TOOWWNN LOOFF CCLAAYYTTOONN F..YY.. B1122--1133 ... · o Administrative Receptionist. The Town...

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FY 12-13 Budget Message .................................................................................... 1

Summaries – All Funds .........................................................................................5

General Fund Revenues ......................................................................................10

General Government:

Non-Departmental ...................................................................................40

Legislative .................................................................................................42

Administration .........................................................................................48

Human Resources ....................................................................................63

Legal ..........................................................................................................72

Capital Outlay ..........................................................................................75

Special Appropriations ............................................................................77

Financial & Information Services:

Finance ......................................................................................................80

IT ...............................................................................................................87

Purchasing-Warehousing ........................................................................93

Customer Service .....................................................................................99

Meter Reading & Technicians ..............................................................105

Capital Outlay ........................................................................................110

Community Development:

Administration .......................................................................................112

Planning ..................................................................................................118

Code Enforcement .................................................................................122

Downtown & Economic Development .................................................126

Building Inspections...............................................................................133

Capital Outlay ........................................................................................137

Law Enforcement:

Administration .......................................................................................139

Investigations ..........................................................................................150

Patrol .......................................................................................................155

Special Services ......................................................................................160

Capital Outlay ........................................................................................165

Fire Protection:

Administration .......................................................................................167

Operations ..............................................................................................175

Capital Outlay ........................................................................................188

Public Works – General Fund:

Administration .......................................................................................190

Building Inspections...............................................................................202

Engineering Operations.........................................................................208

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((ccoonnttiinnuueedd)) Property Maintenance ...........................................................................215

Vehicle Maintenance ..............................................................................226

Streets ......................................................................................................233

Sanitation ................................................................................................244

Capital Outlay ........................................................................................247

Parks & Recreation:

Administration .......................................................................................250

Youth Athletics .......................................................................................260

Adult Athletics ........................................................................................266

Programs & Classes ...............................................................................269

Facilities & Maintenance .......................................................................276

Capital Outlay ........................................................................................286

Cultural and Performing Arts

Administration .......................................................................................288

Capital Outlay ........................................................................................295

Library

Administration .......................................................................................297

Capital Outlay ........................................................................................306

Debt Service ........................................................................................................308

Water/Sewer Fund:

Revenues .................................................................................................312

Non-Departmental .................................................................................319

Operations ..............................................................................................322

Preventative Maintenance .....................................................................333

WWTP ....................................................................................................345

Debt Service ............................................................................................358

Capital Outlay ........................................................................................361

Interdepartmental ..................................................................................365

Electric Fund:

Revenues .................................................................................................367

Non-Departmental .................................................................................373

Administration .......................................................................................376

Operations ..............................................................................................382

Debt Service ............................................................................................392

Capital Outlay ........................................................................................394

Interdepartmental ..................................................................................396

Town of Clayton

FY 12 - 13 Operating Budget Message

Introduction

After four years of budget austerity related to the impact of the national and state economies,

the FY 12-13 Budget is reflective of improved circumstances and represents a more progressive work

plan. To the fullest extent possible and with noteworthy success the goals of the 2012 Council retreat

have been provided for within the budget document. Many of the new initiatives will lay a foundation

for future, sustained economic development, infrastructure development, and service enhancements.

The most recent retreat and the related budget items will facilitate quality decision-making for this and

future Councils. The entire Town staff continues to look for innovative and efficient ways to achieve

Council established goals. Interdepartmental cooperation and communication has increased to

unprecedented levels including departmental reorganization and sharing of duties. The revenue base

shows positive growth trends in our two most important sources: Property Tax and Sales Tax. Although

return on investments remains stagnant the Town is realizing remarkable interest rates on financing

initiatives which is facilitating some badly needed and long deferred capital outlay investment.

The Budget does include some changes to staffing and other expense growth resulting from full

year implementation of past initiatives such as the CLEC and the MST. Much of the budgetary growth is

in the form of onetime expenses. The majority of expenses related to staff expansions, as will be

detailed in the departmental coversheets and budget presentation, are offset by new revenues or

redirection of existing expenditures.

Rates & Fees

The Town successfully implemented the Ad Valorem Tax revaluation with related property tax

rate adjustment this past fiscal year. No adjustment to the property tax rate is proposed with the FY 12-

13 Budget with revenue growth modest but positive. The property tax rate will remain at $0.525 per

$100 in property valuation.

This year begins the second year of a five year contract extension for solid waste collection

services. Consistent with the renegotiated contract the FY 11-12 budget did not include a CPI

adjustment to service costs from the contractor; however, the FY 12-13 fee includes a 2.7% adjustment

to service cost for trash, recycling, and yard waste collections. The total fee will increase from $16.48

per month to $16.84 per month. This service continues to provide significant value to Town residents

when compared with service quality and cost to residents of the non-municipal area.

The Town of Clayton purchases one hundred percent of its water supply from Johnston County

Utilities and has also purchased a considerable proportion of its wastewater treatment capacity through

investment in the County plant. We have received notice from JC Utilities of modest increases in the

wholesale cost for both bulk water and wastewater treatment. The FY 12-13 Town of Clayton Budget

Page 1

proposal includes an equivalent adjustment to both services. While we are reluctant to increase utility

cost the Town Water and Sewer Fund is not in a position to absorb these cost increases, approximately

$43,000 on the water side and approximately $17,000 on the sewer side. To recover this increased cost

a six cent per 1,000 gallon increase will be necessary for water and a three cent per 1,000 gallon

increase will be necessary on the wastewater treatment cost. The cost impact on the typical home

would be about $0.36 per month.

Finally, it is also pleasing to report that through continuing improvements in efficiency of

operation and for the fourth consecutive year no adjustment to retail Electric Service rates are proposed

for FY 12-13.

Additional Points and Impacts

The following key points are mentioned as an introduction to selected, major topics for

consideration and elaboration through the budget evaluation process.

Staffing

o After three years of no adjustments to employee base compensation, the FY 12-13

Budget includes a three percent cost of living adjustment. This adjustment is essential

for retention of high quality, valuable employees and continuation of excellent services.

o The Planning and Engineering Departments are undergoing a restructuring process that

will result in one outplacement. The fulltime Receptionist position assigned to

Community Development Services (CDS) has been eliminated with one staff

outplacement and a related reassignment.

o Part of the purpose behind elimination of the CDS receptionist position was to create

salary room for reestablishment of the Planner position that had been held open since

FY 09-10. Consistent with restoration of the Planner position the existing planner will be

reassigned as GIS Analyst. The Planning Department will then consist of one Director,

one Planner, one Code Enforcement person, one GIS Analyst. The GIS position provides

both public and internal services in the areas of mapping and data analysis.

o For the past several years the Town has utilized a contract services based relationship

for all public information functions. As our public information program has expanded to

include Facebook (social media) and well as PEG programming (news and features) the

cost of the service contract has increased. The cost of the contract is now such that we

feel it would provide a higher overall level of service to bring the function in house. The

position will also assume some of the functions now assigned to the Town Clerk such as

soliciting and handling of citizen board applications and given the reduction in

administrative staffing in the CDS Department the Public Information Officer (PIO) will

serve as Clerk to the Planning Board and Board of Adjustment.

Page 2

o Cemetery Services. The current arrangement for the opening, closing, and continuing

maintenance of graves in the Town cemeteries involves coordination by each funeral

home with independent contractors. This arrangement provides inadequate

accountability for damages and continuing maintenance of gravesites. In addition the

Property Maintenance crew performs the routine mowing and trimming in the cemetery

which as the Town has added properties and higher level beautification activities

creates a workload burden. The FY 12-13 Budget proposes a new position that would be

utilized for all grave openings, closings, and continuing maintenance on a fee for service

basis. The position will also assume full time responsibility for the cutting, trimming,

and continuous care of the Town cemetery properties. The operating cost of the

position is estimated to be recovered through user fees and addition of the position will

create a more satisfactory end product.

o Administrative Receptionist. The Town Administration Receptionist position was

eliminated as part of the FY 10-11 Budget cuts. Elimination of the position necessitated

use of automated attendant for receipt of all phone calls directed to the general dial-in

or customer service numbers. This system has not been acceptable to the public and

based on Council provided feedback the position is proposed for restoration with the FY

12-13 Budget.

Insurance

o The Town Wellness Program continues to provide dividends to the Town. Group health

insurance premiums will increase 4.2% this year, again less than trend for the industry.

o Beginning with the new fiscal year the Town will restructure its Wellness Program,

transitioning from a participation based program to a results based program.

o The Town will continue to fund an HRA program as a successful means of cost

containment.

Retirement contribution

o One bright point is that employer provided contribution to the retirement system will

decrease this year after a two year period of increases. In FY 10-11 the contribution

increased 200 basis points. For FY 11-12 the increase was fifty-three basis points. This

year the contribution will decrease by twenty-three basis points, a modest but

nevertheless valuable change in trend. Each twenty-five basis points equates to

eighteen thousand dollars in cost to the Town.

Fire Department

o The FY 12-13 Budget provides the first full year funding for the full time engine company

operating out of Station One. This service was established during FY 11-12. At the time

the second engine company was established we also discussed the need for a

Page 3

reorganized command structure in fire operations. The FY 12-13 Budget does not

include allowance for additional command staff. This exception is based entirely upon

resource constraints and will receiving continuing evaluation based on operational and

resource conditions.

Bond Programs-

o Fiscal Year 11-12 included sale of the final two million dollars in authorized general

obligation bonds sales. The impact of the sale is included as an additional $171,000 in

debt service for the FY 12-13 Budget. The Town continues to enjoy a strong credit rating

and the Management Staff is very focused on maintaining consistency with the debt and

financial management policies of the Town.

Conclusion

While the FY 12-13 Budget includes growth for the first time in several years it is still very

reflective of the times. Much of the growth is based on implementation of decisions and projects to

which the Town committed several years ago. Other elements are onetime expenditures as the Town

positions itself to a more proactive role in economic development and quality of life enhancements if

the recovery is sustained. Attention to employee compensation after a several year hiatus is an

important and productive step towards assuring quality services and retention of a team that has taken

years to build.

In order to gain a full and complete perception of the many important elements of the budget

each citizen and elected official should review the points raised in the departmental detail coversheets

included through the document. Each department supervisor and Director has worked long, dedicated

hours to provide a fiscal year plan for success. The very dedicated staff accepts responsibility for being

stewards of the public resources that they administer and they work very hard to provide value and

quality to Town citizens. Each of us also welcome your evaluation and feedback on this budget proposal

and further dedicate ourselves to successful implementation of the final, approved product.

Page 4

2013 Manager Recommended

2012 Estimated Amount

2012 Actual Amount

2012 Amended Budget

2011 Actual Amount

2010 Actual Amount

Fund: 100 GF

Revenue

Ad Valorem - Ad Valorem $8,248,933.00 $7,903,621.00 $7,867,901.70 $7,833,202.00 $7,312,678.87 $7,373,859.52

St Shared - State Shared Revenues $3,672,247.00 $3,612,815.00 $2,421,177.99 $3,530,986.00 $3,525,092.57 $3,357,325.78

Intgvtl - Intergovernmental $1,551,887.00 $1,326,293.00 $884,286.77 $1,333,054.00 $1,248,777.79 $818,698.23

Permits - Permits and Fees $625,930.00 $626,873.00 $586,426.92 $551,440.00 $669,759.73 $630,483.50

Sales - Sales and Services $1,733,315.00 $1,564,580.00 $1,392,260.67 $1,531,200.00 $1,531,950.67 $1,416,755.65

Grants - Grants and Donations $18,800.00 $23,989.00 $23,990.13 $13,300.00 $47,431.92 $475,400.95

OFS - Other Financing Sources $342,100.00 $267,000.00 $0.00 $267,000.00 $297,000.00 $0.00

Misc - Miscellaneous $238,036.00 $272,389.00 $195,413.84 $268,999.00 $1,521,197.59 $359,506.98

FB/CR - Fund Balance and Capital Reserve $0.00 $0.00 $0.00 $150,693.00 $0.00 $0.00

Revenue Totals $16,431,248.00 $15,597,560.00 $13,371,458.02 $15,479,874.00 $16,153,889.14 $14,432,030.61

Expenditures

Salaries - Personnel - Salaries $7,245,412.00 $6,880,143.00 $6,066,652.83 $6,915,130.00 $6,675,880.19 $6,993,699.66

Benefits - Personnel - Benefits $2,081,012.00 $1,940,647.00 $1,719,524.18 $1,940,100.00 $1,861,633.69 $2,007,901.26

Contract Serv - Contractual Services $1,754,616.00 $1,433,594.00 $1,173,771.72 $1,459,260.00 $1,344,335.82 $1,877,731.43

Op Exp - Operating Expenses $3,687,029.00 $3,432,191.00 $2,820,540.90 $3,444,049.00 $3,251,613.20 $3,357,274.01

Prgms - Programs $331,430.00 $260,662.00 $202,901.19 $298,406.00 $210,669.46 $573,146.96

Sp App - Special Appropriations $35,000.00 $60,180.00 $35,590.00 $193,017.00 $53,754.55 $84,677.29

Debt Service - Debt Service $2,317,845.00 $2,371,140.00 $2,177,126.62 $2,461,290.00 $2,210,547.85 $1,698,907.79

Cap Outlay - Capital Outlay $739,792.00 $494,635.00 $404,525.84 $509,800.00 $746,246.27 $866,310.11

Misc - Miscellaneous ($1,760,888.00) ($1,633,923.00) ($1,464,010.29) ($1,741,178.00) ($947,350.39) ($2,114,210.85)

Revenue Totals: $16,431,248.00 $15,597,560.00 $13,371,458.02 $15,479,874.00 $16,153,889.14 $14,432,030.61

Expenditure Totals $16,431,248.00 $15,239,269.00 $13,136,622.99 $15,479,874.00 $15,407,330.64 $15,345,437.66

Fund Total: GF $0.00 $358,291.00 $234,835.03 $0.00 $746,558.50 ($913,407.05)

Fund: 300 WSF

Revenue



Grants - Grants and Donations $0.00 $0.00 $0.00 $0.00 $0.00 $0.00

OFS - Other Financing Sources $705,000.00 $0.00 $0.00 $190,000.00 $0.00 $4,500.58

Misc - Miscellaneous $19,625.00 $75,039.00 $78,212.93 $16,600.00 $452,061.00 $11,974.59

FB/CR - Fund Balance and Capital Reserve $570.00 $0.00 $0.00 $19,010.00 $0.00 $0.00

Revenue Totals $8,801,896.00 $7,960,225.00 $6,993,216.83 $8,030,164.00 $7,954,977.85 $6,503,749.65

Expenditures

Salaries - Personnel - Salaries $675,756.00 $650,129.00 $560,359.57 $665,007.00 $632,409.03 $601,723.46

Wednesday, May 16, 2012Pages 1 of 2user: NWS

Summary - All FundsTown of Clayton

Summary

Page 5



2012 Actual Amount

2012 Amended Budget

2011 Actual Amount

2010 Actual Amount

Benefits - Personnel - Benefits $253,140.00 $242,262.00 $203,220.31 $246,098.00 $236,223.83 $221,548.74

Contract Serv - Contractual Services $626,412.00 $381,297.00 $283,267.83 $429,834.00 $351,541.26 $686,987.50

Op Exp - Operating Expenses $1,275,210.00 $1,156,529.00 $873,024.57 $1,224,224.00 $1,035,914.47 $1,063,682.94

Prgms - Programs $1,959,353.00 $1,848,265.00 $1,571,452.93 $1,977,010.00 $1,757,246.13 $1,649,009.26

Sp App - Special Appropriations $0.00 $0.00 $0.00 $14,699.00 $0.00 $0.00

Debt Service - Debt Service $1,856,077.00 $1,931,025.00 $1,677,994.53 $1,951,963.00 $304,644.18 $355,487.13

Cap Outlay - Capital Outlay $947,500.00 $256,247.00 $236,445.00 $344,406.00 ($1,158,215.02) ($51,675.64)

Misc - Miscellaneous $1,208,448.00 $1,134,860.00 $987,779.20 $1,176,923.00 $1,910,268.74 $2,003,457.95

Revenue Totals: $8,801,896.00 $7,960,225.00 $6,993,216.83 $8,030,164.00 $7,954,977.85 $6,503,749.65


Fund Total: WSF $0.00 $359,611.00 $599,672.89 $0.00 $2,884,945.23 ($26,471.69)

Fund: 310 EF

Revenue



Grants - Grants and Donations $0.00 $0.00 $0.00 $0.00 $0.00 $0.00

OFS - Other Financing Sources $779,998.00 $0.00 $0.00 $0.00 $0.00 $0.00

Misc - Miscellaneous $125,050.00 $127,370.00 $117,058.41 $51,500.00 $27,868.48 $34,592.85

FB/CR - Fund Balance and Capital Reserve $108,183.00 $233,000.00 $0.00 $233,000.00 $0.00 $0.00

Revenue Totals $13,686,817.00 $12,155,001.00 $10,644,448.75 $13,358,131.00 $12,832,616.22 $12,553,125.02

Expenditures

Salaries - Personnel - Salaries $576,021.00 $574,433.00 $505,744.70 $577,464.00 $561,149.78 $549,820.93

Benefits - Personnel - Benefits $189,599.00 $176,086.00 $155,243.71 $177,275.00 $167,997.08 $165,864.85

Contract Serv - Contractual Services $110,271.00 $81,912.00 $49,207.67 $94,031.00 $63,751.23 $90,258.48

Op Exp - Operating Expenses $332,275.00 $220,947.00 $178,945.46 $252,008.00 $288,156.51 $335,825.85

Prgms - Programs $10,025,125.00 $9,369,761.00 $6,981,451.07 $10,268,000.00 $9,961,278.83 $9,581,422.08

Sp App - Special Appropriations $0.00 $0.00 $0.00 $12,408.00 $0.00 $0.00

Debt Service - Debt Service $345,526.00 $376,216.00 $109,787.02 $376,216.00 $25,668.16 $36,288.88

Cap Outlay - Capital Outlay $801,825.00 $232,000.00 $54,415.42 $279,000.00 ($36,593.08) ($135,282.65)

Misc - Miscellaneous $1,306,175.00 $1,265,884.00 $755,495.62 $1,321,729.00 $1,497,467.06 $1,555,784.26

Revenue Totals: $13,686,817.00 $12,155,001.00 $10,644,448.75 $13,358,131.00 $12,832,616.22 $12,553,125.02


Fund Total: EF $0.00 ($142,238.00) $1,854,158.08 $0.00 $303,740.65 $373,142.34

Revenue Grand Totals: $38,919,961.00 $35,712,786.00 $31,009,123.60 $36,868,169.00 $36,941,483.21 $33,488,905.28

Expenditure Grand Totals: $38,919,961.00 $35,137,122.00 $28,320,457.60 $36,868,169.00 $33,006,238.83 $34,055,641.68

Net Grand Totals: $0.00 $575,664.00 $2,688,666.00 $0.00 $3,935,244.38 ($566,736.40)


Summary - All FundsTown of Clayton

Summary

Page 6



2012 Actual Amount

2012 Amended Budget

2011 Actual Amount

2010 Actual Amount

Fund: 100 GF

Revenue

100-40 - GF,General Government $12,185,533.00 $11,784,365.00 $10,113,424.80 $11,690,502.00 $12,389,202.07 $11,042,095.41

100-41 - GF,Financial Services $469,800.00 $431,465.00 $127,093.86 $447,000.00 $486,363.76 $163,444.71

100-42 - GF,Community Development Services $39,100.00 $384,234.00 $391,499.93 $326,250.00 $388,145.86 $440,484.02

100-50 - GF,Law Enforcement $15,800.00 $24,947.00 $27,441.28 $15,500.00 $45,476.47 $19,173.88

100-52 - GF,Fire Protection $1,118,363.00 $898,528.00 $818,290.35 $915,332.00 $874,249.10 $913,415.25

100-55 - GF,Public Works $2,071,883.00 $1,597,933.00 $1,450,083.56 $1,646,392.00 $1,532,379.97 $1,461,129.43

100-60 - GF,Parks & Recreational Services $267,809.00 $223,140.00 $203,046.48 $199,660.00 $228,840.86 $150,155.08

100-65 - GF,Cultural and Performing Arts $250,460.00 $239,000.00 $226,474.40 $227,238.00 $194,418.08 $228,519.18

100-68 - GF,Library Operations $12,500.00 $13,948.00 $14,103.36 $12,000.00 $14,812.97 $13,613.65

Revenue Totals $16,431,248.00 $15,597,560.00 $13,371,458.02 $15,479,874.00 $16,153,889.14 $14,432,030.61

Expenditures

100 - GF $0.00 $0.00 $0.00 $0.00 $544,497.75 $47,816.75

100-40 - GF,General Government $1,096,396.00 $1,192,351.00 $937,200.50 $1,214,473.00 $1,188,774.91 $866,788.80

100-41 - GF,Financial Services $901,301.00 $839,496.00 $768,865.39 $827,100.00 $704,278.58 $1,134,245.75

100-42 - GF,Community Development Services $597,998.00 $873,133.00 $707,577.72 $903,386.00 $1,268,779.09 $1,250,235.13

100-50 - GF,Law Enforcement $3,887,220.00 $3,811,654.00 $3,353,500.53 $3,795,564.00 $3,592,916.64 $3,795,624.54

100-52 - GF,Fire Protection $2,010,274.00 $1,747,676.00 $1,487,553.23 $1,773,508.00 $1,566,145.50 $1,487,020.66

100-55 - GF,Public Works $3,701,838.00 $2,847,497.00 $2,491,021.02 $2,941,995.00 $2,708,627.95 $3,378,932.74

100-60 - GF,Parks & Recreational Services $1,360,348.00 $1,116,820.00 $856,041.17 $1,121,668.00 $982,850.27 $1,062,559.78

100-65 - GF,Cultural and Performing Arts $523,746.00 $447,424.00 $402,761.45 $474,054.00 $422,253.01 $435,439.67

100-68 - GF,Library Operations $386,062.00 $372,077.00 $348,755.46 $388,898.00 $388,698.09 $413,291.02

100-90 - GF,Debt Service $1,966,065.00 $1,991,141.00 $1,783,346.52 $2,039,228.00 $2,039,508.85 $1,473,482.82

Revenue Totals: $16,431,248.00 $15,597,560.00 $13,371,458.02 $15,479,874.00 $16,153,889.14 $14,432,030.61


Fund Total: GF $0.00 $358,291.00 $234,835.03 $0.00 $746,558.50 ($913,407.05)



Net Grand Totals: $0.00 $358,291.00 $234,835.03 $0.00 $746,558.50 ($913,407.05)


Gneral Fund Summary by OrganizationTown of Clayton

Summary

Page 7



2012 Actual Amount

2012 Amended Budget

2011 Actual Amount

2010 Actual Amount

Fund: 300 WSF

Revenue

300 - WSF $0.00 $0.00 $0.00 $0.00 $0.00 $0.00

300-56 - WSF,Water Sewer Enterprise $8,801,896.00 $7,960,225.00 $6,993,216.83 $8,030,164.00 $7,954,977.85 $6,503,749.65

Revenue Totals $8,801,896.00 $7,960,225.00 $6,993,216.83 $8,030,164.00 $7,954,977.85 $6,503,749.65

Expenditures

300 - WSF $0.00 $0.00 $0.00 $0.00 ($1,470,220.86) ($910,200.32)

300-56 - WSF,Water Sewer Enterprise $8,801,896.00 $7,600,614.00 $6,393,543.94 $8,030,164.00 $6,540,253.48 $7,440,421.66

Revenue Totals: $8,801,896.00 $7,960,225.00 $6,993,216.83 $8,030,164.00 $7,954,977.85 $6,503,749.65


Fund Total: WSF $0.00 $359,611.00 $599,672.89 $0.00 $2,884,945.23 ($26,471.69)



Net Grand Totals: $0.00 $359,611.00 $599,672.89 $0.00 $2,884,945.23 ($26,471.69)


Water Sewer Fund Summary by OrganizationTown of Clayton

Summary

Page 8



2012 Actual Amount

2012 Amended Budget

2011 Actual Amount

2010 Actual Amount

Fund: 310 EF

Revenue

310-57 - EF,Electric Enterprise $13,686,817.00 $12,155,001.00 $10,644,448.75 $13,358,131.00 $12,832,616.22 $12,553,125.02

Revenue Totals $13,686,817.00 $12,155,001.00 $10,644,448.75 $13,358,131.00 $12,832,616.22 $12,553,125.02

