total equivalent score shall categorize the examinee in the range of percentage scores below; Range Description 65% - 100% PRC Regulated Courses 50% - 64% CSC Regulated Courses 35% - 49% Two Year Courses 1% - 34% Special Technical Courses Should a student enroll in a lower category but wishes to proceed to a higher category the prospective student shall take any of the two-year courses, which have common or general subjects in the first year. He/She shall have at least 15 units a semester to qualify for the next higher category, based on the following categories:
1. Category 1.
Grade Point Average of 2.00 No Grade below 2.50 Grade related to the major subjects must be at least 1.75
2. Category 2.
Grade Point Average of 2.25 No Grade below 2.75 Grade related to major subjects must be at least 2.00
B. REGISTRATION
1. Registration of students shall only be conducted during the regular period as indicated in the Academic Calendar.
2. A student shall be considered officially enrolled for the whole semester/term when he/she has paid his tuition and other fees duly validated by the Office of the Registrar.
3. A student must be officially registered in order to receive credit for the course work.
4. A student shall not be allowed to enroll in more than one (1) curricular program at the same time during his/her stay in the University.
5. Rules in sequencing or subjects (pre-requisites) in the curriculum shall be observed and followed in enrolment. Enrolling in and attendance in a subject without passing its pre-requisite shall earn no academic credit.
6. Registration of a returning student shall be dependent on his/her previous scholastic standing.
7. Late registration fee of P100.00 per day shall be charged to a student who enrolls after the regular registration period as provided for in the academic calendar not to exceed five (5) school days:
8. No registration shall be allowed after the last day of registration except for the following reasons:
8.1. Interruption of regular transportation due to natural or man-maid
calamity such as: typhoons, floods, earthquakes or military operations, etc.
8.2. Accidents while in transit that need immediate hospitalization. (Medical certificate or an affidavit by the student stating the causes for late registration mist be attached to the application for exemption)
8.3. Emergencies at home like death of immediate member of the family such as: Father, mother, brother, sister. (Death Certificate issued by the Local Civil Registrar must be attached for exemption).
Academic Load
1. The total number of units for which a student may register shall be in accordance with curricular program the student is enrolled in.
2. During the summer term, a student may enroll in nine (9) units except for graduating students who shall be allowed a higher load not exceeding twelve (12) units.
3. Only graduating student may be permitted to carry an overload for not more than six (6) units.
4. A student who is scholastically delinquent shall not be allowed to carry overload.
5. The load of a transferee shall be limited only to subject/s without pre-requisites until such time that said subject shall have been validated/accredited.
Cross-Enrolment
1. Cross-enrollment should be done within the period of registration. 2. Cross-enrollment shall be allowed in all curricular levels, provided a)
these subjects are not offered in the institution, b) must have the same course description and number of units and c) must not be a major subject.
3. Cross-enrollment outside the University should be authorized by the University Registrar in coordination with the concerned Deans for the subject/s to be given official credit by the university.
4. Student shall be allowed to cross-register in one school outside the university. However, students who need to cross-enroll in another campus within the university must seek written permission from the Campus Registrar stating the subject and number of units to register in.
5. Total credit a student shall enroll should not exceed the prescribed units of the curriculum.
6. Students from another institution may cross-enroll at SKSU provided the following conditions are satisfied: 6.1. A written permit from the College/University Register where he/she
is officially enrolled is submitted to the Office of the Registrar. 6.2. The subjects to be cross-enrolled is/are regularly offered. 6.3.
Changing/Adding/Dropping of Subjects
1. Changing/adding/dropping of subject shall be made only for valid reasons and stated in writing to be recommended by the Department Chairman.
2. Changing/adding/dropping of subjects shall be made within two weeks after start of classes subject to payment of corresponding fees of twenty (20) pesos per subject.
3. Subject changed/added without approval of the University/Campus Registrar shall not be given credit.
4. Total load carried by a student including additional subject/s must not exceed the maximum under the rule on academic load or that which is prescribed for his/her curriculum year during the term/semester.
5. A student may be allowed to drop the subject by filling out a prescribed form within the prescribed period of dropping.
6. Dropping a subject shall be allowed to drop before the Mid-term. After the mid-term, a student maybe allowed to drop the subject for a valid and justifiable reason but he/she has to pay the corresponding tuition fee for the particular subject/s dropped.
7. Unofficial dropping of subject before and after the mid-term shall earn the student a failing grade of 5.0.
Requested Subject/s
1. Any student shall apply for requested subject/s for valid reason only and stated in writing to be recommended by the department Chairman/Head, the Dean and approved by the University Registrar.
2. A student could request for a maximum of six (6) units during the semester of term.
3. Students who request subjects shall pay the amount of Five Thousand Pesos (P 5,000.00) per 3 unit-subjects which amount shall be divided equally among the students.
4. Requested subject shall be approved upon presentation of Official Receipt of full payment.
5. The approved requested subject shall be added to the registered academic load of a student.
6. Requested subject shall be handled by an Instructor/Professor in line of his/her specialization.
7. Requested subject shall not exceed fifteen (15) students.
Shifting from One Course to Another
1. A student is allowed to shift his/her course provided his/her application to shift course be recommended by his/her Department Chairman/Head, approved by the Dean and acknowledged by the Registrar.
Withdrawal of Registration
1. Withdrawal of registration shall be allowed only on meritorious cases as recommended by the Department Chairman/Head and the Dean.
2. Credentials shall be released after payment of necessary school fees based on the Schedule of Fees.
3. No withdrawal of registration shall be made after four (4) weeks from the start of classes. The rules for dropping shall apply.
Old Returning Student
1. Renewal of Registration of a student is dependent on his previous records.
2. An old returning student shall be re-admitted upon presentation of a Leave of Absence duly signed and after validation of records by the University Registrar.
3. A returning student who exceeds the allowable number of residency with the University shall be considered new student provided he/she opts to enroll in another curricular program.
C. VALIDATION/ACCREDITATION
1. All subjects and units taken from any SUC shall be credited provided that they are prescribed in the curriculum and have the same course content and number of units.
2. All subjects and units taken from a private institution with courses duly accredited by an accrediting agency maybe accredited provided that they are prescribed in the curriculum and have the same course content and number of units.
3. Only subjects leading to a degree program taken by a transferee shall be validated and accredited.
4. Validation/accreditation should be done within the period of three (3) semesters from the start of admission to the University.
5. Subjects to be accredited must not exceed 30% of the total number of units prescribed in the curriculum.
6. Transferees will not be allowed to enroll in a subject the prerequisite of which, taken elsewhere, have not been validated or repeated.
7. Transferees with subjects taken from other institution whose rating is lower than 2.0 shall be required to take the validation examination for said subjects to be conducted by the subject specialist assigned by the Department Chairman/Head.
8. Payment for validation shall be required. D. EVALUATION 1. Resident Credits
Resident Credits refer to all academic subjects and units earned in the university including those earned in other institution that are required for a particular degree and had already been validated/accredited in the university. Only resident credits are considered in evaluating subjects for a particular curriculum.
2. Maximum Residence Rules
Residence refers to the number of years or terms required of a student to finish a course or curricular program.
An undergraduate student must finish the requirements of a course within
a period of actual residence equivalent to a maximum of one and on half times the normal length prescribed for the course; otherwise the student shall not be allowed to re-enroll further in that program. 3. Leave of Absence
Leave of absence refers to temporary discontinuance of studies by the student due to illness, employment, pregnancy and other similar cases.
1. Leave of absence shall be granted through written permission to the
University/Campus Registrar stating the reason and the period of leave which must not exceed a period of one year.
2. Student who leaves the university without formal leave of absence shall have his registration privileges curtailed of entirely withdrawn.
4. Curriculum Level Placement
Evaluation of curricular level placement of student according to subjects toward graduation shall be based on the following:
Year Level Number of Units Earned Freshmen (First) Has not finished the prescribed
subjects of first year or has completed 25% of total number of units required in his/her course.
Sophomore (Second) Completed his/her first year course or has finished 25% but not more than 50% of the total number of units required in his/her course.
Junior (Third) Completed the first 2 years of his/her course, or has finished 50% of the total number of units required in his/her course.
Senior (Forth) Completed the first 3 years of his/her curriculum or has finished 75% but not more than 85% of the total number of units required in his/her course.
Terminal (Fifth) Completed the first 4 years of his/her curriculum or has finished 85% of the total number of units required in his/her course.
5. Prerequisites of Subjects
1. The rules on sequence subjects in the curriculum of the course being taken must be followed.
2. Enrolling in and attendance in a subject without passing its prerequisite shall earn the student no academic credit.
3. Graduating students shall be allowed to take the prerequisite and higher subjects simultaneously with the approval of the Department Chairman and University/Campus Registrar of its equivalent. However, if the student failed the prerequisite subject, the higher subject shall not be given credit.
6. Retention Policies/Scholastic Delinquency
Evaluation of student records for purpose of retention is guided by the following standards.
No. of subjects Failed/Sem.
Status Allowable Load for the following semester
2 subjects Warning Less 3 units from normal loads
3 subjects Change/Shift Course Advised to shift course 4 subjects Permanent
Disqualification (Dismissal from the university)
Not allowed to enroll
7. Enforcing a New Curriculum
1. When a new curriculum is enforced, only new student shall be covered. 2. A student shall follow the same curriculum that he/she started on the
maximum length of time allowed for residence. 3. If a student fails to finish the course within the prescribed number of
years of residence, he/she shall be required to follow the new curriculum.
8. Substitution of Subjects
1. Substitution of subjects is allowed when a student is pursuing a curriculum that has been suppressed by a new one and the substitution tends to bring the old curriculum in line with the new.
2. Every petition for substitution must involve subjects allied to each other and with the same number of units or greater than the units of the required subjects.
3. No substitution shall be allowed for a subject prescribed in a curriculum in which the student failed, except when the subject in no longer offered, provided, that the proposed substitution substantially covers the same subject matter as the required subject.
4. Petition for substitution must be recommended by the Head of the Department or by the Dean to be approved by the University Registrar.
E. CLASS ATTENDANCE
1. Any student who, for unavoidable circumstances, is absent from class should submit a written excuse letter to the instructor/professor concerned not later than the second session of the class after the date of the student’s return.
2. Whenever a student has been absent for three (3) consecutive meetings, a report shall be sent by the subject instructor/professor to the Guidance Counselor who shall call the student and notify the parents if necessary.
3. Students who incurred seven (7) to ten (10) absences shall be automatically dropped from the subject by the instructor/professor and should earn a grade of 5.00.
4. Time lost by students’ late enrollment shall be considered as time lost by attendance.
5. Absences due to the following reasons are considered excused: 5.1. Student sent on official business of the university to attend
athletic meets, conferences and other similar cases or who joined class field trips. Approved Travel Order and Itinerary of Travel or Approved Request of field trip should be attached to the application form for excused absences.
5.2. Student who has been ill or/and confined for hospitalization provided a medical certificate shall be submitted to the Dean and should not exceed 25% of the class hours required in the subject.
5.3. Excuse is for the time missed only. All work covered by the class during his/her absence will be made to satisfy the requirements missed within the semester before any final grade is given.
F. UNIFORMS
In conjunction with the promulgation of Civil Service Commission Memo Circular No. 14, S. 1991 Prescribing a Dress Code for all employees of the Government Services is hereby prescribed a similar dress code for all students of the University on all the Academic levels, both male and female.
All students shall comply with the conditions of the Dress Code of SKSU. 1. Where Uniforms are prescribed, these should be worn on the days
designated. a. Female prescribed uniform is checkered skirt, white blouse
with seal and checkered cravat. Black close shoes shall be worn and with school ID.
b. Male prescribed uniform is white polo shirt, black pants and shoes of any dark color with socks and ID.
c. Wearing of PE uniforms is during PE classes only. d. Wearing of OJT/Internship uniform is during OJT/Internship
only. 2. Short pants of any style are prohibited during the regular school days. 3. Male students should not wear earrings. 4. Jewelry worn be female students should not be garish, excessive or
vulgar. 5. Moderately long hair up to the nape of neck among the male students
is not allowed. There must be no ponytails or headbands among the male students.
