Power Point Text Graphics
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17-Oct-2014 -
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Business
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description
Transcript of Power Point Text Graphics
PowerPoint Presentations
Text and GraphicsTechniquesTips
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What we’ll look at….>Uses for PowerPoint>Starting out
Blank or design
>Choosing slide layouts>Inserting & Formatting Text>Inserting Graphics>Viewing and arranging slides>Creating/Printing notes and handouts
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PowerPoint Presentations
>Presentations at conferences or committees
>Classroom modules
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Presentations
>Text and illustrations Pictures
Graphs
Cartoons for color and variety
>Presentation + space for notes = Ready-made handouts
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Classroom modules
>Outline notes Basis of your lecture segment
>Photos/Sounds/Videos/Diagrams/Charts Illustrate points
Language learning
Processes (Physics, Chemistry)
Business trends, stats
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Starting a new presentation
> Open PowerPoint> Start Button
All Programs Microsoft PowerPoint
> If a blank presentation doesn’t appear On the menu bar,
click File New
The New presentation pane appears at the right
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Starting choices
> On the New Presentation pane choose:
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Starting choices: Blank
> On the New Presentation pane choose Blank presentation
for a simple white or colored background
(Add design later)
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Starting choices: Design Template
> On the New Presentation pane choose Blank presentation
for a simple white or colored background
(Add design later)
From Design Template to choose from pre-designed graphic backgrounds
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Starting choices: AutoContent
> On the New Presentation pane choose Blank presentation
for a simple white or colored background
(Add design later)
From Design Template to choose from pre-designed graphic backgrounds
From AutoContent Wizard to get help with content for standard business presentations
Blank presentation screen
Slide Thumbnails: Click to move to slides
Task pane: Changes with your Insert menu choices
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Blank presentation
> Add slide layout later Easy!
> Format Slide Design
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Starting from Design template> New From Design
Template> Or: Format > Slide
Design> Template pane opens
to the right> Click a graphic scheme
to choose a design for your presentation Change Templates
anytime
Remove background pictures from individual slides
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Title Slide
> First slide = Title slide Different
format from remainder
Enter title and subtitle text
Subtitle can be:
• Topic areas• Short
description• Blank
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Adding more slides
> On the menu bar, click Insert New Slide
> OR: Click the New Slide icon
> Or: Press Control-M
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Choosing a slide layout
When you add a new slide:> Apply slide layout pane
appears at right> Click to apply your choice
Text = Bullets
Graphics: Easily add clip art or images saved on your computer
Combinations: Text and Graphics frames
> Always add a title > Everything easily
changed!
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Frames> Selecting a layout
inserts movable containers (frames) to hold text or graphics Graphics don’t have to
be in a graphics box
> Frames are movable and resizable
Text and graphics
layouts
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Text frames
>Text normally in levels of bullets (Here’s level 1 in this Slide Design) Level two
• Level three
To get rid of a bullet, backspace at the beginning of a line
>Bullet and text styles are set in the Slide Design You can change the Master slide
(View > Master > Slide Master)
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Adding Text> Type text in a text frame> To go down to the next level of bullet:
Press Tab at the beginning of a line or
Click the Increase Indent icon on Formatting toolbar
> To go back to a higher level bullet: Press Shift-Tab at the beginning of a line or
Click the Decrease Indent icon on Formatting toolbar
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Text: Other formatting
> Highlight text to format> Use toolbar button to format> Use sparingly!
