8/9/2019 Practical Analysis of Sentence Structures in Workplace Communication II Writing

1/5

Practical Analysis of Sentence Structures in Workplace Communication II

Writing

With the increase competition in the workplace, the need to be explicit

in how we communicate with others superiors, colleagues,

subordinates and even external parties customers, suppliers etc

becomes very important. To be explicit in communication entails that

we take into consideration some factors in constructing our messages.

No matter the field of knowledge or profession you belong to, your

ability to communicate in the workplace is the most important factor

that makes you promotable. !ccording to the Harvard Business

Review, your ability to communicate is more important than ambition,education, and capacity for hard work. Thus, even when you are the

most read "in terms of educational #ualification$ in the world, or the

amount of hard word you put into the organisation is more than any

other person%s and very ambitious& without your ability to communicate

to'with others, your chances of being promoted is ()*+ limited.

Workplace communication is a shorthand term used to refer to all

forms of speaking, listening, relating, writing and responding in the

workplace "oodall and oodall, -/$. Workplace communication is

also another term for business communication. The actual work thattakes in the workplace amounts to nothing if no one knows about what

happens there. 0nowing what is happening there can only be possible

through communication with colleagues and the external world.

1owever, our concern in this programme does not include

communication with the outside party. We share dwell sorely on the

aspect of communication that is within the organisation. 2n

PARAGRAPH

SUMMARY

Communicationin the workplace

is the mostimportant factor

that makes aworker

promotable.

PARAGRAPH

SUMMARY

Thecommunicationprocess is theexplanation ofwhat happens

whencommunication

takes place.

OBJECTIVES

Understand the function of workplace communication

Understand how to structure your sentences in workplace

communication

Understand that business writing should be audience oriented,

purposeful, and economical

Explain the need for inclusie language, plain expression, and

familiar words

8/9/2019 Practical Analysis of Sentence Structures in Workplace Communication II Writing

2/5

8/9/2019 Practical Analysis of Sentence Structures in Workplace Communication II Writing

3/5

When we communicate effectively, whether in our private or

workplace, it carries with it some added advantages. These advantages

can be categorised as3People:

feel good&

do their 6ob well&

work well together&

feel motivated&

understand&

save time&

feel empowered&

assume responsibility&

share information&

respect, trust and like each other&

listen7enny "-8, p.9$

(iewed from the perspective of the workplace, if the communication is

not effective, it has dare conse#uences for the management as the cost

of failed communication for the workplace can be absolutely

staggering, involving:

loss of time&

loss of respect&

loss of business&

loss of money&

loss of confidence&

loss of credibility&

loss of relationships&

loss of staff&

loss of trust&

loss of clients "7enny3 9$.

4or you to be reckoned with in the workplace, it becomes pertinent that

you are grounded in all of the different methods of communication and

to know when it is appropriate to use any of them in the workplace.

5ommunication in the workplace can be categori:ed as verbal or

PARAGRAPH

SUMMARYThe

advantagesand

disadvantagesof

communicationto the

workplace

8/9/2019 Practical Analysis of Sentence Structures in Workplace Communication II Writing

4/5

nonverbal, formal or nonformal. (erbal communication could be

through speaking or writing. 2t is an important form of communication

in the workplace. 2n the course of the day%s work, an average worker

spends time interacting with colleagues, superiors and subordinates. No

matter the level or sector in the workplace, you have to verbally

communicate one way or the other3 either to re#uest for or defend

something apply for leave, re#uest for stationery, answer #ueries,

report a fault etc. (erbal communication entails putting your thoughts

into words through speaking and writing. 2n the course of expressing

your thoughts verbally, you may choose to say it or write it. 2n saying

or writing, you have to take into consideration the appropriateness of

the words you want to use to your audience and the context of the

communication. This is where the issue of formalityand informality

comes in.

;ost often, there are complaints that the average worker does not

possess the basic communicating skills. !s mentioned earlier,

communicating verbally entails that we communicate through speech or

writing.

8/9/2019 Practical Analysis of Sentence Structures in Workplace Communication II Writing

5/5

o 5oherence3 structure the document so that it is coherent. The

organisation should be logical and the train of thought easy to

follow? begin each topic with a topic sentence

o *evision3 revise the document so that it is polished and

professional. 2t should be free of all spelling errors and typos&grammatical errors should not detract the message "!ndrew, @.

7., ;ay, 5.