6. The use of tight-fitting halter-top, micro miniskirts or transparent (seductive) attire by female student is prohibited. Male students must wear standard polo or t-shirt during free style day.
7. Shoes shall be worn at all times in the campus. Slippers (rubber-thong or leather) or bakya are not allowed except for medical reasons as duly certified by the duly physician.
8. Hats and caps should be taken off when entering the classroom. Muslim students may wear head covering as required by their religion.
9. Males shall not wear make-up, females should not wear heavy or theatrical make-up.
10. Students not wearing the prescribed school uniforms will not be allowed to enter the school premises.
G. ID CARDS
1. ID Cards should be worn at all times during school and activity days. 2. ID Cards are issued by the University Registrar to incoming freshmen
only. 3. ID Cards of higher years shall be validated every semester with a
corresponding fee. 4. In case of loss, a presentation of affidavit of loss and a payment of same
amount paid by the freshmen of the current academic year shall be complied as requirement for re-issuance.
H. EXAMINATIONS
1. Examinations are integral components of instruction and shall be administered by the instructor/professor for the purpose of evaluating the students’ performance.
2. Giving of the examination ahead or later that the schedule shall need a written permission from the Dean of the Campus/College.
3. No student shall be allowed to take the final examination unless he/she settles all his/her obligations to the university.
4. Two terms shall be given per semester: midterm and final examinations.
5. A Special Examination is given to student who had and excused absence during the scheduled examination.
6. A Special Examination shall be given immediately within a semester and shall not go beyond the following academic year.
7. A student shall take a special examination upon payment of fifty pesos (P50.00) per subject to the campus cashier. Official receipt shall be presented to the subject instructor/professor before taking the Special Examination.
8. Removal Examination shall be given to students whose final rating in a particular subject is conditional. It shall be administered within five (5) working days after the scheduled final examination.
9. Removal/Special Examination may be taken upon the recommendation of the Chairman of the department concerned and approved by the Dean, and upon payment of an examination fee of fifty pesos (P50.00) per subject.
10. Consent of the instructor shall be sought before a student could take the final examination.
I. GRADING SYSTEM
1. The academic performance of students shall be evaluated and graded at the end of each term in accordance with the prescribed grading system.
2. The grading system shall be uniform using the numerical value in the multiple of .25 from 1.0 where 1.0 is the highest and 3.0 is the lowest passing grade.
Numerical Value
% Equivalent Letter
Equivalent Description
1.0 99-100 A+ Excellent 1.25 96-98 A Very Good 1.5 93-95 A- Very Good 1.75 90-92 B+ Above Average 2.0 87-89 B Above Average 2.25 84-86 B- Average 2.5 81-83 C+ Average 2.75 78-80 C Passing 3.0 75-77 C- Passing 4.0 73-74 D Conditional 5.0 72 and Below F Failed INC Incomplete DRP Dropped
3. The instructor is the sole authority to determine and give grades to his/her students based on the components of computing grades: Quizzes, Midterm/Final Examination, Project and Oral Participation with total percentage of 100%. Distribution of percentage per component varies depending on the subject/course.
4. Every faculty member shall submit his/her report of grades for a maximum of ten (10) working days after the scheduled final examination.
5. Reminder Slip (RD-ARTA Form 1) on submission of Grade Sheet shall be issued by the Campus Registrar to Subject Instructor/Professor whose grade sheets are not submitted on specified date.
6. Any deviation from the rules prescribed in the preceding numbers shall require the imposition of fines of One Hundred Pesos (P100.00) per subject per day of delay.
7. Grade/s issued by a faculty member who at the time of submission is no longer employed by the University shall not be honored.
8. In the event the Instructor/Professor has not submitted grades after separation from the University, a validation examination shall be administered by the Office of the Department Chairman.
9. No faculty shall change any grade after the report of the rating has been filed with the Office of the Registrar. Where an error in computation has been committed, the instructor may request the authority from the
Dean/Department Chairman concerned, through a Rectification Form (RD-ARTA Form 3) to make the necessary change. If the request is granted, the Dean concerned shall forward the change of rating to the Office of the Registrar for correction of records. However, in no case shall Grades be changed beyond one (1) year after initial filing, nor shall any change be effective prejudicial to the student.
10. The grade of INC is given if a student is passing but fails to take the Final Examination or fails to complete all academic requirements for course due to illness or other valid reasons.
11. Removal of deficiencies for non-pre-requisite subjects must be done within the academic year following the incidence of said deficiency by passing the examination or meeting the requirements for the course after which, the student shall be given a final grade based on his over-all performance.
12. Completion of INC shall be the sole responsibility of the student. Only the Instructor who gave the INC could issue the completion grade. In justifiable cases however, another instructor handling the same subject as the one involved may conduct the removal examination and issue the completion grade provided the said instructor is duly authorized by the Dean concerned.
13. Payment of Completion Fee shall be required for students completing the INC within the grace period. A mark of “INC” in a prerequisite should be removed before the next subject is taken.
J. GRADUATION POLICIES
1. Candidates for graduation must have satisfied all academic and non-academic requirements prior to graduation.
2. No student shall graduate unless he is approved as candidate for graduation by the Academic Council of the University and confirmed by the University Board of Regents.
3. The Campus Academic Council meeting shall be conducted to assess, evaluate and approve candidates for graduation prior to presentation during the University Academic Council meeting.
4. Candidates for graduation having deficiencies must complete their requirements and records except for the subjects currently being taken not later than the date specified by the academic calendar.
5. The University Registrar shall be in charge of the arrangement for commencement and baccalaureate exercises.
6. All graduating students shall be required to attend the Commencement Exercises as scheduled.
7. Graduation in absentia for a just reason shall be allowed, but must be properly supported by a valid certification and be submitted to the Registrar before the commencement program.
8. The date of graduation in the Diploma and Transcript of Records shall bear the original date of graduation.
9. The signatories in the Diploma shall be the President of the University, the Dean of the Campus and the University Registrar.
10. The candidate for graduation must file an application form for graduation to the Registrar’s Office at least 45 days before graduation.
K. GRADUATION WITH HONORS
a. Academic Awards 1. The general average of a candidate for graduation with honors,
specifically, Summa Cum Laude, Magna Cum Laude, and Cum Laude, shall be based on the grade requirements prescribed by the University, to wit:
Summa Cum Laude - 1.25 - 1.00 Magna Cum Laude - 1.50 - 1.26 Cum Laude - 1.75 - 1.51
2. Only final grade shall be the basis in the computation of the general average of the candidate for graduation with honors. Final grades shall use the point system; rounding off of final grades shall not be allowed.
3. A candidate for graduation with honors must not have repeated any subject in the University or any other educational institution.
4. A candidate for graduation with honors must have completed at least 75% of the total number of academic units for graduation in the University and must have a resident therein for at least 3 years immediately prior to graduation.
5. A candidate for graduation with honors must have taken, during each semester, not less than 15 units of credit or the normal/regular load prescribed in the curriculum.
6. A candidate for graduation with honors shall have no grade of Incomplete. Also, he/she shall not have a grade lower than 2.25 for Cum Laude; 2.0 for Magna Cum Laude; and 1.75 for Summa Cum Laude in any academic subject whether prescribed or not in his curriculum which he has taken in the University, or in any other educational institution.
7. In the case of transferees, only credits/grades earned during residency shall be included in the computation of the final average of a candidate for graduation with honors.
8. A candidate for graduation with honors must not have violated existing University rules and regulations.
b. Non-Academic Awards Non-academic recognition shall be awarded to graduating students to
include the following:
1. Best Thesis The awards in the thesis in the undergraduate program shall
have three categories: social, experimental and developmental (invention and innovation). There shall be one recipient per category.
2. Other Awards:
2.1. Leadership Award 2.2. Service Award 2.3. Outstanding Student Award 2.4. Athlete of the Year Award 2.5. Artist of the Year Award 2.6. Others
3. Criteria for awards shall be based on the current/latest criteria
set by the DOST, CHED and other agencies and approved by the University authorities.
c. Recognition Program for Non-Graduating Students
1. Recognition of Non-graduating students with academic and non-academic awards shall be conducted by campus at the end of each academic year.
2. L. GRADUATION ATTIRE
The attire for graduation shall be black academic gown with the following color of hood:
Bachelor of Science in Biology -Golden Yellow Bachelor of Science in Mathematics -Golden Yellow
BS Hotel and Restaurant Management -Red Bachelor of Arts in Social Science -Maroon Bachelor of Science in Accountancy -Mocca BS Management Accounting -Mocca BS Accounting Technology -Mocca BS Entrepreneurial Management -Mocca Bachelor of Science in Criminology -Brown BS Computer Engineering -Orange BS Civil Engineering -Tangerine BSIT – Computer Technology -White Bachelor in Industrial Technology -Powdered Blue Bachelor of Science Secondary Education -Yellow Bachelor in Elementary Education -Yellow Diploma in Teaching -Yellow Bachelor in Agricultural Technology -Green Bachelor in Fishery Technology -Aqua Blue BS Agricultural Business Management -Apple Green BS Environmental Management -Green BS Nursing -Pink
M. GUIDELINES FOR INTERNSHIP PROGRAM
(Teacher Education Programs)
1. Internship shall be offered to a graduating student either during the first or second semester of each academic year.
2. A student without any subject deficiency is qualified to undergo internship.
3. Female students who are on the family way are not followed to undergo internship
4. An Intern is required to report his/her school assignment from Monday to Friday and shall follow the official time-in and time-out of the school (example: 7:00 a.m. – 11:30 a.m. – 5:00 p.m.).
5. Every Intern, male or female, should be in his/her proper uniform when reporting to his/her assignment from Monday to Friday.
6. An Intern is assigned to teach three (3) major subjects with 2 preparations and one (1) non-major subject. Priority shall be given to his/her major subject. In case of conflict in the teaching assignments, proper adjustments and arrangements shall be made based on the MOA signed by authorized representatives of both parties.
7. Before performing actual teaching, and Intern shall be required a lesson plan/s for the subject/s, checked and approved one day before by the Cooperating Teacher.
8. An Intern shall help the Cooperating Teacher in classroom management, tutoring of pupils/students, follow up case study and other activities which can enrich the training experiences of the Intern.
9. In case the attendance of an Intern is required during an intra-curricular activity of the College of Teacher Education, they are to be excused from their respective assignments. The Cooperating Teachers and the Principal shall be informed accordingly by the Intern Supervisor through a memorandum or a letter.
10. In case of absence to be incurred, the Intern shall inform the Supervisor at the earliest possible time.
11. Each Intern shall have a Final Demonstration class, to be done either during the middle or last part of the semester base on the schedule se by the Intern Supervisor and the cooperating school.
12. Before the Final Demonstration class, the Intern shall submit his lesson plans to the Cooperating Teacher for corrections and noted by the School Principal. All other Interns shall be provided a copy of the lesson plans to be used for future reference.
13. Final grade of the Intern shall be based on the following: a. 50% - Rating given by the cooperating teacher b. 25% - Rating from the Final Demonstration c. 15% - Rating from Reports Submitted: Form 1; Form 18-A;
Form 18-B; Form 137-A, Lesson Plans; Test Notebook; Logbook; DTR.
d. 10% - Rating from Attendance 14. An Intern is required to attend the periodic consultative meeting with
the Dean/Department Chairman and Intern Supervisor. N. POLICIES on ON-JOB-TRAINING
On-Job Training is a requirement for graduation as prescribed by the
Commission on Higher Education (CHED) and approved by the University Board of Regents (BOR).
1. On-Job-Training shall be offered to graduating students either during
the first semester, second semester of summer of each academic year. 2. Only graduating students with nine units deficiency or below may be
allowed to undergo On.-Job-Training.