Bold ItalicUnderline Shadow
Align: Left Center Right
Make text Bigger/Smaller
Add or take away numbering or bullets
Change Text Color:Click down arrow to see more choices
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Techniques: Text
> Clear Titles> Nothing below 18/20 pt> Short bullets
Explicate as you present
Not full text
> San Serif Fonts Arial, Helvetica, Verdana, Tahoma
> Best Serif font: Georgia This text: Verdana (Sans Serif top
and brown) and Georgia (smaller black)
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Tips: Text and graphics
>Appropriate graphic style Serious and subdued
Playful and cartoony
Illustrative photos
>Consistent style, colors Drawings with similar look
>Not too busy Not even 1 graphic per page
unless illustrating a point
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Tips: Consistency
>Text as well as Graphics styles set in the Slide Design you choose
>Styles include: Type Face sizes and colors
Bullet styles and colors
Background graphics
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Ways to View your slides
> Normal: Create/Edit
> Slide Sorter Thumbnails to move
around or delete
> Slide Show Full-Screen
presentation
> Notes Page Type in notes for
presenter or for handouts
> View menu: changes slide display
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Slide Sorter View
> Open from View menu
View icons (lower left)
> Click slide to select Drag to move
Press Delete to remove
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Notes View
> Open from View menu
> Bottom section for text Notes to print for
presenter or for distribution
Type your notes here
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Master slides
> Presentation designs set by Master slides
> To view and change View > Slide
Master
> Changing an aspect of the master changes your whole presentation - consistently
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Graphic frames
> Select a layout that includes a graphics frame
> Click an icon to insert a graphic type Or insert graphics from the menu: Insert Picture Pictures don’t have to be in a graphics frame
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Pictures
> Before PowerPoint: Assemble your pix from
camera/scan/Web
> Web: Search with Google―Image tab1. Click thumbnail of picture2. Then click See full-sized image3. Right-click (Control-click on Mac) 4. Click Save Picture as: to download
Remember where you saved the picture!
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Choosing Pictures> Choose Pictures like shoes1. Are they the right fit?
Size: Dimensions and File Size
Can resize (some) in PowerPoint
2. Do they go with your presentation? Relevance
3. Do they go with each other? Consistency, style
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Techniques: Inserting pictures
> Insert Picture> Clip art
for supplied art
> From File for your pictures on disk
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Techniques: Tweaking pictures
>Use the Picture toolbar View Toolbars, Picture
Quickly add lines, change brightness, contrast, even color (sometimes)
>Size, position, tilt graphic Don’t make it (much) larger
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The picture toolbar
Change to shades of grey
Change brightness
Change contrast
Crop (get rid of part of picture)
Flip
Add lines
Compress
Re-color (sometimes)
Reset to original
Open Format picture window
Choose transparent color
>Click to select picture before you choose an option
To show toolbar: Click a pictureIf the toolbar doesn’t appear:Right-click picture and choose “Show Picture toolbar”
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Manipulating Pictures
> Don’t make pictures larger Bigger = Fuzzier
> Control in PowerPoint: Placement
Size
Rotation
Drag corner bubble to resize
Drag to rotate
Click and drag to move
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Getting Fancy
>You can:>Add transitions between
slides>Animate text>Make graphics appear and
disappear>See the PowerPoint
Animations presentation for more information.
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Getting Fancy
>You can:>Add transitions between
slides>Animate text>Make graphics appear and
disappear>See the PowerPoint
Animations presentation for more information.
Don’t Overuse!
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Getting Fancy
>You can:>Add transitions between
slides>Animate text>Make graphics appear and
disappear>See the PowerPoint
Animations presentation for more information.
Don’t Overuse!
Can be
annoying!
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Printing
From Menu bar: File > Print In lower left, use the Print what pulldown to
choose:> Slides―1 slide /page> Handouts―several slides/page
3 per page prints lines for notes to right> Notes pages―like Notes view
Slide with your notes> Outline View―Text only
Click down-arrow to see print choices
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Printing Handouts
> Choose 3 slides per page to get lines for notes
> Check Frame slides for line around slide images
Click down-arrow to set slides/page
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Printing Headers/Footers
> On the menu bar, click File > Print, and then click Preview
> OR: On the menu bar, click View > Header and Footer
> Add Date, Name of presentation, etc.
Click preview button to set print options
Summary
>Use PowerPoint for Conferences Meetings Classroom modules
>Start from blank or design template Add or change design template at will
>Add text Bullet form primarily: Promote and demote
bullets
> Insert pictures Insert saved pictures or clip art
>Print Handouts, Notes pages or text outline