PPMS User Group May 29, 2009 Rita Lauzon. PPMS Basics Based on calendar year for W-2’s One...

PPMS User GroupMay 29, 2009Rita Lauzon

PPMS BasicsBased on calendar year for W-2’s One checking account for payroll checks for

system that is managed by SBCTCWhen payroll runs, PPMS data posts to FMSInterface is one way - PPMS to FMS EFT’s sent through PayrollIf want PPMS and FMS to match, any

corrections should be processed in PPMS

Institutional Parameter Table (PS9001)Identifies constant valuesUsed by various system processesIf there is a change:

Table updated Automatically reflected in applicable processesNo need to change each employee record

1 – 999 maintained by SBCTC-IT1000 and above maintained by colleges

Parameters 302 to 311Identify the Transaction Codes When payroll processed, sent to FMS for postingMust be valid on Transaction Code Table (GA1093)

302 Payroll Expense 002303 Payroll Accrued Expense 802304 Payroll Reverse Accrual 804305 Deposit 040

Parameters 302 to 311 (Cont)306 Payroll Account

Clearing Account 790 300 1B99307 Treasure Fund 805308 Deduction Prepaid 801309 Electronic Fund Transfer800310 Payroll Liability 807311 Staff Months 894

Parameters 314 to 318Identify the subobjects for employer costs

314 Industrial Insurance BC315 OASI BA316 Retirement BB317 Medical Aid BC318 Health BD

Parameters 329 to 332Identify the FMS Batch ID’s

329 Payroll Expenditures 06330 Accrued Expenditures 07331 Year End Expenditures 08332 EFT 09

Parameter 1014 – Benefits OptionIdentifies level of detail for reporting benefits

S Summary (Funds 001, 08A and 149 only)

Recorded in one org index per programD Detail

Recorded as expensed in each org indexC Summary by Campus

Recorded in one org index per campus

Parameter 1016 – Prepaid Deduction Account CodeIdentifies account number in fund 790 for

prepaid deductionPrepaid deduction is:

Deduction taken in advance to cover a period when someone is not working

Paid to the vendor each payroll they are not working

Examples are medical, life and LTD insurance

Parameter 1031 – Employer Cost Default AccountIdentifies account to charge employer cost

If no accounts are being paidIf employee does not have active job

Should monitor this account

Parameter 1032 – Health Cost OptionIndicates how system pays health cost when

job 01 is not being paid Y Charge Job 01N Charge all active jobs

Parameters 1250 to 1253Identify the months during which payroll

expenditures should be assigned to sessionsUsed for year/quarter in financial aidUsed for PTF benefits tracking in PPMS

1250 Session #1 Months 1251 Session #2 Months 1252 Session #3 Months 1253 Session #4 Months

Parameter 1300 – Work Study Subobject Subobject used to identify work study

transactions Used for work study splitMust be valid on the Subobject Table

(GA1011)

Unemployment Compensation Institution Parameters333 – UI Subobject – Set to BF1022– UI Option

Y = Yes, expense UI costs into FMSN = No, do not expense UI costs into FMS

1023– UI Program/Organization1104– UI Percentage 1107– UI Appropriation Index 1108– UI Transaction Code

Deduction Table (PS9002)Identifies deductions and related elements Required to process payroll deductionsDetermines:

Method of calculating deductions Making vendor payments Recording proper accounting entriesIdentifies EFT Vendor

Deduction Table (cont)Three types of deductions:

Deductions (after tax)Reductions (before tax)Contributions (employer costs)

Three types of payments: Check Journal Voucher EFT

Work Study Split Table (PS9046)Maintain work study account and percent Maintained by earnings type Overrides account distribution on employees

jobProrates:

Total gross payStaff monthsTime

Does not prorate benefits

Reports to use for ReconcilingPS0360 – Employee Account Distribution

EditPS1245 –Payroll Expense EFT Summary PS1410 –FMS Payroll Reconciliation ReportPS1420, PS1421 or PS1422 - Expense

Distribution ReportsPS1425 – Vendor Payment Liability

Report

PS0360 – Employee Account Distribution Edit Re-edits all active employee accounts against

current FMS tables Reports any errors with diagnostic messageStand alone job Can be run any timeOn our scheduling calendar before the first

payroll of the new fiscal year

TUE, FEB 10, 2009, 3:31 PM PAGE 1

NN SAMPLE COMM COL REPORT PS0360

EMPLOYEE ACCOUNT DISTRIBUTION EDIT VER008

EMPLOYEE JOB ACCT ACCOUNT

EMPLOYEE NAME ID NUM NUM DISTRIBUTION MESSAGE

__________________ ___________ ___ ____ _____________________ ______________________________________________________________________

WADE, ANDREW W 01 1 1010115203AD00 PS901I0002:Combination of Program Index/Organization Index is invalid

WAITE, DAVID R 01 1 1010112511XX00 PS901I0004:Subobject must be on the SUBOBJECT TABLE

WALKER, SCOTT G 01 1 1491012520AE04 PS901I0001:Combination of Appr Indx/Prg Indx OR Appr Indx is invalid

PS901I0002:Combination of Program Index/Organization Index is invalid

WILLIAMS, LINDA 01 1 8880616201AK55 PS901I0001:Combination of Appr Indx/Prg Indx OR Appr Indx is invalid

PS1245 – Payroll Expense EFT Summary Summarizes and totals gross payroll and

employer costs by fund to be EFT’d to system payroll account

Provides deposit information for colleges local bank accounts for vendor liability

WED, FEB 4, 2009, 7:11 PM PAGE 1 NN SAMPLE COMM COLL REPORT PS1245 PAYROLL SCHEDULE: 01B EXPENSE DISTRIBUTION VER007 PAY PERIOD END : 01/31/09 PAYROLL EXPENSE EFT SUMMARY CHECK DATE : 02/10/09 PAY CYCLES : S1 S2 S3

--------------------------- EMPLOYER COSTS --------------------------- GROSS MEDICAL INDUSTRIAL TOTAL FUND TITLE PAYROLL OASI RETIREMENT AID INSURANCE HEALTH ____ ____________________ ______________ _____________ _____________ ____________ ____________ ____________ ______________