Expenditures

310 - EF $0.00 $0.00 $0.00 $0.00 ($36,593.08) ($154,181.16)

310-57 - EF,Electric Enterprise $13,686,817.00 $12,297,239.00 $8,790,290.67 $13,358,131.00 $12,565,468.65 $12,334,163.84

Revenue Totals: $13,686,817.00 $12,155,001.00 $10,644,448.75 $13,358,131.00 $12,832,616.22 $12,553,125.02


Fund Total: EF $0.00 ($142,238.00) $1,854,158.08 $0.00 $303,740.65 $373,142.34



Net Grand Totals: $0.00 ($142,238.00) $1,854,158.08 $0.00 $303,740.65 $373,142.34


Electric Fund Summary by OrganizationTown of Clayton

Summary

Page 9

Town of Clayton FY 2011-2012

Budget Proposal Department Summary

Department: General Fund Division: Revenues

Page 10

Account Number Description2013 Manager

Recommended2012 Estimated

Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF

Revenue

Department 40 General Government

Division 00 Non-departmental

Ad Valorem

40 00 Ad Valorem Taxes - Johnston Co. - CY

$7,530,478.00 $7,190,000.00 $7,219,923.89 $7,177,795.00 $6,632,645.49 $6,705,589.30

40 01 Ad Valorem Taxes - Johnston Co. - PY

$32,000.00 $49,000.00 $48,357.35 $22,000.00 $23,189.19 $10,492.70

40 02 Ad Valorem Taxes - Wake Co. - CY

$1,900.00 $2,000.00 $1,931.79 $2,200.00 $2,201.58 $2,080.65

40 03 Ad Valorem Taxes - Wake Co. - PY

$0.00 $0.00 $0.00 $0.00 $149.88 $0.00

40 05 Ad Valorem Vehicle Taxes - Johnston Co.-CY

$535,955.00 $510,000.00 $456,168.81 $497,707.00 $517,885.18 $504,652.00

40 06 Ad Valorem Vehicle Taxes - Johnston Co.-PY

$55,000.00 $53,500.00 $52,779.68 $50,000.00 $49,124.30 $54,026.88

40 07 Ad Valorem Vehicle Taxes - Wake Co. - CY

$100.00 $117.00 $209.08 $0.00 $115.24 $749.79

40 08 Ad Valorem Vehicle Taxes - Wake Co. - PY

$0.00 $0.00 $0.00 $0.00 $41.07 $0.56

40 10 Ad Valorem Refunds Paid on Ad Valorem Taxes

$0.00 $0.00 $0.00 $0.00 $0.00 $0.00

40 15 Ad Valorem Penalites and Interest

$24,000.00 $28,000.00 $27,617.34 $22,000.00 $18,899.24 $28,521.74

40 20 Ad Valorem Motor Vehicle Licenses - CY

$57,000.00 $55,000.00 $44,710.59 $55,000.00 $58,517.80 $58,132.72

40 21 Ad Valorem Motor Vehicle Licenses - PY

$6,000.00 $6,504.00 $6,694.17 $0.00 $0.00 $0.00

40 30 Ad Valorem Dog Tax $0.00 $0.00 $0.00 $0.00 $0.00 $0.00

40 50 Ad Valorem PILOT $6,500.00 $9,500.00 $9,509.00 $6,500.00 $9,909.90 $9,613.18

Total: Ad Valorem $8,248,933.00 $7,903,621.00 $7,867,901.70 $7,833,202.00 $7,312,678.87 $7,373,859.52

State Shared Revenues

41 00 State-Shared Revenue Sales Tax - Article 39 (1cent)

$890,000.00 $880,000.00 $582,980.12 $855,000.00 $845,528.22 $811,663.45

41 01 State-Shared Revenue Sales Tax -Article 40 (1/2 cent)

$593,000.00 $585,000.00 $395,801.28 $555,000.00 $569,012.32 $549,630.36

41 02 State-Shared Revenue Sales Tax -Article 42 (1/2 cent)

$447,430.00 $455,000.00 $300,723.23 $435,000.00 $438,367.97 $467,156.72


FY 2012-2013 Revenue Budget Worksheet - General FundTown of Clayton

Page 11



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF



41 03 State-Shared Revenue Sales Tax - Article 44 (1/2 cent

$563,000.00 $555,000.00 $396,453.18 $540,000.00 $550,222.67 $479,271.14

41 50 State-Shared Revenue Utilities Franchise Tax

$592,000.00 $556,000.00 $266,480.18 $592,828.00 $576,335.78 $544,455.41

41 51 State-Shared Revenue Telecommunications Tax

$80,000.00 $80,000.00 $40,167.00 $80,000.00 $87,516.00 $92,088.00

41 52 State-Shared Revenue Gasoline Tax Refund

$120.00 $118.00 $136.38 $100.00 $54.77 $13,183.44

41 54 State-Shared Revenue Beer and Wine Tax

$65,000.00 $60,000.00 $0.00 $59,058.00 $63,171.12 $19,539.75

41 55 State-Shared Revenue Solid Waste Disposal Tax Dist

$9,000.00 $9,000.00 $5,740.01 $9,000.00 $9,715.92 $9,335.91

Total: State Shared Revenues $3,239,550.00 $3,180,118.00 $1,988,481.38 $3,125,986.00 $3,139,924.77 $2,986,324.18

Intergovernmental

42 00 Intergovernmental ABC Revenue

$65,000.00 $73,000.00 $71,687.37 $48,000.00 $49,181.09 $45,239.60

42 10 Intergovernmental Franchise Tax Reimb - W/S

$0.00 $0.00 $0.00 $0.00 $0.00 $0.00

42 11 Intergovernmental Franchise Tax Reimb - Electric

$345,000.00 $330,000.00 $0.00 $350,000.00 $322,000.00 $0.00

42 15 Intergovernmental Support Services - WS Fund

$0.00 $0.00 $0.00 $0.00 $0.00 $0.00

42 16 Intergovernmental Support Services - Electric Fund

$0.00 $0.00 $0.00 $0.00 $0.00 $0.00

42 20 Intergovernmental PILOT - Water/Sewer

$0.00 $0.00 $0.00 $0.00 $0.00 $0.00

42 21 Intergovernmental PILOT - Electric

$32,850.00 $32,850.00 $0.00 $32,850.00 $32,850.00 $0.00

Total: Intergovernmental $442,850.00 $435,850.00 $71,687.37 $430,850.00 $404,031.09 $45,239.60

Permits and Fees

43 03 Permits and Fees Rental Income

$15,000.00 $4,400.00 $4,800.00 $0.00 $4,800.00 $6,350.00



Page 12



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF



43 04 Permits and Fees Lease Revenue

$21,600.00 $9,600.00 $7,200.00 $14,400.00 $10,926.80 $11,753.50

Budget Transactions:

Level Transaction Number of Units Cost Per Unit Total Amount

Manager Recommended Probation and Parole 12.00 1000.0000 $12,000.00

Manager Recommended VC3 12.00 800.0000 $9,600.00

Total Manager Recommended $21,600.00

43 05 Permits and Fees Rental Car Revenue

$2,000.00 $2,000.00 $1,946.69 $2,000.00 $3,376.58 $2,377.21

43 80 Permits and Fees Damage Reimbursement

$0.00 $1,257.00 $1,907.50 $0.00 $679.00 $1,390.52

43 82 Permits and Fees Insurance Reimbursement

$0.00 $2,977.00 $1,989.18 $0.00 $34,178.97 $38,863.37

43 99 Permits and Fees Returned Check Fees

$300.00 $300.00 $320.00 $300.00 $550.00 $170.00

Total: Permits and Fees $38,900.00 $20,534.00 $18,163.37 $16,700.00 $54,511.35 $60,904.60

Grants and Donations

45 20 Grants and Donations Grant Funds - Miscellaneous

$0.00 $0.00 $0.00 $0.00 $0.00 $324,000.00

45 33 Grants and Donations Donations - Miscellaneous

$10,000.00 $0.00 $0.00 $0.00 $0.00 $6,000.00



Manager Recommended Public Art Fundraising 1.00 10000.0000 $10,000.00


Total: Grants and Donations $10,000.00 $0.00 $0.00 $0.00 $0.00 $330,000.00

Miscellaneous

48 10 Miscellaneous Debt Setoff Revenue

$5,000.00 $6,500.00 $6,480.40 $2,500.00 $1,123.81 $0.00

48 11 Miscellaneous Collection Agency Receipts

$0.00 $0.00 $0.00 $0.00 $0.00 $0.00



Page 13



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF



48 20 Miscellaneous Cable TV - Franchise Agreement

$31,000.00 $31,000.00 $23,007.72 $31,000.00 $30,594.54 $27,203.64

48 21 Miscellaneous Cable TV - State Allocation

$159,500.00 $159,500.00 $90,729.19 $159,500.00 $166,901.49 $161,433.54

48 30 Miscellaneous Cable TV Pole Usage

$0.00 $0.00 $0.00 $0.00 $0.00 $0.00

48 60 Miscellaneous Reimburseable Projects

$0.00 $0.00 $0.00 $0.00 $42,161.00 $0.00

48 71 Miscellaneous Sale of Scrap $5,500.00 $229.00 $229.32 $1,000.00 $660.50 $1,753.94



Manager Recommended Miscellaneous 1.00 500.0000 $500.00

Manager Recommended Sale of FD Air Compressor 1.00 5000.0000 $5,000.00


48 72 Miscellaneous Sale of Real Property

$0.00 $0.00 $0.00 $0.00 $310,000.00 $1,280.00

48 73 Miscellaneous Sale of Surplus Equipment

$1,500.00 $500.00 $107.00 $1,500.00 $8,475.00 $20,781.20

48 75 Miscellaneous Transfer-Clayton Community Ctr

$0.00 $0.00 $0.00 $0.00 $911,965.70 $0.00

48 95 Miscellaneous Contract Service Reimbursement

$0.00 $0.00 $0.00 $0.00 $0.00 $0.00

48 96 Miscellaneous Write Off of Fixed Assets

$0.00 $0.00 $0.00 $0.00 $0.00 $0.00

48 97 Miscellaneous Miscellaneous $0.00 $44,013.00 $44,137.35 $33,371.00 $6,173.95 $30,809.69

Total: Miscellaneous $202,500.00 $241,742.00 $164,690.98 $228,871.00 $1,478,055.99 $243,262.01

Fund Balance and Capital Reserve

48 99 Miscellaneous Fund Balance Appropriated

$0.00 $0.00 $0.00 $51,693.00 $0.00 $0.00

Total: Fund Balance and Capital Reserve $0.00 $0.00 $0.00 $51,693.00 $0.00 $0.00

Division Total: Non-departmental $12,182,733.00 $11,781,865.00 $10,110,924.80 $11,687,302.00 $12,389,202.07 $11,039,589.91



Page 14



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF


Division 01 Legislative

Miscellaneous

48 15 Miscellaneous Community Development Loan Repay

$0.00 $0.00 $0.00 $0.00 $0.00 $0.00

48 97 Miscellaneous Miscellaneous $300.00 $0.00 $0.00 $0.00 $0.00 $0.00



Manager Recommended Reimbursement from Jo Co Municipalities for Town Hall Dinner 1.00 300.0000 $300.00

Total Manager Recommended $300.00

Total: Miscellaneous $300.00 $0.00 $0.00 $0.00 $0.00 $0.00

Division Total: Legislative $300.00 $0.00 $0.00 $0.00 $0.00 $0.00

04 Human Resources


45 00 Grants and Donations Grant Funds - Employee Benefits

$2,500.00 $2,500.00 $2,500.00 $3,200.00 $0.00 $2,505.50



Manager Recommended EAP Grant 1.00 2500.0000 $2,500.00



$0.00 $0.00 $0.00 $0.00 $0.00 $0.00

Total: Grants and Donations $2,500.00 $2,500.00 $2,500.00 $3,200.00 $0.00 $2,505.50

Miscellaneous



Division Total: Human Resources $2,500.00 $2,500.00 $2,500.00 $3,200.00 $0.00 $2,505.50

Department Total: General Government $12,185,533.00 $11,784,365.00 $10,113,424.80 $11,690,502.00 $12,389,202.07 $11,042,095.41



Page 15



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF

Department 41 Financial Services

Division 02 Administration

Permits and Fees

43 41 Permits and Fees Alarm Response

$4,000.00 $4,000.00 $4,450.00 $15,000.00 $8,850.00 $16,700.01

43 51 Permits and Fees Cemetery Lots

$0.00 $50,000.00 $44,050.00 $50,000.00 $40,945.00 $67,800.00



Manager Recommended Cemetery Sales 1.00 50000.0000 $50,000.00

Manager Recommended Cemetery Sales - Move to Prop Maint Budget 1.00 -50000.0000 ($50,000.00)



Other Financing Sources

48 05 Miscellaneous Finance Capital $342,100.00 $267,000.00 $0.00 $267,000.00 $297,000.00 $0.00



Manager Recommended Parks & Rec Quad Cab Work Truck 1.00 29100.0000 $29,100.00

Manager Recommended Patrol Vehicles 5.00 41000.0000 $205,000.00

Manager Recommended Police Special Ops Vehicle 1.00 41000.0000 $41,000.00

Manager Recommended Public Works (PM) Small Skid Steer Excavator 1.00 40000.0000 $40,000.00

Manager Recommended Public Works (PM) Work Truck 1.00 27000.0000 $27,000.00


49 31 Other Financing Sources Recreation GO Debt Issuance

$0.00 $0.00 $0.00 $0.00 $0.00 $0.00

49 41 Other Financing Sources Streets GO Debt Issuance

$0.00 $0.00 $0.00 $0.00 $0.00 $0.00

49 42 Other Financing Sources Refunding GO Debt Issuance

$0.00 $0.00 $0.00 $0.00 $0.00 $0.00

Total: Other Financing Sources $342,100.00 $267,000.00 $0.00 $267,000.00 $297,000.00 $0.00



Page 16



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF



Miscellaneous

48 00 Miscellaneous Investment Earnings

$17,700.00 $9,200.00 $9,265.02 $21,000.00 $16,669.95 $28,092.04


$0.00 $0.00 $0.00 $0.00 $0.00 $0.00

48 80 Miscellaneous Tran from 2009A GO Bond Rec Proj

$0.00 $0.00 $0.00 $0.00 $0.00 $0.00

48 81 Miscellaneous Trans from 2009A GO Bond St Proj

$0.00 $0.00 $0.00 $0.00 $0.00 $0.00

48 97 Miscellaneous Miscellaneous $0.00 $1,005.00 $1,004.93 $0.00 $0.00 $100.00

Total: Miscellaneous $17,700.00 $10,205.00 $10,269.95 $21,000.00 $16,669.95 $28,192.04

Division Total: Administration $363,800.00 $331,205.00 $58,769.95 $353,000.00 $363,464.95 $112,692.05

05 Information Services

Miscellaneous

48 22 Miscellaneous Cable TV - PEG Channel

$16,000.00 $16,260.00 $16,260.16 $16,000.00 $21,589.20 $18,691.60


Division Total: Information Services $16,000.00 $16,260.00 $16,260.16 $16,000.00 $21,589.20 $18,691.60

11 Customer Service and Collections

Permits and Fees

43 00 Permits and Fees Privilege Licenses

$90,000.00 $84,000.00 $52,063.75 $78,000.00 $101,309.61 $32,061.06

43 01 Permits and Fees Privilege License - PY

$0.00 $0.00 $0.00 $0.00 $0.00 $0.00

43 20 Permits and Fees Late Fee Penalties

$0.00 $0.00 $0.00 $0.00 $0.00 $0.00

43 74 Permits and Fees Connection Fees

$0.00 $0.00 $0.00 $0.00 $0.00 $0.00




Page 17



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF


Division 11 Customer Service and Collections

Miscellaneous



Division Total: Customer Service and Collections

$90,000.00 $84,000.00 $52,063.75 $78,000.00 $101,309.61 $32,061.06

Department Total: Financial Services $469,800.00 $431,465.00 $127,093.86 $447,000.00 $486,363.76 $163,444.71

Department 42 Community Development Services

02 Administration



$0.00 $0.00 $0.00 $0.00 $7,450.00 $34,111.31

Total: Grants and Donations $0.00 $0.00 $0.00 $0.00 $7,450.00 $34,111.31

Division Total: Administration $0.00 $0.00 $0.00 $0.00 $7,450.00 $34,111.31

15 Planning

Permits and Fees

43 32 Permits and Fees Building Permits

$0.00 $648.00 $648.00 $0.00 $2,735.50 $83,143.50

43 33 Permits and Fees Building Reinspecion Fees

$0.00 $0.00 $0.00 $0.00 $150.00 $600.00

43 34 Permits and Fees Zoning Permit Fees

$12,500.00 $14,700.00 $15,375.25 $10,000.00 $14,106.00 $32,933.43



Manager Recommended Misc Fees - sign permits, zoning cert.letters,maps 1.00 3500.0000 $3,500.00

Manager Recommended Zoning Compliance Permits 300.00 30.0000 $9,000.00




Page 18



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF


Division 15 Planning

43 35 Permits and Fees Zoning/Code Enforcement Fines

$3,000.00 $7,130.00 $7,220.00 $2,500.00 $2,670.00 $3,290.00



Manager Recommended Code Enforcement Fine Collection 60.00 50.0000 $3,000.00


43 38 Permits and Fees Tower Rental Fees

$0.00 $0.00 $0.00 $0.00 $0.00 $0.00

43 39 Permits and Fees Planning Application Fees

$23,600.00 $28,000.00 $27,677.52 $17,750.00 $19,691.30 $275.00



Manager Recommended Conditional Use / Special Use 12.00 400.0000 $4,800.00

Manager Recommended Planned Development 8.00 900.0000 $7,200.00

Manager Recommended Rezoning 5.00 400.0000 $2,000.00

Manager Recommended Site Plan Applications 20.00 400.0000 $8,000.00

Manager Recommended Subdivision Applications 4.00 400.0000 $1,600.00


43 81 Permits and Fees Developer Reimbursement

$0.00 $0.00 $0.00 $0.00 $0.00 $0.00


Division Total: Planning $39,100.00 $50,478.00 $50,920.77 $30,250.00 $39,352.80 $120,241.93

17 Downtown and Economic Developmen



$0.00 $5,176.00 $5,176.60 $5,000.00 $0.00 $0.00

Total: Grants and Donations $0.00 $5,176.00 $5,176.60 $5,000.00 $0.00 $0.00



Page 19



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF


Division 17 Downtown and Economic Developmen

Miscellaneous



Division Total: Downtown and Economic Developmen

$0.00 $5,176.00 $5,176.60 $5,000.00 $0.00 $0.00

20 Building Inspections

Permits and Fees

43 30 Permits and Fees Homeowner's Recovery

$0.00 $1,330.00 $1,490.00 $1,000.00 $840.00 $1,150.00

43 31 Permits and Fees Minimum Housing Code

$0.00 $0.00 $0.00 $0.00 $0.00 $1,300.00


$0.00 $320,000.00 $44,176.53 $263,000.00 $284,398.31 $269,725.28


$0.00 $7,200.00 $7,050.00 $9,000.00 $150.00 $10,885.50

43 34 Permits and Fees Zoning Permit Fees

$0.00 $0.00 $0.00 $0.00 $0.00 $0.00

43 35 Permits and Fees Zoning/Code Enforcement Fines

$0.00 $0.00 $0.00 $0.00 $0.00 $0.00

43 36 Permits and Fees Building Inspections

$0.00 $0.00 $282,636.03 $0.00 $54,955.75 $700.00

43 49 Permits and Fees Rental Unit License and Inspecti

$0.00 $0.00 $0.00 $18,000.00 $0.00 $0.00

Total: Permits and Fees $0.00 $328,530.00 $335,352.56 $291,000.00 $340,344.06 $283,760.78

Miscellaneous

48 97 Miscellaneous Miscellaneous $0.00 $50.00 $50.00 $0.00 $999.00 $2,370.00

Total: Miscellaneous $0.00 $50.00 $50.00 $0.00 $999.00 $2,370.00

Division Total: Building Inspections $0.00 $328,580.00 $335,402.56 $291,000.00 $341,343.06 $286,130.78

Department Total: Community Development Services

$39,100.00 $384,234.00 $391,499.93 $326,250.00 $388,145.86 $440,484.02



Page 20



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF

Department 50 Law Enforcement


Intergovernmental

42 50 Intergovernmental Drug Seizure Revenues- Federal

$0.00 $10,443.00 $13,112.05 $0.00 $19,262.60 $8,704.59

42 51 Intergovernmental Drug Seizure Revenues - State

$0.00 $0.00 $0.00 $0.00 $0.00 $0.00

Total: Intergovernmental $0.00 $10,443.00 $13,112.05 $0.00 $19,262.60 $8,704.59

Permits and Fees

43 40 Permits and Fees Court Fees $8,000.00 $8,000.00 $7,899.16 $8,000.00 $9,304.00 $7,826.79

43 42 Permits and Fees Fines & Citations - Parking

$2,500.00 $2,500.00 $2,220.00 $4,000.00 $12,506.92 $455.00

43 43 Permits and Fees Animal Fees $2,000.00 $3,395.00 $3,395.00 $1,000.00 $2,100.00 $0.00

43 44 Permits and Fees Fines & Citations-Ord. Violation

$0.00 $0.00 $0.00 $400.00 $200.00 $0.00

43 47 Permits and Fees Precious Metals

$0.00 $0.00 $206.00 $0.00 $0.00 $0.00



45 10 Grants and Donations Grant Funds - Police - Federal

$3,300.00 $609.00 $609.07 $2,100.00 $2,102.95 $2,187.50



Manager Recommended BVP Partnership (1/2 share reimbursement) 11.00 300.0000 $3,300.00



$0.00 $0.00 $0.00 $0.00 $0.00 $0.00

45 30 Grants and Donations Donations - Police

$0.00 $0.00 $0.00 $0.00 $0.00 $0.00


$0.00 $0.00 $0.00 $0.00 $0.00 $0.00

Total: Grants and Donations $3,300.00 $609.00 $609.07 $2,100.00 $2,102.95 $2,187.50

Division Total: Non-departmental $15,800.00 $24,947.00 $27,441.28 $15,500.00 $45,476.47 $19,173.88

Department Total: Law Enforcement $15,800.00 $24,947.00 $27,441.28 $15,500.00 $45,476.47 $19,173.88



Page 21



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF

Department 52 Fire Protection


Intergovernmental

42 55 Intergovernmental Claytex Fire District Reimb

$1,109,037.00 $880,000.00 $799,487.35 $902,204.00 $825,484.10 $764,754.04



Manager Recommended Claytex - Town Support Service Chargeback 1.00 82661.0000 $82,661.00

Manager Recommended Claytex Fire Service Contract 1.00 1026376.0000 $1,026,376.00

Total Manager Recommended $1,109,037.00

Total: Intergovernmental $1,109,037.00 $880,000.00 $799,487.35 $902,204.00 $825,484.10 $764,754.04

Permits and Fees

43 45 Permits and Fees Fire Inspection Fees

$4,790.00 $11,000.00 $11,275.00 $7,000.00 $7,510.00 $5,981.25



Manager Recommended Estimate for Fire Inspection Fees 1.00 4790.0000 $4,790.00


43 46 Permits and Fees Fire Reinspection Fees

$0.00 $0.00 $0.00 $0.00 $0.00 $0.00



45 11 Grants and Donations Grant Funds - Fire

$0.00 $0.00 $0.00 $0.00 $36,114.00 $69,713.06



Manager Recommended USFA SAFER Grant FY 2012 - CUT 1.00 -88371.0000 ($88,371.00)

Manager Recommended USFA SAFER Grant FY 2012 addition of 6 staff (1/4 year) 1.00 88371.0000 $88,371.00



$0.00 $0.00 $0.00 $0.00 $0.00 $17,500.00



Page 22



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF



45 31 Grants and Donations Donations - Fire

$3,000.00 $3,490.00 $3,490.00 $3,000.00 $1,540.00 $1,807.00



Manager Recommended Civitan Club Annual Donation 1.00 300.0000 $300.00

Manager Recommended Other Donations 1.00 1200.0000 $1,200.00

Manager Recommended Talecris Annual Est. 1.00 1500.0000 $1,500.00



$0.00 $0.00 $0.00 $0.00 $0.00 $0.00

Total: Grants and Donations $3,000.00 $3,490.00 $3,490.00 $3,000.00 $37,654.00 $89,020.06