3. Female Students who are on the family way are not allowed to undergo OJT.
4. Graduating students who are qualified to undergo On-Job-Training shall accomplish and submit the following requirements three (3) weeks before the scheduled On-Job-Training to the Office of the OJT coordinator.
a. Duly accomplished Application for Training b. Parent’s Consent/Waiver c. Memorandum of Agreement between SKSU and the
Cooperating Agency. d. Dean’s Recommendation e. Others
5. And orientation shall be conducted before the start of the scheduled OJT.
6. A student undergoing OJT shall wear the required OJT uniform to distinguish him/her from other students.
7. He/she shall report to the particular agency punctually on the time indicated in the Memorandum of Agreement.
8. He/she shall perform the job assigned and designated by the authorized representative of the agency.
9. He/she shall accomplish a Daily Time Record which shall be countersigned by the authorized representative of the agency and also by the head of the agency. A trainee incurring twenty percent (20%) absence of the total number of hours shall be given a grade of INCOMPLETE.
10. In case the attendance of the Trainee is required for important intra-curricular activities of the College of the University, he/she is considered excused from his/her respective assignments.
11. In case the trainee cannot report due to emergency, the On-Job-Training Coordinator shall be informed at the earliest possible time.
12. Each trainee shall submit a narrative report to the OJT Coordinator at the end of the Term.
13. Final grade of the Trainees shall be based on the following: 80% - Student’s Record of Job Experiences 10% - Narrative Report 10% - Attendance
O. POLICIES ON THESIS WRITING AND ADVISING (Undergraduate)
1. Title Proposal 1.1. Students shall fill up Form 1 (Plan of Course Work) before
applying for a title proposal. 1.2. The student shall apply for a Guidance Committee (Form 2),
secured from the Campus Research Chairman. The Guidance Committee is composed of one (1) adviser and two (2) panel members as examiners. The application shall be recommended by the Research Chairman and approved by the Campus Dean.
1.3. Application for Thesis Title (Form 3). Students shall fill up the application form for research proposal title after the following conditions are met:
a. The student must have, at least, taken and passed 75% of his academic courses with the inclusion of courses on Methods of Research and Statistics.
b. The researcher shall prepare at least three (3) title proposals. The proposed titles must be within the thrust of the University.
1.4. Change of Title (Form 4). If the title has been approved, but the student later decides to change it, he may do so using the same form.
1.5. Change of major field. If the student opts to change his major field, a form (Form 5) must be filled up and the thesis title must be redirected towards the new field of interest.
1.6. Change of Adviser and Panel (Form 6). Change of adviser or panel member/s shall be approved by the Guidance Committee only with the consent of the previous adviser and , upon stating justifiable reasons through a formal letter addressed to the Guidance Committee.
2. Outline Writing 2.1. Outline can be done only after the approval of title in
coordination with the Guidance Committee. 2.2. Outline defense can be applied for after approval of the final
draft by the Guidance Committee (Form 7). 2.3. Prescribed outline format should be followed. 2.4. The outline defense shall be chaired by the adviser with
members of the Guidance Committee as members.
2.5. The Guidance Committee shall be furnished copies of the outline one (1) week before the defense.
2.6. Final copy of outline shall be reproduced in hard copy after revision based on the comments and suggestions of the Guidance Committee. A copy shall be furnished to each of the members of Guidance Committee.
3. Conduct of the Study 3.1. Thesis shall be individually conducted by the student as
requirement for graduation. 3.2. Thesis shall be conducted after approval by the Guidance
Committee during the outline defense. 3.3. Thesis may be conducted in absentia with the recommendation
of the Guidance Committee. A student working in absentia shall make a periodic report of his program of work to his/her adviser.
3.4. Conduct of research shall be closely supervised by the Guidance Committee, especially by the adviser.
3.5. In the conduct of a research study, all activities to be undertaken shall be closely coordinated with the adviser. The following are to be strictly observed: a. Secure the “go signal” of the adviser. Have the adviser
monitor the progress of the study. b. Inform the adviser of any destruction or damages caused
by animals, pilferage, or any unusual observation(s) for experimental studies. Delayed reports regarding any or all of these can be grounds for suspicion of manipulating data by the student and also by the adviser.
c. Have the adviser affix his/her signature on raw data sheet every time datum/data is/are collected. Data gathered without close coordination on the part of the student and adviser and shown only at the end for scrutiny, analysis and approval may be a cause for disapproval by the adviser, and may be declared null and void.
d. Secure adviser’s permission for collating, analyzing and writing results and implications of the study.
3.6. When writing manuscript, an adviser maybe consulted on any problem or concern such as the guidelines for the format and some technicalities in writing the manuscript.
4. Thesis Processing and Defense 4.1. The Guidance Committee members shall affix their signatures
or their comments on the flyleaf each time the thesis paper is presented for evaluation.
4.2. Data presentation, analysis and interpretation shall be checked by a statistician before final examination.
4.3. The students may apply for final after approval of the final draft by the Guidance Committee (Form 7).
4.4. The final draft must be checked by the English critic/reader before the final defense presentation.
4.5. Application for final defense must be filed two weeks before the proposed date of examination. The Guidance Committee shall be furnished a copy each one (1) week before the Final Defense schedule.
4.6. The adviser shall act as Chairman of the Guidance Committee. 4.7. Panel 1 and 2 shall serve as examiners of the study.
5. Reproduction of Book Report. 5.1. The color of the book cover shall be strictly observed as follows
Bachelor of Science in Biology -Golden Yellow Bachelor of Science in Mathematics -Golden Yellow BS Hotel and Restaurant Management -Red Bachelor of Arts in Social Science -Maroon BS Criminology -Brown BS Accountancy -Mocca BS Management Accounting -Mocca BS Accounting Technology -Mocca BS Entrepreneurial Management -Mocca BS Computer Engineering -Orange BS Civil Engineering -Tangerine BSIT-Computer Technology -White Bachelor in Industrial Technology -Powdered Blue Bachelor in Secondary Education -Yellow Bachelor in Elementary Education -Yellow Diploma in Teaching -Yellow Bachelor in Agricultural Technology -Dark Green Bachelor in Fishery Technology -Aqua Blue BS Agricultural Business Mgt. -Green BS Environmental Management -Green Ladderized Nursing -Pink
5.2. A graduating student shall be required to furnish one (1) copy of Compact Disk (CD) and seven (7) copies of his/her hard bound book/report to the following:
1. Campus Research Office 2. Campus Library 3. Campus Department Office 4. Research Division 5. Adviser 6. Registrar 7. Student
5.3. Grade for thesis writing shall be given by the thesis adviser. 6. Thesis Fee
6.1. A student conducting a research study and thesis writing shall pay an amount as prescribed by the University to be appropriated as follows
Thesis Outline Manuscript total
Adviser 150.00 150.00 300.00 Panel 1 100.00 100.00 200.00 Panel 2 100.00 100.00 200.00 Statistician 100.00 100.00 200.00 Reader/English Critic 100.00 100.00 200.00 Research Fund 25.00 25.00 50.00 Total 575.00 575.00 1,150.00
6.2. 50% payment will be collected during the outline defense and the other 50% payment during the final defense.
6.3. Research fund shall be used for campus research and development activities.
7. Scheduling 7.1. The schedule of outline and final defense shall be arranged by
the Research Chairman in coordination with the Guidance Committee and the student.
7.2. A maximum of 4 researches/studies may be examined per day, but only during office hours.
8. Intellectual Property Rights and Publication
8.1. Thesis/Dissertation results shall not be published unless presented in a research review set by the University.
8.2. Thesis results cannot be published without the consent of the author and co-author.
8.3. In studies conceptualized by students with the assistance of advisers, the first authorship is credited to the student and co-authorship to the adviser if the findings are published in progress report, terminal reports and journals.
8.4. The adviser is the first author and has the full authority to use the findings of the study in terminal reports and publication, with the students as co-authors, if the thesis is part and parcel of the adviser’s research.
8.5. If the thesis is a product of academic activities, it shall become a property of SKSU and commercialization of such shall be subjected to the same intellectual rights and sharing scheme.
9. The Role of Thesis Adviser
9.1. The thesis adviser serves as an adviser-critic, a consultant, a catalyzer, and a director-facilitator on the reproduction of a scholarly quality manuscript.
9.2. He/she is expected to be discerning, patient and a conscientious mentor as he peruses the contents of the submitted manuscript page by page and jots down marginal notes containing his/her critical comments, questions and suggestions on the parts or portions that require improvement and those that should be corrected, deleted or modified.
9.3. The adviser is expected to stimulate the thinking of his/her advisee by giving critical hints and pointer on how the problem can be attacked or handled.
9.4. The adviser may redirect his/her advisee to the point where the latter ends up seeing the problem in its right perspective.
9.5. The adviser is expected to help illuminate and catalyze his/her advisee’s thinking into coming up with sound decisions that would lead to the desired changes or modifications and in the eventual completion of the research study.
9.6. The adviser is also expected to be constant source of inspiration as he/she directs and facilitates the work of his/her advisee towards the successful completion of the study within the planned period.
9.7. The thesis adviser shall be bounded by the following rules: A thesis adviser must be: A guide, A stimulator or critical thinking,
A coach, A staunch advocate of illogical thinking, A supporter of thesis standards, A specialist in his own line, Above all a thesis adviser is himself a researcher.
10. The Role of Panel (Examiner)
10.1. The panel 1 and 2 are the examiner of the thesis being the member of the committee.
10.2. The panel should counter check the work of the researcher/s to ensure validity, reliability, accuracy and success.
10.3. Coordinate with the adviser for any decision made relatively to the study.
10.4. Work harmoniously with emphasis in objectivity, fairness and impartiality with the adviser, co-panel, statistician, critic and student researcher.
P. UNIVERSITY POLICIES ON RECORDS
Student records are confidential in nature. Access on records shall be
based on the following: 1. Each type of student record is the responsibility of a designated
University Registrar, and has the sole authority to release the record. 2. Confidentiality educational or personal records may be released to
other university personnel without the consent of the student involved if the record is a student’s application for financial aid or if it is in response to a judicial order or subpoena, or due to any legal or safety emergency reasons.
3. All information about student records shall only be released to a third party duly authorized by the concerned student.
4. The student should pay the required fee for Transcript of Records, Transfer Credentials and Certifications.
5. The TOR, Diploma, Certifications and Transfer Credentials should be impressed by the University Seal.
6. The Transcript of Records shall bear the signatures of the one who prepared it, the one who verified and the Registrar.
7. Official receipt number of the documentary stamp fee is affixed. 8. Accomplishment clearance form is required. 1. Kinds of Records/Documents
1.1. Transcript of Records Student records are confidential and information is released only at the
request of the student or of an appropriate institution. “Partial” transcripts shall not be issued. Official transcript of records obtained from other institution and which have been submitted to the University for admission and/or transfer of credits become a part of the student’s permanent record and are issued as true copy along with SKSU official transcript of records.
1.2. Certifications Certifications or Records issued always indicate the purpose for which it
would be used. 1.3. Diploma
1. Diploma is issued to graduates at least one month after graduation. 2. Re-issuance of Diploma is allowed when original copy is lost, or
damaged by fire, water and man-made calamity.
1.4. Transfer Credential 1. Transfer Credential is issued to students who wishes to transfer to
other institution and is issued only once. 2. Transfer Credential is only issued if the form 137A/TOR of a
student is in file and all subjects and grades are all accounted for.
2. Requesting of Documents 2.1. Request form should be accomplished personally by the requesting
student. 2.2. Proxy to do the request is obliged to submit a letter of authorization
to Registrar’s Office. 2.3. Required fees should be paid to the University/Campus Cashier. 2.4. Requesting students are required to present a duly accomplished
clearance before requesting for any document from the Office of the Registrar.
3. Releasing of Records 3.1. Academic Records are sent directly to requesting school or
institution. It cannot be entrusted to the former student, unless authorized to hand carry the said record. It has to be placed in a sealed envelope addressed to Registrar concerned with the flap of envelope signed by the registrar.
3.2. The records released must have signatures of the concerned signatories in every page and impressed by the University Seal.
3.3. Records released shall always indicate the purpose for which the record will be used.
3.4. Normally, requested documents/records shall be issued within a maximum of five (5) working days after filing. But for peak seasons, such as enrolment and graduation periods, requested documents shall be released within fifteen (15) working days after filing.
4. Withholding of Records
When a student has a pending financial obligation to the University or Campus, or when official records from a previous school (e.g. Transcript of Records with remarks copy of SKSU) has not yet been submitted to the Office of the University Registrar or when the student has been charged for official disciplinary action, and or the appropriate University official may request that the student’s record, e.g. Transcript of Records and/or registration forms be withheld.
