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Work S.M.A.R.T.

Not H.A.R.D. (Tips to Paint a Less Stressful Picture of Your

Work Life)

SCAGPO Conference November 8, 2012

Georgette Council, CEOE

http://www.powerpointstyles.com/



Who Am I?I am your constant companion.

I am your greatest helper or heaviest burden.

I will push you onward or drag you down to failure.

I am completely at your command.

Half the things you do you might as well just turn over to me and I will be able to do them quickly and correctly.



Who Am I?I am easily managed – you must

merely be firm with me.

Show me exactly how you want something done and after a few lessons I will do it automatically.

I am the servant of all great individuals and, alas, of all failures as well.

Those who are great, I have made great.

Those who are failures, I have made failures.



Who Am I?

I am not a machine, though I work with all the precision of a machine plus the

intelligence of a human.

You may run me for a profit or run me for ruin – it makes no difference to me.



Who Am I?

Take me, train me, be firm with me, and I will place the world at your feet.

Be easy with me and I will destroy you.



Who Am I?I AM HABIT!

- Anonymous



Habit (Definition)

• an acquired behavior pattern regularly followed until it has become almost involuntary

• customary practice or use• a particular practice, custom, or usage • a dominant or regular disposition or

tendency; prevailing character or quality



Habits – Good or Bad?

Good if…• They lead to solutions• They make you more productive• They are sustainable• They allow for “me time”• Make you accountable



Habits – Good or Bad?

Bad if…• They lead to excuses• They make you less productive• They take a lot of effort or energy• They allow you no time to

decompress• Lay blame on others



Watch Out for Time Thieves!

people who steal your time

email that steals your attention

conversations that steal your concentration



Working HARDer not SMARTer:

H – Haphazard

A – Alternating Priorities

R – Random

D - Devalue



Working SMARTer not HARDer:

S – Strategic & Specific

M – Mitigate Distractions

A – Agree & Ask/Achievable

R – Realistic/Rewarding

T – Time and Train



“He/She has more time than I do”

The truth is….

“We all have the same 24 hours, the difference is in how

we use them.”- Georgette Council, CEOE



Time Management Quiz


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Countdown ClockBy Dr. Jeff ErtzbergerBack to Clock Home

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Back to Clock HomeCountdown ClockBy Dr. Jeff Ertzberger

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. Crisis

. Pressing problems

. Deadline-driven projects, meetings, preparations

. Preparation

. Prevention

. Values clarification

. Planning

. Relationship building

. True re-creation

. Empowerment

. Interruptions, some phone calls

. Some mail, some reports

. Some meetings

. Many proximate,pressing matters

. Many popular activities

. Trivia, busywork

. Some phone calls

. Time wasters

. “Escape” activities

. Irrelevant mail

. Excessive TV

I II

III IV

Urgent Not Urgent

Import

ant

Not

Import

ant



Why Work S.M.A.R.T.?

• Gains time• Motivates and initiates• Eliminates cramming• Keeps stress and anxiety away• Keeps your priorities in order• Makes you competitive



Time Management Strategies

Plan Your Day

Prioritize Your Tasks

Make Lists

Create Schedules

Set Deadlines

Take A Break

Say NO



Minor Time Wasters

• Interruptions we face during the day

• Being a slave on the telephone• Unexpected/Unwanted visitors• Needless reports/Junk mail• Meetings without agenda



Major Time Wasters

• Procrastination• Afraid to Delegate• Not Wanting to Say "NO"• Low Self-Esteem• Problems With

Objectives/Priorities



Action Plan

• Enter the RISK ZONE• Communicate & Clarify • Do not “REACT” to Urgency • Deal with One Paper only Once• Allocate time according to

Priorities (Quiet Hour, Session I,II,III,IV)



Action Plan

• “TO DO LIST” (Top 3 Priorities today)

• Have a follow through• Learn to say two letter word -

"NO"• Delegate low priority items



Thank You for Your Time and Attention!

Questions?


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