Miscellaneous

48 25 Miscellaneous Hazmat Response Reimbursement

$0.00 $2,400.00 $2,400.00 $0.00 $0.00 $10,059.25

48 26 Miscellaneous Fire - Special Services

$1,536.00 $1,538.00 $1,538.00 $3,128.00 $3,476.00 $3,476.00



Manager Recommended Quarterly State Property Reimbursement 4.00 384.0000 $1,536.00


48 27 Miscellaneous Fire District - Other Funding

$0.00 $0.00 $0.00 $0.00 $0.00 $0.00



Division Total: Non-departmental $1,118,363.00 $898,528.00 $818,290.35 $915,332.00 $874,249.10 $913,415.25

Department Total: Fire Protection $1,118,363.00 $898,528.00 $818,290.35 $915,332.00 $874,249.10 $913,415.25



Page 23



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF

Department 55 Public Works


Permits and Fees

43 44 Permits and Fees Fines & Citations-Ord. Violation

$0.00 $0.00 $0.00 $0.00 $0.00 $0.00

43 60 Permits and Fees Utility Inspection Fees

$0.00 $0.00 $0.00 $0.00 $885.75 $2,582.25

Total: Permits and Fees $0.00 $0.00 $0.00 $0.00 $885.75 $2,582.25

Miscellaneous



Division Total: Administration $0.00 $0.00 $10.50 $0.00 $885.75 $2,582.25

20 Building Inspections

Permits and Fees

43 30 Permits and Fees Homeowner's Recovery

$1,450.00 $0.00 $0.00 $0.00 $0.00 $0.00



Manager Recommended Estimate 1.00 1450.0000 $1,450.00



$310,000.00 $0.00 $0.00 $0.00 $0.00 $0.00



Manager Recommended Building Permits and Fees 1.00 310000.0000 $310,000.00




Page 24



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF


Division 20 Building Inspections


$7,500.00 $0.00 $0.00 $0.00 $0.00 $0.00



Manager Recommended Re-inspections Fees 1.00 7500.0000 $7,500.00


43 36 Permits and Fees Building Inspections

$0.00 $0.00 $0.00 $0.00 $0.00 $0.00

43 49 Permits and Fees Rental Unit License and Inspecti

$0.00 $0.00 $0.00 $0.00 $0.00 $0.00

Total: Permits and Fees $318,950.00 $0.00 $0.00 $0.00 $0.00 $0.00

Miscellaneous



Division Total: Building Inspections $318,950.00 $0.00 $0.00 $0.00 $0.00 $0.00

51 Engineering Operations

Permits and Fees


$4,000.00 $7,386.00 $7,386.00 $2,000.00 $0.00 $0.00

43 52 Permits and Fees Street Inspection Fees

$4,000.00 $7,350.00 $7,350.00 $2,000.00 $0.00 $0.00

Total: Permits and Fees $8,000.00 $14,736.00 $14,736.00 $4,000.00 $0.00 $0.00

Division Total: Engineering Operations $8,000.00 $14,736.00 $14,736.00 $4,000.00 $0.00 $0.00



Page 25



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF


Division 52 Property Maintenance Operations

Permits and Fees

43 51 Permits and Fees Cemetery Lots

$60,000.00 $0.00 $0.00 $0.00 $0.00 $0.00



Manager Recommended Cemetery Sales-moved from Finance Budget 1.00 60000.0000 $60,000.00


Total: Permits and Fees $60,000.00 $0.00 $0.00 $0.00 $0.00 $0.00

Sales and Services

43 53 Permits and Fees Cemetery Services

$70,200.00 $0.00 $0.00 $0.00 $0.00 $0.00



Manager Recommended Revenues from services provided 78.00 900.0000 $70,200.00


Total: Sales and Services $70,200.00 $0.00 $0.00 $0.00 $0.00 $0.00

Division Total: Property Maintenance Operations

$130,200.00 $0.00 $0.00 $0.00 $0.00 $0.00

55 Streets Operations

State Shared Revenues

41 53 State-Shared Revenue Powell Bill

$432,697.00 $432,697.00 $432,696.61 $405,000.00 $385,167.80 $371,001.60



Manager Recommended FY 12-13 Est. Allocation 1.00 432697.0000 $432,697.00


Total: State Shared Revenues $432,697.00 $432,697.00 $432,696.61 $405,000.00 $385,167.80 $371,001.60



Page 26



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF


Division 55 Streets Operations

Permits and Fees


$0.00 $0.00 $0.00 $0.00 $0.00 $0.00


$0.00 $0.00 $0.00 $0.00 $0.00 $0.00

43 52 Permits and Fees Street Inspection Fees

$0.00 $0.00 $0.00 $0.00 $0.00 $675.00

Total: Permits and Fees $0.00 $0.00 $0.00 $0.00 $0.00 $675.00


49 50 Other Financing Sources Sidewalk Fee in Lieu

$0.00 $0.00 $0.00 $0.00 $0.00 $0.00

Total: Other Financing Sources $0.00 $0.00 $0.00 $0.00 $0.00 $0.00


48 98 Miscellaneous Powell Bill FB Appropriated

$0.00 $0.00 $0.00 $99,000.00 $0.00 $0.00

Total: Fund Balance and Capital Reserve $0.00 $0.00 $0.00 $99,000.00 $0.00 $0.00

Division Total: Streets Operations $432,697.00 $432,697.00 $432,696.61 $504,000.00 $385,167.80 $371,676.60

59 Sanitation

Permits and Fees


$12,000.00 $12,500.00 $10,562.06 $14,400.00 $14,628.24 $15,466.18



Manager Recommended Estimate of Penalties (monthly) 12.00 1000.0000 $12,000.00





Page 27



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF


Division 59 Sanitation

Sales and Services

44 00 Sales and Services Refuse Collection Fees

$1,170,036.00 $1,138,000.00 $992,078.39 $1,123,992.00 $1,131,698.18 $1,071,404.40



Manager Recommended Misc svc charge 5,790 accts per month @ $0.06 each 12.00 347.0000 $4,164.00

Manager Recommended Recycle 5,790 accts per month @ $4.07 each 12.00 23565.0000 $282,780.00

Manager Recommended Soild waste 5,790 accts per month @ $6.41 each 12.00 37113.0000 $445,356.00

Manager Recommended Solid waste tip fee 5,790 accts per month @ $3.29 12.00 19050.0000 $228,600.00

Manager Recommended Yard waste 5,800 accts per month @ $3.01 each 12.00 17428.0000 $209,136.00


Total: Sales and Services $1,170,036.00 $1,138,000.00 $992,078.39 $1,123,992.00 $1,131,698.18 $1,071,404.40

Division Total: Sanitation $1,182,036.00 $1,150,500.00 $1,002,640.45 $1,138,392.00 $1,146,326.42 $1,086,870.58

Department Total: Public Works $2,071,883.00 $1,597,933.00 $1,450,083.56 $1,646,392.00 $1,532,379.97 $1,461,129.43

Department 60 Parks & Recreational Services

02 Administration

Sales and Services

44 39 Sales and Services Recreation: Picnic Shelter Rent

$2,500.00 $2,500.00 $1,860.00 $2,500.00 $2,530.00 $2,376.00



Manager Recommended Shelter Rental 125.00 20.0000 $2,500.00




Page 28



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF



44 42 Sales and Services Clayton Community Center Rentals

$3,050.00 $3,200.00 $3,055.00 $6,220.00 $2,920.00 $0.00



Manager Recommended Kicking Sticks Gym Rentals 1.00 2400.0000 $2,400.00

Manager Recommended Team gym rentals 10.00 65.0000 $650.00


44 44 Sales and Services Membership Fees - Resident

$6,000.00 $6,000.00 $5,525.00 $6,380.00 $6,338.00 $879.00



Manager Recommended Family No Dependents 96.00 5.0000 $480.00

Manager Recommended Family with Dependents 701.00 5.0000 $3,505.00

Manager Recommended High School and Middle School Students 15.00 5.0000 $75.00

Manager Recommended Individual 227.00 5.0000 $1,135.00

Manager Recommended Senior Family 90.00 5.0000 $450.00

Manager Recommended Senior Individual 71.00 5.0000 $355.00


44 53 Sales and Services Membership Fees - Nonresident

$29,759.00 $23,000.00 $22,059.00 $22,200.00 $27,807.80 $2,689.00



Manager Recommended Annual Family No Dependents 6.00 140.0000 $840.00

Manager Recommended Annual Family with Dependents 58.00 160.0000 $9,280.00

Manager Recommended Annual High School and Middle School 15.00 65.0000 $975.00

Manager Recommended Annual Individual 10.00 100.0000 $1,000.00

Manager Recommended Annual Senior Family 63.00 75.0000 $4,725.00



Page 29



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF



Manager Recommended Annual Senior Individual 57.00 50.0000 $2,850.00

Manager Recommended Monthly Family No Dependents 25.00 15.0000 $375.00

Manager Recommended Monthly Family with Dependents 71.00 20.0000 $1,420.00

Manager Recommended Monthly High School and Middle School 141.00 10.0000 $1,410.00

Manager Recommended Monthly Individual 473.00 12.0000 $5,676.00

Manager Recommended Monthly Senior Family 52.00 10.0000 $520.00

Manager Recommended Monthly Senior Individual 86.00 8.0000 $688.00


Total: Sales and Services $41,309.00 $34,700.00 $32,499.00 $37,300.00 $39,595.80 $5,944.00


45 12 Grants and Donations Grant Funds - Recreation

$0.00 $6,841.00 $6,841.85 $0.00 $0.00 $16,276.58

45 32 Grants and Donations Donations - Recreation

$0.00 $3,425.00 $3,425.00 $0.00 $84.00 $0.00

Total: Grants and Donations $0.00 $10,266.00 $10,266.85 $0.00 $84.00 $16,276.58

Miscellaneous


Total: Miscellaneous $0.00 $94.00 $94.25 $0.00 $282.45 $13,331.43


70 Youth Athletics

Permits and Fees

43 06 Permits and Fees Facility Rental

$14,750.00 $12,000.00 $7,622.50 $13,700.00 $9,895.00 ($100.00)



Manager Recommended JUSA Field Rental for Fall 2012 1.00 4500.0000 $4,500.00

Manager Recommended JUSA FIeld Rental for Spring 2013 1.00 5000.0000 $5,000.00

Manager Recommended Tournament Rentals - NCUSSA 3.00 750.0000 $2,250.00



Page 30



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF


Division 70 Youth Athletics

Manager Recommended Tournament Rentals-NCUSSA/NCASA/Top Gun Basebal(2 day tour.)

2.00 1500.0000 $3,000.00


43 90 Permits and Fees Recreation: Sponsor Fees

$2,300.00 $3,075.00 $2,400.00 $1,700.00 $2,950.00 $3,640.00



Manager Recommended New Sponsors 8.00 200.0000 $1,600.00

Manager Recommended Repeat Sponsors 4.00 175.0000 $700.00



Sales and Services

44 29 Sales and Services Out of Town Resident Surcharge

$0.00 $0.00 ($45.00) $0.00 ($125.00) ($15.00)

44 30 Sales and Services Recreation: Miscellaneous

$0.00 $0.00 $0.00 $0.00 $0.00 $0.00

44 31 Sales and Services Recreation: Concessions

$4,000.00 $4,400.00 $3,087.83 $3,100.00 $3,919.99 $3,414.28



Manager Recommended Concession Rental for CCP & Legend Parks 1.00 4000.0000 $4,000.00


44 32 Sales and Services Recreation: Athletics Res

$14,500.00 $15,000.00 $13,207.40 $12,000.00 $13,151.00 $26,745.00



Manager Recommended Girls Volleyball 30 part. x $25 30.00 25.0000 $750.00

Manager Recommended Trend adjustment 1.00 2500.0000 $2,500.00



Page 31



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF



Manager Recommended Youth Athleitc Participants 450.00 25.0000 $11,250.00


44 33 Sales and Services Recreation: Athletics Non Res

$33,000.00 $30,000.00 $26,902.05 $32,500.00 $28,832.00 $8,670.00



Manager Recommended Trend adjustment 50.00 -60.0000 ($3,000.00)

Manager Recommended Youth Athletic Registration 550.00 60.0000 $33,000.00

Manager Recommended Youth Athletic Registration - Non Resident Member 120.00 25.0000 $3,000.00


44 38 Sales and Services Recreation: Special Projects

$0.00 $0.00 $0.00 $0.00 $0.00 $0.00

44 41 Sales and Services Participant Insurance

$0.00 $0.00 $0.00 $0.00 $0.00 $0.00


Division Total: Youth Athletics $68,550.00 $64,475.00 $53,174.78 $63,000.00 $58,622.99 $42,354.28

71 Adult Athletics

Permits and Fees

43 06 Permits and Fees Facility Rental

$440.00 $4,000.00 $3,930.00 $440.00 $5,130.00 $0.00



Manager Recommended Out of Town Field Rentals 17.60 25.0000 $440.00




Page 32



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF


Division 71 Adult Athletics

43 90 Permits and Fees Recreation: Sponsor Fees

$7,700.00 $6,125.00 $5,025.00 $3,850.00 $4,665.00 $175.00



Manager Recommended Adult Soccer Teams 4.00 550.0000 $2,200.00

Manager Recommended Adult Softball Teams 10.00 550.0000 $5,500.00


Total: Permits and Fees $8,140.00 $10,125.00 $8,955.00 $4,290.00 $9,795.00 $175.00

Sales and Services

44 29 Sales and Services Out of Town Resident Surcharge

$0.00 $0.00 $0.00 $0.00 $0.00 $0.00

44 30 Sales and Services Recreation: Miscellaneous

$0.00 $0.00 $0.00 $0.00 $0.00 $0.00

44 31 Sales and Services Recreation: Concessions

$0.00 $0.00 $0.00 $0.00 $0.00 $0.00

44 32 Sales and Services Recreation: Athletics Res

$0.00 $2,000.00 $3,100.00 $0.00 $6,485.00 $7,330.00

44 33 Sales and Services Recreation: Athletics Non Res

$5,200.00 $3,500.00 $3,017.00 $2,720.00 $5,830.00 $0.00



Manager Recommended Non-Residents for Spring & Fall Adult Softball 130.00 40.0000 $5,200.00



$0.00 $2,086.00 $3,148.00 $0.00 $281.00 $676.00

44 41 Sales and Services Participant Insurance

$0.00 $0.00 $0.00 $0.00 $0.00 $0.00


Division Total: Adult Athletics $13,340.00 $17,711.00 $18,220.00 $7,010.00 $22,391.00 $8,181.00



Page 33



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF


Division 73 Programs and Classes

Sales and Services

44 34 Sales and Services Recreation: Senior Trips

$10,940.00 $0.00 $0.00 $10,940.00 $10,698.57 $8,551.43



Manager Recommended Day trips 3.00 480.0000 $1,440.00

Manager Recommended Overnight trips 1.00 9500.0000 $9,500.00


44 35 Sales and Services Recreation: Youth Council Trips

$700.00 $620.00 $70.00 $700.00 $266.00 $384.36



Manager Recommended Clayton Youth Council weekend trips and projects 10.00 50.0000 $500.00

Manager Recommended State Youth Council 2.00 100.0000 $200.00


44 36 Sales and Services Recreation: Programs Res

$88,305.00 $62,500.00 $57,385.20 $44,080.00 $58,721.05 $38,186.40



Manager Recommended After School Art 36.00 45.0000 $1,620.00

Manager Recommended After School Program (20 participants @ $125/month) 8.00 2000.0000 $16,000.00

Manager Recommended Basic Drawing 8.00 40.0000 $320.00

Manager Recommended Beginning Crochet 6.00 40.0000 $240.00

Manager Recommended Beginning Quilting 8.00 50.0000 $400.00

Manager Recommended Beginning Wheel 9.00 85.0000 $765.00

Manager Recommended Belly Dance 48.00 25.0000 $1,200.00

Manager Recommended BootCamp 16.00 60.0000 $960.00



Page 34



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF



Manager Recommended Cardio Tone Burn 42.00 25.0000 $1,050.00

Manager Recommended Continuing Wheel 6.00 85.0000 $510.00

Manager Recommended Crochet 6.00 40.0000 $240.00

Manager Recommended Fusion 24.00 25.0000 $600.00

Manager Recommended Handbuilding 6.00 85.0000 $510.00

Manager Recommended Homeschool Art 4.00 65.0000 $260.00

Manager Recommended Homeschool Pottery 4.00 65.0000 $260.00

Manager Recommended Kids in Clay 12.00 45.0000 $540.00

Manager Recommended Parent/Child Pottery 24.00 55.0000 $1,320.00

Manager Recommended Preschool Art 15.00 25.0000 $375.00

Manager Recommended QuickStart Tennis 36.00 40.0000 $1,440.00

Manager Recommended Sculpting 42.00 25.0000 $1,050.00

Manager Recommended SilverSmithing 3.00 65.0000 $195.00

Manager Recommended Summer Playground Program (10 week program) 700.00 50.0000 $35,000.00

Manager Recommended Tae Kwon Do 220.00 30.0000 $6,600.00

Manager Recommended Tai Chi 77.00 30.0000 $2,310.00

Manager Recommended Teen Wheel 9.00 60.0000 $540.00

Manager Recommended Tennis 42.00 20.0000 $840.00

Manager Recommended Tween Pottery 40.00 65.0000 $2,600.00

Manager Recommended Yoga 28.00 20.0000 $560.00

Manager Recommended Zumba 500.00 20.0000 $10,000.00


44 37 Sales and Services Recreation: Programs Non Res

$41,290.00 $30,000.00 $27,927.40 $33,630.00 $34,759.00 $16,445.60



Manager Recommended After School Art 40.00 60.0000 $2,400.00



Page 35



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF



Manager Recommended Basic Drawing 8.00 55.0000 $440.00

Manager Recommended Beginning Crochet 2.00 55.0000 $110.00

Manager Recommended Beginning Quilting 2.00 65.0000 $130.00

Manager Recommended Beginning Wheel 3.00 100.0000 $300.00

Manager Recommended Belly Dance 18.00 40.0000 $720.00

Manager Recommended BootCamp 16.00 75.0000 $1,200.00

Manager Recommended Cardio Tone Burn 18.00 40.0000 $720.00

Manager Recommended Continuing Wheel 2.00 100.0000 $200.00

Manager Recommended Crochet 2.00 55.0000 $110.00

Manager Recommended Fusion 24.00 40.0000 $960.00

Manager Recommended Handbuilding 2.00 100.0000 $200.00

Manager Recommended Home School Art 8.00 80.0000 $640.00

Manager Recommended Home School Pottery 8.00 80.0000 $640.00

Manager Recommended Kids in Clay 6.00 60.0000 $360.00

Manager Recommended Parent/Child Pottery 24.00 70.0000 $1,680.00

Manager Recommended Preschool Art 5.00 40.0000 $200.00

Manager Recommended Quick Start Tennis 24.00 55.0000 $1,320.00

Manager Recommended Sculpting 18.00 40.0000 $720.00

Manager Recommended SilverSmithing 1.00 80.0000 $80.00

Manager Recommended Summer Playground Program (10 week program) 150.00 100.0000 $15,000.00

Manager Recommended Tae Kwon Do 88.00 45.0000 $3,960.00

Manager Recommended Tai Chi Class 33.00 45.0000 $1,485.00

Manager Recommended Teen Pottery 6.00 75.0000 $450.00

Manager Recommended Tennis Classes 24.00 35.0000 $840.00

Manager Recommended Tweens Pottery 16.00 80.0000 $1,280.00

Manager Recommended Yoga 7.00 35.0000 $245.00

Manager Recommended Zumba 140.00 35.0000 $4,900.00




Page 36



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF




$750.00 $274.00 $274.00 $750.00 $795.00 $500.00



Manager Recommended Gate fees for Halloween Hayride 150.00 5.0000 $750.00


44 40 Sales and Services Recreation: Trips - Misc

$0.00 $0.00 $0.00 $0.00 $0.00 $0.00

44 42 Sales and Services Clayton Community Center Rentals

$0.00 $0.00 $0.00 $0.00 $0.00 $0.00

44 45 Sales and Services Annual Road Race

$2,625.00 $2,500.00 $3,135.00 $2,250.00 $2,625.00 $0.00



Manager Recommended Annual Road Race 175.00 15.0000 $2,625.00



Division Total: Programs and Classes $144,610.00 $95,894.00 $88,791.60 $92,350.00 $107,864.62 $64,067.79

Department Total: Parks & Recreational Services

$267,809.00 $223,140.00 $203,046.48 $199,660.00 $228,840.86 $150,155.08

Department 65 Cultural and Performing Arts

02 Administration

Sales and Services

44 420 Sales and Services Staff Services Support

$0.00 $0.00 $0.00 $0.00 $0.00 $0.00

44 421 Sales and Services Value Added Services

$0.00 $0.00 $0.00 $0.00 $0.00 $0.00

44 43 Sales and Services Clayton Center Merchandise Sales

$0.00 $0.00 $0.00 $0.00 $0.00 $26.00



Page 37



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF



44 50 Sales and Services Clayton Center Sales and Rentals

$121,200.00 $120,000.00 $105,850.23 $130,000.00 $117,051.00 $148,198.49



Manager Recommended Rental Sales Revenue 1.00 121200.0000 $121,200.00


44 51 Sales and Services Clayton Center Rental Deposits

$0.00 $0.00 $0.00 $0.00 $0.00 ($208.76)

44 52 Sales and Services Cultural Arts

$129,260.00 $119,000.00 $120,624.17 $97,238.00 $77,367.08 $80,503.45



Manager Recommended 6 Palladian Series Shows 6.00 15800.0000 $94,800.00

Manager Recommended Bonus Show #1 1.00 11520.0000 $11,520.00



Manager Recommended Merchandise sales 1.00 1120.0000 $1,120.00





$0.00 $0.00 $0.00 $0.00 $0.00 $0.00

Total: Grants and Donations $0.00 $0.00 $0.00 $0.00 $0.00 $0.00


Department Total: Cultural and Performing Arts

$250,460.00 $239,000.00 $226,474.40 $227,238.00 $194,418.08 $228,519.18



Page 38



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF

Department 68 Library Operations


Permits and Fees

43 95 Permits and Fees Library Fees $12,500.00 $12,000.00 $12,155.75 $12,000.00 $14,672.00 $12,313.65



Manager Recommended Library Fees 1.00 12500.0000 $12,500.00





$0.00 $0.00 $0.00 $0.00 $0.00 $1,300.00

45 60 Grants and Donations Donations - Library

$0.00 $1,948.00 $1,947.61 $0.00 $140.97 $0.00

Total: Grants and Donations $0.00 $1,948.00 $1,947.61 $0.00 $140.97 $1,300.00


Department Total: Library Operations $12,500.00 $13,948.00 $14,103.36 $12,000.00 $14,812.97 $13,613.65

Fund Total: GF $16,431,248.00 $15,597,560.00 $13,371,458.02 $15,479,874.00 $16,153,889.14 $14,432,030.61

Net Grand Totals: $16,431,248.00 $15,597,560.00 $13,371,458.02 $15,479,874.00 $16,153,889.14 $14,432,030.61



Page 39



Department: General Government Division: Non-Departmental

Page 40



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF



Operating Expenses

53 00 Op Exp Insurance and Bonds ($94,930.00) ($40,530.00) ($46,310.02) ($52,476.00) ($27,701.59) ($36,812.00)



Manager Recommended IRFFNC- Incentive Credit 1.00 -16791.0000 ($16,791.00)

Manager Recommended Worker's Comp Incentive Credit / Package Discount 1.00 -78139.6200 ($78,139.62)

Total Manager Recommended ($94,930.62)

Total: Operating Expenses ($94,930.00) ($40,530.00) ($46,310.02) ($52,476.00) ($27,701.59) ($36,812.00)

Special Appropriations

55 00 Spec App Salary Reserve $0.00 $0.00 $0.00 $134,017.00 $0.00 $0.00

Total: Special Appropriations $0.00 $0.00 $0.00 $134,017.00 $0.00 $0.00

Debt Service

57 50 Debt Service Reserve $0.00 $0.00 $0.00 $0.00 $0.00 $0.00

Total: Debt Service $0.00 $0.00 $0.00 $0.00 $0.00 $0.00

Miscellaneous

59 04 Misc HRA Deductible Allowance

$80,000.00 $75,000.00 $46,581.41 $75,000.00 $90,800.69 $0.00

59 98 Misc Support Services - W/S Fund

($7,258.00) $0.00 $0.00 $0.00 $0.00 $0.00

59 99 Misc Support Services - Electric Fund

($5,322.00) $0.00 $0.00 $0.00 $0.00 $0.00

Total: Miscellaneous $67,420.00 $75,000.00 $46,581.41 $75,000.00 $90,800.69 $0.00