5. Student Clearance
1. Each student shall be required to present a duly accomplished
clearance from before taking the midterm and final examination. 2. Graduating students must present/submit a duly accomplished
clearance form before graduation. 3. Any student who intends to transfer to any other institution must
first present a duly accomplished campus clearance before requesting for release of his/her school records.
4. Exit clearance is required to a student requesting for his/her TOR, Diploma and Certifications.
Q. TUITION AND OTHER SCHOOL FEES
Subject to applicable laws and regulations, all student fees and other charges shall be fixed by the Board of Regents upon the recommendation of the Administrative Council.
1. Classification of School Fees:
1. Regular School Fees – include tuition fee, medical, dental, athletic, diploma, laboratory fee, guidance fee, library fee, registration fee, development fee and Internet fee, etc.
2. Student Fees – include fees for student publication, identification card, insurance, SBO, USG, yearbook, workbook, graduation fee for seniors and student handbook, SIFE fee, etc.
3. Administrative Fees – include fines for late enrolment and other authorized fines, fees for changing, adding and dropping of subjects, special services for validation, for removal examination, correction of personal information in TOR and Diploma, Official Transcript of Records (TOR), Certification and Authentication Fees, etc.
2. Refund of Fees
1. Student who has paid his/her fees in full and wish to withdraw his/her
registration shall be entitled to a refund of his/her payment in accordance with the following schedule:
1.1. Within first week of Classes – 80% of the regular school fees 1.2. Within 2nd, 3rd and 4th week – 50% of the regular school fees 1.3. After 4th week - no more refund
2. The same terms and conditions above shall apply to students who have partially paid their regular school fees.
3. Payment of School Fees
1. School fees shall be paid in three installment and in the following manner:
a. 50% of total charge during enrolment b. 40% before the mid-term c. 10% before the final term
2. An incoming freshman shall pay the tuition fee for the said academic year as set and approved by the BOR.
3. A student who shifts to another course and is classified as first year shall follow the prevailing rate set in the course he/she qualifies.
4. An old returning student shall follow the prevailing rate of tuition fee set in his level of classification.
5. A student who dropped/is dropped from school whether officially or unofficially shall pay the total/full charges for the whole semester.
6. The student’s Statement of Accounts shall be distributed two (2) weeks before the periodic examination.
7. Payment shall be made directly to the cashier who will issue the corresponding official receipt.
R. STUDENT SCHOLARSHIP PROGRAM
The University shall provide various scholarship programs for deserving students.
1. Types of Scholarship:
A. Academic Scholarship 1. Entrance Scholarship
1.1. Valedictorian – One hundred percent (100%) discount from tuition fees.
1.2. Top 100 students in the Entrance Scholarship Examination – One hundred percent (100%) discount from tuition fees.
1.3. Salutatorian – Seventy-five percent (75%) discount from tuition fees.
2. University Scholarship – shall be granted to an undergraduate student who obtains a grade point average (GPA) of 1.5 or better; has no grade below 2.0, nor has any mark of ‘INC’ or ‘Dropped’ by the end of the semester; and thus, shall enjoy free tuition fees during the following semester.
3. College scholarship – shall be granted to an undergraduate student who obtains a grade point average (GPA) of 1.75; has no grade below 2.5, nor has any mark of ‘INC’ or ‘Dropped’ by the end of the semester; and thus, shall enjoy 75% discount from tuition fees.
4. To qualify for academic scholarship, the prescribed load of a student should be at least 18 academic units of the normal load prescribed in his/her curricular program.
5. The academic scholarship shall be for a period of one semester only and shall continue during the succeeding semesters, as long as the student satisfies the prescribed GPA and other requirements.
6. If a student qualifies for two or more scholarships, he/she shall be made to choose only one of them.
B. Grant-In-Aid and Other Privileges 1. Socio-Cultural
Components: a. SKSU Teatro Kalakat Troupe b. SKSU Chorale c. SKSU Literary and Visual Arts d. SKSU Band
1.1. Entrance to Regular Membership
1.1.1. Students of SKSU may qualify as a regular
member, provided that he/she undergoes a screening process and agrees to abide by rules and regulations of the Center.
1.1.2. The Office of the Socio-Cultural Affairs shall designate a committee who shall conduct the screening to qualify students for membership. This shall be done at the ACCESS Campus.
1.1.3. The applicant should maintain good moral standards and pass a provisionary period of two (2) semesters.
1.1.4. The committee shall identify the different categories of scholarship for Socio Cultural.
1.2. General Rules and Regulation
1.2.1. Observe schedule for practice. Dancers, Chorale members, Combo players and other participants should be in the dance room or practice area at 4:30 – 6:00 in the afternoon or as required.
1.2.2. Maintain cleanliness of the dance room/practice area and back stage during practice and performance.
1.2.3. Drinking of alcoholic beverages, smoking and using of prohibited drugs are strictly prohibited.
1.2.4. Use proper attire/costume during practice and presentations is required. Costumes should be taken care of by the user; members are not allowed to bring any costume without permission from the moderator and costume in charge.
1.2.5. Respect the personal belongings of other members/participants.
1.2.6. Switch off all the lights, or any electric facilities such as cassette players, CD, etc. before going home or leaving the area.
1.2.7. Always ask permission from the trainer/moderator when going out. The “Buddy System” is highly encouraged.
1.2.8. Be courteous especially to persons in authority, co-members and the audience.
1.2.9. Intimate affairs/relationship among members of the group is strictly prohibited.
1.2.10. Any member found to have violated rules shall be subject to disciplinary actions or sanctions. Due process shall be observed.
1.3. Guidelines in Granting and Maintaining Scholarship
under the Socio-Cultural Program:
1.3.1. The interested student/member shall undergo screening by the designated committee.
1.3.2. The scholarship shall be for one academic year only.
1.3.3. The same committee shall select/reclassify regular members according to the categories in Table 1. Likewise the same period for screening will be used in order to facilitate assessment of school during semester/enrollment.
1.3.4. The pre-annual screening/reclassification shall take effect immediately the following year.
1.3.5. A regular member shall carry an academic load of not less than fifteen (15) credit hours/units unless a lower number is provided as normal regular load prescribed for a particular semester, but in no case shall he/she be allowed to enroll more than the prescribed regular normal load for the semester.
1.3.6. A regular member must pass all the subjects/units enrolled in.
1.3.7. A regular member shall be allowed to make up for deficiency in any course enrolled in while officially participating in higher socio-cultural competitions
recognized by the University. He/she may be allowed to take special examinations a week after returning from official competitions/participation, and a grade of INC. may be given for failure to take the final exam during the grace period.
1.3.8. The participants may be given the highest grade in a basic subject in Physical Education according to the level of competitions participated in: National/International Level -----1.0 of 99% - 100% Regional Level -------------------- 1.25 or 96% - 98% Provincial Level ------------------- 1.5 or 93% - 95%
1.3.9. When a regular member has a conditional or failing grade in the midterm, he/she may opt to participate in a higher competition at his/her own risk. However, when a failing grade is garnered during the immediately preceding grading period, he/she shall not be given an option, but shall be automatically disqualified to participate in the higher competitions.
1.3.10. The scholarship may be withdrawn if it is proven that statements, certifications, awards or grade submitted while the grant is being availed of are fictitious, incorrect or tampered.
1.3.11. The scholarship may also be withdrawn if the member does not meet the age requirement, is found indulging in vices or is found violating other rules.
1.3.12. In case of physical injury to a member during participation/performances approved by the University, the university is not liable except in the payment of insurance and other mutual aid benefits provided.
TABLE – 1 CRITERIA FOR SKSU SOCIO-CULTURAL SCHOLARSHIP PROGRAM
Level of Competition/ Participation Kind of scholarship/ categories
Incentives/Bonus
National/ International Champion 1st to 3rd Runner-up
Category – A Full Socio-Cultural Scholarship Assistance
College level. One hundred percent (100%) tuition fee only One thousand pesos (1,000.00) allowance
per participant. One thousand pesos (1,000.00) bonus/
participant for garnering champion in individual or team events.
Should continue the regular practice and active to school activities even after the competition.
National/ International Champion 1st to 3rd Runner-up
Category B Partial Scholarship Assistance
College Level Seventy five percent (75%) free tuition Five hundred pesos (500.00) allowance per
participants. Five hundred pesos (500.00) bonus /
participants for garnering champion in individual or team events.
Should continue the regular practice and active to school activities even after the competition.
National/ International Champion 1st to 3rd Runner-up
Category C Partial Scholarship Assistance
College Level Fifty percent (50%) free tuition Two hundred (200.00) allowance per
participants. Two hundred pesos (200.00) bonus /
participants for garnering champion in individual or team events.
Should continue the regular practice and active to school activities even after the competition.
Regular member for 3-4 years and has not participated in any competition.
4th to 10th Runner-up
Category D Partial Scholarship Assistance
College Level One hundred percent (100%) Tuition only Had been active member for 3-4 years but not
given the chance to participate in the higher competition.
Reporting for regular practice and other activities of the center.
Regular member for 1-2 years and has not participated in any competition.
Category D Partial Scholarship Assistance
College Level Fifty percent (50%) free tuition
Had been active member for 1-2 years but not
given the chance to participate in the higher
competition.
Reporting for regular practice and other activities of the center.
2. Sports 2.1. Recruitment System for Varsity Athletes
A. Tryouts – Usually done during the opening of the school year.
This could be done by the coach himself. This shall be given to the incoming first year students.
B. Intercampus Meet The Intercampus Meet is a good venue for
selection/screening of athletes who come from the different campuses of the University.
2.2. Guidelines for Entrance to Sports Scholarship
1. The University shall provide entrance to sports scholarship as indicated in Table 2 as Criteria for SKSU entrance/continuing sports scholarship.
2. The screening committee will be composed of the following: a. Sports Director – Chairman b. Socio-Cultural Coordinator – Member c. Chairman of the Scholarship Committee d. Campus sports coordinator of the applicant –
member e. Coach – Member
3. The applicant athlete shall meet the approval of the majority of the screening committee.
2.3. Rules in Enjoying Scholarship
1. The sports scholarship shall be for one semester only upon recommendation of the sports screening committee, but in no case shall the extension be given to an athlete who has already earned one academic degree.
2. An athlete in the university level shall carry a load of not less than fifteen (15) credit hours/units per semester unless lower number is provided as normal load prescribed for a particular semester, but in no
case shall he be allowed to get more than the prescribed load in the curriculum for the semester.
3. In case of suspension for one semester or expulsion due to disciplinary action, the athlete concerned shall repay school fees/privileges enjoyed, before any final clearance/certificates or transfer is issued.
4. To maintain the scholarship, an athlete must pass all subjects units enrolled in.
5. An athlete while participating in higher athletic meets/competitions officially authorized/hosted by the university should be given an opportunity to make-up for any academic deficiency incurred in his/her absence from classes. He/she may be allowed to take special examinations (final or midterm) a week after returning officially from athletic meets/competitions. A grade of INC maybe given for failure to take final exam during the grace period.
6. In PE he/she maybe given the highest grade according to the level of sport/athletic competition she/he had completed. National level 1.0 or 99% - 100% Regional level 1.25 or 96% - 98% Provincial level 1.5 or 93% - 95%
7. When a college student athlete has a conditional or failing grade in the midterm, he/she may opt to participate in the higher athletic meets at his own risks. When an athlete has a failing grade in the immediate preceding period, he shall not be given an option, but automatically disqualified to participate in the higher meets.
8. The sports scholarship may be withdrawn if it be verified that statements/certifications/medals/trophies upon which the grant has been made are fictitious, incorrect or tampered.
9. The sports scholarship may also be withdrawn if the athlete disqualified on account of age limit, turning professional, having case of foregoing, the student shall be made to refund fees and waive privileges enjoined.
10. In case of physical injury to an athlete during competition as authorized by the university, the university is not liable except the payment of insurance provided and other mutual benefits.