001 STATE GENERAL 527,506.70 39,166.14 44,672.79 1,873.27 2,837.44 2,244.00- 613,812.34 057 ST BLDG CONSTR ACCT 2,193.00 164.75 219.30 8.45 12.80 .00 2,598.30

TOTAL STATE FUNDS 529,699.70 39,330.89 44,892.09 1,881.72 2,850.24 2,244.00- 616,410.64

145 GRANTS&CONTRACTS 69,064.87 5,263.52 2,324.63 117.21 177.49 .00 76,947.72 148 DEDICATED LOCAL 25,570.73 1,929.18 1,808.49 104.12 157.50 .00 29,570.02 149 OPERATING FEES ACCT 235,023.95 17,741.54 14,023.27 566.19 857.04 561.00- 267,650.99 522 ASSOCIATED STUDENTS 3,089.74 235.56 21.13 3.01 3.76 .00 3,353.20 524 BOOKSTORE 8,067.50 599.22 600.31 43.48 65.87 .00 9,376.38 528 PARKING 4,455.51 335.76 370.26 15.51 23.49 .00 5,200.53 569 FOOD SERVICES 4,353.89 327.46 390.54 21.17 32.08 .00 5,125.14 790 COMM COLL CLEARING .00 8.18- 8.18 .00 .00 2,244.00 2,244.00

TOTAL LOCAL FUNDS 349,626.19 26,424.06 19,546.81 870.69 1,317.23 1,683.00 399,467.98

TOTAL PAYROLL 879,325.89 65,754.95 64,438.90 2,752.41 4,167.47 561.00- 1,015,878.62

DEPOSIT INFORMATION:

1. TOTAL STATE FUNDS DEPOSITED TO PAYROLL ACCOUNT - ON CHECK DATE....... 616,410.64 2. TOTAL LOCAL FUNDS DEPOSTIED TO PAYROLL ACCOUNT - ON CHECK DATE....... 399,467.98 3. TOTAL ALL FUNDS DEPOSITED TO PAYROLL ACCOUNT......................... 1,015,878.62

TOTAL NET PAY..................... 590,804.02 LESS HANDDRAWN CHECKS.......... 1,574.12 PLUS OVERPAYMENTS.............. 0.00 ADJUSTED TOTAL NET PAY......... 589,229.90

4. LESS ADJUSTED TOTAL NET PAY WRITTEN.................................. 589,229.90

5. TOTAL FUNDS DEPOSITED TO DISTRICTS ACCOUNT - CHECK DATE + 1 BANK DAY 426,648.72

6. DISTRICT CASH NET EFFECT (5 - 2)..................................... 27,180.74

PS1410 – FMS Payroll ReconciliationSummarizes EFT activity Identifies funds transferred from/to prepaid

accountThe job also creates the detail FMS

accounting entries for:Recording the EFT generation Expensing the payroll to proper budgets Recording vendor liability payment entries

WED, FEB 4, 2009, 7:22 PM PAGE 1 NN SAMPLE COMM COLLEGE REPORT PS1410 PAYROLL SCHEDULE: 01B EXPENSE DISTRIBUTION VER037 PAY PERIOD END : 01/31/09 FMS PAYROLL RECONCILIATION CHECK DATE : 02/10/09 PAY CYCLES : S1 S2 S3 HOST INSTITUTION PAYROLL ACCOUNT: STATE FUNDS EFT FROM TREASURER 616,410.64 LOCAL FUNDS EFT FROM DISTRICT 399,467.98 TOTAL 1,015,878.62 LESS TOTAL NET PAY 589,229.90 EFT DEPOSIT TO DISTRICT CLEARING ACCOUNT 426,648.72 DISTRICT PAYROLL ACCOUNTS: EXPENDITURES/ACCRUAL SUMMARY: STATE FUNDS EXPENSED GROSS PAY 529,699.70 EMPLOYER COSTS 86,710.94 TOTAL 616,410.64 LOCAL FUNDS EXPENSED GROSS PAY 349,626.19 EMPLOYER COSTS 49,841.79 TOTAL 399,467.98 TRANSFER SUMMARY: LOCAL FUND DEPOSIT TO PAYROLL ACCOUNT 399,467.98 EFT DEPOSIT TO DISTRICT CLEARING ACCOUNT 426,648.72 TRANSFER TO VENDOR PAYABLES 426,648.72- TRANSFER FROM/TO PREPAID ACCOUNT 0.00 BALANCE 0.00

PS1420, PS1421 or PS1422 – Expense Distribution ReportsProvides record of expenses to each budgetPS1420 runs in payrolls PS1421 runs monthly after last payroll and before

FMS month endPS1422 is on-request for a user specified timeframeMultiple sorts or summariesPS1420/1/2D useful in monitoring payroll

expenditures to program level and staff months by employee type

PS1420/1/2H only prints if parameter 1014 is a summary option

PS1420 Sequence Codes

05 – Check Cancellation 10 – Overpayment Adjustment 15 – Handdrawn Check 20 – Current Payment 30 – Expense Distribution

THU, FEB 5, 2009, 7:13 PM PAGE 2 NN SAMPLE COMM COLL REPORT PS1421A PAYROLL SCHEDULE: EXPENSE DISTRIBUTION VER009 PAY PERIOD END : EXPENSE DISTRIBUTION REPORT ACCT. PERIOD : 01/09

EMPLOYEE ACCOUNT SEQ STAFF MEDICAL INDUST HEALTH ID EMPLOYEE NAME DISTRIBUTION CODE MONTHS GROSS PAY OASI RETIREMENT AID INSUR INSUR _________ ___________________ _____________________ ____ ______ ____________ ___________ ___________ _________ _________ __________