Division Total: Non-departmental ($27,510.00) $34,470.00 $271.39 $156,541.00 $63,099.10 ($36,812.00)


FY 2012-2013 Expenditure Budget Worksheet - General FundTown of Clayton

Page 41



Department: General Government Division: Legislative

Page 42



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF



Personnel - Salaries

50 06 Salaries Council $40,566.00 $39,901.00 $33,337.00 $39,384.00 $39,384.00 $39,901.00

50 50 Salaries Cashout $8,376.00 $11,397.00 $9,845.74 $12,564.00 $12,563.64 $15,202.08

Total: Personnel - Salaries $48,942.00 $51,298.00 $43,182.74 $51,948.00 $51,947.64 $55,103.08

Personnel - Benefits

51 00 Benefits Longevity $300.00 $300.00 $300.00 $300.00 $300.00 $300.00

51 10 Benefits FICA $3,767.00 $3,610.00 $3,044.89 $3,997.00 $3,652.37 $3,994.26

51 11 Benefits Group Insurance - Health

$25,241.00 $18,196.00 $15,163.20 $18,330.00 $17,708.40 $19,591.08

51 12 Benefits Group Insurance - Dental

$0.00 $0.00 $0.00 $0.00 $0.00 $0.00

51 15 Benefits Life Insurance $0.00 $0.00 $0.00 $0.00 $0.00 $0.00

Total: Personnel - Benefits $29,308.00 $22,106.00 $18,508.09 $22,627.00 $21,660.77 $23,885.34

Contractual Services

56 50 Cont Serv Equipment Rental $0.00 $0.00 $0.00 $0.00 $0.00 $0.00

Total: Contractual Services $0.00 $0.00 $0.00 $0.00 $0.00 $0.00

Operating Expenses

52 00 Op Exp Copy Expense $30.00 $0.00 $0.00 $15.00 $283.91 $147.05



Manager Recommended Microfilm Minutes 2.00 15.0000 $30.00


52 01 Op Exp Postage and Shipping Expense

$0.00 $0.00 $0.00 $0.00 $0.00 $2.03

52 15 Op Exp Telephone Exp - Buildings

$0.00 $0.00 $0.00 $0.00 $0.00 $0.00



Page 43



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF



52 16 Op Exp Telephone Exp - Mobile

$1,090.00 $1,113.00 $930.34 $1,113.00 $848.36 $0.00



Manager Recommended Council assigned air card 12.00 38.0100 $456.12

Manager Recommended Mayor 919-291-5662 12.00 52.8300 $633.96


52 25 Op Exp Advertising Expense $801.00 $300.00 $299.32 $375.00 $144.71 $102.45



Manager Recommended Notice for Public Hearing on Fiscal Budget 1.00 35.0000 $35.00

Manager Recommended Notice of Open Recruitment for Citizen Boards 2.00 75.0000 $150.00

Manager Recommended Public Forum/Citizen Input 2.00 50.0000 $100.00

Manager Recommended Vehicle for Hire 4.00 129.0000 $516.00


52 26 Op Exp Training and Travel $14,954.00 $1,600.00 $1,499.00 $4,344.00 $922.42 $22,391.36



Manager Recommended Clayton Chamber Banquet - January 2012 6.00 30.0000 $180.00

Manager Recommended Council Mini Retreat with Lyle Sumek 1.00 7900.0000 $7,900.00

Manager Recommended ElectriCities Annual Conference 1.00 1550.0000 $1,550.00

Manager Recommended Ethics Training Webinar - DEFER 1.00 -125.0000 ($125.00)

Manager Recommended Ethics Training Webinar - during FY 13-14 1.00 125.0000 $125.00

Manager Recommended Main Street Conference, Jan 30 - Feb 1, Salisbury 2.00 838.0000 $1,676.00

Manager Recommended NCLM Annual Conference, 2012, Charlotte, Oct 21-23 2.00 1129.0000 $2,258.00

Manager Recommended NCLM Legislative Update - Spring 2013 1.00 30.0000 $30.00

Manager Recommended New Mayor & Council Member Academy - DEFER 3.00 -1200.0000 ($3,600.00)



Page 44



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF



Manager Recommended New Mayor & Council Member Academy - FY 13-14 3.00 1200.0000 $3,600.00

Manager Recommended New Mayor Orientation - DEFER 1.00 -20.0000 ($20.00)

Manager Recommended New Mayor Orientation, Nov/Dec 2013 in Raleigh - Mileage 1.00 20.0000 $20.00

Manager Recommended Quarterly Municipal & County Officials Mtg (4 mtgs @ $15 ea) 6.00 60.0000 $360.00

Manager Recommended Targeted Business Attraction Strategy 2.00 500.0000 $1,000.00


52 27 Op Exp Local Mileage $450.00 $638.00 $445.54 $450.00 $622.21 $247.35



Manager Recommended Mr. Ahlert - ElectriCities Mtgs 1.00 450.0000 $450.00


52 28 Op Exp Elections $0.00 $11,757.00 $11,756.47 $14,383.00 $0.00 $13,750.40

52 60 Op Exp Equipment Purchase $0.00 $0.00 $0.00 $700.00 $0.00 $2,683.60

52 62 Op Exp Dues and Subscriptions

$0.00 $0.00 $0.00 $0.00 $0.00 $0.00

52 85 Op Exp Departmental Supplies $2,090.00 $2,900.00 $2,100.32 $2,904.00 $1,336.10 $2,347.57



Manager Recommended Batteries for Laser Pointers 1.00 20.0000 $20.00

Manager Recommended Business Cards, re-orders 2.00 200.0000 $400.00

Manager Recommended Flash Drives 2.00 25.0000 $50.00

Manager Recommended Frames for Ceremonial Documents 12.00 20.0000 $240.00

Manager Recommended Index Dividers for Agenda Packets, 5 sets of 8 tabs 4.00 30.0000 $120.00

Manager Recommended Laser Pointers for use in Chambers 3.00 25.0000 $75.00

Manager Recommended Minute Book Paper 2.00 40.0000 $80.00

Manager Recommended Minute Books, Wilson Jones, 395-11 9.00 90.0000 $810.00

Manager Recommended Mobile Storage Box 2.00 75.0000 $150.00



Page 45



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF



Manager Recommended Parchment / ceremonial paper for Town events 1.00 75.0000 $75.00

Manager Recommended Stationery, 24 lb acid free, for legal documents 2.00 35.0000 $70.00


53 00 Op Exp Insurance and Bonds $25,751.00 $21,852.00 $21,851.66 $21,851.00 $11,498.72 $26,484.30



Manager Recommended Employment Practices Liability 1.00 12453.0000 $12,453.00

Manager Recommended IRRFNC - Public Officials Liability Insurance 1.00 13298.0000 $13,298.00


53 03 Op Exp Worker's Compensation Insurance

$178.00 $181.00 $181.22 $189.00 $174.10 $166.62

53 80 Op Exp Vehicle Vanity Plates $0.00 $0.00 $0.00 $0.00 $0.00 $0.00

53 99 Op Exp Miscellaneous Expense

$2,601.00 $2,350.00 $1,346.94 $2,614.00 $2,597.67 $3,043.15



Manager Recommended Appreciation Gifts for Service to the Town 12.00 25.0000 $300.00

Manager Recommended Council Portrait, Dec 2013 1.00 0.0100 $0.01

Manager Recommended Host Town Hall Day: Food, Drinks for Social, Table Cloths 1.00 950.0000 $950.00

Manager Recommended Lapel Pins 250.00 2.0000 $500.00

Manager Recommended Plaques 2.00 75.0000 $150.00

Manager Recommended Power Clip, Gift to Volunteer 250.00 1.0000 $250.00

Manager Recommended Recognition of citizen with long-term service to citizen advisor 1.00 150.0000 $150.00

Manager Recommended Volunteer Appreciation Week 1.00 200.0000 $200.00

Manager Recommended Winter/Holiday Decorations 1.00 100.0000 $100.00


Total: Operating Expenses $47,945.00 $42,691.00 $40,410.81 $48,938.00 $18,428.20 $71,365.88



Page 46



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF



Miscellaneous

59 02 Misc Contingency $7,319.00 $9,900.00 $9,900.00 $0.00 $0.00 $0.00

59 05 Misc Reserve Fund $0.00 $0.00 $0.00 $0.00 $0.00 $0.00


($29,525.00) ($26,062.00) ($21,718.30) ($26,062.00) ($19,950.00) ($28,054.46)


($12,844.00) ($12,613.00) ($10,510.80) ($12,613.00) ($8,689.00) ($45,349.19)

Total: Miscellaneous ($35,050.00) ($28,775.00) ($22,329.10) ($38,675.00) ($28,639.00) ($73,403.65)

Division Total: Legislative $91,145.00 $87,320.00 $79,772.54 $84,838.00 $63,397.61 $76,950.65



Page 47

Town of Clayton

FY 2012-2013

Budget Proposal

Department Summary

Department: General Government

Division: Administration

Personnel Allotment-

Actual Requested Recommended

Position Titles Grade FY 11-12 FY 12-13 FY 12-13

Town Manager N/A 1 1 1

Deputy Town Manager 29 1 1 1

Town Clerk 20 1 1 1

Sr. Admin. Support Spec. 14 1 1 1

Public Information Officer 22 0 1 1

Salient Policy Issues- (Summarized)

1. The Town has utilized consultant based services to lead its public information efforts over the past several

years. The FY 12-13 Budget redirects those resources to establishment of an in-house position, which given

the cost of the contract will provide more hours of service and improved availability. Additional benefit will

include assistance to the Town Clerk’s Office and the Community Development Services Department.

Page 48



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF




50 00 Salaries Full-time $368,585.00 $336,446.00 $299,783.72 $330,705.00 $331,556.09 $332,526.21

50 02 Salaries Part-time $1,442.00 $1,500.00 $885.00 $2,340.00 $2,257.50 $0.00

50 04 Salaries Overtime $0.00 $0.00 $0.00 $0.00 $0.00 $0.00




51 00 Benefits Longevity $2,250.00 $2,750.00 $2,750.00 $2,750.00 $2,750.00 $2,750.00

51 10 Benefits FICA $27,120.00 $24,443.00 $21,812.98 $24,573.00 $24,040.89 $24,226.11


$27,267.00 $21,274.00 $18,614.61 $21,384.00 $17,963.36 $23,644.92


$0.00 $0.00 $0.00 $0.00 $0.00 $0.00

51 15 Benefits Life Insurance $2,062.00 $1,867.00 $1,633.38 $2,139.00 $1,866.72 $1,866.72

51 20 Benefits Retirement - General Employees

$24,903.00 $23,487.00 $21,000.80 $23,234.00 $21,618.44 $17,097.06

51 30 Benefits 401K - General Employees

$14,893.00 $13,530.00 $12,082.51 $13,405.00 $13,457.19 $13,899.74



56 00 Cont Serv Professional Services

$0.00 $57,000.00 $50,506.45 $37,200.00 $37,679.80 $38,333.58



Manager Recommended Media Consultant 12.00 5650.0000 $67,800.00

Manager Recommended Media Consultant - replace with PIO 12.00 -5650.0000 ($67,800.00)


56 10 Cont Serv Contracts and Agreements

$0.00 $0.00 $0.00 $0.00 $2,997.01 $2,502.06



Page 49



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF



56 11 Cont Serv Contract Services $15,512.00 $8,007.00 $7,663.00 $8,007.00 $6,226.40 $19,673.15



Manager Recommended Code of Ordinance - online host cost with ALP 1.00 375.0000 $375.00

Manager Recommended Code of Ordinance - online supplement update 1.00 195.0000 $195.00

Manager Recommended Council minutes - American Legal web hosting 1.00 5000.0000 $5,000.00

Manager Recommended Council minutes - online host with ALP 1.00 218.0000 $218.00

Manager Recommended Shredding Services - spring clean up (11 - 96 gals and hard driv

1.00 750.0000 $750.00

Manager Recommended Shredding Services for the Town - mo service 13.00 75.0000 $975.00

Manager Recommended Software Support for 1 year with Image Flow Lite for minutes ind

1.00 499.0000 $499.00

Manager Recommended Supplement to Town Code of Ordinances 1.00 7500.0000 $7,500.00


56 40 Cont Serv Pre-employment Screening

$0.00 $0.00 $0.00 $0.00 $0.00 $0.00

56 50 Cont Serv Equipment Rental $15,024.00 $15,024.00 $11,018.22 $15,024.00 $13,415.61 $16,369.03



Manager Recommended Canon Financial - IR C7055 12.00 631.0000 $7,572.00

Manager Recommended Pitney Bowes - Postage Machine - Brenda Researching 4.00 1863.0000 $7,452.00


Total: Contractual Services $30,536.00 $80,031.00 $69,187.67 $60,231.00 $60,318.82 $76,877.82



Page 50



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF



Operating Expenses

52 00 Op Exp Copy Expense $1,272.00 $0.00 $0.00 $200.00 $89.49 $48.25



Manager Recommended Canon copier copy expense - moved from 56 50 12.00 106.0000 $1,272.00



$1,500.00 $750.00 $317.31 $1,800.00 $2,637.73 $220.00



Manager Recommended Fedex Shipping 12.00 75.0000 $900.00

Manager Recommended UPS Shipping 12.00 50.0000 $600.00



$0.00 $0.00 $0.00 $0.00 $0.00 $0.00


$3,197.00 $1,708.00 $1,486.62 $3,714.00 $3,192.95 $5,510.88



Manager Recommended Mobile 311 1.00 1400.0000 $1,400.00

Manager Recommended Nancy Medlin 919-621-9697 12.00 52.8300 $633.96

Manager Recommended Phone for PIO 10.00 52.8300 $528.30

Manager Recommended Steve Biggs 919-625-0983 12.00 52.8300 $633.96





Page 51



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF



52 26 Op Exp Training and Travel $11,349.00 $9,000.00 $5,350.99 $9,618.00 $1,993.81 $3,891.09



Manager Recommended 1. (DTM) NC City and County Manager's Seminar (3 days) 1.00 500.0000 $500.00

Manager Recommended 2. (DTM) Public Personnel Update 1.00 175.0000 $175.00

Manager Recommended 3 (DTM) New World Systems Annual Conference -Chicago, IL 1.00 1800.0000 $1,800.00

Manager Recommended 4 (DTM) New World Systems Advisory Committee Meeting - Troy, MI

1.00 1250.0000 $1,250.00

Manager Recommended Annual City & County Clerk Academy, January 23-25, 2013 1.00 415.5000 $415.50

Manager Recommended Annual NCAMC Academy - CUT 1.00 -1200.0000 ($1,200.00)

Manager Recommended Annual NCAMC Academy, 2013, Winston Salem 1.00 1200.0000 $1,200.00

Manager Recommended ElectriCities Annual Conference, Aug 9 - 11 1.00 1550.0000 $1,550.00

Manager Recommended IIMC 67th Annual Conference in Atlantic City NJ, May 19-23, 2013

1.00 2178.0000 $2,178.00

Manager Recommended IIMC Region III Conference, North Charleston, SC, Jan 16 - 18 1.00 1022.0000 $1,022.00

Manager Recommended NC Main St Conf, Jan 30 - Feb 1, Salisbury 1.00 838.0000 $838.00

Manager Recommended NC Main Street Conf. Jan 30 - Feb 1, Salisbury 1.00 -838.0000 ($838.00)

Manager Recommended NCAMC One Day MMCA 1.00 100.0000 $100.00

Manager Recommended NCAMC One-Day Regional Academy 1.00 75.0000 $75.00

Manager Recommended NCLM Annual Conference, 2013 Charlotte, Oct 21 - 23 2.00 1129.0000 $2,258.00

Manager Recommended NCLM Mini Conference 1.00 25.0000 $25.00


52 27 Op Exp Local Mileage $4,750.00 $4,750.00 $3,951.39 $4,750.00 $4,101.63 $4,195.50



Manager Recommended Administrative Assistant - Mail Pickup 1.00 350.0000 $350.00

Manager Recommended Deputy Town Manager 1.00 200.0000 $200.00

Manager Recommended Town Clerk 1.00 600.0000 $600.00



Page 52



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF



Manager Recommended Town Manager 12.00 300.0000 $3,600.00


52 35 Op Exp Maint and Repair - Equipment

$0.00 $0.00 $0.00 $1,980.00 $0.00 $136.54

52 60 Op Exp Equipment Purchase $5,400.00 $4,455.00 $2,538.06 $3,700.00 $2,771.21 $2,057.02



Manager Recommended Fire Proof Cabinet, 31 9/16" depth, 4 drawer, Parchment 2.00 2500.0000 $5,000.00

Manager Recommended Phone - PIO 1.00 200.0000 $200.00

Manager Recommended Replacement Phone - DTM 1.00 200.0000 $200.00



$19,964.00 $24,000.00 $23,013.67 $17,790.00 $12,832.64 $23,830.39



Manager Recommended (TM) - NC City & County Managers Association 1.00 221.0000 $221.00

Manager Recommended 1. (DTM) - NC City & County Manager's Association 1.00 180.0000 $180.00

Manager Recommended 2. (DTM) - NCGFOA 1.00 185.0000 $185.00

Manager Recommended Basecamp 12.00 49.0000 $588.00

Manager Recommended Chamber of Commerce 1.00 410.0000 $410.00

Manager Recommended Clayton News Star - subscription 1.00 54.0000 $54.00

Manager Recommended IIMC Annual Membership Fee 1.00 135.0000 $135.00

Manager Recommended NC Assoc of Municipal Clerks Annual Membership Fee 1.00 50.0000 $50.00

Manager Recommended NC GS, Volume 18 1.00 45.0000 $45.00

Manager Recommended NCLM - Annual Membership 1.00 11380.0000 $11,380.00

Manager Recommended School of Government Annual Dues 1.00 1316.0000 $1,316.00

Manager Recommended Triangle Business Journal Subscription 1.00 90.0000 $90.00



Page 53



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF



Manager Recommended Triangle J Cable Consortium 1.00 3750.0000 $3,750.00

Manager Recommended Triangle J Cable Consortium (Cut) 1.00 -3750.0000 ($3,750.00)

Manager Recommended Triangle J COG annual dues 1.00 5310.0000 $5,310.00





Manager Recommended 1. (DTM) - Miscellaneous office supplies 1.00 250.0000 $250.00

Manager Recommended Miscellaneous 1.00 2750.0000 $2,750.00





Manager Recommended IRFFNC - Crime Coverages 1.00 1383.0000 $1,383.00

Manager Recommended IRFFNC - Employee Benefits Liability 1.00 147.0000 $147.00

Manager Recommended IRFFNC - Liquor Liability` 1.00 653.0000 $653.00

Manager Recommended IRFFNC- Auto Physical Damage 1.00 9730.0000 $9,730.00

Manager Recommended IRFFNC- Automobile Coverages 1.00 28048.0000 $28,048.00

Manager Recommended IRFFNC- Gen. Liability 1.00 36371.0000 $36,371.00

Manager Recommended IRFFNC- Inland Marine 1.00 7111.0000 $7,111.00

Manager Recommended IRFFNC- Property Coverages 1.00 53655.0000 $53,655.00


53 01 Op Exp Insurance Deductible $5,000.00 $0.00 $187.49 $5,000.00 $0.00 $0.00


$1,381.00 $1,108.00 $1,107.49 $1,241.00 $1,063.97 $1,112.00


$250.00 $150.00 $95.80 $250.00 $0.00 $750.00




Page 54



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF



Miscellaneous



($161,588.00) ($104,938.00) ($116,598.30) ($139,918.00) ($91,404.00) ($148,281.38)


($70,295.00) ($50,786.00) ($56,428.40) ($67,714.00) ($39,813.00) ($318,920.26)


Sub Department 01 Clayton Center



$0.00 $0.00 $0.00 $0.00 $0.00 $0.00


$14,535.00 $14,445.00 $11,090.27 $14,445.00 $12,546.89 $10,644.24



Manager Recommended ATS Annual Maintenance 1.00 350.0000 $350.00

Manager Recommended Elevator PM service per month 12.00 150.0000 $1,800.00

Manager Recommended Fire extinguisher service 1.00 125.0000 $125.00

Manager Recommended Generator PM services @ $165 & $395 1.00 555.0000 $555.00

Manager Recommended Manlift inspection 2.00 150.0000 $300.00

Manager Recommended NC Dept of Labor Boiler Inspection 3.00 30.0000 $90.00

Manager Recommended Simplex Fire alarm monitor 1.00 500.0000 $500.00

Manager Recommended Simplex Fire alarm PM service 1.00 4200.0000 $4,200.00

Manager Recommended Southern Piping Chiller PM service 2X per year 1.00 3000.0000 $3,000.00

Manager Recommended Southern Piping gas boiler PM service 2X per year 2.00 520.0000 $1,040.00

Manager Recommended Southern Piping HVAC PM service 1.00 1320.0000 $1,320.00

Manager Recommended Water treatment / chiller 1.00 475.0000 $475.00



Page 55



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF




Manager Recommended Wood Pest Control per month 12.00 65.0000 $780.00





Manager Recommended Lawn care per month - Coats 12.00 880.0000 $10,560.00


56 50 Cont Serv Equipment Rental $0.00 $0.00 $0.00 $1,900.00 $0.00 $0.00


Operating Expenses

52 10 Op Exp Utility Exp - Town Electricity

$72,000.00 $68,000.00 $54,124.02 $75,996.00 $71,416.39 $77,105.24



Manager Recommended Avg bill 12.00 6000.0000 $72,000.00


52 11 Op Exp Utility Exp - Town W/S $7,200.00 $7,230.00 $5,083.97 $6,600.00 $6,248.03 $4,509.34







Page 56



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF




52 12 Op Exp Utility Exp - Other $14,600.00 $10,000.00 $8,008.50 $15,800.00 $13,050.91 $14,727.46



Manager Recommended Generator fuel lump sum 1.00 2000.0000 $2,000.00

Manager Recommended Natural Gas per month 12.00 1050.0000 $12,600.00



$47,685.00 $48,540.00 $26,799.23 $48,540.00 $65,675.72 $60,322.52



Manager Recommended Century Link Line Charges 12.00 440.0000 $5,280.00

Manager Recommended CenturyLink (Acct# 307341986) 12.00 110.0000 $1,320.00

Manager Recommended CenturyLink 50M Enhanced Ethernet - CHANGE TO TWC 9.00 -895.0000 ($8,055.00)

Manager Recommended CenturyLink 50M Enhanced Ethernet-moved from 100-41-05-52 15

12.00 895.0000 $10,740.00

Manager Recommended CenturyLink PRI & Associated Charges-moved from 100-41-05-52 15

12.00 2600.0000 $31,200.00

Manager Recommended TWC 50M Ethernet Connection - replaces CenturyLink 9.00 800.0000 $7,200.00


52 37 Op Exp Maint and Repair - Buildings

$38,350.00 $29,600.00 $12,877.93 $29,600.00 $40,809.05 $61,776.06



Manager Recommended Council Chair cleaning 12.00 20.0000 $240.00

Manager Recommended Council Chair cleaning - DEFER 12.00 -20.0000 ($240.00)

Manager Recommended Floor stripping / waxing 1.00 6000.0000 $6,000.00

Manager Recommended Floor stripping/waxing - CUT 1.00 -6000.0000 ($6,000.00)



Page 57



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF




Manager Recommended Professional curtain cleaning (defer) 1.00 -9800.0000 ($9,800.00)

Manager Recommended Professional curtain cleaning / fire retardant 1.00 9800.0000 $9,800.00

Manager Recommended Re - key project $60 x 25 doors / misc expense $250 1.00 1750.0000 $1,750.00

Manager Recommended Replace carpet in lobby area, stairs and landings 1.00 25000.0000 $25,000.00

Manager Recommended Unexpected repairs 1.00 10000.0000 $10,000.00

Manager Recommended Window washing 1.00 1600.0000 $1,600.00


52 38 Op Exp Maint and Repair - Grounds

$500.00 $1,027.00 $1,050.49 $500.00 $697.83 $305.00



Manager Recommended Stone / pinestraw / fertilizer / flowers/ etc - courtyard 1.00 500.0000 $500.00


52 60 Op Exp Equipment Purchase $4,500.00 $1,000.00 $0.00 $2,500.00 $0.00 $10,695.48



Manager Recommended Convert HVAC control system to Carrier I-Vu 1.00 3500.0000 $3,500.00