11. Other guidelines regarding athletes Eligibility shall be based on the different guidelines formulated by the different sponsoring agencies as the case maybe:
2.4. Classification of Athletes
Table 2 Classification Qualifications Incentive/Bonus
Category A
Full Sports Scholarship
1. 90-100 percent attendance during practice 2. Must have reached higher meet (National) 3. Ranks in the national competition
3.1. Team events a. Must have landed in the top 3 rank
in the field of at least 7 participants or teams
b. Runner-up in the field of 4-6 teams c. Champion in the field of 3
participants or teams 3.2. Individual events a. Champion in the field of 4-6
participants b. Runner-up in the field of at least 7
participants 4. Possess good moral attitude. 5. No vices shall be observed on him/her on
and off the campus and competition period. 6. No failures/inc’s/dropped in all academic
subjects 7. Shall have the endorsement or the coach
after meeting the following standards: a. Excellent playing attitudes observed
during actual games and practice b. Excellent skills or talent c. Teamanship d. Coachability
1. One hundred percent (100%) free tuition fee
2. On thousand pesos (1,000.00) allowance per participant for every participation.
3. On thousand pesos
(1,000.00) bonus/ participant for garnering championship in individual or team events.
Category A
Partial Scholarship
1. 80-100 percent attendance during practice 2. Must have reached higher meet (Regional) 3. Rank in the Regional Competition;
3.1. Team events a. Champion in the field of 2 teams/
participants. b. Must have landed 3rd in the field of
4-6 participants/teams c. Must have landed in the top 4-5 rank
in the field of at least 7 participants/teams
3.2. Individual events. a. A runner-up
1. Seventy percent (70%) tuition fee
2. Five hundred pesos (500.00) allowance per participant for every participation.
3. Five hundred pesos
(500.00) bonus/ participant for garnering championship in
b. Rank 3 in TTS 4. Possess good moral attitude. 5. No vices shall be observed on him/her on
and of the campus and during competition period.
6. No failures/INC’s/Dropped in all academic subject.
7. Shall have the endorsement of the coach after meeting the following standards:
a. Excellent playing attitudes observed during actual games and practices
b. Excellent individual skill. c. Teamanship/camaraderie within the
team on and off the playing court. d. Coachability
individual or team events.
Category C
Partial Scholarship
1. 80-100 percent attendance during practice 2. Must have reached higher meet (Provincial
Level and joined local tournaments held within the nearby localities)
3. Rank in the regional competition 3.1. Team events
a. A runner-up in the field of 2 teams or contestant
b. A participant 3.2. Individual event
a. A participant 4. Possess good moral attitude. 5. No vices shall be observed on him/her on
and off the campus and during competition period
6. No failures/INC’s/Dropped in all academic subject
7. Shall have the endorsement of the coach after meeting the following standards:
a. Excellent playing attitudes observed during actual games and practices
b. Excellent skills c. Teamanship d. Coachability
1. Fifty percent (50%) tuition fee
2. Two hundred pesos (200.00) allowance per participant for every participation.
3. Two hundred pesos (200.00) bonus/ participant for garnering championship in individual or team events.
Category D.
Scholarship
1. 80-100 percent attendance during practice 2. Maximum of one (1) deficiency (Failures,
INC’s or Dropped) 3. No vices shall be observed on him/her on
and off the campus 4. Shall have the endorsement of the coach
after meeting the following standards a. Excellent playing attitudes observed
during actual games and practices b. Excellent skills c. Teamanship d. Coachability
An allowance corresponding to the level of competition in every participation shall be given to an athlete.
2.5. Documents needed for the endorsement of a sports scholar to the University Student Scholarship Committee
a. A report of attendance in every practice the team had as attested by a coach.
b. Certificate of grades from the registrar. (Previous semester)
c. A photocopy of the Certificate of Enrolment. d. Certificate of ranks in the previous competitions
where the team participated. e. A negative drug test result. f. Endorsement by the coach as approved by the
screening committee.
A recommended varsity athlete shall be required to fill-up scholarship application form from the Office of the Student Affairs.
2.6. Guidelines for joining higher competition: Varsity athletes/teams shall be recommended for higher competition:
Provided they met the following requirements: 1. All out practice – should be properly manifested by a hundred percent
attendance during practices as evaluated by the trainer and the coach. 2. Team/athletes attitudes towards a game – this would mean the attitude
or character shown during every game, such as how a team reacts when trailing their opponents score or when they are leading their team.
3. Coachability of a team/athlete – this refers to the responses of the team to the challenges or plans as laid down by the coach/trainer of the team.
4. Team camaraderie – refers to the following: a. Proper coordination of the team during team practices. b. Punctuality of every member in every scheduled practice, etc. c. Winnability of the team or the capability of the team to win games.
Collective observations to the teams’ practice, suggestions and recommendations to a team’s potentials shall be evaluated.
2.7. Practices guidelines:
As a varsity athlete, a number of the team shall be required to conduct practice with or without any incoming games.
1. Team and individual practices shall be scheduled by the coach him/herself.
2. They should practice at least twice a week for at least 3 hours in an area identifies by the coach.
3. Class schedules of athletes and coach or trainer must be coordinated with the practice schedule.
4. An attendance sheet for every practice shall be required to be kept by the coach/trainer/director.
3. Students in Free Enterprise (SIFE)
1. The Students in Free Enterprise Scholarship is granted to students for having extended services and performances representing the
institution in the Regional, National and International competition.
CRITERIA FOR SKPSC SIFE SCHOLARSHIP PROGRAM Level of Competition/ Participation
Kind of Scholarship/ Categories
Incentives/Bonus
National/ International
Category A 100% Discount from Tuition Fees Travel allowance of 800.00/day
Regional Level Category B 75% Discount from Tuition Fees Travel allowance
Local/Provincial Category C 50% Discount from Tuition Fees Travel Allowance
4. University Student Government President/Campus SBO Governor
Scholarship 4.1. The elected University Student Government President shall
enjoy the 100% discount from Tuition Fees during his/her incumbency.
4.2. The elected Campus Governor shall enjoy the 50% discount form his/her tuition fees.
5. University/Campus Publication Editors-in-Chief
5.1. The university/Campus Publication Editor-in-Chief shall avail of 50% discount from his/her tuition provided the editorial board can publish at least one issue per semester.
6. Dependents of SKSU Personnel 6.1. Dependents of SKSU personnel presently employed on
permanent and non-permanent status shall enjoy the 100% discount from tuition fees.
6.2. Legitimate children of SKSU employees who died while in the service of the University shall also enjoy the 100% discount from tuition fees.
6.3. Other scholarships 6.4. CHED Special Study Grant Program for Congressional District. 6.5. R.A. 7160 (Barangay Scholarship)
a. SK Chairma/Kagawads within the province of Sultan Kudarat Requirements: 1. GPA of 80 and above (High School Report of Rating
Card) 2. Certificate of Incumbency issued and signed by Punong
Barngay. 3. Certification from the City/Municipal Mayor attested by
C/MLGOO b. Dependents of Barangay Council Members within the
Province of Sultan Kudarat only. Requirements: 1. GPA of 80 and above (High School Report Card) 2. Certificate of Incumbency issued and signed by Punong
Barangay. 3. Affidavit of Dependency. 4. Birth Certificate (NSO). 5. Certification from the City/Municipal Mayor attested by
the C/MLGOO. 6. Endorsement of the C/MLGOO.
6.6. RA 6973 (BOR Member) 6.7. NCIP Educational Assistance Scholarship Program of South
Cotabato. 6.8. President Diosdado Macapaga Agrarian Scholarship Program
(PDMASP/DAR) 6.9. CHED’s Students Assistance for Education (SAFE). 6.10. CHED’s One Town One Scholar (OTOS) 6.11. Full Merit, Half Merit, Tulong Dunong and Bright Muslim in
Mindanao. 6.12. ROTC Scholarship sponsored by DND-CHED-PASUC.
2. Condition for retention of scholarship A scholarship maybe retained if the scholar satisfies the following condition: 1. Has no grade below 3.0 in any subject. 2. Has submitted a certification of grades/cards to the Student
Scholarship Division for evaluation at the end of the semester. 3. Has re-applied for scholarship grant from the scholarship office. 4. Has signed a Memorandum of Agreement after having complied with
all the requirements of the scholarship program. 5. Has submitted a copy of the approved scholarship grant to the following offices: Accounting, Cashier, Registrar and Student Affairs.
IV. STUDENT AFFAIRS
A. STUDENT ORGANIZATIONS
1. University Student Government
The highest governing body of the students is the University Student
Government (USG). This is composed of the following elected officers: President, Vice-President, 12 Senators voted by the organization during the scheduled Annual Student Leadership Training and Seminar Workshop and one (1) USG Campus Representative who shall be the elected SBO Governor per Campus to represent respective campuses including the High School.
The Qualification for Officers of the USG shall be the following: a. President
- Must be an Incoming regular Junior College Student (3rd year in a 4th-year curriculum or 4th year in 5-year curriculum;
- Must be a bonafide student of SKSU; - Must have at least one year term in office as an SBO Officer in
respective campus. b. Vice President
- Must be an incoming regular Junior College student (3rd year in a 4 year curriculum or 4th year in a 5 year curriculum);
- Must be a bonafide student of SKSU, and - Must have at least one year in office as an SBO Officer in his/her
respective campus. c. Senators
- Must be an incoming 2nd, 3rd and 4th year in a 4 or 5 year curriculum regular college students of any course and campus or
incoming 2nd and 3rd year secondary students with experience being officers in any organizations.
d. USG Representative - A USG representative is the elected SBO Governor of the
respective campuses. e. A candidate for any USG position must not be an Editor-in-Chief in any
Campus publication nor Chairman/Head of any clubs or organizations. f. Any student who runs for any USG position should meet the following
requirements: 1. Present a Certificate of Good Moral Character duly signed by
his/her Campus Dean/HS Director. 2. Present a certification from the registrar’s office that he/she has
passed all subjects taken by him/her during the preceding semester to include P.E. and Military Science.
3. Has a regular number of academic units required by the course for the curriculum of the current semester.
4. Has completed at least one year of residency during the time of election.
2. CAMPUS STUDENT BODY ORGANIZATION
Each campus SBO shall be composed of the following duly elected officers in the campus as follows: Governor, Vice Governor and Eight (8) Board members.
The qualifications of SBO Officers shall be the following: a. Governor – Incoming regular college junior student (3rd year in 4 –
year curriculum or 4th year in 5 year curriculum. Must be a bonafide student of SKSU.
b. Vice-Governor – Incoming regular college junior student (3rd year in a 4 year curriculum) or 4th year in a 5 years curriculum. Must be a bonafide student of SKSU.
c. Board Member – Incoming 2nd, 3rd and 4th year (in a 5 year curriculum) regular college student. Must be a bonafide student of SKSU.
d. A candidate for graduation or a graduating student (in a 4 or 5 year
curriculum) is not allowed to run for any position.
e. Any SBO officer may be elected as officer of other organizations, except as mayor or chairman.
f. Other criteria or requirements may be added by the campus SBO provided is should not contradict with the rule of the USG.
3. DEPARTMENT/CLASS/CLUBS
3.1. Composition of Department Officers: Mayor, Vice-Mayor, Secretary,
Treasurer, Auditor, PIO, 2 Business Managers and 2 Sergeant at Arms.
3.2. Composition of Class/Club Officers: Mayor, Vice-Mayor, Secretary, Treasurer, Auditor, PIO, 2 Business Managers and 2 Sergeant at Arms.
3.3. Qualifications: a. Mayor/Chairman – Regular college junior student (3rd year in a 4
year curriculum or 3rd or 4th year in 5 year curriculum) b. Vice-Mayor/Vice-Chairman – Regular college student sophomore
student (2nd or 3rd year in a 4 or 5 year curriculum) c. Lower Position – regular 2nd, 3rd, 4th year (in a 4 or 5 year
curriculum) students d. A candidate for graduation or a graduating student himself (in a 4
or 5 year curriculum) student is prohibited to run for any position. e. Other criteria or requirements may be formulated by the class/clubs
but not to contradict with that of SBO. 4. OTHER ORGANIZATIONS
4.1. Any other organization aside from those which exist already in the campus may take the form of an association, club, society of some other forms of organized group whose officers and members are students of the university.