BECK, KATHY L 101-011-2302-AE-1D- 20 0.94 3,960.08 293.37 297.00 16.91 25.60 561.00 SCHMIDT, JAMES C 101-011-2302-AE-1F- 20 0.62 3,336.48 245.58 249.86 11.26 17.04 373.63 DOLMANS, JERRY C 101-011-2302-AE-22- 20 0.62 3,081.80 226.53 230.80 11.25 17.02 373.07 JOHNSON, DAVD D 101-011-2302-AE-26- 20 0.62 3,701.46 273.92 369.60 11.26 17.04 373.63 SMART, JASON 101-011-2302-AE-2K- 20 0.62 3,086.44 218.04 231.48 11.28 17.08 374.19 ALMAN, KEITH 101-011-2302-AE-59- 20 0.62 2,641.38 195.67 198.10 11.28 17.08 374.19 TOTAL SUBOBJECT 101-011-2302-AE 4.04 19,807.64 1,453.11 1,576.84 73.24 110.86 2429.71

SMART, JASON 101-011-2302-AS-2K- 20 0.07 431.57 30.65 0.00 0.00 0.00 0.00 TOTAL SUBOBJECT 101-011-2302-AS 0.07 431.57 30.65 0.00 0.00 0.00 0.00

TOTAL ORG INDX 101-011-2302 4.11 20,239.21 1,483.76 1,576.84 73.24 110.86 2429.71

BENNETT, SHERRIE L 101-011-2305-AK-3H- 20 0.76 2,351.26 179.87 195.38 13.96 21.12 561.00 TOTAL SUBOBJECT 101-011-2305-AK 0.76 2,351.26 179.87 195.38 13.96 21.12 561.00

TOTAL ORG INDX 101-011-2305 0.76 2,351.26 179.87 195.38 13.96 21.12 561.00

KELLY, SUSAN 101-011-2310-AE-2L- 20 0.94 4,317.50 315.50 431.76 16.91 25.60 561.00 TOTAL SUBOBJECT 101-011-2310-AE 0.94 4,317.50 315.50 431.76 16.91 25.60 561.00

TOTAL ORG INDX 101-011-2310 0.94 4,317.50 315.50 431.76 16.91 25.60 561.00

JOHNSON, DAVD D 101-011-2315-AE-26- 20 0.20 1,231.98 92.14 124.30 3.79 5.74 125.66 TOTAL SUBOBJECT 101-011-2315-AE 0.20 1,231.98 92.14 124.30 3.79 5.74 125.66

TOTAL ORG INDX 101-011-2315 0.20 1,231.98 92.14 124.30 3.79 5.74 125.66

SCHMIDT, JAMES C 101-011-2320-AE-1F- 20 0.32 1,665.74 123.16 125.30 5.65 8.56 187.37 JOHNSON, DAVID D 101-011-2320-AE-26- 20 0.10 615.98 45.24 61.04 1.86 2.82 61.71 SALCEDO, JASON C 101-011-2320-AE-2K- 20 0.32 1,540.90 109.26 115.58 5.63 8.52 186.81 ALMAN, KEITH 101-011-2320-AE-59- 20 0.32 1,318.70 97.70 98.90 5.63 8.52 186.81 TOTAL SUBOBJECT 101-011-2320-AE 1.06 5,141.32 375.36 400.82 18.77 28.42 622.70

SMART, JASON 101-011-2320-AS-2K- 20 0.03 215.45 15.21 0.00 0.00 0.00 0.00 TOTAL SUBOBJECT 101-011-2320-AS 0.03 215.45 15.21 0.00 0.00 0.00 0.00

TOTAL ORG INDX 101-011-2320 1.09 5,356.77 390.57 400.82 18.77 28.42 622.70

THU, FEB 5, 2009, 7:13 PM PAGE 1 NN SAMPLE COMM COLL REPORT PS1421B PAYROLL SCHEDULE: EXPENSE DISTRIBUTION VER009 PAY PERIOD END : EXPENSE DISTRIBUTION REPORT ACCT. PERIOD : 01/09

****** EMPLOYMENT AND PAYROLL SUMMARY REPORT ****** ****** FOR SEQUENCE CODES 05, 15, 20 ******

UNDUPLICATED SUBOBJECT HEADCOUNT GROSS PAY _________ ____________ ______________

AA 6 55,600.29

AB 19 120,693.12

AC 33 130,459.99

AD 146 82,070.55

AE 94 469,492.11

AH 247 481,618.02

AK 126 399,939.22

AM 102 21,632.18

AN 5 600.00

AP 29 8,681.93

AS 20 12,573.55

AT 1 569.33

AU 14 7,428.71

AZ 8 30,112.42

TOTAL 850 1,821,471.42

THU, FEB 5, 2009, 7:13 PM PAGE 1 NN SAMPLE COMM COLL REPORT PS1421C PAYROLL SCHEDULE: EXPENSE DISTRIBUTION VER009 PAY PERIOD END : EXPENSE DISTRIBUTION REPORT ACCT PERIOD : 01/09

****** FUND/PROGRAM/SUBOBJECT SUMMARY REPORT ****** ****** FOR FUNDS 001, 145, 148, 149 ******

STAFF MEDICAL INDUST HEALTH FUND PROGRAM SUBOBJECT MONTHS GROSS PAY OASI RETIREMENT AID INSUR INSUR ____ _______ _________ __________ ______________ _____________ _____________ ___________ __________ ___________

001 011 AC 2.30 12,941.42 982.69 1,166.95 47.36 71.68 1,290.30 001 011 AD 0.29 836.91 64.03 0.00 5.48 8.58 0.00 001 011 AE 82.25 446,631.69 32,897.82 40,175.41 1,417.67 2,146.20 49,377.50 001 011 AH 0.00 0.00 0.00 0.00 0.00 0.00 1,683.00- 001 011 AK 10.34 33,718.82 2,489.44 2,802.51 168.89 255.57 6,344.05 001 011 AS 1.13 9,018.80 665.67 0.00 0.00 0.00 0.00 TOTAL PROGRAM 96.31 503,147.64 37,099.65 44,144.87 1,639.40 2,482.03 55,328.85

001 041 AK 3.00 16,354.10 1,238.09 1,359.02 50.73 76.80 1,683.00 TOTAL PROGRAM 3.00 16,354.10 1,238.09 1,359.02 50.73 76.80 1,683.00