Manager Recommended Misc. equipment 1.00 1000.0000 $1,000.00



$290.00 $140.00 $69.48 $140.00 $70.20 $110.51



Manager Recommended Batteries for candle lights in atrium 140.00 1.0000 $140.00

Manager Recommended Janitorial support Sunday service $14.28 hr / 2hrs wk 104.00 14.2800 $1,485.00

Manager Recommended Janitorial support Sunday service - CUT 104.00 -14.2800 ($1,485.12)



Page 58



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF




Manager Recommended Supplies for Fish Tank 1.00 150.0000 $150.00



Capital Outlay

58 00 Cap Out Capital Projects $0.00 $0.00 $0.00 $0.00 $0.00 $0.00

58 03 Cap Out Furniture Fixtures and Equipment

$500.00 $0.00 $0.00 $500.00 $0.00 $0.00



Manager Recommended misc. furniture for employees / lobby / etc 1.00 500.0000 $500.00


58 50 Cap Out Capital Outlay $0.00 $0.00 $0.00 $0.00 $0.00 $0.00

Total: Capital Outlay $500.00 $0.00 $0.00 $500.00 $0.00 $0.00

Miscellaneous


($15,786.00) ($14,495.00) ($12,079.20) ($14,495.00) ($15,376.00) ($20,027.05)


($11,276.00) ($10,354.00) ($8,628.30) ($10,354.00) ($10,983.00) ($18,024.18)


Sub Department Total: Clayton Center $183,658.00 $165,693.00 $106,591.39 $182,232.00 $192,336.02 $211,310.96

02 Annex Building



$0.00 $0.00 $0.00 $0.00 $0.00 $0.00



Page 59



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF



Sub Department 02 Annex Building


$1,812.00 $1,812.00 $1,167.34 $1,812.00 $1,278.00 $1,279.00



Manager Recommended ADA Lift Service contract 4.00 125.0000 $500.00

Manager Recommended HVAC PM svcs 4 units 2X per year 8.00 90.0000 $720.00

Manager Recommended Pest control svc per month 12.00 36.0000 $432.00

Manager Recommended Termite inspection contract per year 1.00 160.0000 $160.00


56 11 Cont Serv Contract Services $0.00 $0.00 $0.00 $0.00 $0.00 $0.00



Manager Recommended Programatic design for Annex 1.00 12000.0000 $12,000.00

Manager Recommended Programatic design for Annex - DEFER 1.00 -12000.0000 ($12,000.00)




Operating Expenses


$1,800.00 $5,500.00 $4,174.59 $10,800.00 $10,686.06 $10,345.99



Manager Recommended Electricity 12.00 500.0000 $6,000.00

Manager Recommended Electricity - reduce for move of Prob & Parole 12.00 -350.0000 ($4,200.00)




Page 60



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF




52 11 Op Exp Utility Exp - Town W/S $300.00 $1,000.00 $791.04 $480.00 $420.84 $531.52



Manager Recommended Water/Sewer - drug testing 3rd floor - bathrooms 12.00 80.0000 $960.00

Manager Recommended Water/Sewer - reduce for move of Prob & Parol 12.00 -55.0000 ($660.00)


52 12 Op Exp Utility Exp - Other $0.00 $0.00 $0.00 $0.00 $0.00 $313.56


$0.00 $0.00 $0.00 $0.00 $0.00 $0.00


$1,000.00 $1,000.00 $376.91 $1,000.00 $899.63 $6,670.51



Manager Recommended Misc repairs 1.00 1000.0000 $1,000.00



$135.00 $210.00 $0.00 $210.00 $0.00 $453.24



Manager Recommended Flowers - 2 x per year / replace dead bushes / etc 1.00 75.0000 $75.00

Manager Recommended Mulch - CY 2.00 30.0000 $60.00



$0.00 $0.00 $0.00 $0.00 $0.00 $0.00




Page 61



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF




Capital Outlay




Miscellaneous


$0.00 $0.00 $0.00 $0.00 $0.00 $0.00


$0.00 $0.00 $0.00 $0.00 $0.00 $0.00


Sub Department Total: Annex Building $5,047.00 $9,522.00 $6,509.88 $14,302.00 $13,284.53 $19,593.82




Page 62

Town of Clayton

FY 2012-2013

Budget Proposal

Department Summary


Division: Human Resources




Human Resources Director 23 1 1 1

Safety Officer 19 1 1 1


1. The HR department continues to be hit hard by unemployment expense related to the FY 10-11 workforce

reductions.

2. The Town Wellness Program will undergo a transition from a participation based program to a results based

program. The full implementation will take two years, but the impact will be that employees may be

successful in the program whether they directly participate in Town provided activities, which will continue

to be provided, or by means of their own, independent fitness program. Line item 5611 provides a $5,000

new appropriation to provide assistance to staff and employees for a successful implementation.

Page 63



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF


Division 04 Human Resources



50 02 Salaries Part-time $0.00 $0.00 $0.00 $0.00 $420.00 $14,715.00






51 10 Benefits FICA $8,700.00 $8,382.00 $7,451.21 $8,445.00 $10,970.37 $9,415.46


$9,262.00 $9,017.00 $7,889.49 $9,602.00 $6,693.73 $10,911.36


$0.00 $0.00 $0.00 $0.00 $0.00 $0.00



$7,558.00 $7,753.00 $6,870.19 $7,607.00 $7,078.31 $5,584.30


$4,546.00 $4,510.00 $4,002.70 $4,414.00 $4,430.02 $4,563.89




$4,000.00 $500.00 $227.00 $500.00 $3,972.50 $0.00



Manager Recommended Cavanaugh Consultants; Actuarial Studies 1.00 500.0000 $500.00

Manager Recommended Retiree Health Study - Cavannaugh 1.00 3500.0000 $3,500.00




Page 64



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF




$300.00 $300.00 $0.00 $300.00 $110.10 $199.00



Manager Recommended BAT Maintenance 1.00 300.0000 $300.00





Manager Recommended COBRA Administration; notifications, etc 10.00 35.0000 $350.00

Manager Recommended EAP Program 147.00 30.0000 $4,410.00

Manager Recommended Health Insurance Deductible Administration (MERP) 12.00 800.0000 $9,600.00

Manager Recommended Wellness Program Administration 1.00 5000.0000 $5,000.00



$850.00 $850.00 $756.00 $600.00 $884.00 $995.00



Operating Expenses




Manager Recommended copy expense 1.00 350.0000 $350.00




Page 65



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF




$225.00 $225.00 $0.00 $225.00 $22.42 $148.09



Manager Recommended Postage 1.00 225.0000 $225.00



$0.00 $0.00 $0.00 $0.00 $0.00 $0.00


$1,090.00 $1,113.00 $923.41 $1,113.00 $987.29 $1,410.64



Manager Recommended Jeffra Patton 919-625-4190 12.00 52.8300 $633.96

Manager Recommended Safety Officer-Air Card 12.00 38.0100 $456.00


52 25 Op Exp Advertising Expense $2,000.00 $1,700.00 $1,639.56 $1,200.00 $2,005.53 $1,407.67



Manager Recommended Advertising 1.00 2000.0000 $2,000.00


52 26 Op Exp Training and Travel $3,450.00 $950.00 $61.32 $1,150.00 $770.89 $1,475.27



Manager Recommended NC Safety Conference 1.00 750.0000 $750.00

Manager Recommended NCALGESO Conference 1.00 500.0000 $500.00

Manager Recommended NWS Conference - Chicago 1.00 1800.0000 $1,800.00

Manager Recommended Other Safety Officer Training 1.00 200.0000 $200.00



Page 66



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF



Manager Recommended Public Personnel Update 1.00 200.0000 $200.00





Manager Recommended Local Mileage 1.00 100.0000 $100.00



$200.00 $200.00 $113.20 $200.00 $285.94 $5.00



Manager Recommended Maintenance & Repair - Equipment 1.00 200.0000 $200.00


52 36 Op Exp Maint and Repair - Vehicles

$300.00 $150.00 $66.11 $300.00 $802.17 $137.14



Manager Recommended Maintenance & Repair - Vehicles 1.00 300.0000 $300.00


52 50 Op Exp Contracted Vehicle Service

$150.00 $150.00 $35.00 $200.00 $11.29 $0.00



Manager Recommended Misc. 1.00 150.0000 $150.00




Page 67



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF



52 52 Op Exp Fuel $2,200.00 $1,800.00 $1,712.18 $1,800.00 $2,768.14 $1,596.90



Manager Recommended Fuel 1.00 2200.0000 $2,200.00







52 61 Op Exp Uniform Cleaning $0.00 $0.00 $0.00 $0.00 $0.00 $0.00


$1,390.00 $1,390.00 $943.50 $1,390.00 $1,402.50 $1,155.55



Manager Recommended FLSA Reference Manual 1.00 450.0000 $450.00

Manager Recommended MidState Safety Council 1.00 35.0000 $35.00

Manager Recommended National Safety Council 1.00 450.0000 $450.00

Manager Recommended NCALGESO 1.00 35.0000 $35.00

Manager Recommended NFPA 1.00 200.0000 $200.00

Manager Recommended OMPO Membership 1.00 40.0000 $40.00

Manager Recommended SHRM membership 1.00 180.0000 $180.00




Page 68



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF



52 70 Op Exp Safety $3,001.00 $3,300.00 $2,165.36 $4,550.00 $3,514.06 $4,542.01



Manager Recommended Drug and Alcohol Testing - post accident 6.00 36.5000 $219.00

Manager Recommended Drug and Alcohol Testing - random 68.00 36.5000 $2,482.00

Manager Recommended Hepatitus B Vaccines 6.00 50.0000 $300.00


52 72 Op Exp Uniform Purchase $100.00 $100.00 $100.00 $110.00 $106.67 $303.00



Manager Recommended Safety Shoes 1.00 100.0000 $100.00





Manager Recommended MIsc departmental supplies 1.00 900.0000 $900.00

Manager Recommended Open Enrollment folders 130.00 0.5000 $65.00

Manager Recommended Personnel Folders 9.00 10.0000 $90.00

Manager Recommended Printer Cartridges 2.00 75.0000 $150.00


53 00 Op Exp Insurance and Bonds $0.00 $0.00 $0.00 $0.00 $0.00 $0.00

53 01 Op Exp Insurance Deductible $9,000.00 $7,500.00 $5,387.83 $9,000.00 $8,506.41 $18,783.02



Manager Recommended Insurance Deductible 1.00 9000.0000 $9,000.00




Page 69



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF



53 02 Op Exp Unemployment Insurance

$86,788.00 $74,325.00 $74,325.06 $32,848.00 $5,526.94 $365.43



Manager Recommended Unemployment Insurance 1.00 86788.0000 $86,788.00



$1,363.00 $1,373.00 $1,372.92 $1,528.00 $1,318.96 $1,253.48

53 05 Op Exp Employee In Service Training

$0.00 $0.00 $0.00 $0.00 $0.00 $0.00


$0.00 $0.00 $0.00 $0.00 $0.00 $0.00


Programs

54 13 Programs Programs $0.00 $0.00 $0.00 $0.00 $0.00 $0.00

54 15 Programs Special Events $1,900.00 $1,854.00 $1,853.95 $2,800.00 $2,510.54 $2,138.58



Manager Recommended Employee Banquet - Winter 1.00 1900.0000 $1,900.00


54 17 Programs Benefit Programs $4,650.00 $9,800.00 $9,714.40 $4,616.00 $3,461.59 $8,126.08



Manager Recommended Administrative Support Specialist Day 1.00 350.0000 $350.00

Manager Recommended Employee of the Year award including plaques 1.00 350.0000 $350.00

Manager Recommended Employee Recognition; retirements; wedings, births, etc 1.00 700.0000 $700.00

Manager Recommended Family Fun Day 1.00 8355.0000 $8,355.00

Manager Recommended Family Fun Day - CUT 1.00 -8355.0000 ($8,355.00)



Page 70



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF




Manager Recommended New Employee Orientation 1.00 600.0000 $600.00

Manager Recommended Safety Recognition Awards 1.00 250.0000 $250.00

Manager Recommended Service Awards 1.00 2200.0000 $2,200.00


54 18 Programs Employee Wellness $23,350.00 $23,050.00 $15,361.29 $23,050.00 $25,095.80 $19,576.81



Manager Recommended Gift cards for CBC participation 160.00 75.0000 $12,000.00

Manager Recommended Gym membership reimbursement 20.00 150.0000 $3,000.00

Manager Recommended Healthy Heart Breakfast 1.00 400.0000 $400.00

Manager Recommended Medical review for CBC 160.00 35.0000 $5,600.00

Manager Recommended Misc 1.00 100.0000 $100.00

Manager Recommended Quarterly lunch and learns 4.00 125.0000 $500.00

Manager Recommended Smoking cessation reimbursements 5.00 100.0000 $500.00

Manager Recommended Weight Management Reimbursements 5.00 150.0000 $750.00

Manager Recommended Wellness Fair 1.00 500.0000 $500.00


Total: Programs $29,900.00 $34,704.00 $26,929.64 $30,466.00 $31,067.93 $29,841.47

Miscellaneous


59 07 Misc Workforce Transition Expense

$0.00 $0.00 $0.00 $0.00 $45,616.17 $0.00


($30,185.00) ($25,650.00) ($21,375.00) ($25,650.00) ($25,019.00) ($42,073.73)


($22,135.00) ($17,100.00) ($14,250.00) ($17,100.00) ($16,679.00) ($24,749.37)

Total: Miscellaneous ($52,320.00) ($42,750.00) ($35,625.00) ($42,750.00) $3,918.17 ($66,823.10)

Division Total: Human Resources $259,592.00 $246,047.00 $218,807.30 $201,214.00 $223,403.74 $163,383.32



Page 71

Town of Clayton

FY 2012-2013

Budget Proposal

Department Summary


Division: Legal

Page 72



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF


Division 06 Legal


50 50 Salaries Cashout $0.00 $0.00 $0.00 $0.00 $0.00 $0.00

Total: Personnel - Salaries $0.00 $0.00 $0.00 $0.00 $0.00 $0.00


56 30 Cont Serv Legal Fees $0.00 $0.00 $0.00 $0.00 $0.00 $0.00

56 31 Cont Serv Retainer Fees $9,000.00 $0.00 $9,008.61 $9,000.00 $11,492.85 $17,002.87

56 32 Cont Serv Document Fees $2,772.00 $0.00 $2,434.43 $2,640.00 $2,530.00 $2,214.00



Manager Recommended Annexations 8.00 26.0000 $208.00

Manager Recommended Cemetery Permit / Cemertery License 55.00 26.0000 $1,430.00

Manager Recommended Conditional Use Permits 8.00 26.0000 $208.00

Manager Recommended Easement Deed 20.00 26.0000 $520.00

Manager Recommended Ordinance to Demolish 1.00 26.0000 $26.00

Manager Recommended Planned Development Districts 7.00 26.0000 $182.00

Manager Recommended Plat 2.00 21.0000 $42.00

Manager Recommended Special Use Permits 3.00 26.0000 $78.00

Manager Recommended Street Clostings 1.00 26.0000 $26.00

Manager Recommended Variances 2.00 26.0000 $52.00


56 33 Cont Serv Miscellaneous Legal Fees

$80,000.00 $80,000.00 $56,450.21 $80,000.00 $110,378.72 $93,521.65


Operating Expenses


$0.00 $0.00 $0.00 $0.00 $0.00 $0.00

Total: Operating Expenses $0.00 $0.00 $0.00 $0.00 $0.00 $0.00



Page 73



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF


Division 06 Legal

Miscellaneous


($13,765.00) ($18,246.00) ($15,205.00) ($18,246.00) ($13,668.00) ($4,000.00)


($13,765.00) ($18,246.00) ($15,205.00) ($18,246.00) ($13,668.00) ($2,400.00)


Division Total: Legal $64,242.00 $43,508.00 $37,483.25 $55,148.00 $97,065.57 $106,338.52



Page 74

Town of Clayton

FY 2012-2013

Budget Proposal

Department Summary


Division: Capital Outlay

Page 75



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF


Division 95 Capital Outlay

Capital Outlay


58 02 Cap Out Easement Acquisition $0.00 $0.00 $0.00 $0.00 $0.00 $0.00


$0.00 $0.00 $0.00 $0.00 $0.00 $0.00

58 20 Cap Out Buiding Improvements

$0.00 $0.00 $0.00 $0.00 $0.00 $0.00




Manager Recommended Projector for Council Chambers 1.00 10000.0000 $10,000.00

Manager Recommended Projector for Council Chambers (Defer One Year) 1.00 -10000.0000 ($10,000.00)



Miscellaneous


$0.00 $0.00 $0.00 $0.00 $0.00 $0.00


$0.00 $0.00 $0.00 $0.00 $0.00 $0.00


Division Total: Capital Outlay $0.00 $0.00 $0.00 $0.00 $0.00 $0.00



Page 76

Town of Clayton

FY 2012-2013

Budget Proposal

Department Summary


Division: Special Appropriations

Page 77



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF


Division 99 Special Appropriations

Operating Expenses

53 23 Op Exp Citizen Boards $35,200.00 $18,700.00 $10,012.95 $18,700.00 $1,324.00 $2,190.00



Manager Recommended Board Retreat Facilitator - Cultural Arts 1.00 1200.0000 $1,200.00

Manager Recommended Public Art Advisory Board General Admin Support 1.00 2500.0000 $2,500.00

Manager Recommended Public Art Projects 3.00 20000.0000 $60,000.00

Manager Recommended Public Art Projects (Reduction) 1.00 -30000.0000 ($30,000.00)

Manager Recommended Public Art Projects Marketing Materials 3.00 500.0000 $1,500.00




55 00 Spec App Salary Reserve $0.00 $0.00 $0.00 $0.00 $0.00 $0.00

55 10 Spec App Civic Organization Support

$0.00 $0.00 $410.00 $0.00 $0.00 $0.00

55 20 Spec App Economic Development

$25,000.00 $25,180.00 $25,180.00 $24,000.00 $18,748.55 $22,671.29

55 30 Spec App Real Property Purchase

$0.00 $0.00 $0.00 $0.00 $0.00 $0.00

55 35 Spec App Cultural Arts $10,000.00 $10,000.00 $10,000.00 $10,000.00 $10,006.00 $37,006.00



Manager Recommended Cultural Arts Grants 1.00 20000.0000 $20,000.00

Manager Recommended Cultural Arts Grants - REDUCE 1.00 -10000.0000 ($10,000.00)


55 40 Spec App Miscellaneous $0.00 $25,000.00 $0.00 $25,000.00 $25,000.00 $25,000.00

Total: Special Appropriations $35,000.00 $60,180.00 $35,590.00 $59,000.00 $53,754.55 $84,677.29



Page 78



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF


Division 99 Special Appropriations

Miscellaneous


($6,520.00) ($5,078.00) ($5,641.70) ($6,770.00) ($5,851.00) ($4,650.00)


($6,520.00) ($5,078.00) ($5,641.70) ($6,770.00) ($5,851.00) ($4,650.00)


Division Total: Special Appropriations $57,160.00 $68,724.00 $34,319.55 $64,160.00 $43,376.55 $77,567.29

Department Total: General Government $1,096,396.00 $1,192,351.00 $937,200.50 $1,214,473.00 $1,188,774.91 $866,788.80



Page 79

Town of Clayton

FY 2012-2013

Budget Proposal

Department Summary


Division: Finance-Administration




Finance Director 27 1 1 1

Accounting Supervisor 0 0 0

Sr. Accounting Technician 14 1 1 1

Accounting Technician 12 1 1 1


Page 80



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF





50 02 Salaries Part-time $0.00 $0.00 $0.00 $0.00 $170.00 $0.00





51 00 Benefits Longevity $1,350.00 $1,350.00 $1,350.00 $1,350.00 $950.00 $1,200.00

51 10 Benefits FICA $12,705.00 $11,836.00 $10,543.66 $12,362.00 $12,213.32 $15,201.57


$18,931.00 $18,196.00 $15,921.36 $18,197.00 $18,200.30 $27,470.76


$0.00 $0.00 $0.00 $0.00 $0.00 $0.00

51 15 Benefits Life Insurance $986.00 $986.00 $862.26 $1,022.00 $1,033.40 $1,269.70


$11,103.00 $11,373.00 $10,084.20 $11,201.00 $10,813.48 $10,567.29


$6,643.00 $6,579.00 $5,841.05 $6,464.00 $6,714.73 $8,570.63




$56,000.00 $45,000.00 $34,627.00 $48,000.00 $48,333.73 $64,408.13



Manager Recommended 2012 CAFR Printing Provision 1.00 1000.0000 $1,000.00

Manager Recommended Audit Services Contract - FY 11-12 1.00 30000.0000 $30,000.00

Manager Recommended Contingency -2% 1.00 2000.0000 $2,000.00

Manager Recommended Davenport Financial Analysis - Electric (moved to EF) 1.00 -15000.0000 ($15,000.00)

Manager Recommended Davenport Financial Analysis - Electric Fund 1.00 15000.0000 $15,000.00

Manager Recommended Davenport Financial Analysis - General Fund 1.00 20000.0000 $20,000.00



Page 81



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF



Manager Recommended Davenport Financial Analysis - W&S Fund (moved to WSF) 1.00 -25000.0000 ($25,000.00)

Manager Recommended Davenport Financial Analysis - Water & Sewer Fund 1.00 25000.0000 $25,000.00

Manager Recommended DDA Audit Services Contract - FY 11-12 1.00 2500.0000 $2,500.00

Manager Recommended DDA Audit Services Contract - Move to Downtown Dev 1.00 -2500.0000 ($2,500.00)

Manager Recommended GFOA CAFR Award Application Fee 1.00 500.0000 $500.00

Manager Recommended NWS Module Implementation - GASB 34 1.00 2500.0000 $2,500.00



$0.00 $0.00 $0.00 $2,500.00 $0.00 $0.00



Manager Recommended Accountant - Temp Service 1.00 39000.0000 $39,000.00

Manager Recommended Accountant- Temp Service (Cut due to resources) 1.00 -39000.0000 ($39,000.00)



56 20 Cont Serv Tax Collection Service

$156,700.00 $156,500.00 $159,890.38 $145,860.00 $149,294.70 $140,892.37



Manager Recommended Ad Valorem Tax Fee (Current Revenue Projection) 1.00 145136.0000 $145,136.00

Manager Recommended Motor Vehicle Tax Fee 1.00 11564.0000 $11,564.00




Operating Expenses



$2,500.00 $2,500.00 $1,189.22 $2,500.00 $2,042.67 $0.00



Page 82



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF




$0.00 $0.00 $0.00 $0.00 $0.00 $0.00


$0.00 $0.00 $0.00 $0.00 $0.00 $0.00




Manager Recommended AACPM Annual Conference, Columbia, SC - Hotel 2.00 100.0000 $200.00

Manager Recommended AACPM Annual Conference, Columbia, SC - Mileage 450.00 0.5600 $252.00

Manager Recommended AACPM Annual Conference, Columbia, SC - Per Diem 2.00 34.0000 $68.00

Manager Recommended AACPM Annual Conference, Columbia, SC - Registration Fee 1.00 250.0000 $250.00

Manager Recommended Contingency 1.00 94.0000 $94.00

Manager Recommended Finance Officers 2012 Conference - Hotel 3.00 261.0000 $783.00

Manager Recommended Finance Officers 2012 Conference - Mileage 250.00 0.5600 $140.00

Manager Recommended Finance Officers 2012 Conference - Per Diem 2.00 26.0000 $52.00

Manager Recommended Finance Officers 2012 Conference - Registration Fee 1.00 150.0000 $150.00

Manager Recommended GFOA Certification-Local Gov Budgeting, 11/6-9 - Fee & Mileage

1.00 650.0000 $650.00

Manager Recommended GFOA Certification-Local Gov Finance, 8/27-30 - Fee & Mileage

1.00 650.0000 $650.00

Manager Recommended NWS Executive Customer Conference - Airfare to Chicago 1.00 600.0000 $600.00

Manager Recommended NWS Executive Customer Conference - Checked Baggage Fee

2.00 25.0000 $50.00

Manager Recommended NWS Executive Customer Conference - Package A 1.00 945.0000 $945.00

Manager Recommended NWS Executive Customer Conference - Per Diem 1.00 16.0000 $16.00




Page 83



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF







Manager Recommended Finance Director (100 miles per Qtr) 400.00 0.5600 $224.00



$500.00 $0.00 $0.00 $500.00 $0.00 $0.00



Manager Recommended Contingency for Unknown Repairs 1.00 500.0000 $500.00


52 60 Op Exp Equipment Purchase $0.00 $0.00 $0.00 $0.00 $2,387.50 $0.00



Manager Recommended Dell E5520 - defer (hosted) 1.00 -2500.0000 ($2,500.00)

Manager Recommended Dell E5520 Laptop for Finance Director (Based on IT Quote) 1.00 2500.0000 $2,500.00



$750.00 $570.00 $599.00 $750.00 $533.88 $415.81



Manager Recommended American Society for Public Administration (ASPA) 1.00 100.0000 $100.00


Manager Recommended Government Finance Officers Association (GFOA) 1.00 200.0000 $200.00

Manager Recommended NC Finance Officers Association 1.00 50.0000 $50.00

Manager Recommended NC Society of Certified Public Managers (NCSCPM) 1.00 50.0000 $50.00



Page 84



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF



Manager Recommended UNC-SOG & GFOA Publications 2.00 125.0000 $250.00






Manager Recommended Direct Deposit Forms 2.00 485.0000 $970.00

Manager Recommended File Folders & Boxes 1.00 300.0000 $300.00

Manager Recommended General Office Supplies 1.00 1500.0000 $1,500.00

Manager Recommended Paper 1.00 200.0000 $200.00

Manager Recommended Toner 6.00 170.0000 $1,020.00

Manager Recommended W-2/1099 Forms and Envelopes 1.00 250.0000 $250.00


53 00 Op Exp Insurance and Bonds $2,000.00 $0.00 $0.00 $1,500.00 $804.50 $2,310.60



Manager Recommended IRFFNC- Crime Coverages 1.00 2000.0000 $2,000.00



$598.00 $573.00 $572.05 $583.00 $549.57 $616.73


$500.00 $500.00 $50.70 $1,500.00 $106.82 $1,643.03







Page 85



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF




Miscellaneous



($66,117.00) ($57,916.00) ($48,263.30) ($57,916.00) ($57,727.00) ($35,072.09)


($28,763.00) ($28,029.00) ($23,357.50) ($28,029.00) ($25,144.00) ($56,691.87)





Page 86

Town of Clayton

FY 2012-2013

Budget Proposal

Department Summary


Division: Information Services




Information Services Tech. 15 1 1 1


1. As discussed during the Council Retreat, the major initiative of this operation is implementation of hosted

information storage systems and related changes to hardware procurement. By means of this

implementation numerous requests for new and replacement computers (as noted in the transaction detail for

equipment acquisition) have been eliminated in favor of the hosted solution.