4.2. A student organization within the university shall be directly under the control and supervision by the Director of the Student Affairs who shall work in close cooperation and consultation with the deans/campus heads.
4.3. Every student organization shall have one or more faculty advisers chosen by its member and approved by the Director for Student Affairs after consultation with the deans/campus heads.
4.4. No student organization shall be allowed to function without its Constitution and By-Laws approved by the Director for Student Affairs upon recommendation of the faculty adviser.
4.5. All student organizations shall be subject to existing rules and regulations and those that the Board of Regents may thereafter promulgate.
B. STUDENT ACTIVITIES
1. Elections
a. The SBO Election must be held during March. b. USG election shall be conducted during the Annual Student
Leadership Training Seminar and Workshop. c. Department/class/club elections shall be scheduled 2 weeks after
the start of the classes of the 1st semester. d. In case the elected SBO/USG officer decided to transfer to another
school or removed from the office for one reason or another, the rule of succession will be applied (candidate with 2nd highest vote will take vacant post).
e. In case the above provision is not applicable, an appointment of the USG President or SBO Governor is made subject to the legislative body’s decision.
f. In case the SBO/USG officer is found out to have incurred a failing grade during the 2nd semester, he/she shall be removed from the elective office.
2. Educational Tours/Field Trips
Planning for educational tours or field trips outside of the state university, whether subject related or not, should be done with utmost discretion. Proper coordination and detailed preparation by the parties concerned should be done before presenting these plans to the office of the President.
The following guidelines should be followed: a. Educational/Field Trip should be reflected in the course syllabus,
otherwise, it will be understood that it is not part of the program. b. Such trips should be calendared at the start of the class, approved by
the school authorities and following prescribed rules and regulations or policies.
c. Only concerned teachers should go along with the students. A ratio of one teacher to thirty students is required for the trip.
d. Participation shall be allowed only after satisfaction of requirements such as parent’s permission, authorized contributions and official arrangements with agencies to be visited.
e. Contribution for the trip which would cover expenses like fare, food, lodging etc should be minimal.
f. The official permit/approval of the trip should be available two weeks before the actual trip itself.
g. No trips are allowed within one month before the final exam. h. No trips allowed during summer time. i. Evaluation report including pictorials, documentations and other proof
of activity is submitted to the instructor 5 days after the trip.
3. Convocations 1. Student convocations of the university shall be held under the auspices
of any academic unit or student organizations upon approval of the president of the university or his/her duly designated representative.
C. COLLECTION AND UTILIZATION OF FINES AND OTHER CONTIBUTIONS
1. Collection of Fines and Other Contributions
a. All fines must be uniform in terms of monetary consideration. For SKSU province-wide activities, a penalty of P 100.00 per activity is allowed. For campus wide, P 75.00 per activity for department activity, for department activity P 50.00 and for class/clubs P25.00/ activity.
b. Excuse from the activities should be done by working students together with a certification from employer that he/she is working and submit it at the start of the class in the SBO office. Students on OJT or internship and other valid reasons as the maybe evaluated by the SBO adviser.
c. All payments of penalties must be properly receipted. The official receipt will be provided by the USG.
d. Remaining collection shall be deposited in the bank/coop before the semester ends with the following signatories: Adviser, Treasurer and another representative as agreed by the organization.
e. In case the student afford to pay, he/she shall render service in his/her respective campus such as: cleaning and other forms of services in the campus equivalent to the number of hours absent in such activity the university or campus conducted.
2. Utilization of Collected Fines and Other Contributions: Organizational Tangible Project - 50% Tangible support to accreditation Activities - 20% Office Expense - 30% Total 100%
D. STUDENT AFFAIRS FACILITIES AND SERVICES
a. Student Affairs Center
To supplement its academic offerings the University provides services that facilitate auxiliary needs of student. These services support the growth of students both intellective and effective spheres and coordinated to the Office of the Student Affairs.
The office of the Director of Student Affairs is an office under the Office of the Vice President for Academic Affairs per table of organization approved by the Board of Regents.
Subject to the General supervision of and under such directives and regulations as may be promulgated by the President of the University through the Office of the Vice President for Academic Affairs, the office operates by using the approved policies and guidelines which was in operation since the opening of the University.
1. It directs, encourages and supervises relevant non-academic activities of students to effectively implement its plans through the formation of categorized student organization;
2. It also caused the formulation of policies concerning the student affairs and other organizations.
3. It monitors the student body/organization activities in the campus through the SBO Advisers or the University Student Government President and the USG Advisers;
4. In coordinates with campus deans on the implementation of the Student Affairs Programs of Activities assigned to their campus;
5. It attends regular system of consultations and guidance to student leaders in connection with their management of student organization;
6. In initiates/encourages the student leaders and other organization in putting up their projects as a legacy of their leadership; and
7. It interprets the programs, policies and regulations pertaining to student activities and affairs.
1. Student Affairs and Organization Services
The Office of the University Chairman for Student Affairs and Organizations in an office subsumed under the office of the Student Affairs Director per table of organization approved by the Board of Regents.
The Chairman for Student Affairs and Organization Services performs the following duties and responsibilities:
a. Exercises control over the service departments under its jurisdiction particularly student affairs.
b. Responsible for the enforcement of the policies and rules pertaining to student affairs.
c. Interprets the programs, policies and regulations pertaining to students activities and affairs.
d. Performs liaison work between the student body and the Center/Division of Student Affairs.
e. Acts as the Adviser of the University Student Government. f. Assists the Director for Student Affairs in supervising and monitoring
the campus activities. 2. Student Scholarship Services
The Office of University Chairman for Student Scholarship is an office
subsumed under the Office of the Student Affairs Director per table of organization approved by the Board of Regents.
The University Chairman for Student Scholarship performs the following duties and responsibilities:
a. Ascertains fulfillment of requirements of different scholarship grants.
b. Coordinates with the Deans of different campuses for the list of grantees.
c. Prepares billing of the CHED scholars. d. Causes the formulation of the requirements for admission to
different campuses for the lists of all the developments and projects particularly student’s initiative.
e. Responsible for the enforcement of the financial reports pertaining to the said project.
f. Performs liaison work between the students and the USG office. g. Formulates, plans and programs the various projects and
developments and their implementations. h. Encourages the student leaders and other organizations in putting
up projects and varied developments for the sustainable growth of the University.
3. Library Services
The Library serves to meet the information needs of the school community. It is the instrument for carrying out the quality education for enriching all parts of educational processes.
1. Rules and Regulations in using the Libraries
a. General Rules:
1. Observe SILENCE. Idle and loud conversation and laughter and
other unnecessary noise are prohibited. 2. Eating, smoking and sleeping are not allowed inside the library. 3. Keep things in order. Chairs should be returned to its proper
place after using. 4. Keep the library clean. Waste or crumpled papers should be
thrown in the garbage can. 5. Books in reading areas should be placed on top of shelves
where they were taken. 6. Newspaper, magazines, other periodicals and individual
volumes belonging to a set such as encyclopedias and other general reference materials should be returned to their proper places according to their volume number.
7. Use of Library IDs 7.1. A properly validated Library ID should be presented to
the Circulation Counter when borrowing back issues of loose magazines and vertical files.
7.2. Library ID should be presented to the Librarian before any general references and or reserved books be borrowed.
7.3. When returning library references, The Library ID should be taken back. The Library assumes no responsibility for exchange and/or loss of library ID.
7.4. A library ID is used in borrowing books. It is non-transferable.
8. Control Procedures:
8.1. All bags, envelopes and personal books except valuables should be deposited at the depository counter.
8.2. Upon leaving the library, every user is required to show date due slips of every library reference that is borrowed.
2. Specific Rules on Borrowing Library References
a. Reference, Fiction Books and Faculty References should be returned after two (2) days.
b. Reserved Books. 1. Reserved books can only be borrowed for overnight use only. 2. Loaning period is at 3:00 p.m. and should be returned at 9:00
a.m. the following day. c. The following types of references should be read only in the
library. 1. General References like the Encyclopedia sets and others. 2. Art Collections 3. Rare Books 4. Theses/Dissertations 5. Periodicals 6. Non-book materials like globes, maps, AV materials and
others. 7. Vertical Files.
3. Fines and Other Penalties
a. For Overdue books, the following fines are imposed: 1. Books on Circulation – P10.00/day. 2. Reserved Books – P2.00 for first hour. P1.00 for every
succeeding hour. b. Fines must be paid to the counter in-charge or to the librarian,
as the case may be. Failure to pay the fines means forfeiture of library privileges.
c. Lost Books Any book lost by the borrower must immediately be
reported to the librarian to avoid accumulations of fines. It may be replaced or paid as necessary.
d. Stealing and mutilating library resources are serious offences and should be dealt with strictly.
1. Anyone found guilty of stealing or mutilating library materials shall be liable to appropriate disciplinary action.
4. Student Publication
4.1. There will be official student publication (OSP) in the University – one system-wide OSP and campus OSP’s – devoted primarily to the publication of new information and feature articles that are of general interest to the students.
4.2. The official student publication shall be governed by the Campus Journalism Act of 1991 (RA 7079), pertinent provision of the University Charter (RA 9966), and the rules and regulations approved by the SKSU Board of Regents.
4.3. The Director for Student Affairs and the Director of Publication shall jointly exercise general supervision of all student publication to see to it that their activities are in consonance with RA 7079, RA 9966 and SKSU Rules and Regulations.
4.4. The University President shall designate an Adviser to the system-wide OSP as well as the campus OSPs.
4.5. The powers of the advisers shall be in accordance to the provisions provided for in the Campus Journalism Act of 1991.
4.6. The system-wide/campus OSP shall be financed out of such sum that may be allocated from the publication fees to be paid by the students in the respective campuses of the university.
4.7. The system-wide OSP shall be published by the university through a 10% allocation from the Campus OSP fee.
4.8. The Publication fees shall not be withdrawn without the approval of the Advisers and the Editor-in-Chief of the OSP.
4.9. Each OSP shall have its own Constitution and By-Laws that shall govern their organization, specifically on the compositions and terms of office of the Editorial Board, recruitment and selection of student staffers, frequency of publication, meetings, etc.
4.10. A journalism seminar at the end of the school year shall be held for all the OSPs of SKSU. All the Advisers and key student staffers are required to attend.
4.11. A review of all the publication for the school year will be conducted during the Journalism Seminar.
4.12. The Journalism Seminar shall be spearheaded by the Director of Publication in close coordination with the Director for Student Affairs.
5. Guidance Services The Guidance Services are the following:
1. Counseling Service: This service aims to help students in their difficulties as well as actualize their potentials to the maximum.
2. Group Counseling This is to help students explore and appreciate their feelings, develop mature decision-making, acquire self-understanding and self-acceptance and grow in interpersonal relationships.
3. Individual Counseling This is to help students in private matters related to educational, career and personal development.
4. Peer Counseling Students who were trained as peer counselors in order to help their co-students in their difficulties/problems.
5. Testing Service It is designated to enhance deeper understanding of self. And individual to explore his/her capacities, achievements, interests, aptitudes and personality may avail of a battery of psychological tests. Through the use of testing instruments, a student will have an objective assessment of his/her self whereby he/she can process himself/herself in areas which need improvement and proper facilitation.
6. Individual Inventory Records and files of each student enrolled in SKSU which are of paramount importance in their academic endeavor and development are updated and kept. These data are essential elements for future reference whenever the student in his/her development will seek for assistance.
7. Information Service It is devised to provide necessary information beneficial to the student’s adjustment, growth, educational and occupational pursuits.
8. Placement Service It is intended to assist students regarding occupational and educational opportunities for self-realizations and help them in their adjustments to curricular programs.
9. Follow-through/Follow-up Service
It is designed to maintain proper assistance to students by keeping track of their performance in school both in their behavioral and academic life. Student will be called by their respective counselor for an interview regarding their adjustments and endeavors in the institution. Guidance counselors may visit the student’s family or guardian if necessary. It is also designed to keep track of present situations of former student, both drop-outs and graduates.
10. Referral Students who need specialized professional help are referred to competent persons in the school and in the community for proper help/guidance.