001 043 AA 0.50 4,298.04 324.18 429.02 8.30 12.56 275.45 001 043 AB 5.00 33,333.30 2,486.02 3,063.98 84.55 128.00 2,805.00 001 043 AC 1.00 4,260.08 308.00 213.00 16.91 25.60 561.00 001 043 AK 6.90 20,588.30 1,548.04 1,710.58 116.65 176.60 3,870.90 001 043 AS 0.08 459.77 33.71 0.00 0.00 0.00 0.00 001 043 AZ 0.48 1,881.56 143.82 156.24 8.12 12.28 269.28 TOTAL PROGRAM 13.96 64,821.05 4,843.77 5,572.82 234.53 355.04 7,781.63

001 051 AB 1.00 6,162.42 466.68 616.24 16.91 25.60 561.00 001 051 AC 0.50 2,125.00 160.57 159.38 9.30 14.08 561.00 001 051 AE 1.88 8,962.30 669.70 672.16 33.82 51.20 1,122.00 001 051 AK 5.10 18,584.10 1,402.75 1,545.00 86.24 130.56 2,861.10 001 051 AS 0.05 266.65 19.54 0.00 0.00 0.00 0.00 TOTAL PROGRAM 8.53 36,100.47 2,719.24 2,992.78 146.27 221.44 5,105.10

001 061 AA 1.00 8,739.42 645.30 873.94 16.91 25.60 561.00 001 061 AB 4.00 25,491.52 1,926.84 2,065.94 67.64 102.40 2,244.00 001 061 AC 7.95 34,721.34 2,609.49 2,629.45 131.38 198.88 4,656.30 001 061 AD 0.66 4,112.50 314.62 0.00 12.45 19.47 0.00 001 061 AE 2.82 13,898.12 1,028.25 1,129.16 50.73 76.80 1,683.00 001 061 AK 14.41 44,261.57 3,242.71 3,666.21 236.21 357.60 8,419.75 001 061 AM 0.35 481.57 0.00 0.00 6.39 9.97 0.00 001 061 AS 0.07 310.34 23.58 0.00 0.00 0.00 0.00 001 061 AZ 1.00 3,916.66 297.63 391.66 16.91 25.60 561.00 TOTAL PROGRAM 32.26 135,933.04 10,088.42 10,756.36 538.62 816.32 18,125.05

THU, FEB 5, 2009, 7:13 PM PAGE 1 NN SAMPLE COMM COLL REPORT PS1421D PAYROLL SCHEDULE: EXPENSE DISTRIBUTION VER009 PAY PERIOD END : EXPENSE DISTRIBUTION REPORT ACCT. PERIOD : 01/09

****** PROGRAM/SUBOBJECT SUMMARY REPORT ****** ****** FOR FUNDS 001, 145, 148, 149 ******

STAFF MEDICAL INDUST HEALTH PROGRAM SUBOBJECT MONTHS GROSS PAY OASI RETIREMENT AID INSUR INSUR _______ _________ __________ ______________ _____________ _____________ ___________ __________ ___________

011 AC 2.30 12,941.42 982.69 1,166.95 47.36 71.68 1,290.30 011 AD 5.24 14,113.96 1,075.09 3.42 98.67 154.04 561.00 011 AE 82.25 446,631.69 32,897.82 40,175.41 1,417.67 2,146.20 49,377.50 011 AH 112.07 370,513.45 27,849.35 21,093.15 697.59 1,055.54 30,766.65 011 AK 14.36 38,745.42 2,867.29 3,220.14 197.13 298.34 7,470.80 011 AM 0.92 1,367.85 0.00 0.00 17.21 26.94 0.00 011 AS 1.13 9,018.80 665.67 0.00 0.00 0.00 0.00 011 AU 1.20 6,518.65 486.63 543.42 20.03 30.31 0.00 TOTAL PROGRAM 219.47 899,851.24 66,824.54 66,202.49 2,495.66 3,783.05 89,466.25

014 AA 0.25- 4,300.67- 325.21- 430.06- 8.40- 12.95- 276.57- 014 AB 2.00 12,130.84 920.02 1,110.58 33.82 51.20 1,122.00 014 AC 1.00 3,947.42 298.46 296.06 16.91 25.60 561.00 014 AD 1.04 2,274.77 174.03 0.00 19.43 30.42 0.00 014 AH 0.51 5,130.00 388.37 299.16 2.96 4.48 561.00 014 AK 6.76 23,127.92 1,732.24 1,921.58 114.13 172.76 3,791.50 014 AS 0.14 836.59 63.72 0.00 0.00 0.00 0.00 014 AZ 0.52 2,035.10 155.80 169.24 8.79 13.32 291.72 TOTAL PROGRAM 11.72 45,181.97 3,407.43 3,366.56 187.64 284.83 6,050.65

041 AD 0.03 89.58 6.85 0.00 0.65 1.01 0.00 041 AK 3.00 16,354.10 1,238.09 1,359.02 50.73 76.80 1,683.00 041 AM 0.63 911.60 0.00 0.00 11.58 18.13 0.00 TOTAL PROGRAM 3.66 17,355.28 1,244.94 1,359.02 62.96 95.94 1,683.00

042 AD 1.10 4,040.69 308.74 0.00 20.10 31.29 0.00 042 AH 0.72 1,402.94 105.87 84.84 4.31 6.53 0.00 042 AM 0.08 106.93 0.00 0.00 1.42 2.23 0.00 TOTAL PROGRAM 1.90 5,550.56 414.61 84.84 25.83 40.05 0.00

043 AA 0.50 4,298.04 324.18 429.02 8.30 12.56 275.45 043 AB 6.00 38,040.38 2,844.12 3,417.02 101.46 153.60 3,366.00 043 AC 1.00 4,260.08 308.00 213.00 16.91 25.60 561.00 043 AD 0.92 2,221.53 169.95 0.00 17.20 26.92 0.00 043 AK 6.90 20,588.30 1,548.04 1,710.58 116.65 176.60 3,870.90 043 AS 0.08 459.77 33.71 0.00 0.00 0.00 0.00