Page 87



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF


Division 05 Information Services







51 00 Benefits Longevity $100.00 $100.00 $100.00 $100.00 $100.00 $1,350.00

51 10 Benefits FICA $2,910.00 $2,765.00 $2,548.64 $2,836.00 $2,818.12 $11,892.60


$6,311.00 $6,066.00 $5,307.12 $6,066.00 $5,902.80 $19,928.59


$0.00 $0.00 $0.00 $0.00 $0.00 $0.00



$2,557.00 $2,520.00 $2,321.66 $2,584.00 $2,159.15 $8,162.71


$1,522.00 $1,450.00 $1,336.41 $1,483.00 $1,336.61 $6,642.99




$293,375.00 $203,000.00 $146,501.25 $204,564.00 $196,939.53 $113,882.97



Manager Recommended ESuite Upgrade 1.00 15000.0000 $15,000.00

Manager Recommended HR Next Generation- NWS (mantadtory upgrade) 1.00 20000.0000 $20,000.00

Manager Recommended Intranet Development - Option 1 Initial Setup Fee 1.00 6950.0000 $6,950.00

Manager Recommended Intranet Development - Option 1 monthly 12.00 500.0000 $6,000.00

Manager Recommended Intranet Development - Option 1 Setup and Monthly-CUT 1.00 -12950.0000 ($12,950.00)

Manager Recommended Intranet Development - Option 2 Initial Setup Fee 1.00 2381.0000 $2,381.00

Manager Recommended Intranet Development - Option 2 monthly 12.00 2381.0000 $28,572.00



Page 88



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF



Manager Recommended Intranet Development - Option 2 Setup and Monthly-CUT 1.00 -30953.0000 ($30,953.00)

Manager Recommended Offsite Disaster Recovery Services-VC3 12.00 1250.0000 $15,000.00

Manager Recommended VC3 Managed Services -Hourly Services 12.00 1000.0000 $12,000.00

Manager Recommended VC3 Managed Services Contract 12.00 14022.0500 $168,264.60

Manager Recommended VC3 Managed Services Contract - Transition to VOA 12.00 -14022.0500 ($168,264.60)

Manager Recommended VC3 VOA Contract - Replaces Managed Services 12.00 15725.0000 $188,700.00

Manager Recommended Virtual Desktop - Addition of 50 users (10 built in) 1.00 73300.0000 $73,300.00

Manager Recommended Virtual Desktop - Addition of 50 users - reduction to VOA 1.00 -43520.0000 ($43,520.00)

Manager Recommended Virtual Desktop - Addition of 50 users implementation fee 40.00 140.0000 $5,600.00

Manager Recommended Virtual Desktop Implementation Fee 1.00 6035.0000 $6,035.00

Manager Recommended Website Hosting 12.00 105.0000 $1,260.00

Manager Recommended Website Redeisgn and Enhanced CMS 1.00 12000.0000 $12,000.00

Manager Recommended Website Redesign - DEFER 1.00 -12000.0000 ($12,000.00)



$177,323.00 $180,594.00 $179,860.20 $167,662.00 $77,098.35 $97,830.19



Manager Recommended Backup Exec Licenses - Symantec 1.00 5200.0000 $5,200.00

Manager Recommended Barracuda Web Filter Renewal 1.00 1200.0000 $1,200.00

Manager Recommended CIsco CUCM LIcenses 1.00 3500.0000 $3,500.00

Manager Recommended Cisco Smartnet Maintenance 1.00 23769.0000 $23,769.00

Manager Recommended ESRI GIS EA Agreement 1.00 25000.0000 $25,000.00

Manager Recommended Firewall Maintenance - Smartnet 1.00 2400.0000 $2,400.00

Manager Recommended Imaging Software Maintenance - CS & Finance 1.00 1200.0000 $1,200.00

Manager Recommended Microsoft EA Agreement 1.00 32000.0000 $32,000.00

Manager Recommended NWS Annual Support 1.00 74254.0000 $74,254.00

Manager Recommended Offsite Backup Storage - Storr 12.00 200.0000 $2,400.00



Page 89



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF



Manager Recommended SSL Certificate for Firewall 1.00 400.0000 $400.00

Manager Recommended VMWare Annual Maintenance 1.00 6000.0000 $6,000.00


56 11 Cont Serv Contract Services $16,000.00 $0.00 $0.00 $0.00 $0.00 $0.00



Manager Recommended PEG Media Partners 1.00 16000.0000 $16,000.00




Operating Expenses



$0.00 $0.00 $0.00 $0.00 $0.00 $0.00


$20,252.00 $9,252.00 $9,747.33 $9,252.00 $27,424.56 $38,650.67



Manager Recommended Time Warner Cable Point to Point Circuit - required for VOA 10.00 1100.0000 $11,000.00

Manager Recommended Time Warner Fiber to Internet 12.00 771.0000 $9,252.00



$634.00 $1,808.00 $1,486.49 $657.00 $1,120.21 $4,071.21



Manager Recommended Tommy Roy 919-239-0931 12.00 52.8300 $633.96




Page 90



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF



52 26 Op Exp Training and Travel $1,750.00 $250.00 $0.00 $500.00 $0.00 $3,375.43



Manager Recommended Miscellaneous training for IT Technician 1.00 250.0000 $250.00

Manager Recommended SSRS Reporting Training - New Horizons - IT Technician 1.00 1500.0000 $1,500.00




$5,000.00 $2,500.00 $49.94 $5,000.00 $2,072.00 $23,146.24



Manager Recommended Misc Repair 1.00 5000.0000 $5,000.00





Manager Recommended Fiber Between Switches @ Ops Center 1.00 6000.0000 $6,000.00

Manager Recommended Fiber Between Switches @ Ops Center - DEFER 1.00 -6000.0000 ($6,000.00)

Manager Recommended Miscellaneous Hardware, Software and Server 1.00 10000.0000 $10,000.00

Manager Recommended Replacement of Cisco Switches at End of Life 3.00 4000.0000 $12,000.00

Manager Recommended UPS Replacements 3.00 500.0000 $1,500.00




Page 91



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF




$700.00 $700.00 $278.71 $700.00 $893.60 $1,772.25



Manager Recommended Domain Name Registration 1.00 700.0000 $700.00





Manager Recommended Backup tapes needed for offsite data storate 160.00 25.0000 $4,000.00

Manager Recommended Miscellaneous 1.00 500.0000 $500.00




$799.00 $1,256.00 $1,255.76 $912.00 $1,206.41 $542.12


$0.00 $0.00 $0.00 $0.00 $0.00 $895.01


Miscellaneous


($57,632.00) ($40,461.00) ($33,717.50) ($40,461.00) ($42,994.00) ($54,610.25)


($42,263.00) ($26,974.00) ($22,478.30) ($26,974.00) ($28,663.00) ($32,124.02)


Division Total: Information Services $495,642.00 $402,943.00 $332,527.05 $394,181.00 $308,503.36 $431,004.92



Page 92

Town of Clayton

FY 2012-2013

Budget Proposal

Department Summary


Division: Finance-Purchasing-Warehousing




Purchasing Agent 17 1 1 1

Warehouse Specialist 0 0 0


Page 93



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF


Division 10 Purchasing and Warehousing





50 50 Salaries Cashout $0.00 $0.00 $0.00 $0.00 $0.00 $3,446.32



51 00 Benefits Longevity $500.00 $500.00 $500.00 $500.00 $500.00 $1,000.00

51 10 Benefits FICA $4,142.00 $4,006.00 $3,563.14 $4,038.00 $4,282.71 $6,496.97


$6,311.00 $6,066.00 $5,307.12 $6,066.00 $5,902.80 $8,519.84


$0.00 $0.00 $0.00 $0.00 $0.00 $0.00



$3,616.00 $3,707.00 $3,289.07 $3,655.00 $3,423.78 $4,530.33


$2,166.00 $2,148.00 $1,907.43 $2,112.00 $2,133.78 $3,661.68




$0.00 $0.00 $0.00 $0.00 $0.00 $0.00


$0.00 $200.00 $0.00 $200.00 $180.00 $255.00


56 50 Cont Serv Equipment Rental $1,500.00 $1,300.00 $600.00 $1,600.00 $0.00 $0.00



Manager Recommended Scale Rental for Physical Inventory Count 2.00 750.0000 $1,500.00




Page 94



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF



56 51 Cont Serv Uniform Rental $0.00 $0.00 $0.00 $240.00 $114.07 $741.73

Total: Contractual Services $1,500.00 $1,500.00 $600.00 $2,040.00 $294.07 $996.73

Operating Expenses



$0.00 $0.00 $0.00 $0.00 $0.00 $0.00


$0.00 $0.00 $0.00 $0.00 $0.00 $0.00


$398.00 $411.00 $339.51 $411.00 $409.89 $518.56



Manager Recommended Johnny Stanley 919-320-5109 12.00 33.1100 $397.32


52 26 Op Exp Training and Travel $500.00 $0.00 $0.00 $500.00 $0.00 $0.00



Manager Recommended Training Provision for Certification 1.00 500.0000 $500.00




$250.00 $200.00 $18.18 $750.00 $41.76 $0.00



Manager Recommended Routine Preventive Maintenance - Forklift 1.00 250.0000 $250.00




Page 95



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF




$800.00 $300.00 $44.72 $600.00 $445.60 $15.20




Manager Recommended Detail - Cleaning & Waxing 1.00 200.0000 $200.00

Manager Recommended Routine Preventive Maintenance - Van 2.00 50.0000 $100.00



$250.00 $250.00 $50.00 $500.00 $0.00 $95.00



Manager Recommended Contingency for Van Repair 1.00 250.0000 $250.00


52 52 Op Exp Fuel $645.00 $650.00 $380.18 $762.00 $245.75 $745.07



Manager Recommended Gasoline Purchases - Van 100.00 3.3000 $330.00

Manager Recommended Propane Purchases - Forklift 140.00 2.2500 $315.00


52 60 Op Exp Equipment Purchase $0.00 $0.00 $0.00 $0.00 $0.00 $868.00




Manager Recommended Purchasing Officer - Dry Cleaning 12.00 25.0000 $300.00




Page 96



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF




$600.00 $600.00 $540.00 $600.00 $590.00 $570.00



Manager Recommended Alumni Assoc NC Municipal & County Admin (AANCMCA) 1.00 50.0000 $50.00

Manager Recommended BJ's Membership 1.00 105.0000 $105.00

Manager Recommended CAGP & NIGP 1.00 400.0000 $400.00

Manager Recommended Sam's Club Membership 1.00 45.0000 $45.00


52 70 Op Exp Safety $250.00 $300.00 $147.99 $400.00 $184.94 $168.28




Manager Recommended Inspections & Supplies 1.00 200.0000 $200.00


52 71 Op Exp Protective Clothing $150.00 $0.00 $0.00 $0.00 $0.00 $0.00



Manager Recommended Safety Shoes - Purchasing Officer 1.00 150.0000 $150.00


52 85 Op Exp Departmental Supplies $1,000.00 $750.00 $216.51 $1,000.00 $184.20 $971.27




Manager Recommended Fixed Asset Supplies 1.00 100.0000 $100.00

Manager Recommended General Office Supplies 1.00 500.0000 $500.00



Page 97



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF



Manager Recommended Labeling & Marking 1.00 200.0000 $200.00

Manager Recommended Surplus Property Supplies 1.00 150.0000 $150.00



$195.00 $762.00 $761.51 $190.00 $731.58 $828.28


$100.00 $0.00 $0.00 $100.00 $0.00 $0.00






Miscellaneous


($27,174.00) ($27,000.00) ($22,500.00) ($27,000.00) ($25,896.00) ($23,026.02)


($27,174.00) ($27,000.00) ($22,500.00) ($27,000.00) ($25,896.00) ($37,220.61)


Division Total: Purchasing and Warehousing $23,294.00 $21,997.00 $20,379.24 $23,144.00 $21,023.77 $58,851.23



Page 98

Town of Clayton

FY 2012-2013

Budget Proposal

Department Summary


Division: Finance-Customer Service-Collections




Customer Service Director 18-23 1 1 1

Utility Billing Specialist 13 1 1 1

Lead Customer Service Rep. 10 1 1 1

Customer Service Rep 10 2 2 2

Part time Customer Ser. Rep 1 1 1


1. This department includes a $10,000 onetime allocation for customer programming related to implementation

of the “esuites” on line payment product. Implementation of fully interactive account management and

payment has been a long standing goal of the Council and Staff.

2. This Department utilizes a third party billing service for bulk printing and mailing of bills. Through

initiative of the staff the Town was able to secure a fixed price guarantee on this contract for five years.

Page 99



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF





50 02 Salaries Part-time $20,085.00 $10,000.00 $8,453.63 $22,175.00 $20,682.50 $5,185.00






51 01 Benefits Stand-by Pay $0.00 $0.00 $0.00 $0.00 $0.00 $0.00

51 10 Benefits FICA $17,420.00 $16,547.00 $14,885.51 $17,121.00 $16,379.19 $18,463.18


$31,551.00 $30,327.00 $26,535.60 $31,106.00 $30,137.04 $44,850.52


$0.00 $0.00 $0.00 $0.00 $0.00 $0.00

51 15 Benefits Life Insurance $1,231.00 $0.00 $1,076.67 $1,281.00 $1,246.30 $1,550.37


$15,143.00 $15,163.00 $13,410.25 $13,923.00 $12,872.96 $12,787.53


$8,303.00 $8,148.00 $7,232.23 $8,061.00 $8,025.68 $10,401.20




$15,000.00 $1,509.00 $1,508.52 $5,000.00 $1,200.00 $18,421.77



Manager Recommended Custom programming with NWS - Esuites 1.00 15000.0000 $15,000.00




Page 100



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF




$28,550.00 $28,715.00 $21,989.38 $28,715.00 $101,117.11 $108,645.13



Manager Recommended Bill printing-South Data 95,000.00 0.1300 $12,350.00

Manager Recommended Lockbox fees with First Citizens 12.00 1350.0000 $16,200.00





Manager Recommended Locate Plus 12.00 25.0000 $300.00





Manager Recommended Cannon Copier Lease 12.00 72.0000 $864.00



Operating Expenses



$38,135.00 $37,265.00 $28,644.23 $37,265.00 $32,743.65 $45,797.78



Manager Recommended Fedex 1.00 500.0000 $500.00

Manager Recommended In house mailings 0.45 3600.0000 $1,620.00



Page 101



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF



Manager Recommended Outsourced billing (35.5 cents bulk postage, 87K pieces of mail)

0.37 87000.0000 $31,755.00

Manager Recommended Outsourced Billing-Multiples 0.71 6000.0000 $4,260.00



$312.00 $312.00 $259.47 $0.00 $312.97 $309.96



Manager Recommended Dex One (Yellow Pages) 12.00 26.0000 $312.00



$36.00 $25.00 $11.60 $60.00 ($26.39) $617.79



Manager Recommended Office - PTT Phone 12.00 3.0000 $36.00


52 26 Op Exp Training and Travel $5,205.00 $4,000.00 $2,597.25 $6,416.00 $0.00 ($115.00)



Manager Recommended APPA Customer Care Conference 1.00 1800.0000 $1,800.00

Manager Recommended Electricities Training 10.00 50.0000 $500.00

Manager Recommended Johnston Community College Training 8.00 65.0000 $520.00

Manager Recommended Leadership Johnston 1.00 600.0000 $600.00

Manager Recommended NWS Annual Conference 1.00 1785.0000 $1,785.00




$0.00 $0.00 $0.00 $0.00 $0.00 $117.31



Page 102



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF



52 60 Op Exp Equipment Purchase $0.00 $0.00 $0.00 $0.00 $3,388.50 $0.00


$0.00 $0.00 $0.00 $0.00 $0.00 $0.00




Manager Recommended Copy paper 45.00 34.0000 $1,530.00

Manager Recommended Envelopes 25.00 15.0000 $375.00

Manager Recommended Miscelleanous desk supplies 1.00 500.0000 $500.00

Manager Recommended Printer ribbons & toner cartridges 8.00 300.0000 $2,400.00

Manager Recommended Receipt printer paper 2.00 225.0000 $450.00




$820.00 $781.00 $780.73 $810.00 $750.04 $618.59


$1,400.00 $200.00 $80.00 $200.00 $577.39 $722.91



Manager Recommended MVRS Pervasive Software 1.00 1400.0000 $1,400.00



Miscellaneous



($198,766.00) ($196,448.00) ($163,706.70) ($196,448.00) ($214,887.00) ($217,140.00)


($178,889.00) ($176,803.00) ($147,335.80) ($176,803.00) ($193,398.00) ($195,426.00)




Page 103



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF


Division Total: Customer Service and Collections

$19,878.00 $5,145.00 $14,620.82 $6,703.00 $26,056.03 $119,954.96



Page 104

Town of Clayton

FY 2012-2013

Budget Proposal

Department Summary


Division: Finance-Customer Service – Meter Reading and Technicians




Sr. Meter Technician 11 1 1 1

Meter Technician 9 2 2 2


1. Automated Meter Reading (AMR) continues to be a major initiative for this operation. Significant

efficiencies have been achieved to date facilitating an overall reduction in staffing over the past several

years. With further implementation cross training and in house repairs and installations are being further

enabled.

Page 105



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF


Division 12 Meter Reading and Technicians







51 00 Benefits Longevity $1,100.00 $700.00 $700.00 $700.00 $300.00 $300.00

51 01 Benefits Stand-by Pay $0.00 $0.00 $0.00 $0.00 $0.00 $7,648.20

51 10 Benefits FICA $7,304.00 $7,147.00 $6,325.85 $7,112.00 $6,925.86 $8,430.52


$9,217.00 $8,973.00 $7,850.64 $9,185.00 $6,216.30 $8,859.50


$0.00 $0.00 $0.00 $0.00 $0.00 $0.00



$6,345.00 $6,536.00 $5,775.78 $6,432.00 $5,841.95 $5,485.98


$3,809.00 $3,779.00 $3,342.65 $3,709.00 $3,618.47 $4,453.57




$2,500.00 $3,500.00 $2,996.88 $3,500.00 $0.00 $0.00



Manager Recommended Itron - maintenance contract for meter reading equipment 1.00 2500.0000 $2,500.00




Total: Contractual Services $2,500.00 $3,500.00 $2,996.88 $3,500.00 $0.00 $0.00



Page 106



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF



Operating Expenses



$0.00 $385.00 $401.58 $0.00 $0.00 $0.00


$108.00 $100.00 $52.79 $180.00 ($72.16) $1,002.98



Manager Recommended Meter Reader/Technician - PTT Phones (3) 12.00 9.0000 $108.00





$0.00 $0.00 $0.00 $0.00 $0.00 $0.00


$2,580.00 $1,200.00 $877.56 $1,500.00 $1,953.45 $1,092.85



Manager Recommended Miscellaneous Repairs 1.00 1200.0000 $1,200.00

Manager Recommended Routine Oil Changes 6.00 50.0000 $300.00

Manager Recommended Tires 12.00 90.0000 $1,080.00



$0.00 $88.00 $88.00 $0.00 $0.00 $0.00

52 52 Op Exp Fuel $8,000.00 $8,000.00 $6,548.16 $8,500.00 $7,471.24 $4,764.87




Page 107



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF



52 61 Op Exp Uniform Cleaning $3,588.00 $2,800.00 $2,221.90 $2,500.00 $2,270.07 $2,216.66



Manager Recommended Uniform cleaning 52.00 69.0000 $3,588.00



$0.00 $0.00 $0.00 $0.00 $0.00 $0.00

52 70 Op Exp Safety $450.00 $400.00 $196.88 $400.00 $490.19 $583.20



Manager Recommended Safety boots for meter readers and tech 3.00 150.0000 $450.00





Manager Recommended Knee Pads 3.00 25.0000 $75.00

Manager Recommended Latex gloves 10.00 12.0000 $120.00

Manager Recommended Wet weather slippers 3.00 17.0000 $51.00

Manager Recommended Workgloves 3.00 25.0000 $75.00


52 80 Op Exp Tools $528.00 $500.00 $366.94 $500.00 $198.39 $205.79



Manager Recommended Hand pumps 3.00 66.0000 $198.00

Manager Recommended Misc hand tools 3.00 50.0000 $150.00

Manager Recommended Scoops 3.00 20.0000 $60.00



Page 108



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF



Manager Recommended Shovels 3.00 40.0000 $120.00



$4,427.00 $3,889.00 $3,888.10 $4,324.00 $3,735.29 $3,113.08


$456.00 $0.00 $0.00 $0.00 $176.19 $3,514.02



Manager Recommended Fire ant killer 12.00 25.0000 $300.00

Manager Recommended Insect repellant 9.00 12.0000 $108.00

Manager Recommended Yellow jacket spray 4.00 12.0000 $48.00



Miscellaneous


($87,382.00) ($85,079.00) ($70,899.20) ($85,079.00) ($78,967.00) ($86,746.03)


($58,254.00) ($56,719.00) ($47,265.80) ($56,719.00) ($52,644.00) ($57,830.38)


Division Total: Meter Reading and Technicians

$4.00 $647.00 $7,200.67 $0.00 ($15.35) $5,209.15



Page 109

Town of Clayton

FY 2012-2013

Budget Proposal

Department Summary

Department: Finance


Page 110



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF



Capital Outlay

58 00 Cap Out Capital Projects $17,000.00 $0.00 $0.00 $0.00 $0.00 $132,281.25



Manager Recommended Itron Meter Reading Equipment 1.00 17000.0000 $17,000.00

Manager Recommended Radio Read Meter Project Continuation 200.00 180.0000 $36,000.00

Manager Recommended Radio Read Meter Project Continuation (moved to WSF) 1.00 -36000.0000 ($36,000.00)


58 01 Cap Out Construction $0.00 $0.00 $0.00 $0.00 $0.00 $0.00


$0.00 $0.00 $0.00 $0.00 $0.00 $0.00


$0.00 $0.00 $0.00 $0.00 $0.00 $0.00

58 50 Cap Out Capital Outlay $0.00 $100,000.00 $99,583.09 $100,000.00 $9,410.85 $7,793.56

Total: Capital Outlay $17,000.00 $100,000.00 $99,583.09 $100,000.00 $9,410.85 $140,074.81

Miscellaneous


($3,886.00) ($21,101.00) ($17,584.20) ($21,101.00) ($1,910.00) ($5,990.74)


($1,690.00) ($10,212.00) ($8,510.00) ($10,212.00) ($832.00) ($9,683.55)


Division Total: Capital Outlay $11,424.00 $68,687.00 $73,488.89 $68,687.00 $6,668.85 $124,400.52

Department Total: Financial Services $901,301.00 $839,496.00 $768,865.39 $827,100.00 $704,278.58 $1,134,245.75



Page 111

Town of Clayton

FY 2012-2013

Budget Proposal

Department Summary


Division: Community Development/Administration




Planning Director 27 1 1 1

Admin Support Specialist 13 1 0 0

Part time Customer Ser. Rep (1FTE) 0 1 1


1. The full time Administrative Support Specialist position previously assigned to this department has been

eliminated. The Receptionist position that was previously cut from Town Administration will be restored

and assigned to this department. The role will be accomplished through assignment of two part time staff.