11. Career Placement and Follow-up As soon as a College freshman enters the university, he/she is guided in identifying and developing career paths through interviews conducted by a panel of interviewers. Career aptitudes and interests will be discussed taking into considerations psychological sessions. When they graduated, students will be informed of job placement, opportunities and follow-up as to their career status.
6. Health Services
1. Medical/Dental Examination for tertiary & IGS students and
Personnel shall be once a semester. 2. Clinic Services shall be observed:
Mon-Fri.-8:00 a.m. – 12:00 nn 1:00 p.m. – 5:00 p.m. Sat – 8:00 a.m. – 12:00 nn 1:00 p.m. – 5:00 p.m. for (CSG)
3. Referral of cases to retainer – Doctor and Dentist 4. Provision of First Aid and Emergency Treatment 5. Scheduled Dental Service (Extraction, Filling, Cleaning) 6. Campus First Aiders during Sports Activities 7. First aid and basic life support trainings 8. Bloodletting and donating
7. Ladies Dormitory
7.1. General Provisions The financial operation and administrative direction of the dormitory
shall be under the supervision of the Director for Student Affairs, to whom all
budgetary of financial requests for administrative positions, appointments and other housekeeping matters shall be channeled.
The dormitory shall likewise provide other auxiliary services that will
cater to the needs of students, like canteen of cafeteria, bookstore and supplies, recreational facilities, mail/telegrams, telephone and other related services.
Any violation of the above stated prohibitions and conditions will be
ground for termination of contract and dismissal from residency in the dormitories.
7.2. Security and Safety For protection and safety of life and properties of the
residents/occupants the following should be strictly observed: 1. Occupants should use the respective personal safe in the room to
secure personal valuables. 2. Occupants should close the door properly when going out of the
room. 3. Occupants should establish the identity and purpose of the visitor
before allowing his entry. 4. Occupants should register the name of any visitor in the logbook. 5. Occupants/residents and guests are restrained from bringing into
the dormitory the following: pets, malodorous articles, explosives, volatile or flammable materials, firearms or any deadly weapons or any item which may threat the safety of the occupants/residents.
7.3. Admission and Contract
Students who would like to be admitted as residents/occupants of the dormitory shall follow the process below:
1. Secure a copy of Application Form and Contract. 2. Pay the required amount in the cashier only after reading the
contract agreement. 3. Fill up and affix signature in the Application Form. 4. Present the filled up Application Form and Contract with the
following required documents: a. Photo copy of Student’s copy of enrollment form. b. Photo copy or Certificate of Good Moral Character (for
new occupants only).
c. 1 pc. 2x2 ID picture.
7.4. Qualification of Applicant
1. Must be a regular student of SKSU and willing to abide by the dormitory house rules established by the University.
2. Has no derogatory records and should be of good moral character. 3. Officially enrolled in the current semester or during the period of
residency. 4. Must observe the order of priority.
a. First priorities are those non residents of Tacurong and Isulan.
b. Second priorities are the residents of Tacurong and Isulan and whose parents belong to cultural minority groups.
7.5. Application Form
Name: _______________________________ Sex: ________ Age: ________ Complete Home Address: _________________________________________ Date of Birth: ___________________________ Course & Year: ___________ Name of Parents/Guardian: ________________________________________ Address: ______________________________________________________ Contact Number of Occupant: ______________________________________ Contact Number of Parents/Guardian: _______________________________ _______________________ Applicant’s Signature
7.6. Resident’s Contact ________________ Date
I ___________________________________ of _______________________ (Full Name) (Permanent Address) ___________________________________ ______________________ (College/Campus) (Course/Yr.) _________________________ have the honor to apply for a bed space/room (Semester, S.Y.) at SKSU Ladies Dormitory and do hereby bind myself to the following conditions in consideration of the privilege granted by the University.
That I shall abide by the house rules and regulations prescribed by the Students’ code of the University;
That I understand that the reservation must be on the “first come, first served” basis every semester;
That I shall seek first admission to the University/College before the approval of the room reservation;
That I shall pay the rentals three (3) months in advance with the remaining two (2) months on or before the mid-term examination of the current semester;
That I shall submit to the authority of the Dormitory Manager and other authorities to inspect my room as necessary;
That every end of the semester, I shall secure a clearance from obligations and accountabilities from the management;
That during summer vacation all my belongings shall be remove from the lockers, otherwise, I will be charged full of rentals for the summer;
That I will register my guest/visitors (parents/relatives) in the log book duly and with full knowledge of the management;
That the following are some causes and grounds for automatic dismissal from the dormitory:
a. Gambling b. Stealing/theft c. Possession of firearms and deadly weapons d. Fighting with physical injuries e. Threatening the life of fellow occupants f. Smoking g. Insubordination h. Taking prohibited drugs and alcohol i. Immorality j. Non-payment of rentals k. Misuse of dormitory facilities l. Tampering of electrical connection m. Vandalism; and That after I have read and understood the foregoing rules and conditions
set forth, I shall fully abide and comply with the house rules. __________________ Student’s Signature
8. Teen Center
Aim:
To provide relevant Adolescent Reproductive Health (AHR) guidance and counseling services as well as recreational activities geared towards developing the intellectual, moral and psychological well-being of the students.
1. The center is open from 8:00 a.m. – 12:00 noon, 1:00 – 5:00 p.m. Monday to Friday.
2. Activities Encouraged: a. Reading of available materials. b. Listening to Music c. Counseling/Consultation d. Playing indoor games like;
Scrabble Chess Dart etc.
e. Outdoor Games 3. Rules for Using Sports Equipment:
1. A borrower’s slip shall be secured and filed through the Teen Center-In-Charge.
2. The sports equipment may be used for a maximum of one hour to give chance for others to use same equipment.
3. After one hour, a penalty of P10.00 per hour shall be imposed for delayed return of borrowed items.
4. Any damaged or lost items are subject to replacement by the borrower.
5. Use of Audio-Visual equipment is limited to ARH related activities such as film-viewing, lectures, for a, symposia, trainings, seminars, etc.
6. A minimal fee of P5.00/head shall be charged to a class of 50 students; for less than 50 viewers, a fee of P10.00 per hour will be charged.
9. Sports and Socio-Cultural Center
Aim:
To provide the necessary facilities for Sports and Socio Cultural activities of students to develop their skills and talents physically, socially and aesthetically.
9.1. Functions of the Sports Directors 1. Plans and formulates policies and guidelines pertinent to sports in
coordination with the Office of the Director for Student Services; 2. Supervises all sports programs and policy implementation; 3. Organizes the system-wide sports events; 4. Sets schedules for practice, sports/games competitions; 5. Requests for needed supplies and equipment’s; 6. Develops potential athletes for regional and national competitions. 9.2. Functions of the Socio-Cultural Director 1. Plans and evaluates programs/activities of the Center. 2. Takes charge of the Dance Troupe, “Teatro Kalakat”, Chorale,
visual arts and other related activities; 3. Coordinates with other University campuses on conducts of socio-
cultural activities; and 4. Provide the needed facilities and equipments related to socio-
cultural activities.
V. RIGHTS OF STUDENTS
1. In addition to the fundamental rights guaranteed under the Constitution, and subject to the limitations prescribed by law and regulations, students of this University shall enjoy the following rights: a. The right to receive, primarily through competent instruction,
relevant quality education in line with national goals and conducive to their full development as persons with dignity;
b. The right to freely choose their field of study subject to existing curricula and to continue their course therein up to graduation, except in cases of academic deficiency, or violations of disciplinary regulations;
c. The right to guidance and counseling services thereby making decisions and selecting through the provision of current and adequate information on work opportunities;
d. The right to be informed of their scholastic standing/performance at least two weeks after the Mid-term and Final Examination;
e. The right to access to their respective school records, the confidentiality of which the school shall maintain and preserve;
f. The right to issuance of official certificates, diplomas, transcript of records, grades, credentials and other similar documents upon compliance of the requirements set by the University within five (5) to fifteen (15) working days from request;
g. The right to publish a student newspaper and similar publications, as well as the right to invite resource persons during assemblies, symposia and other activities of similar nature;
h. The right to free expression of opinions and suggestions and to effectively channel communications with concerned authority/ies/office/s of the University;
i. The right to form, establish, join and participate in organizations and societies duly recognized by the University in order to forester intellectual, cultural, spiritual and physical growth and development; or, to form, establish, join and maintain organizations and societies for purposes not contrary to law;
j. The right to be free from any involuntary contributions, except those approved by their own organizations or societies, subject to the approval of the University.
k. The right to be represented in the formulation and development of policies affecting the University;
l. The right to receive reasonable protection and security within the University premises;
m. The right to know or be informed of the rules and regulations of the University affecting them;
n. The right to be dealt with professionally by the authorities of the University;
o. The right to participate in relevant curricular and co-curricular activities duly authorized and recognized by the University;
p. The right to due process and equal protection of the law; q. The right to receive medical and dental services as well as first-aid
services; and r. The right to exercise one’s rights and responsibilities in the
knowledge that he is answerable for any infringement or violation of public welfare and of the rights of others. VI. DUTIES AND RESPONSIBILITIES OF STUDENTS
The student of SKSU shall observe the following duties and
responsibilities: 1. Endeavor to achieve academic excellence; 2. Attend classes regularly;
3. Participate actively in academic and non-academic activities of the University;
4. Uphold the integrity of the University; 5. Abide by the rules and regulations of the University; 6. Respect the faculty and staff and other personnel of the University; 7. Protect all properties of the University; 8. Promote and maintain the peace and orderliness of the University;
and 9. Fulfill their responsibilities and be answerable for any infringement or
violation committed against public welfare and the rights of others. VII. CODE OF DISCIPLINE
General Provisions
Every student shall obey the laws of the land, the rules and regulations of the University and the accepted standards of society.
The definition or specification of certain offences or breaches of discipline, formulated by the Academic Council and approved by the Board of Regents, shall not be construed to exclude other offences or breaches against the rules of discipline promulgated by the offices of the University President, Dean or Director of by the Committee on Student Discipline in cases not provided by said University Academic Council.
The provisions of this Code shall apply to all bonafide students of the University, for offence/s committed within the University jurisdiction and the provisions herein shall apply whenever applicable. The existing pertinent laws and regulations of the Philippines shall be supplementary to the provisions hereof. 1. Norms of Conduct and Discipline
For the guidance of all concerned, the following Norms of Conduct and Discipline of Students are hereby promulgated.
A. Moral Character. A student of SKSU is imbued with moral character if among other qualities:
a) He/she has learned to act, live and think as a person whose values, attitudes and convictions are in accord with the University ethical norms of right reason and the accepted values and approved levels of conduct in the society where he/she lives;
b) He/she is honest to him/herself, accepting his/her shortcomings, striving to improve and change;
c) He/she is fair and just in his/her dealings with his/her fellowmen; d) He/she lives by the precepts of love, justice, equality,
compassion and concern for others; and e) He/she respects the right of others as he/she would want his/her
rights to be respected/
B. Personal Discipline. A Student of SKSU is imbued with personal discipline, if among other qualities;
a) He/she devotes him/herself to the fulfillment of his/her obligations and consider rights as means to or rewards for the same;
b) He/she learns to forego the enjoyment of certain rights and privileges that others more needy may be benefited, and for the greater good of society;
c) He/she resolves his/her problem and conflicts without prejudicing others;
d) He/she is tolerant of others, and humble to accept what is better than his/her;
e) He has developed temperance and propriety in words and in action, especially against vices, e.g. gambling, drinking liquor, drugs, sexual excesses and aberrations, etc; and
f) He/she learns to manage solid waste disposal.
C. Civic Conscience and Patriotism. A student of SKSU is imbued with civic conscience and patriotism, if among other qualities:
a) He/she devotes to the growth and development of the Philippines;
b) He/she puts the welfare of the entire country above his/her personal, family and regional interests;
c) He/she settles all disputes, problems and conflicts through the channel provided by law and society;
d) He/she strives to bring about necessary changes through peaceful means; and
e) He/she promotes love and respect for the environment.
