Practicize the Plan

Building a Progressive Exercise Program

Why

• Requirement

• Helps you determine readiness and gaps

• History is not kind

• Expectation of your residents and family

What

What

Where to Start

• Emergency Operations Plan (EOP)

–This is your foundation for exercising

Ensuring a Successful Drill

• Emergency Operations Plan

• Administration Committed

• Engagement of Participants

Expectations

• Staff Drill – - test efficiency , knowledge, and

response of personnel

• Unannounced Staff Drill – -measure staff responsiveness

Exercise the Survey

• Hospitals do this.

Steps in Planning

• 1. Synchronize training and EOP

• 2. Set up Exercise Design Team

• 3.Identify Key Roles: Objectives

• 4.Determine type of Exercise and Date

Steps in Planning

• 5. Identify partners and scope

• 6. Conduct exercise

• 7. Evaluate the exercise (AAR)

• 8. Improvement Plan (IP) and Track Progress

What to test: Objective

• SMART– Specific who is supposed to act– Measurable how will you know it’s

met– Attainable can it be done– Realistic how far must the plan go– Time period for

accomplishment

Examples

• Assess, Record, Evaluate, Demonstrate

• Use “Action” words

• Describe the communication method to contact family members and local Emergency Management.

• Describe the response for a “bomb threat” when called in.

Keep it Simple

• Plan

• Train

• Exercise

Planning Practice

• A threatening phone call to your facility

• “ I am coming to get even because you fired me.”

What Should Happen

Turn the actions into SMART Objectives

– Specific– Measurable– Attainable– Realistic– Time Bound

Scenario 2

• You receive a call from your EM “advising you of a large forest fire 10 miles to the north”.

• Specific• Measurable• Attainable• Realistic• Time

Building The Scenario

• You receive a follow up call 2 hours later that the fire has changed directions and heading your way.

• Do our objectives change???

Fire Drills

• Incorporate Shelter in Place and Evacuation

• Incorporate a specific action (drill)• Calls out , different communications,

Evacuation equipment, MOU verification,