2. Consistent with the Council Retreat, this budget includes two professional services (5600) allocations: the

first in the amount of $30,000 for the Neuse River Small Area Plan; the second in the amount of $3,500 for

an article eight facilitated code update. Both items were endorsed by the Council at the Retreat.

Page 112



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF





50 02 Salaries Part-time $0.00 $2,880.00 $878.14 $2,880.00 $0.00 $0.00





51 10 Benefits FICA $9,013.00 $8,172.00 $7,230.47 $9,202.00 $7,173.26 $7,175.44


$6,310.00 $11,500.00 $10,614.24 $12,132.00 $5,410.90 $6,183.84


$0.00 $0.00 $0.00 $0.00 $0.00 $0.00



$5,824.00 $8,343.00 $7,353.11 $8,197.00 $6,039.54 $4,670.04


$3,460.00 $4,430.00 $4,227.83 $4,699.00 $3,750.14 $3,786.45




$52,750.00 $24,000.00 $9,034.51 $24,000.00 $39,833.46 $11,106.86



Manager Recommended Landscape Plan - 70 corridor at high school-design only 1.00 2250.0000 $2,250.00

Manager Recommended Misc. Consultant Services 1.00 10000.0000 $10,000.00

Manager Recommended Misc. Consultant Services (Adjust) 1.00 -2000.0000 ($2,000.00)

Manager Recommended Neuse River Basin Small Area Plan 1.00 30000.0000 $30,000.00

Manager Recommended Parker Poe-Board of Adjustment Meetings 12.00 750.0000 $9,000.00

Manager Recommended UDC Article 8 Facilitation 1.00 3500.0000 $3,500.00




Page 113



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF




$2,400.00 $0.00 $0.00 $0.00 $0.00 $0.00



Manager Recommended Maintenance Fee - GeoBlade 12.00 200.0000 $2,400.00


56 11 Cont Serv Contract Services $0.00 $0.00 $0.00 $0.00 $0.00 $27,363.50

56 50 Cont Serv Equipment Rental $308.00 $800.00 $694.52 $300.00 $3,709.51 $3,913.44



Manager Recommended Canon Copier- IRC2880i - 1/2 allocation (copy charges in 52 00)

12.00 25.6000 $307.20




Operating Expenses




Manager Recommended Copy charges - B&W - shared with Inspections (.009/copy) 0.01 50000.0000 $450.00

Manager Recommended Copy charges - Color - shared with Inspections (.065/copy) 0.07 5300.0000 $344.50



$1,500.00 $1,200.00 $1,032.79 $900.00 $1,053.51 $0.00


$0.00 $0.00 $0.00 $0.00 $0.00 $0.00



Page 114



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF




$634.00 $1,000.00 $769.70 $657.00 $454.93 $0.00



Manager Recommended Dave DeYoung 12.00 52.8300 $633.96



52 26 Op Exp Training and Travel $3,300.00 $1,189.00 $1,188.20 $1,000.00 $211.64 $330.00



Manager Recommended NCAPA Meetings 1.00 1000.0000 $1,000.00

Manager Recommended New World Conference 1.00 1800.0000 $1,800.00

Manager Recommended ULI Conferences/Training - Local 4.00 125.0000 $500.00





Manager Recommended Mileage Allowance 12.00 200.0000 $2,400.00



$240.00 $240.00 $0.00 $240.00 $0.00 $0.00



Manager Recommended Copier Maintenance (maint & copies) - 1/2 allocation 12.00 20.0000 $240.00



$0.00 $0.00 $0.00 $0.00 $0.00 $0.00



Page 115



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF




$0.00 $0.00 $0.00 $0.00 $0.00 $0.00

52 52 Op Exp Fuel $0.00 $0.00 $0.00 $0.00 $0.00 $0.00

52 60 Op Exp Equipment Purchase $500.00 $26,000.00 $24,971.98 $29,391.00 $2,195.53 $0.00







$500.00 $1,000.00 $0.00 $10,000.00 $2,840.00 $1,463.99



Manager Recommended NCAPA/AICP Dues 1.00 500.0000 $500.00


52 63 Op Exp Permits and Fees $0.00 $0.00 $0.00 $0.00 $0.00 $0.00

52 70 Op Exp Safety $0.00 $32.00 $31.32 $0.00 $0.00 $0.00





Manager Recommended Misc. 1.00 1000.0000 $1,000.00

Manager Recommended Public Notice Materials (signs, etc.) 50.00 8.0000 $400.00



$424.00 $301.00 $300.21 $434.00 $288.41 $376.68



Page 116



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF



53 23 Op Exp Citizen Boards $3,000.00 $2,500.00 $2,311.67 $3,200.00 $2,097.37 $2,273.07



Manager Recommended Appreciation Banquet for PB,BOA,DDA 1.00 2600.0000 $2,600.00

Manager Recommended Misc. Workshops, Seminars 2.00 200.0000 $400.00



$500.00 $0.00 $0.00 $500.00 $59.99 $84.00


Miscellaneous



$0.00 $0.00 $0.00 $0.00 $0.00 $0.00


$0.00 $0.00 $0.00 $0.00 $0.00 $0.00





Page 117

Town of Clayton

FY 2012-2013

Budget Proposal

Department Summary


Division: Community Development/Planning




Planner 20-18 1 1 1

Planner (vacancy) 0 0 0

GIS Analyst 18 0 1 1


1. The existing staff Planner will be reassigned as a GIS Analyst. This reassignment relates to the skill set of

the individual employee, the needs of the Department, the public, and other Town operations for this role to

be filled and restored from the FY 10-11 cuts, and the need for recruitment of a new, current Planner. This

reorganization and reassignment will facilitate more specialization and better performance throughout the

CDS operation at all levels, including Code Enforcement.

Page 118



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF





50 02 Salaries Part-time $0.00 $0.00 $0.00 $0.00 $678.13 $1,443.75





51 10 Benefits FICA $7,600.00 $4,449.00 $3,737.42 $4,435.00 $6,243.26 $5,528.45


$11,569.00 $6,066.00 $5,307.12 $6,066.00 $11,805.60 $13,129.40


$0.00 $0.00 $0.00 $0.00 $0.00 $0.00



$6,929.00 $4,053.00 $3,595.04 $4,000.00 $5,983.95 $3,881.41


$3,944.00 $2,326.00 $2,093.24 $2,320.00 $3,728.66 $3,156.30




$3,600.00 $5,000.00 $0.00 $5,000.00 $13,902.30 $3,002.02



Manager Recommended GIS Consultant Services 24.00 150.0000 $3,600.00



$0.00 $0.00 $0.00 $0.00 $0.00 $0.00





Page 119



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF




Total: Contractual Services $3,600.00 $5,000.00 $0.00 $5,000.00 $13,902.30 $3,002.02

Operating Expenses



$0.00 $0.00 $0.00 $0.00 $0.00 $0.00


$0.00 $0.00 $0.00 $0.00 $0.00 $0.00


$0.00 $0.00 $0.00 $0.00 $0.00 $0.00


52 26 Op Exp Training and Travel $1,000.00 $667.00 $666.25 $500.00 $40.00 $180.00



Manager Recommended GIS Training / APA Workshops for Planner 4.00 250.0000 $1,000.00




$0.00 $0.00 $0.00 $0.00 $0.00 $0.00


$0.00 $0.00 $0.00 $0.00 $4.00 $33.47


$0.00 $0.00 $0.00 $0.00 $0.00 $0.00

52 52 Op Exp Fuel $0.00 $0.00 $0.00 $0.00 $53.82 $588.96

52 60 Op Exp Equipment Purchase $500.00 $1,695.00 $1,814.99 $1,700.00 $0.00 $0.00







Page 120



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF





$300.00 $280.00 $280.00 $300.00 $270.00 $260.00



Manager Recommended Planner Dues- APA/NCAPA 1.00 300.0000 $300.00



52 70 Op Exp Safety $0.00 $0.00 $31.25 $50.00 $37.75 $0.00


52 85 Op Exp Departmental Supplies $0.00 $0.00 $0.00 $0.00 $109.97 $0.00


$2,286.00 $1,585.00 $1,584.35 $1,133.00 $1,522.08 $1,853.47


$0.00 $0.00 $0.00 $0.00 $3,862.26 $0.00


Division Total: Planning $137,802.00 $85,398.00 $71,749.24 $83,847.00 $142,367.20 $109,601.77



Page 121

Town of Clayton

FY 2012-2013

Budget Proposal

Department Summary


Division: Community Development/Code Enforcement




Zoning Administration Officer 17 1 1 1


Page 122



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF


Division 16 Code Enforcement








51 10 Benefits FICA $3,476.00 $3,453.00 $3,056.25 $3,394.00 $3,358.72 $3,416.27


$1,851.00 $1,851.00 $1,618.89 $1,974.00 $1,981.68 $1,851.69


$0.00 $0.00 $0.00 $0.00 $0.00 $0.00



$3,021.00 $3,111.00 $2,749.69 $3,059.00 $2,832.46 $2,274.70


$1,813.00 $1,806.00 $1,598.09 $1,771.00 $1,768.70 $1,854.95




$0.00 $0.00 $0.00 $0.00 $0.00 $0.00


$0.00 $0.00 $0.00 $0.00 $0.00 $0.00





Operating Expenses



$0.00 $0.00 $0.00 $0.00 $0.00 $0.00



Page 123



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF




$0.00 $0.00 $0.00 $0.00 $0.00 $0.00


$457.00 $450.00 $374.73 $867.00 $410.74 $371.49



Manager Recommended Dede Bumgarner 12.00 38.0100 $456.12



52 26 Op Exp Training and Travel $2,000.00 $0.00 $0.00 $1,000.00 $0.00 $0.00



Manager Recommended Zoning Enforcement Officer Training (CZO) 2.00 1000.0000 $2,000.00




$0.00 $0.00 $0.00 $0.00 $0.00 $0.00


$500.00 $500.00 $5.85 $500.00 $29.69 $329.96


$500.00 $0.00 $0.00 $500.00 $0.00 $0.00



Manager Recommended Miscellaneous automotive repairs 1.00 500.0000 $500.00




Page 124



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF



52 52 Op Exp Fuel $751.00 $500.00 $390.74 $750.00 $127.46 $0.00



Manager Recommended Code Enforcement Officer 224.00 3.3500 $750.40





$0.00 $0.00 $0.00 $0.00 $0.00 $0.00


52 70 Op Exp Safety $250.00 $50.00 $0.00 $250.00 $268.17 $0.00



Manager Recommended Safety Equiptment Service 2.00 125.0000 $250.00



52 85 Op Exp Departmental Supplies $800.00 $0.00 $0.00 $0.00 $0.00 $0.00



Manager Recommended Code Enforcement Tools, Brochures and Forms 1.00 800.0000 $800.00



$993.00 $1,631.00 $1,630.11 $1,140.00 $1,566.04 $1,906.82


$0.00 $0.00 $0.00 $0.00 $0.00 $0.00


Division Total: Code Enforcement $62,095.00 $58,624.00 $51,634.90 $59,829.00 $57,616.58 $57,243.26



Page 125

Town of Clayton

FY 2012-2013

Budget Proposal

Department Summary


Division: Community Development/Downtown & Economic Development




Downtown/ED Coordinator 20 1 1 1


1. Line Item 5400 includes $6,250 for cooperative marketing efforts with Downtown businesses as well at

$15,000 for completion of the wayfinding project.

2. Line Item 5600 includes a $10,000 appropriation for design of the parking and circulation project for the

area adjacent to and west of Horne Square.

Page 126



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF










51 10 Benefits FICA $4,376.00 $4,328.00 $3,842.63 $4,236.00 $4,211.37 $4,231.96


$6,310.00 $6,066.00 $5,307.12 $6,066.00 $5,902.80 $6,849.60


$0.00 $0.00 $0.00 $0.00 $0.00 $0.00



$3,822.00 $3,914.00 $3,471.04 $3,863.00 $3,576.47 $2,820.20


$2,288.00 $2,266.00 $2,011.91 $2,215.00 $2,211.99 $2,278.53




$24,144.00 $5,060.00 $179.90 $5,120.00 $0.00 $19,300.02



Manager Recommended Curb cut removal 104.00 35.0000 $3,640.00

Manager Recommended DDA Audit Services Contract - moved from Finance 1.00 2500.0000 $2,500.00

Manager Recommended East Main Street Off Street Parking Design/Construction 1.00 10000.0000 $10,000.00

Manager Recommended Facade and site design services 1.00 2500.0000 $2,500.00

Manager Recommended Service Court Project -design/construction 2 courts 2.00 2500.0000 $5,000.00

Manager Recommended Streetscape master plan 1.00 35500.0000 $35,500.00

Manager Recommended Streetscape master plan - CUT 1.00 -35500.0000 ($35,500.00)



Page 127



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF



Manager Recommended Workshop Speakers 12.00 42.0000 $504.00



$0.00 $0.00 $0.00 $0.00 $0.00 $0.00

56 11 Cont Serv Contract Services $0.00 $2,300.00 $1,054.71 $3,400.00 $829.66 $3,695.00



Total: Contractual Services $24,144.00 $7,360.00 $1,234.61 $8,520.00 $829.66 $22,995.02

Operating Expenses



$0.00 $0.00 $0.00 $0.00 $0.00 $0.00


$0.00 $0.00 $0.00 $0.00 $0.00 $0.00


$634.00 $657.00 $543.31 $657.00 $938.95 $1,237.89



Manager Recommended Bruce Naegelen 919-280-1278 12.00 52.8300 $633.96






Manager Recommended Chamber of Commerce 5.00 35.0000 $175.00

Manager Recommended NC Main Street Conference - 5 registrations 5.00 310.0000 $1,550.00

Manager Recommended NC Main Street Manager Meetings 2.00 510.0000 $1,020.00



Page 128



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF



Manager Recommended NCDDA Board Meetings/Workshops 8.00 112.5000 $900.00





Manager Recommended Travel to local meetings Main Street, NCDDA,,etc 10.00 30.0000 $300.00



$0.00 $0.00 $0.00 $0.00 $0.00 $0.00


$0.00 $0.00 $0.00 $0.00 $0.00 $0.00


$0.00 $0.00 $0.00 $0.00 $0.00 $0.00

52 52 Op Exp Fuel $0.00 $0.00 $0.00 $0.00 $0.00 $0.00




Manager Recommended Desktop Computer 1.00 1500.0000 $1,500.00

Manager Recommended Desktop Computer - CUT for hosted 1.00 -1500.0000 ($1,500.00)




$500.00 $725.00 $681.89 $800.00 $768.97 $862.90



Manager Recommended National Main Street Network 1.00 250.0000 $250.00

Manager Recommended NC Downtown Development Association 1.00 150.0000 $150.00



Page 129



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF



Manager Recommended Periodicals 1.00 100.0000 $100.00



52 70 Op Exp Safety $0.00 $0.00 $0.00 $0.00 $0.00 $0.00


52 85 Op Exp Departmental Supplies $1,450.00 $850.00 $845.64 $1,000.00 $1,884.73 $835.82



Manager Recommended Annual Downtown Market Analysis (ESRI) 1.00 250.0000 $250.00

Manager Recommended Binders, Office and support materials 1.00 1000.0000 $1,000.00

Manager Recommended Printing costs 1.00 200.0000 $200.00



$1,202.00 $1,247.00 $1,246.61 $1,362.00 $1,197.62 $1,140.13

53 23 Op Exp Citizen Boards $950.00 $950.00 $540.27 $950.00 $795.34 $579.56



Manager Recommended DDA Annual Community Awards/Recognition 1.00 300.0000 $300.00

Manager Recommended DDA member name badges / shirts 1.00 200.0000 $200.00

Manager Recommended NC Main Street Champion - certificate framing 1.00 150.0000 $150.00

Manager Recommended Recognition for DDA Members at Planning Dinner 1.00 300.0000 $300.00



$250.00 $79.00 $138.80 $300.00 $431.84 $601.12




Page 130



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF



Programs

54 00 Programs Promotions $25,250.00 $11,000.00 $897.50 $11,000.00 $10,242.02 $6,339.82



Manager Recommended Branded "Think Clayton" Merchandise 1.00 3500.0000 $3,500.00

Manager Recommended Cooperative Marketing Campaign 1.00 6250.0000 $6,250.00

Manager Recommended Downtown Directory Contribution 1.00 500.0000 $500.00

Manager Recommended Vacant window art clings 1.00 2500.0000 $2,500.00

Manager Recommended Vacant window art clings (cut, other funding sources) 1.00 -2500.0000 ($2,500.00)

Manager Recommended Wayfinding Signage Phase II 15.00 1000.0000 $15,000.00


54 01 Programs Facade Grants $20,000.00 $15,000.00 $5,074.72 $20,000.00 $6,475.83 $11,938.91



Manager Recommended Facade projects - extra effort to improve appearance 4.00 5000.0000 $20,000.00


54 02 Programs Rural Ctr Reuse & Renovate Grant

$0.00 $0.00 $0.00 $0.00 $0.00 $324,000.00




Manager Recommended Christmas Decoration - Repair/Replace 1.00 3000.0000 $3,000.00

Manager Recommended Christmas Tree- new tree base 1.00 4603.0000 $4,603.00

Manager Recommended Christmas Village & Tree Lighting - add stage rental 1.00 3000.0000 $3,000.00

Manager Recommended Town Square Concert Series (music & stage expense) 5.00 3500.0000 $17,500.00


Total: Programs $73,353.00 $57,000.00 $29,643.14 $68,148.00 $37,154.87 $363,962.04



Page 131



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF


Division Total: Downtown and Economic Developmen

$180,767.00 $146,453.00 $102,600.95 $157,980.00 $119,694.30 $466,092.50



Page 132

Town of Clayton

FY 2012-2013

Budget Proposal

Department Summary


Division: Community Development/Building Inspections




Bldg. Code Enf. Officer 18-20 4 3 3



1. The budget for this division has been moved to Public Works- Engineering, consistent with the realignment

of supervision made in FY 11-12.

Page 133



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF




50 00 Salaries Full-time $0.00 $234,769.00 $208,210.87 $231,052.00 $265,535.04 $285,521.07


50 50 Salaries Cashout $0.00 $1,371.00 $1,234.90 $8,521.00 $8,191.24 $10,164.76

Total: Personnel - Salaries $0.00 $236,140.00 $209,445.77 $239,573.00 $273,726.28 $295,685.83


51 00 Benefits Longevity $0.00 $3,000.00 $3,000.00 $3,000.00 $3,100.00 $3,600.00

51 10 Benefits FICA $0.00 $17,700.00 $15,749.60 $18,557.00 $21,018.97 $22,835.69


$0.00 $22,042.00 $19,288.02 $10,849.00 $12,807.04 $25,871.98


$0.00 $0.00 $0.00 $0.00 $0.00 $0.00

51 15 Benefits Life Insurance $0.00 $1,096.00 $958.86 $1,142.00 $1,309.10 $1,854.96


$0.00 $16,461.00 $14,598.27 $16,723.00 $17,709.17 $15,238.34


$0.00 $9,569.00 $8,497.93 $9,690.00 $11,061.84 $12,435.34

Total: Personnel - Benefits $0.00 $69,868.00 $62,092.68 $59,961.00 $67,006.12 $81,836.31



$0.00 $0.00 $0.00 $5,000.00 $0.00 $0.00


$0.00 $1,375.00 $418.35 $1,375.00 $548.35 $0.00



56 51 Cont Serv Uniform Rental $0.00 $2,100.00 $1,718.97 $2,100.00 $2,106.32 $2,155.35

Total: Contractual Services $0.00 $4,083.00 $2,831.76 $8,775.00 $2,654.67 $2,155.35

Operating Expenses



$0.00 $0.00 $0.00 $0.00 $0.00 $0.00



Page 134



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF




$0.00 $0.00 $0.00 $0.00 $0.00 $0.00


$0.00 $0.00 $0.00 $0.00 ($11.08) $1,433.29


52 26 Op Exp Training and Travel $0.00 $1,850.00 $1,859.44 $1,850.00 $946.84 $1,129.86



$0.00 $60.00 $0.00 $240.00 $0.00 $0.00


$0.00 $950.00 $697.10 $950.00 $890.44 $1,004.24


$0.00 $275.00 $0.00 $1,350.00 $300.48 $0.00

52 52 Op Exp Fuel $0.00 $3,000.00 $2,503.49 $4,000.00 $3,184.35 $2,857.90

52 60 Op Exp Equipment Purchase $0.00 $3,500.00 $549.99 $4,500.00 $0.00 $0.00



$0.00 $950.00 $155.00 $950.00 $345.00 $615.00


52 70 Op Exp Safety $0.00 $375.00 $96.25 $375.00 $187.20 $347.62


52 85 Op Exp Departmental Supplies $0.00 $2,750.00 $2,792.86 $2,750.00 $1,312.71 $2,341.43


$0.00 $7,348.00 $7,347.85 $4,968.00 $7,059.07 $5,790.56

53 20 Op Exp Homeowner's Recovery Reimb

$0.00 $1,330.00 $729.00 $950.00 $981.00 $891.00

53 21 Op Exp Minimum Housing Code

$0.00 $12,500.00 $5,700.00 $21,000.00 $0.00 $19,700.00


$0.00 $50.00 $0.00 $400.00 $16.91 $0.00

Total: Operating Expenses $0.00 $34,938.00 $22,430.98 $44,283.00 $15,212.92 $36,110.90



Page 135



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF



Miscellaneous



Division Total: Building Inspections $0.00 $345,029.00 $296,801.19 $352,592.00 $358,599.99 $415,788.39



Page 136

Town of Clayton

FY 2012-2013

Budget Proposal

Department Summary

Department: CommunityDevelopment


Page 137



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF



Capital Outlay

58 00 Cap Out Capital Projects $0.00 $15,300.00 $699.00 $15,300.00 $412,253.13 $32,966.13


Total: Capital Outlay $0.00 $15,300.00 $699.00 $15,300.00 $412,253.13 $32,966.13

Miscellaneous


$0.00 $0.00 $0.00 $0.00 $0.00 $0.00


$0.00 $0.00 $0.00 $0.00 $0.00 $0.00


Division Total: Capital Outlay $0.00 $15,300.00 $699.00 $15,300.00 $412,253.13 $32,966.13

Department Total: Community Development Services

$597,998.00 $873,133.00 $707,577.72 $903,386.00 $1,268,779.09 $1,250,235.13



Page 138

Town of Clayton

FY 2012-2013

Budget Proposal

Department Summary


Division: Police - Administration




Police Chief 28 1 1 1

Admin. Support Specialist 13 1 1 1

Customer Service Rep. 11 1 1 1


Page 139



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF







50 50 Salaries Cashout $0.00 $3,673.00 $2,867.52 $4,162.00 $3,995.52 $4,472.35




51 10 Benefits FICA $16,729.00 $15,660.00 $13,700.89 $15,203.00 $14,430.24 $14,863.70


$21,693.00 $15,531.00 $14,874.10 $12,267.00 $14,808.96 $16,838.45


$0.00 $0.00 $0.00 $0.00 $0.00 $0.00

51 15 Benefits Life Insurance $1,102.00 $1,102.00 $969.98 $1,169.00 $1,101.84 $1,101.84