2. Grounds for Disciplinary Actions/Sanctions 1. A student shall be subject to disciplinary action after due process for
any of the following offences with corresponding penalties: a. Any form of cheating in examinations, quizzes or any act of
dishonesty in relation to his studies: 1st Offense - Invalidation of the Examination paper
and/or suspension for 2-3 days 2nd Offense - suspension for one (1) Semester Subsequent offenses - Expulsion from the University
b. Carrying within the University premises any firearms, knife with a blade longer than 2 and 1/2 inches, or any dangerous explosives and other deadly weapon with or without license or permit to carry; provided, that this shall not apply to one who carries the same in connection with his studies. 1st and last Offense - Expulsion from the University
c. Drinking of alcoholic beverages within the college jurisdiction
1st Offense - Suspension for 5-10 days 2nd Offense - Suspension for 1 month 3rd Offense - Suspension for one (1) month And 1 Day to one (1) semester
d. Unauthorized or illegal possession or use of prohibited drugs or chemicals, or other banned substances enumerated in the Dangerous Drugs Act of 1972 (as amended), such as LSD, marijuana, heroin, shabu, or opiates and hallucinogenic drugs in any form within the University premises; 1st and last offense – Expulsion from the University Turning-over of the accused to proper law enforcing authorities and filing of appropriate charges
e. Fighting or resorting to physical force or violence to settle dispute, provided that the party who shall be proven to have acted in self-defense shall be exempted from the punishment. 1. Slight Physical Injuries
1st offense - Suspension for one (1) week
2nd offense - suspension for one (1) month and One (1) day to one (1) semester
3rd offense - Expulsion from the University
2. Serious Physical Injuries
1st offense - Suspension for one (1) month to one (1) semester
2nd offense - Suspension for one (1) year 3rd offense - Expulsion from the University
f. Gambling inside the campus with or without cash bets
1st offense - Suspension for one (1) week to one (1) month
2nd offense - Suspension for one (1) month and 1 day to one (1) semester
3rd offense - Expulsion from the University
g. Robbery 1. Attempted Robbery
1st offense - Suspension for one (1) month and 1 day to one (1) semester 2nd offense - Expulsion from the University
2. Consummated Robbery
2.1. Case involving values more than worth P500.00 or less 1st offense - Suspension for one (1) month and 1 day to one (1) semester and payment of damages 2nd offense - suspension from the University for one (1) semester and restitution of stolen goods and payment of damages 3rd offense - Expulsion from the University
2.2. Case involving values worth more than P500.00 - Expulsion from the university and restitution of stolen
goods and payments of damages. h. Theft
1. Attempted/Frustrated Theft 1st offense - Suspension for one month and one day to 1 semester 2nd offense - Expulsion from the University
2. Consummated Theft 1st offense - Restitution of stolen goods and suspension for one semester 2nd offense - Restitution of stolen goods and Indefinite suspension from the University
i. Forging signature, perjury, impersonating or giving names, misrepresentation of fact
1st offense - suspension for one (1) month and one day to one (1) semester 2nd offense - expulsion from the University
j. Falsification of public documents and Dishonesty 1st offense - Forfeiture of academic document and expulsion from the University
k. Scandalous Disturbance to Public Order and College Activity: 1st offense - Suspension for one (1) week and 1 day to one (1) month 2nd offense - Suspension for one (1) semester 3rd offense - Expulsion from the University
l. Connecting or disconnecting electrical wires and plumbing device without permission from the authorities concerned, cooking and doing toilet necessities in unauthorized places; and undue noise and disturbance in the classroom, library, quarters and other University premises.
1st offense - Reprimand 2nd offense - Suspension for 2-4 days Subsequent offense - Suspension for one (1) week and 1 day to two (2) weeks
m. Acts of bribery to gain favor in violation of the standards on instruction.
1st offense - Suspension for one (1) month and 1 day to two (2) months
2nd offense - Suspension for one (1) semester 3rd offense - Expulsion from the University
n. Vandalism or destruction of public property, such as destruction
of building parts, fixtures, walls, tearing of pages of library books, magazines, etc.
1st offense - Suspension for two (2) weeks and one (1) day to one (1) month and payment of damages
2nd offense - Expulsion from the University and payment of damages
o. Littering or scattering of trash in public places.
1st offense - Picking up the litters for one (1) hour 2nd offense - Picking up the litters for two (2) hours 3rd offense - Suspension for one (1) week plus picking up litters for three (3) hours for every offense
p. Violation of legally posted signs and notices such as “No Trespassing”, “Keep off the Grass”, “Off Limits”, and/or marring legally posted signs and notices and marring public buildings, furniture, etc.
1st offense - Warning 2nd offense - Suspension for 3-5 days 3rd offense - Suspension for one (1) month for every offense Subsequent offenses - Suspension for one (1) month and 1 day to one (1) semester for each offenses committed
q. Speeding within the University jurisdiction with a motorized vehicle, i.e. driving at more than 40 kph.
1st offense - Suspension for 2-3 days to one (1) week 2nd offense - Suspension for 3 days to one (1) week
3rd offense - Suspension for one (1) month Subsequent offenses - Suspension for one (1) month to (1) semester for each offense committed
r. Non-possession of a school ID and failure to wear the prescribed school uniform upon demand by authorities of the University.
1st offense - Warning 2nd offense and Subsequent offense - Exclusion from the classes for each offense
s. Smoking in classroom/laboratory rooms and other “no smoking” areas:
1st offense - Warning 2nd offense - Suspension for 2-3 days Subsequent offense - Suspension for one (1) week for each offense
t. Coming late to class, i.e., 10 minutes but not to exceed 15 minutes after the start of the class with no valid reason:
1st offense - Warning with letter of excuse 2nd offense - Reprimand and inform parent/ guardian 3rd offense - Unexcused tardiness but still to
be admitted to the class Subsequent offense - Non-admission to class, considered
unexcused absence
u. Assault against a person in authority or an agent or a person in authority as defined by law, e.g. teacher.
1st offense - Suspension for one (1) semester 2nd offense - Expulsion from the University
v. Public display of affection (hugging, kissing, necking and petting) within the University premises
1st offense - Call parents/guardian 2nd offense - Suspension for one (1) semester 3rd offense - Expulsion from the University
w. Students who are pregnant without sanctity of marriage will be automatically dropped from school.
x. Bringing and displaying of pornographic materials 1st offense - Warning 2nd offense and Subsequent offenses - Suspension for one (1) week for each offense committed
y. Cutting, uprooting, storing, picking of fruits, trees, ornamental plants and unauthorized hunting and fishing within the campus:
1st offense - Suspension for 2-3 days and payment of damages. 2nd offense - Suspension for one (1) week and 1 day to one (1) month and payment of damages
z. Saying of something false and malicious that damages somebody’s reputation or attacking somebody’s reputation, character or good name by making slanderous statements.
1st offense - Warning 2nd offense - Suspension for one (1) week 3rd offense - Suspension for one (1) month Subsequent offenses - Expulsion from the University
2. In meting penalties, the counting of the number of days of suspension shall include Saturdays, Sunday and legal holidays. Penalties imposed shall not prejudice the filling of appropriate court action by the university against the offender, if necessary.
3. Mitigating, aggravating and other circumstances affecting liability for an
offense committed shall be considered in meting penalties.
3. Disciplinary Actions For disciplinary action, students may be subject for investigation
through the Campus Grievance Committee composed of Campus Dean/Head, Department Chairman, Campus Faculty Representative, SBO Representative and Campus PTA Representative who in turn will submit its findings/results to the University Grievance Committee determined by the University President.
ASSESSMENT RECORD
Examination Permit _____Semester/Summer S.Y._____
Name: ___________________________________Course & Year: ____________________
Subject Proctor’s Initial
Rating Instructor’s Initial Midterm Final
STATEMENT OF ACCOUNT Payment Date Balance Cashier’s Signature Down Payment _____________ ____________ ____________ ___________________ Mid-term _____________ ____________ ____________ ___________________ Finals _____________ ____________ ____________ ___________________ ___________________ ____________________ _____________________ Mid-term Examination Campus Registrar Final Examination Date Date
ASSESSMENT RECORD Examination Permit
_____Semester/Summer S.Y._____ Name: ___________________________________Course & Year: ____________________
Subject Proctor’s Initial
Rating Instructor’s Initial Midterm Final
STATEMENT OF ACCOUNT Payment Date Balance Cashier’s Signature Down Payment _____________ ____________ ____________ ___________________ Mid-term _____________ ____________ ____________ ___________________ Finals _____________ ____________ ____________ ___________________ ___________________ ____________________ _____________________ Mid-term Examination Campus Registrar Final Examination Date Date
ASSESSMENT RECORD Examination Permit
_____Semester/Summer S.Y._____ Name: ___________________________________Course & Year: ____________________
Subject Proctor’s Initial
Rating Instructor’s Initial Midterm Final
STATEMENT OF ACCOUNT Payment Date Balance Cashier’s Signature Down Payment _____________ ____________ ____________ ___________________ Mid-term _____________ ____________ ____________ ___________________ Finals _____________ ____________ ____________ ___________________ ___________________ ____________________ _____________________ Mid-term Examination Campus Registrar Final Examination Date Date
ASSESSMENT RECORD Examination Permit
_____Semester/Summer S.Y._____ Name: ___________________________________Course & Year: ____________________
Subject Proctor’s Initial
Rating Instructor’s Initial Midterm Final
STATEMENT OF ACCOUNT Payment Date Balance Cashier’s Signature Down Payment _____________ ____________ ____________ ___________________ Mid-term _____________ ____________ ____________ ___________________ Finals _____________ ____________ ____________ ___________________ ___________________ ____________________ _____________________ Mid-term Examination Campus Registrar Final Examination Date Date
ASSESSMENT RECORD
Examination Permit _____Semester/Summer S.Y._____
Name: ___________________________________Course & Year: ____________________
Subject Proctor’s Initial
Rating Instructor’s Initial Midterm Final
STATEMENT OF ACCOUNT Payment Date Balance Cashier’s Signature Down Payment _____________ ____________ ____________ ___________________ Mid-term _____________ ____________ ____________ ___________________ Finals _____________ ____________ ____________ ___________________ ___________________ ____________________ _____________________ Mid-term Examination Campus Registrar Final Examination Date Date
ASSESSMENT RECORD Examination Permit
_____Semester/Summer S.Y._____ Name: ___________________________________Course & Year: ____________________
Subject Proctor’s Initial
Rating Instructor’s Initial Midterm Final
STATEMENT OF ACCOUNT Payment Date Balance Cashier’s Signature Down Payment _____________ ____________ ____________ ___________________ Mid-term _____________ ____________ ____________ ___________________ Finals _____________ ____________ ____________ ___________________ ___________________ ____________________ _____________________ Mid-term Examination Campus Registrar Final Examination Date Date
ASSESSMENT RECORD Examination Permit
_____Semester/Summer S.Y._____ Name: ___________________________________Course & Year: ____________________
Subject Proctor’s Initial
Rating Instructor’s Initial Midterm Final
STATEMENT OF ACCOUNT Payment Date Balance Cashier’s Signature Down Payment _____________ ____________ ____________ ___________________ Mid-term _____________ ____________ ____________ ___________________ Finals _____________ ____________ ____________ ___________________ ___________________ ____________________ _____________________ Mid-term Examination Campus Registrar Final Examination Date Date
ASSESSMENT RECORD Examination Permit
_____Semester/Summer S.Y._____ Name: ___________________________________Course & Year: ____________________
Subject Proctor’s Initial
Rating Instructor’s Initial Midterm Final
STATEMENT OF ACCOUNT Payment Date Balance Cashier’s Signature Down Payment _____________ ____________ ____________ ___________________ Mid-term _____________ ____________ ____________ ___________________ Finals _____________ ____________ ____________ ___________________ ___________________ ____________________ _____________________ Mid-term Examination Campus Registrar Final Examination Date Date
Student Pledge In consideration of my admission to the Sultan Kudarat State University, and to enjoy the privileges of a student in this institution, I hereby promise and pledge to abide by and comply with all the rules and conduct, academic regulations and procedures of the University in which I am enrolled without prejudice to the rights and privileges prescribed under existing laws, refusal to take this pledge or violation of its terms shall be sufficient cause for summary dismissal or denial of admission.
_________________________
Signature Over Printed Name
__________________ Date