WED, FEB 4, 2009, 7:12 PM PAGE 1 NN SAMPLE COMM COLL REPORT PS1420E PAYROLL SCHEDULE: 01B EXPENSE DISTRIBUTION PROCESS VER009 PAY PERIOD END : 01/31/09 EXPENSE DISTRIBUTION ACCT. PERIOD : 01/09

****** CAMPUS/FUND/PROGRAM/SUBOBJECT SUMMARY REPORT ******

STAFF MEDICAL INDUST HEALTH CAMPUS FUND PROGRAM SUBOBJECT MONTHS GROSS PAY OASI RETIREMENT AID INSUR INSUR ______ ____ _______ _________ __________ ______________ _____________ _____________ ___________ __________ ___________

1 790 300 AH 0.00 0.00 8.18- 8.18 0.00 0.00 2,244.00 TOTAL PROGRAM 0.00 0.00 8.18- 8.18 0.00 0.00 2,244.00

TOTAL FUND 0.00 0.00 8.18- 8.18 0.00 0.00 2,244.00

TOTAL CAMPUS 0.00 0.00 8.18- 8.18 0.00 0.00 2,244.00

2 001 011 AC 1.15 6,377.95 487.38 576.52 19.44 29.44 561.00- 2 001 011 AE 41.58 224,470.31 16,555.07 20,173.24 704.23 1,066.77 0.00 2 001 011 AH 0.00 0.00 0.00 0.00 0.00 0.00 1,683.00- 2 001 011 AK 5.21 17,050.95 1,259.98 1,417.36 83.60 126.59 0.00 2 001 011 AS 1.13 9,018.80 665.67 0.00 0.00 0.00 0.00 TOTAL PROGRAM 49.07 256,918.01 18,968.10 22,167.12 807.27 1,222.80 2,244.00-

2 001 041 AK 1.50 8,177.05 619.05 679.51 25.35 38.40 0.00 TOTAL PROGRAM 1.50 8,177.05 619.05 679.51 25.35 38.40 0.00

2 001 043 AA 0.25 2,149.02 162.09 214.51 4.15 6.28 0.00 2 001 043 AB 2.50 16,666.65 1,243.73 1,531.99 42.25 64.00 0.00 2 001 043 AC 0.50 2,130.04 154.00 106.50 8.45 12.80 0.00 2 001 043 AK 3.45 10,292.58 773.90 855.16 58.28 88.28 0.00 2 001 043 AS 0.08 459.77 33.71 0.00 0.00 0.00 0.00 2 001 043 AZ 0.24 940.78 71.91 78.12 4.06 6.14 0.00 TOTAL PROGRAM 7.02 32,638.84 2,439.34 2,786.28 117.19 177.50 0.00

2 001 051 AB 0.50 3,081.21 233.33 308.12 8.45 12.80 0.00 2 001 051 AC 0.25 1,062.50 80.28 79.69 4.65 7.04 0.00 2 001 051 AE 0.94 4,481.15 334.87 336.08 16.90 25.60 0.00 2 001 051 AK 2.55 9,292.05 701.80 772.50 43.09 65.28 0.00 2 001 051 AS 0.05 266.65 19.54 0.00 0.00 0.00 0.00 TOTAL PROGRAM 4.29 18,183.56 1,369.82 1,496.39 73.09 110.72 0.00

2 001 061 AA 0.50 4,369.71 322.65 436.97 8.45 12.80 0.00 2 001 061 AB 2.00 12,745.76 963.42 1,032.97 33.80 51.20 0.00 2 001 061 AC 4.03 17,507.22 1,316.05 1,326.90 66.71 101.04 0.00 2 001 061 AE 1.41 6,949.06 514.14 564.58 25.35 38.40 0.00

THU, FEB 5, 2009, 7:13 PM PAGE 1 NN SAMPLE COMM COLL REPORT PS1421F PAYROLL SCHEDULE: EXPENSE DISTRIBUTION VER009 PAY PERIOD END : EXPENSE DISTRIBUTION REPORT ACCT. PERIOD : 01/09

****** FUND/PROGRAM/SUBOBJECT SUMMARY REPORT ******

STAFF MEDICAL INDUST HEALTH FUND PROGRAM SUBOBJECT MONTHS GROSS PAY OASI RETIREMENT AID INSUR INSUR ____ _______ _________ __________ ______________ _____________ _____________ ___________ __________ ___________

001 011 AC 2.30 12,941.42 982.69 1,166.95 47.36 71.68 1,290.30 001 011 AD 0.29 836.91 64.03 0.00 5.48 8.58 0.00 001 011 AE 82.25 446,631.69 32,897.82 40,175.41 1,417.67 2,146.20 49,377.50 001 011 AH 0.00 0.00 0.00 0.00 0.00 0.00 1,683.00- 001 011 AK 10.34 33,718.82 2,489.44 2,802.51 168.89 255.57 6,344.05 001 011 AS 1.13 9,018.80 665.67 0.00 0.00 0.00 0.00 TOTAL PROGRAM 96.31 503,147.64 37,099.65 44,144.87 1,639.40 2,482.03 55,328.85

001 041 AK 3.00 16,354.10 1,238.09 1,359.02 50.73 76.80 1,683.00 TOTAL PROGRAM 3.00 16,354.10 1,238.09 1,359.02 50.73 76.80 1,683.00

001 043 AA 0.50 4,298.04 324.18 429.02 8.30 12.56 275.45 001 043 AB 5.00 33,333.30 2,486.02 3,063.98 84.55 128.00 2,805.00 001 043 AC 1.00 4,260.08 308.00 213.00 16.91 25.60 561.00 001 043 AK 6.90 20,588.30 1,548.04 1,710.58 116.65 176.60 3,870.90 001 043 AS 0.08 459.77 33.71 0.00 0.00 0.00 0.00 001 043 AZ 0.48 1,881.56 143.82 156.24 8.12 12.28 269.28 TOTAL PROGRAM 13.96 64,821.05 4,843.77 5,572.82 234.53 355.04 7,781.63

