PowerSchool Reporting Tips and Tricks
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Transcript of PowerSchool Reporting Tips and Tricks
PowerSchool Reporting Tips and Tricks
PowerSchool Reporting Tips and TricksDori BaldwinStudent Info Mgmt CoordinatorKent ISD1AgendaWelcome & IntroductionsThe different PowerSchool reportsCreating Reports Report Treasure HuntIve found the report now what?Batch address validation
2ObjectivesUpon completion of today's training you will be able to:Know where to find specific types of PowerSchool reportsBe able to create simple form letters and mailing labelsUnderstand how reports can be sharedImport a report and apply basic report customizationPerform batch address validation
3Meet the TrainerBeen with the ISD 11 yearsStarted in the classroomOn PowerSchool since 2001Certified PowerSchool Trainer
Dori
4Your Turn. . . . NameJob titleDistrict/schoolTime on PowerSchool1 thing you hope to learn5PowerSchool Reports
6Various typesSystem Reports created by PowerSchoolReportWorks new with Version 6.0State customized for each stateEngine not easy to create or customizeForm Letters similar to mail mergeMailing Labels easy mailing and file folder labelsObject Reports more complex than form lettersReport CardsPowerTeacher Grade Book created by PowerSchool7
System ReportsBroken out by areaStandardRequire some input when running
8Consecutive Absence ReportReports consecutive student absences by codeAnalyze attendance trendsIdentify when excessive-absence letters should be generated9Report Layout
10Sample Output
11Absentee ReportMost often-used attendance reportLists students who are absent or lateIdentifies students who skip classUsed for calling parents to verify student absences12Report Layout
13Sample Output
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Now Its Your Turn . . .Complete: Activity 1 - Run the Absentee Report Activity 2 Run the Consecutive Absences Report
15Creating Reports
16Form LettersSimilar to mail-mergeCreated as neededSave for future useTeachers can printCustomize with HTML and PowerSchool fields and codes17Sample Form Letter
Start Page > Reports > Setup > Form Letters > New > Report Body 18Sample Output
19Sample PowerSchool FieldsField NameDisplaysFirst_NameStudents first nameLast_nameStudents last nameMotherMothers name (first and last)StreetStreet AddressCityCityStateStateZipZip codeStart Page > View Field List20Sample PowerSchool CodesData CodeWhat it DoesWhat it looks like^[letter.date]Prints the current dateSep 16, 2009^(schoolname)Prints the name of the schoolKent Career Technical Center^(he/she)Prints the word he or she based on the gender fieldhe^(yearname)Prints the name of the year2009-2010https://powersource.pearsonschoolsystems.com21Now Its Your Turn . . .
Complete Activity 3 Create a Form Letter22Mailing LabelsEasy way to setup for mass mailingsCan be used for student file foldersTeachers can printCustomize with HTML and PowerSchool fields and codes23Sample Mailing LabelStart Page > Reports > Setup > Mailing Labels > New
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Label Layout HelpOpen Microsoft WordUnder Mailings LabelsWhen you pick a specific label you can view the details
25Sample Labels
26Now Its Your Turn . . .
Complete Activity 4 Create a Mailing Label27Object ReportsCreate when your report requires:Complete Control of LayoutGraphicsMultiple Pages per studentMultiple Students per page
28Basic Report ElementsText and words
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32Lets take a look . . .
33Finding and using Reports
34ResourcesPower Data Solutions PDS www.powerdatasolutions.org
PSUG and PSUG-MIGroups.yahoo.com (search for either and join)
Power SourcePowersource.pearsonschoolsystems.com
35Importing the File
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Select the bottom reportEdit the main report parametersChange name 38Warning. . . Known Issue:When reports are imported, extra line spaces are added.
39Now Its Your Turn . . .
Complete Activity 5 Import an Object Report40Address Validation
41You live where?New for PowerSchool 6.0Partnership with Google MapsAbility to verify and see where the address is.If boundary is mapped, you will be able to see address against the boundary.
42Batch Address ValidationSelect a group of studentsUnder group functionsBatch Address ValidationErrors found can be fixed by going to www.google.comClick on Map > Help > Fix and ErrorFollow instructions on site43Now Its Your Turn . . .
Complete Activity 6 Batch Address Validation44SummaryYou now have the knowledgeTypes of PowerSchool reportsHow to create simple reportsWhere to find reportsHow to import reportsBatch address validation
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