Receptionist / Administration Assistant July 2018

Position Description

Receptionist / Administration Assistant POSITION TITLE: Receptionist / Administration Assistant

RESPONSIBLE TO: Manager for Finance and Support Services

Business Manager

TIME FRACTION: Part Time – 46 weeks

QUALIFICATIONS:

Relevant qualifications and experience First aid certificate

INDUSTRY AWARD:

St Andrew's School Enterprise Agreement 2016

CLASSIFICATION: Level 2.1

Our Purpose…

(Why we exist)

To continue the rich tradition of excellence in independent specialist primary education that prepares children for success in life.

Our Vision…

(What we aspire to be)

St Andrew’s is Australia’s leading specialist primary school, inspiring children to be collaborators and innovators, making meaningful contributions to their diverse

communities.

Our Mission… (What we do)

St Andrew’s offers early years and primary education for families seeking an

exceptional independent, co-educational school with Anglican values.

Receptionist / Administration Assistant July 2018

ROLE The purpose of the role is to provide a professional and enthusiastic service within the School’s front reception area, monitor stationery supplies and purchasing, accounts receivable, clerical and general office support to ensure that the administrative function of the School continues to be efficient and effective. The duties and responsibility of this role are intended to be wide in their interpretation and will be constantly reviewed in line with the changing nature of the School’s operational requirements and environment. KEY ATTRIBUTES 1. Results Achieved – delivering the duties outlined herein and expected outcomes 2. Internal Customer Satisfaction – building and maintaining optimum services to school 3. Personal- demonstrating organisation; work ethic; self-motivation 4. Teamwork – adopting a collaborative team ethic 5. Communication – ensuring clarity of communication in all dealings 6. Problem Solving – identifying, resolving and implementing solutions 7. Procedures – compliance 8. Process Improvement – seeking to continuously improve systems 9. Welfare Health & Safety – compliance to all safety policies and procedures GENERAL SELECTION CRITERIA The Receptionist / Administration Assistant will be able to demonstrate:

• professional skills and mannerisms in relating to, and communicating with, students, staff and parents;

• outstanding negotiating and organisational skills; • support for independent education and the School ethos;

KEY SELECTION CRITERIA The Receptionist / Administration Assistant will:

• possess appropriate qualifications (certificate in accounting preferred); • have a proven record of being able to work as a team member • be able to demonstrate flexibility and initiative; • have experience in negotiating with students, parents and staff; • Good understanding of Microsoft Office and Excel • Other duties as directed

Receptionist / Administration Assistant July 2018

RESPONSIBILITIES: To contribute to the effective and efficient financial administration of the School by taking particular responsibility for: Reception:

• Responsible for assisting with reception duties on a day to day basis; • Assist with first aid when required; • Ordering and monitoring stationery, supplies, copy paper, first aid supplies and

printed material; • Organising distribution of delivered items; • Music Administration Support • Open communication at hand over time; • Assist with other duties as required;

The selection of the successful candidate will be based on how well that person is able to meet the key responsibilities listed above, in terms of abilities, experience, personal qualities and educational philosophy. WORK HEALTH & SAFETY All staff are required to take reasonable care for their own health and safety and that of other personnel who may be affected by their conduct.

As the programmes and activities of St Andrew’s School are based upon strong Anglican principles and traditions, the successful applicant should be

supportive of and comfortable within such an educational environment.