001 051 AB 1.00 6,162.42 466.68 616.24 16.91 25.60 561.00 001 051 AC 0.50 2,125.00 160.57 159.38 9.30 14.08 561.00 001 051 AE 1.88 8,962.30 669.70 672.16 33.82 51.20 1,122.00 001 051 AK 5.10 18,584.10 1,402.75 1,545.00 86.24 130.56 2,861.10 001 051 AS 0.05 266.65 19.54 0.00 0.00 0.00 0.00 TOTAL PROGRAM 8.53 36,100.47 2,719.24 2,992.78 146.27 221.44 5,105.10

001 061 AA 1.00 8,739.42 645.30 873.94 16.91 25.60 561.00 001 061 AB 4.00 25,491.52 1,926.84 2,065.94 67.64 102.40 2,244.00 001 061 AC 7.95 34,721.34 2,609.49 2,629.45 131.38 198.88 4,656.30 001 061 AD 0.66 4,112.50 314.62 0.00 12.45 19.47 0.00 001 061 AE 2.82 13,898.12 1,028.25 1,129.16 50.73 76.80 1,683.00 001 061 AK 14.41 44,261.57 3,242.71 3,666.21 236.21 357.60 8,419.75 001 061 AM 0.35 481.57 0.00 0.00 6.39 9.97 0.00 001 061 AS 0.07 310.34 23.58 0.00 0.00 0.00 0.00 001 061 AZ 1.00 3,916.66 297.63 391.66 16.91 25.60 561.00 TOTAL PROGRAM 32.26 135,933.04 10,088.42 10,756.36 538.62 816.32 18,125.05

WED, FEB 4, 2009, 7:12 PM PAGE 1 NN SAMPLE COMM COLL REPORT PS1420G PAYROLL SCHEDULE: 01B EXPENSE DISTRIBUTION VER009 PAY PERIOD END : 01/31/09 EXPENSE DISTRIBUTION REPORT ACCT. PERIOD : 01/09

****** FUND/SUBOBJECT SUMMARY REPORT ******

STAFF MEDICAL INDUST HEALTH FUND SUBOBJECT MONTHS GROSS PAY OASI RETIREMENT AID INSUR INSUR ____ _________ __________ ______________ _____________ _____________ ___________ __________ ___________

001 AA 2.75 26,109.06 1,975.57 2,610.51 46.41 70.28 0.00 001 AB 7.50 48,938.39 3,684.23 4,293.34 126.75 192.00 0.00 001 AC 9.92 46,550.58 3,489.50 3,513.71 167.60 253.84 561.00- 001 AE 43.93 235,900.52 17,404.08 21,073.90 746.48 1,130.77 0.00 001 AH 0.00 0.00 0.00 0.00 0.00 0.00 1,683.00- 001 AK 43.47 145,304.13 10,779.08 12,069.47 724.65 1,097.60 0.00 001 AS 1.56 11,419.15 844.34 0.00 0.00 0.00 0.00 001 AT 0.02 45.85 3.51 0.00 0.00 0.00 0.00 001 AU 0.00 49.80 3.30 4.01 0.60- 0.92- 0.00 001 AZ 8.74 13,189.22 982.53 1,107.85 61.98 93.87 0.00 TOTAL FUND 117.89 527,506.70 39,166.14 44,672.79 1,873.27 2,837.44 2,244.00-

057 AC 0.50 2,193.00 164.75 219.30 8.45 12.80 0.00 TOTAL FUND 0.50 2,193.00 164.75 219.30 8.45 12.80 0.00

145 AA 0.25 2,184.86 165.39 218.87 4.23 6.42 0.00 145 AB 0.50 2,989.21 228.71 298.92 8.45 12.80 0.00 145 AC 1.56 3,892.48 295.70 318.03 15.61 23.63 0.00 145 AH 22.21 57,554.41 4,391.75 1,312.13 77.09 116.72 0.00 145 AK 0.73 2,126.10 157.69 176.68 11.83 17.92 0.00 145 AS 0.05 317.81 24.28 0.00 0.00 0.00 0.00 TOTAL FUND 25.30 69,064.87 5,263.52 2,324.63 117.21 177.49 0.00

148 AA 0.00 34.96 2.64 3.50 0.07 0.10 0.00 148 AB 1.00 6,065.42 460.16 555.29 16.90 25.60 0.00 148 AC 0.50 1,973.71 149.23 148.03 8.45 12.80 0.00 148 AD 0.54 1,774.35 135.31 3.42 10.43 15.78 0.00 148 AH 0.90 1,786.68 134.86 9.71 5.61 8.48 0.00 148 AK 3.38 11,380.52 852.76 945.59 55.46 84.01 0.00 148 AM 0.00 0.00 0.00 0.00 0.07- 0.29- 0.00 148 AS 0.14 836.59 63.72 0.00 0.00 0.00 0.00 148 AU 0.14 700.95 52.59 58.33 2.88 4.36 0.00 148 AZ 0.26 1,017.55 77.91 84.62 4.39 6.66 0.00 TOTAL FUND 6.86 25,570.73 1,929.18 1,808.49 104.12 157.50 0.00

149 AB 0.50 2,353.54 179.04 176.52 8.45 12.80 0.00 149 AC 1.66 6,365.01 479.81 286.64 28.23 42.75 0.00

WED, FEB 11, 2009, 9:33 AM PAGE 2 NN SAMPLE COMM COLL REPORT PS1421H PAYROLL SCHEDULE: EXPENSE DISTRIBUTION VER009 PAY PERIOD END : EXPENSE DISTRIBUTION SUMMARIZED BENEFITS REPORT ACCT. PERIOD : 04/08

EMPLOYEE ACCOUNT SEQ STAFF TOTAL ID EMPLOYEE NAME DISTRIBUTION CODE MONTHS GROSS PAY EMPLOYER COSTS _________ ___________________ _____________________ ____ ______ _____________ _____________

