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PowerPoint Presentation to AccompanyGO! with Microsoft® Office 2007 Introductory

Chapter 9Creating a Worksheet and

Charting Data

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Objectives• Create, Save, and Navigate in an

Excel Workbook• Enter and Edit Data in a Worksheet• Construct and Copy Formulas, Use

the Sum Function, and Edit Cells• Format Data, Cells, and Worksheets

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Objectives• Chart Data• Use Page Layout View, Prepare a

Worksheet for Printing, and Close Excel

• Design a Worksheet

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Objectives

• Construct Formulas for Mathematical Operations

• Format Percentages and Move Formulas

• Create a Pie Chart and a Chart Sheet

• Use the Excel Help System

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Create, Save, and Navigate an Excel Workbook

• A workbook contains one or more pages called worksheets.– A worksheet is a grid of vertical columns

and horizontal rows.– The intersection of a column and a row is

called a cell.• A worksheet is always stored in a

workbook.

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Create, Save, and Navigate an Excel Workbook

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Create, Save, and Navigate an Excel Workbook

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Enter and Edit Data in a Worksheet

• Cell content can be one of two things:– A value, which can be numbers, text, dates, or

times of day typed into a cell– A formula, which is an equation that performs

mathematical calculations on values in the worksheet

• Cell contents can be edited or cleared.– Changes will propagate to formulas that used

those cells

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Enter and Edit Data in a Worksheet

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Enter and Edit Data in a Worksheet

• AutoComplete speeds typing by completing entries in a cell, if the first few characters match an existing entry in the column.

• Auto Fill generates a series of values into adjacent cells, based on the value of the other cells—use lower right corner of cell

• AutoCorrect automatically corrects and formats some text as it is typed.

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Enter and Edit Data in a Worksheet

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Construct and Copy Formulas, Use the Sum Function, and Edit

Cells• Excel automatically recalculates formulas,

when changes are made.• Excel provides prewritten formulas called

functions, which perform calculations.– Example:

• Maximum, Minimum, Average, Sum…– Categorized into: Math, Financial, Statistical …

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Construct and Copy Formulas, Use the Sum Function, and Edit

Cells

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Format Data, Cells, and Worksheets

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Format Data, Cells, and Worksheets

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Format Data, Cells, and Worksheets

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Chart Data

• A chart creates a visual representation of the data.

• Common chart types include:– Column– Pie– Line

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Chart Data

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Chart Data

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Chart Data

• Each cell is a data point.– Each data point is shown in the chart by a

data marker: A data marker can be a column, bar, area, dot, pie slice, or other symbol.

– Related data points form a data series. For example, a data series for January, February, and March.

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Chart Data

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Chart Data

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Use Page Layout View, Prepare a Worksheet for Printing, and

Close Excel• Page Layout View prepares your data for

printing.– Rulers measure data, set margins, hide or

display row and column headings, and change the page orientation.

– Headers or footers print at the top (header) or bottom (footer) of every page of a worksheet.

• Page Layout View shows you how the data and/or chart will appear when printed.

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Use Page Layout View, Prepare a Worksheet for Printing, and Close

Excel

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Use Page Layout View, Prepare a Worksheet for Printing, and Close

Excel

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Use Page Layout View, Prepare a Worksheet for Printing, and Close Excel

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Design a Worksheet

• Good design techniques can be instrumental in making your worksheet useful.

• To be most effective: – Use rows rather than columns for the most

abundant data.– Consider how it will appear on flat paper.– Arrange the data so that it is easily charted.

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Construct Formulas for Mathematical Operations

OperatorSymbol Operation

+ Addition

- Subtraction

* Multiplication

/ Division

% Percent

^ Exponentiation

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• Relative cell references:– refer to cells by their position in relation to

the cell containing the formula – adjust when a formula is copied

• Absolute cell references: – refer to cells by their fixed position in the

worksheet– make no adjustments

Construct Formulas for Mathematical Operations

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Format Percentages and Move Formulas

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Create a Pie Chart and a Chart Sheet

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Use the Excel Help System

• The Help system provides information about Excel’s features.

• The Help system displays step-by-step instructions for performing many tasks.

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Covered Objectives

• Create, Save, and Navigate in an Excel Workbook

• Enter and Edit Data in a Worksheet• Construct and Copy Formulas, Use

the Sum Function, and Edit Cells• Format Data, Cells, and Worksheets

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Covered Objectives

• Close and Reopen a Workbook• Chart Data• Use Page Layout View, Prepare a

Worksheet for Printing, and Close Excel

• Design a Worksheet

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Covered Objectives

• Construct Formulas for Mathematical Operations

• Format Percentages and Move Formulas

• Create a Pie Chart and a Chart Sheet

• Use the Excel Help System