BECKER, JILL L 101-011-1850-AH-00- 20 0.33 976.68 78.22 CHILDRES, DONALD J 101-011-1850-AH-00- 20 0.57 1,709.16 136.87 COHN, TRAVIS D 101-011-1850-AH-00- 20 0.24 732.50 58.67 HENDERSON, PETER 101-011-1850-AH-00- 20 0.57 1,709.16 136.87 KELMER, KATHLEEN M 101-011-1850-AH-00- 20 0.57 1,709.16 265.06 LAREBEE, DOUGLAS 101-011-1850-AH-00- 20 0.47 1,416.16 117.26 MOSHBARGER, JANE A 101-011-1850-AH-00- 20 0.20 585.99 46.92 MORTON, JULIE S 101-011-1850-AH-00- 20 0.23 731.50 113.38 OLSON, LAURIE 101-011-1850-AH-00- 20 1.17 3,418.34 975.71 PETERSON, ELAINE 101-011-1850-AH-00- 20 1.17 3,418.34 975.10 PEERY, JENNIFER L 101-011-1850-AH-00- 20 0.57 1,709.18 222.55 SMYTHE, SUSAN J 101-011-1850-AH-00- 20 1.15 3,417.34 1,223.82 WOODS, WILMA L 101-011-1850-AH-00- 20 0.38 1,172.00 211.07 BARRY, KELLY M 101-011-1850-AH-99- 20 0.36 1,367.32 244.94 BLACK, RANDY F 101-011-1850-AH-99- 20 0.25 879.00 114.06 MCDONALD, TERRY J 101-011-1850-AH-99- 20 0.46 1,562.66 283.72 TOTAL SUBOBJECT 101-011-1850-AH 8.69 26,514.49 5,204.22

EYLER, JOSEPH H 101-011-1850-AK-00- 20 0.50 1,246.00 533.81 SCHMIDT, KEITH L 101-011-1850-AK-00- 20 0.42 1,114.90 464.52 TOTAL SUBOBJECT 101-011-1850-AK 0.92 2,360.90 998.33

TOTAL ORG INDX 101-011-1850 10.97 32,805.33 6,983.69

TOWNSON, SCOTT M 101-011-1852-AB-00- 20 0.68 3,824.02 1,085.91 TOTAL SUBOBJECT 101-011-1852-AB 0.68 3,824.02 1,085.91

SNIDER, SARAH L 101-011-1852-AC-00- 20 0.20 956.36 314.33 STALDING, MARYANN 101-011-1852-AC-00- 20 1.00 3,187.58 1,138.88 WAGNER, CAROLE A 101-011-1852-AC-00- 20 0.20 797.12 268.89 TOTAL SUBOBJECT 101-011-1852-AC 1.40 4,941.06 1,722.10

EILERS, BRIAN D 101-011-1852-AK-00- 20 0.50 1,246.00 533.84 HANSEN, CARL L 101-011-1852-AK-00- 20 0.50 1,920.50 632.44 KERNS, MARK 101-011-1852-AK-00- 20 1.00 4,792.00 1,397.20 MILLS, ROSE A 101-011-1852-AK-00- 20 0.76 3,966.76 1,088.35 PETERS, THELMA J 101-011-1852-AK-00- 20 0.66 3,437.86 948.74 ROCKMAN, ELAINE L 101-011-1852-AK-00- 20 0.54 1,629.22 615.02 TOTAL SUBOBJECT 101-011-1852-AK 3.96 16,992.34 5,215.59

PS1425 – Vendor Payment Liability ReportCreates a report by:

Payment method DateVendor

Generated every payroll Sections based on Payment MethodTransfers to BM3105 - Pending Payment

ReportExcludes individual employee TIAA-CREF

negative EFT’s

PS1425 (Cont)Normally PS1425 will equal total amount

EFT’d from PS1245Exception involves prepaid amountsPrepaid amounts go into liability account Added to vendor liability when sent to vendorNeed to add prepaid amounts to total funds

deposited to district account on PS1245 so it will equal the district total on the PS1425

WED, FEB 4, 2009, 7:22 PM PAGE 1 NN SAMPLE COMM COLLEGE REPORT PS1425 PAYROLL SCHEDULE: 01B EXPENSE DISTRIBUTION VER014 PAY PERIOD END : 01/31/09 VENDOR PAYMENT LIABILITY REPORT CHECK DATE : 02/10/09 PAY CYCLES : S1 S2 S3 *** FMS VENDOR CHECKS ***

VNDR DED VENDOR DED PYMT ACCT PAYMENT TRNS NUMBER PAYEE CD TITLE SCHD METH DATE AMOUNT ACCOUNT CODE RVRS _________ ___________________________ ___ ________________ ____ _____ _________ ____________ ______________________________ ____

10 COLLEGE PARKING 414 PARKING M 1 02/10/09 830.28 801-790-300-0094- - - - R

VENDOR TOTAL 830.28

618 CANCER CARE 076 CANCER CARE DED M 1 02/10/09 150.17 801-790-300-0078- - - - R

VENDOR TOTAL 150.17

666 UNITED STATES TREASURY 430 IRS-TAX LIEN S 1 02/10/09 2,924.36 800-790-300-0014- - - - R

VENDOR TOTAL 2,924.36

3619 BOEING CREDIT UNION 433 BOEING CREDIT UN S 1 02/10/09 500.00 801-790-300-0039- - - - R

VENDOR TOTAL 500.00

6071 OLYMPIA FEDERAL SAVINGS 418 OLY FED SAVINGS S 1 02/10/09 900.00 801-790-300-0073- - - - R

VENDOR TOTAL 900.00

6090 O BEE CREDIT UNION 313 O BEE CREDIT UN I 1 02/10/09 402.51 801-790-300-0048- - - - R

VENDOR TOTAL 402.51

6111 COLLEGE FOUNDATION 411 FOUNDATION M 1 02/10/09 1,237.29 801-790-300-0093- - - - R


6382 COLL HOSPITAL FUND 406 HOSP FUND M 1 02/10/09 37.50 801-790-300-0045- - - - R

VENDOR TOTAL 37.50

6486 EVERGREENDIRECT 445 EVERGREEN DIRECT I 1 02/10/09 165.00 801-790-300-0070- - - - R

VENDOR TOTAL 165.00

6521 CITIFINANCIAL AUTO 446 CITIFINANCIAL AU I 1 02/10/09 170.00 801-790-300-0070- - - - R

VENDOR TOTAL 170.00

WED, FEB 4, 2009, 7:22 PM PAGE 3

NN SAMPLE COMM COLLEGE REPORT PS1425

PAYROLL SCHEDULE: 01B EXPENSE DISTRIBUTION VER014

PAY PERIOD END : 01/31/09 VENDOR PAYMENT LIABILITY REPORT

CHECK DATE : 02/10/09

PAY CYCLES : S1 S2 S3 *** FMS JOURNAL ENTRIES ***

VNDR DED

VENDOR DED PYMT ACCT PAYMENT TRNS

NUMBER PAYEE CD TITLE SCHD METH DATE AMOUNT ACCOUNT CODE RVRS

_________ ___________________________ ___ ________________ ____ _____ _________ ____________ ______________________________ ____

HNDDRWN PAYBACK 200 HNDDRWN PAYBACK I 2 02/10/09 1,574.12 064-790-300-0130- - -0499-


1000 KEY BANK OF WASHINGTON 023 ADD'L FED TAX I 2 02/10/09 4,998.97 801-790-300-0031- - - -

022 FED W/H TAX I 2 02/10/09 88,598.29 801-790-300-0022- - - -


2000 KEY BANK OF WASHINGTON 021 OASI CONTRIB I 2 02/10/09 53,291.77 801-790-300-0002- - - -

020 OASI DED I 2 02/10/09 53,291.77 801-790-300-0001- - - -

036 MEDICARE INS D I 2 02/10/09 12,463.18 801-790-300-0001- - - -

037 MEDICARE INS C I 2 02/10/09 12,463.18 801-790-300-0002- - - -


DATE TOTAL 226,681.28

PAYMENT TOTAL 226,681.28

WED, FEB 4, 2009, 7:22 PM PAGE 6

NN SAMPLE COMM COLLEGE REPORT PS1425

PAYROLL SCHEDULE: 01B EXPENSE DISTRIBUTION VER014

PAY PERIOD END : 01/31/09 VENDOR PAYMENT LIABILITY REPORT

CHECK DATE : 02/10/09

PAY CYCLES : S1 S2 S3 *** ELECTRONIC FUND TRANSFERES ***

VNDR DED

VENDOR DED PYMT ACCT PAYMENT TRNS

NUMBER PAYEE CD TITLE SCHD METH DATE AMOUNT ACCOUNT CODE RVRS

_________ ___________________________ ___ ________________ ____ _____ _________ ____________ ______________________________ ____

30010 TIAA/CREF 003 TIAA/CREF CON S 3 02/11/09 44,566.33 801-790-300-0005- - - - R

30010 TIAA/CREF 001 TIAA/CREF BAS R S 3 02/11/09 44,566.33 801-790-300-0004- - - - R


30015 SRA/TIAA/CREF 108 SRA TIA/CREF %RE S 3 02/11/09 1,126.09 801-790-300-0009- - - - R

101 SRA TIAA/CREF S 3 02/11/09 10,333.31 801-790-300-0009- - - - R


30070 WA STATE EMPLOYEES RETIREME 014 PERS II RED S 3 02/11/09 9,848.33 801-790-300-0019- - - - R

010 PERS I RED S 3 02/11/09 935.79 801-790-300-0016- - - - R

015 PERS II CONT S 3 02/11/09 15,016.50 801-790-300-0020- - - - R

011 PERS I CONT S 3 02/11/09 1,296.07 801-790-300-0017- - - - R


30210 WA STATE TEACHERS RETIREMEN 044 WSTRS I CON S 3 02/11/09 1,186.62 801-790-300-0010- - - - R

012 WSTRS I RED S 3 02/11/09 842.37 801-790-300-0018- - - - R




DISTRICT TOTAL 426,648.72

Central Payroll Account (US Bank)

Central Payroll Account (US Bank)

1. Total Local Funds for the payroll are transferred from the college’s bank account to the central payroll bank account on the check date.

2. The total State Funds for the payroll are manually EFT’ed from the State Treasurer into the central payroll account (the person reconciling the payroll initiates this process). At this point in time, 100% of the dollars to cover the payroll are in the central payroll account.

3. Total Vendor Payments (Total Gross Payroll Amount + Employer Costs - Total Net Pay) are deposited back into the college’s bank account (effective on the check date + 1 banking date).

Vendor Checks & EFT Vendor Payments

Central Payroll Bank Account030

College’s Bank Account

030College’s

Bank Account

010 thru 357State Funds

(from State Treasurer)

010 thru 357State Funds

(from State Treasurer)

020College’s

Bank Account

020College’s

Bank Account010College’s

Bank Account

010College’s

Bank Account

030College’s

Bank Account

030College’s


Bank Account

020College’s


Bank Account

010College’s

Bank Account

From PS1245

DEPOSIT INFORMATION:

1. TOTAL STATE FUNDS DEPOSITED TO PAYROLL ACCOUNT - ON CHECK DATE..... 616,410.64 #2 2. TOTAL LOCAL FUNDS DEPOSTIED TO PAYROLL ACCOUNT - ON CHECK DATE..... 399,467.98 #1 3. TOTAL ALL FUNDS DEPOSITED TO PAYROLL ACCOUNT.......................................... 1,015,878.62

TOTAL NET PAY............................................ 590,804.02 LESS HANDDRAWN CHECKS.................... 1,574.12 PLUS OVERPAYMENTS.............................. 0.00 ADJUSTED TOTAL NET PAY....................... 589,229.90

4. LESS ADJUSTED TOTAL NET PAY WRITTEN............................................................... 589,229.90

5. TOTAL FUNDS DEPOSITED TO DISTRICTS ACCOUNT - CHECK DATE + 1 BANK DAY 426,648.72 #3

6. DISTRICT CASH NET EFFECT (5 - 2)............................................................................. 27,180.74

From PS1425




DISTRICT TOTAL 426,648.72 #3

PPMS User Group May 29, 2009 Rita Lauzon. PPMS Basics Based on calendar year for W-2’s One...

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