$5,804.00 $5,935.00 $5,262.45 $5,867.00 $5,007.27 $4,192.44

51 21 Benefits Retirement - LEO Employees

$6,674.00 $7,150.00 $6,365.96 $6,920.00 $6,428.12 $5,087.73


$3,505.00 $3,467.00 $3,080.26 $3,418.00 $3,151.29 $3,431.94

51 31 Benefits 401K -LEO Employees

$4,954.00 $5,110.00 $4,497.79 $5,011.00 $5,004.49 $5,186.85

51 40 Benefits LEO Separation $0.00 $0.00 $0.00 $0.00 $0.00 $0.00




$6,125.00 $6,125.00 $6,125.00 $6,125.00 $7,656.00 $391,310.65



Manager Recommended SR&S Police Attorneys 1.00 6125.0000 $6,125.00




Page 140



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF




$0.00 $1,150.00 $2,880.99 $1,150.00 $2,105.81 $516.35



Manager Recommended Alarm/Sprinkler Monitoring (new facility) 1.00 745.0000 $745.00

Manager Recommended Alarm/Sprinkler Monitoring - moved to building budget 1.00 -745.0000 ($745.00)





Manager Recommended DCI Line Fees 2.00 2256.0000 $4,512.00

Manager Recommended JoCo Animal Shelter Fees 320.00 50.0000 $16,000.00

Manager Recommended JoCo Animal Shelter Fees (N/A) 320.00 -50.0000 ($16,000.00)

Manager Recommended MCT License Fee 12.00 264.0000 $3,168.00

Manager Recommended Misc. animal control expense 1.00 2000.0000 $2,000.00



$1,500.00 $1,400.00 $1,310.00 $1,500.00 $775.00 $1,275.00




Manager Recommended Canon Copier Lease - 3 copiers 12.00 484.0000 $5,808.00

Manager Recommended OSSI SunGard Public Safety Annual Lease 1.00 2200.0000 $2,200.00



56 60 Cont Serv Johnston County 911

$0.00 $0.00 $0.00 $0.00 $0.00 $0.00




Page 141



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF



Operating Expenses




Manager Recommended Canon copier copy charges 12.00 65.0000 $780.00



$350.00 $350.00 $334.64 $350.00 $422.14 $0.00


$185.00 $200.00 $152.06 $200.00 $176.83 $172.68



Manager Recommended Yellow Page Listing 12.00 15.3400 $184.08



$1,090.00 $1,113.00 $1,138.39 $1,113.00 $1,646.26 $1,494.30



Manager Recommended Glen Alllen 919-291-4971 12.00 52.8300 $633.96

Manager Recommended Police Chief - Air Card 12.00 38.0100 $456.00





Manager Recommended Assessments 2.00 150.0000 $300.00

Manager Recommended CALEA Conference - Jacksonville, FL 3.00 1250.0000 $3,750.00



Page 142



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF



Manager Recommended Professional Development Opportunities 1.00 900.0000 $900.00




$2,000.00 $1,400.00 $162.28 $2,000.00 $1,047.66 $25.00


$500.00 $400.00 $43.02 $700.00 $61.69 $557.73


$400.00 $300.00 $0.00 $500.00 $0.00 $0.00

52 52 Op Exp Fuel $2,700.00 $2,100.00 $1,470.36 $2,300.00 $1,514.18 $1,070.51




Manager Recommended Contingency 1.00 1000.0000 $1,000.00

Manager Recommended Laptop Computer 1.00 2500.0000 $2,500.00




$4,475.00 $4,450.00 $4,272.00 $4,450.00 $4,210.00 $3,746.51



Manager Recommended CALEA Installment payment 1.00 3915.0000 $3,915.00

Manager Recommended DCI Terminal Area Coordinator 1.00 100.0000 $100.00

Manager Recommended IACP 1.00 120.0000 $120.00

Manager Recommended National White Collar Crimes Association 1.00 50.0000 $50.00

Manager Recommended NC LEAN 1.00 75.0000 $75.00

Manager Recommended NCACP 1.00 100.0000 $100.00

Manager Recommended Notary Public 2.00 20.0000 $40.00



Page 143



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF



Manager Recommended Police Executives 1.00 75.0000 $75.00


52 70 Op Exp Safety $510.00 $650.00 $13.32 $800.00 $516.00 $174.35



Manager Recommended First Aid Cabinets and Supplies for CLEC 2.00 255.0000 $510.00





Manager Recommended Body Armor and carrier 1.00 600.0000 $600.00


52 72 Op Exp Uniform Purchase $1,200.00 $1,200.00 $1,200.00 $1,200.00 $447.15 $1,962.37






52 95 Op Exp Canine Expense $0.00 $0.00 $0.00 $0.00 $0.00 $0.00




Manager Recommended IRRFNC - Police Professional Liability 1.00 13938.0000 $13,938.00




Page 144



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF




$3,982.00 $3,684.00 $3,683.08 $4,023.00 $3,538.33 $4,058.22

53 06 Op Exp Law Enforcement Insurance

$0.00 $0.00 $0.00 $0.00 $0.00 $0.00


$200.00 $0.00 $0.00 $200.00 $22.26 $0.00


Miscellaneous



$0.00 $0.00 $0.00 $0.00 $0.00 $0.00


$0.00 $0.00 $0.00 $0.00 $0.00 $0.00


Sub Department 40 Law Enforcement Center



$0.00 $0.00 $0.00 $0.00 $0.00 $0.00


$5,720.00 $3,220.00 $453.50 $3,220.00 $422.50 $1,497.23



Manager Recommended Boiler / Chiller Maint contract 1.00 2000.0000 $2,000.00

Manager Recommended HVAC Contract / controls / Liebert 1.00 2500.0000 $2,500.00

Manager Recommended Pest Control per month 12.00 85.0000 $1,020.00



56 11 Cont Serv Contract Services $15,557.00 $15,312.00 $3,702.90 $15,312.00 $0.00 $0.00



Manager Recommended Alarm/Sprinkler Monitoring 1.00 745.0000 $745.00



Page 145



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF




Manager Recommended Custodial Service 12.00 1234.3000 $14,811.60


56 70 Cont Serv Contract Services - Grounds

$0.00 $0.00 $0.00 $0.00 $0.00 $0.00

Total: Contractual Services $21,277.00 $18,532.00 $4,156.40 $18,532.00 $422.50 $1,497.23

Operating Expenses


$32,400.00 $23,500.00 $19,403.91 $23,500.00 $8,436.96 $12,280.91



Manager Recommended $ 2,700 mo x 12 mo = 12.00 2700.0000 $32,400.00


52 11 Op Exp Utility Exp - Town W/S $1,600.00 $1,500.00 $870.55 $1,950.00 $1,560.96 $931.84



Manager Recommended Irrigation 8.00 50.0000 $400.00

Manager Recommended monthly bill 12.00 100.0000 $1,200.00


52 12 Op Exp Utility Exp - Other $24,000.00 $17,000.00 $10,881.61 $4,500.00 ($213.45) $1,500.15



Manager Recommended PD gas - estimate 12.00 2000.0000 $24,000.00




Page 146



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF





$12,447.00 $11,620.00 $14,714.46 $10,139.00 $13,837.71 $22,982.46



Manager Recommended Austin Acres 12.00 175.0000 $2,100.00

Manager Recommended CenturyLink (Acct# 308091771) 12.00 125.0000 $1,500.00

Manager Recommended Landlines 12.00 175.0000 $2,100.00

Manager Recommended Time Warne Cable Internet PRI - moved from 100-40-02-01-52 15

12.00 562.2500 $6,747.00



$7,340.00 $700.00 $903.13 $0.00 $531.55 $3,820.17



Manager Recommended Filters / 42 filters x 4 times/year x $5 each 1.00 840.0000 $840.00

Manager Recommended Misc repairs / bulbs / ballasts / glass / etc 1.00 1000.0000 $1,000.00

Manager Recommended Up fit of Magistrate space 1.00 500.0000 $500.00

Manager Recommended Window Shades for UpStairs Conference Rooms 2.00 2500.0000 $5,000.00



$4,700.00 $2,000.00 $989.27 $2,000.00 $0.00 $1,288.92



Manager Recommended Bore / trench machine - rental 1.00 500.0000 $500.00

Manager Recommended Gator bags / trees 35.00 20.0000 $700.00

Manager Recommended Irrigation system controller/drip hose/heads/pvc/etc 1.00 2000.0000 $2,000.00

Manager Recommended Maintenance @ shooting range / fertilizer / seed / etc 1.00 500.0000 $500.00



Page 147



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF




Manager Recommended Trees / flowers / bushes / etc for CLEC 1.00 1000.0000 $1,000.00



$0.00 $0.00 $0.00 $0.00 $0.00 $0.00


Sub Department Total: Law Enforcement Center

$103,764.00 $74,852.00 $51,919.33 $60,621.00 $24,576.23 $44,301.68

52 Austin Acres



$0.00 $0.00 $0.00 $0.00 $0.00 $0.00


Operating Expenses


$660.00 $660.00 $577.03 $660.00 $0.00 $0.00



Manager Recommended Avg bill 12.00 55.0000 $660.00


52 11 Op Exp Utility Exp - Town W/S $324.00 $324.00 $254.13 $324.00 $0.00 $0.00



Manager Recommended Avg bill 12.00 27.0000 $324.00




Page 148



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF



Sub Department 52 Austin Acres




Manager Recommended Piedmont Natural Gas 12.00 50.0000 $600.00



$0.00 $0.00 $0.00 $0.00 $0.00 $0.00


$0.00 $0.00 $0.00 $0.00 $0.00 $0.00

Total: Operating Expenses $1,584.00 $1,584.00 $1,252.67 $1,944.00 $290.48 $0.00

Sub Department Total: Austin Acres $1,584.00 $1,584.00 $1,252.67 $1,944.00 $290.48 $0.00




Page 149

Town of Clayton

FY 2012-2013

Budget Proposal

Department Summary


Division: Police - Investigations




Police Captain 22 1 1 1

Police Lieutenant 19 2 2 2

Police Investigators 17 5 5 5


Page 150



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF


Division 30 Investigations




50 04 Salaries Overtime $4,000.00 $1,500.00 $1,077.03 $4,000.00 $1,204.69 $6,800.21

50 11 Salaries Auxiliary Officers $0.00 $0.00 $0.00 $0.00 $0.00 $0.00





51 01 Benefits Stand-by Pay $10,300.00 $9,000.00 $8,379.66 $10,000.00 $9,506.26 $9,576.38

51 10 Benefits FICA $33,253.00 $30,191.00 $26,856.64 $32,734.00 $33,173.88 $32,416.75


$35,290.00 $31,310.00 $26,985.30 $33,994.00 $34,072.92 $43,453.17


$0.00 $0.00 $0.00 $0.00 $0.00 $0.00



$29,040.00 $28,244.00 $24,894.67 $29,288.00 $28,481.95 $21,566.54


$21,714.00 $20,269.00 $17,893.38 $21,376.00 $22,424.00 $22,179.35





$480.00 $541.00 $540.25 $540.00 $548.00 $0.00



Manager Recommended LEA - BIRDOG - GPS Tracking 1.00 480.0000 $480.00




Page 151



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF







Operating Expenses



$0.00 $0.00 $0.00 $0.00 $0.00 $0.00



$0.00 $0.00 $0.00 $0.00 $0.00 $0.00


$8,721.00 $9,500.00 $7,978.56 $8,904.00 $9,947.88 $11,799.98



Manager Recommended Air Cards - 8 cards 96.00 38.0100 $3,649.00

Manager Recommended Gerrell 919-796-6808 12.00 52.8300 $633.96

Manager Recommended Herring 919-796-6812 12.00 52.8300 $633.96

Manager Recommended Linder 919-422-8260 12.00 52.8300 $633.96

Manager Recommended Medlin - 919-291-4973 12.00 52.8300 $633.96

Manager Recommended Millar 919-422-0296 12.00 52.8300 $633.96

Manager Recommended Parker 919-291-4972 12.00 52.8300 $633.96

Manager Recommended Sommerville 919-320-5451 12.00 52.8300 $633.96

Manager Recommended Temple - 919-291-4857 12.00 52.8300 $633.96




Page 152



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF






Manager Recommended CVSA Operator/Certification 1.00 1300.0000 $1,300.00

Manager Recommended Miscellaneous allowance 1.00 500.0000 $500.00

Manager Recommended NC Narcotics Officer Association, Training Conference 2.00 400.0000 $800.00

Manager Recommended NCHomicide Investigators Association - Fall Training 2.00 250.0000 $500.00

Manager Recommended OCDETF, Dept. of Justice, Organized Crime Drug Enforcement Task

1.00 300.0000 $300.00

Manager Recommended Sirchie Evidence Collection Training Programs 1.00 600.0000 $600.00




$1,500.00 $1,500.00 $880.51 $1,500.00 $1,391.80 $1,008.93


$4,000.00 $2,500.00 $1,712.50 $4,000.00 $3,550.95 $3,457.78


$1,500.00 $1,000.00 $893.39 $1,500.00 $703.94 $0.00

52 52 Op Exp Fuel $16,000.00 $15,000.00 $12,018.02 $15,000.00 $16,056.99 $11,078.72




Manager Recommended Laptop Computer & Docking Station 1.00 2000.0000 $2,000.00

Manager Recommended Shotgun 3.00 490.0000 $1,470.00




$300.00 $57.00 $56.97 $300.00 $45.00 $95.00

52 70 Op Exp Safety $500.00 $500.00 $520.81 $500.00 $389.28 $504.78



Page 153



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF



52 71 Op Exp Protective Clothing $600.00 $596.00 $607.46 $600.00 $1,703.39 $1,939.19



Manager Recommended Saferiland Kevlar, Body Armor/Vest 1.00 600.0000 $600.00


52 72 Op Exp Uniform Purchase $8,500.00 $8,652.00 $8,651.41 $8,500.00 $6,975.25 $8,892.32







$16,222.00 $14,187.00 $14,186.80 $15,968.00 $13,629.25 $12,937.83

53 26 Op Exp Special Programs $4,500.00 $4,500.00 $4,529.19 $4,500.00 $4,425.97 $3,997.17

53 27 Op Exp Law Enforcement - Special Ops

$7,500.00 $3,500.00 $3,500.00 $7,500.00 $7,500.00 $3,500.00


$300.00 $300.00 $282.96 $300.00 $137.28 $9.11


Miscellaneous



Division Total: Investigations $640,772.00 $625,314.00 $548,653.25 $656,332.00 $663,910.67 $636,697.47



Page 154

Town of Clayton

FY 2012-2013

Budget Proposal

Department Summary


Division: Police - Patrol






Police Sergeant 17 4 4 4

Police Officer 16 16 16 16


1. Capital Outlay request includes $205,000 for five replacement vehicles.

Page 155



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF


Division 31 Patrol Operations


50 00 Salaries Full-time $1,138,241.00 $1,104,836.00 $993,833.35 $1,101,438.00 $1,076,973.94 $1,063,745.15

50 02 Salaries Part-time $4,000.00 $0.00 $0.00 $4,000.00 $1,500.00 $1,162.50

50 04 Salaries Overtime $3,700.00 $2,000.00 $454.54 $3,751.00 ($785.92) $37,063.31



Total: Personnel - Salaries $1,164,295.00 $1,125,190.00 $1,010,347.64 $1,124,272.00 $1,094,320.70 $1,126,449.35



51 10 Benefits FICA $89,923.00 $81,054.00 $74,114.36 $86,682.00 $80,623.50 $82,067.04


$128,932.00 $116,018.00 $105,148.11 $118,046.00 $115,167.63 $133,941.16


$0.00 $0.00 $0.00 $0.00 $0.00 $0.00



$78,642.00 $79,410.00 $72,569.93 $77,706.00 $70,394.61 $56,497.42


$58,529.00 $56,157.00 $50,702.00 $52,114.00 $61,497.10 $56,177.55





$0.00 $0.00 $0.00 $0.00 $0.00 $0.00





Operating Expenses




Page 156



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF




$0.00 $0.00 $8.59 $0.00 $7.82 $0.00


$0.00 $0.00 $0.00 $0.00 $0.00 $0.00


$6,761.00 $7,082.00 $5,847.20 $6,889.00 $7,113.82 $10,788.46




Manager Recommended Coley 919-868-6633 12.00 52.8300 $633.96

Manager Recommended Flint -919-270-8581 12.00 52.8300 $633.96

Manager Recommended Lunger 919-796-6814 12.00 52.8300 $633.96

Manager Recommended Owens 919-320-5145 12.00 52.8300 $633.96

Manager Recommended Patrol Sgt 919-868-3348 12.00 33.1100 $397.32

Manager Recommended Porter 919-625-0700 12.00 52.8300 $633.96





Manager Recommended Crime Scene Technician's Course (Sirchie Evidence) 4.00 600.0000 $2,400.00

Manager Recommended Defensive/Pursuit Driving (NCSHP Driving School) 3.00 300.0000 $900.00

Manager Recommended Driver Instructor Training 1.00 750.0000 $750.00

Manager Recommended K-9 Retraining and Recertification 1.00 500.0000 $500.00

Manager Recommended Professional Development 1.00 1000.0000 $1,000.00




$5,820.00 $5,600.00 $4,293.21 $5,820.00 $5,102.70 $4,869.85



Page 157



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF




$11,500.00 $9,000.00 $10,030.22 $9,000.00 $11,666.76 $17,182.55


$7,500.00 $7,500.00 $793.78 $7,500.00 $5,763.64 $12,767.02

52 52 Op Exp Fuel $85,000.00 $74,000.00 $59,340.71 $74,000.00 $61,677.36 $48,548.68




Manager Recommended Computer Software for Crash Reconstruction 1.00 895.0000 $895.00

Manager Recommended Docking Station/Power Cord 5.00 340.0000 $1,700.00

Manager Recommended Golden Eagle Radar 3.00 1572.0000 $4,716.00

Manager Recommended Light Transmittance Meter 4.00 300.0000 $1,200.00

Manager Recommended Police Bicycle 1.00 1050.0000 $1,050.00

Manager Recommended Taser 2.00 1000.0000 $2,000.00

Manager Recommended Thermal Printers 8.00 506.2500 $4,050.00





Manager Recommended Uniform cleaning 288.00 14.5800 $4,199.00



$200.00 $150.00 $40.00 $200.00 $40.00 $65.00

52 70 Op Exp Safety $4,000.00 $4,000.00 $3,833.44 $4,000.00 $2,543.20 $3,240.63



Page 158



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF



52 71 Op Exp Protective Clothing $6,000.00 $2,875.00 $1,144.79 $2,875.00 $2,309.75 $0.00



Manager Recommended Body Armor 10.00 600.0000 $6,000.00








52 95 Op Exp Canine Expense $3,000.00 $2,500.00 $1,132.59 $3,000.00 $1,006.43 $1,717.33


$43,593.00 $38,725.00 $38,724.48 $42,025.00 $37,202.56 $38,048.67

53 25 Op Exp Boarding Fees $0.00 $0.00 $0.00 $0.00 $0.00 $0.00


$0.00 $0.00 $0.00 $0.00 $0.00 $0.00


Miscellaneous



Division Total: Patrol Operations $1,757,050.00 $1,676,428.00 $1,490,640.06 $1,682,104.00 $1,612,544.65 $1,645,845.15



Page 159

Town of Clayton

FY 2012-2013

Budget Proposal

Department Summary


Division: Police – Special Services






Police Sergeant 17 1 1 1

Police Officer 16 4 4 4

Investigative Support Spec. 17 1 1 1

Environmental Complaint Inv. 12 2 2 2


1. Capital Outlay request includes $41,000 for one replacement vehicle as well as $7,900 for acquisition of a

special purpose, likely ATV, vehicle. The special purpose vehicle will be used for frequent patrol of the

MST area and other events such as the Harvest Festival.

Page 160



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF


Division 32 Special Operations




50 04 Salaries Overtime $2,000.00 $1,000.00 $0.00 $4,000.00 $2,266.74 $6,587.48






51 10 Benefits FICA $37,513.00 $41,258.00 $34,825.90 $40,508.00 $38,062.62 $36,935.20


$51,227.00 $58,366.00 $46,900.02 $50,089.00 $48,087.83 $54,460.49


$0.00 $0.00 $0.00 $0.00 $0.00 $0.00



$5,371.00 $5,497.00 $4,878.00 $5,429.00 $5,025.84 $3,962.92


$27,450.00 $33,773.00 $28,339.36 $30,951.00 $27,463.66 $20,885.42


$3,248.00 $3,216.00 $2,859.34 $3,167.00 $3,163.02 $3,246.19


$20,433.00 $23,673.00 $20,041.53 $20,271.00 $24,966.60 $19,145.28





$0.00 $0.00 $0.00 $0.00 $0.00 $0.00




Page 161



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF






Manager Recommended Motorcycle lease 2.00 6031.5000 $12,063.00




Operating Expenses



$0.00 $0.00 $0.00 $0.00 $0.00 $0.00


$0.00 $0.00 $0.00 $0.00 $0.00 $0.00


$7,258.00 $7,488.00 $6,057.15 $7,488.00 $6,614.59 $5,754.43




Manager Recommended Bridges 919-291-4970 12.00 52.8300 $633.96

Manager Recommended Harvey -919-422-0314 12.00 52.8300 $633.96

Manager Recommended Hutchins 919-796-6810 12.00 52.8300 $633.96

Manager Recommended Lee 919-524-0318 12.00 33.1100 $397.32

Manager Recommended Poindexter 919-524-0633 12.00 33.1100 $397.32





Manager Recommended GHSP Training 2.00 300.0000 $600.00



Page 162



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF



Manager Recommended professional development 1.00 2000.0000 $2,000.00

Manager Recommended Regional Training 10.00 30.0000 $300.00

Manager Recommended Tactical Team Training 10.00 200.0000 $2,000.00

Manager Recommended Training for new motorcycle officer - contingency 1.00 1500.0000 $1,500.00




$2,000.00 $1,500.00 $1,421.44 $1,500.00 $738.19 $1,835.43


$5,000.00 $3,500.00 $3,942.59 $5,000.00 $5,921.31 $2,661.10


$4,000.00 $1,000.00 $782.18 $4,000.00 $3,459.05 $1,097.68

52 52 Op Exp Fuel $23,000.00 $20,500.00 $16,705.86 $18,000.00 $18,928.21 $15,426.67




Manager Recommended 800 Mhz Hand Held Radios 2.00 2572.5100 $5,145.02

Manager Recommended CF52 Laptop 2.00 1600.0000 $3,200.00

Manager Recommended Golden Eagle Radar 1.00 2700.0000 $2,700.00

Manager Recommended Holster for flashlights 7.00 94.4900 $661.43

Manager Recommended Themral Printers and accessories 2.00 600.0000 $1,200.00




$300.00 $200.00 $285.00 $300.00 $215.00 $100.00

52 70 Op Exp Safety $500.00 $300.00 $160.96 $500.00 $968.28 $59.82



Page 163



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF



52 71 Op Exp Protective Clothing $11,200.00 $1,000.00 $0.00 $1,950.00 $1,040.31 $444.45



Manager Recommended ABA Kevlar, Body Armor-Tac Team 7.00 1600.0000 $11,200.00






Manager Recommended Ammunitions 1.00 7000.0000 $7,000.00


Manager Recommended radar calibration for department 20.00 50.0000 $1,000.00



$16,872.00 $10,423.00 $10,422.26 $18,673.00 $10,012.67 $12,328.78

53 26 Op Exp Special Programs $300.00 $100.00 $72.10 $300.00 $0.00 $89.33

53 27 Op Exp Law Enforcement - Special Ops

$15,200.00 $0.00 $0.00 $200.00 $0.00 $0.00



Manager Recommended Misc 1.00 200.0000 $200.00

Manager Recommended Reserve allowance SRO 1.00 15000.0000 $15,000.00



$0.00 $0.00 $424.80 $0.00 $0.00 $0.00


Division Total: Special Operations $778,643.00 $816,029.00 $694,291.23 $789,168.00 $750,560.01 $723,409.97



Page 164

Town of Clayton

FY 2012-2013

Budget Proposal

Department Summary

Department: Law Enforcement


Page 165



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF



Capital Outlay



$0.00 $0.00 $0.00 $0.00 $0.00 $0.00


$0.00 $0.00 $0.00 $0.00 $0.00 $0.00

58 50 Cap Out Capital Outlay $253,900.00 $267,000.00 $265,435.85 $267,000.00 $224,299.29 $26,507.75



Manager Recommended Multi-purpose off road vehicle & trailer 1.00 7900.0000 $7,900.00

Manager Recommended Patrol Vehicles 5.00 41000.0000 $205,000.00

Manager Recommended SMART 800 Radar Speed Trailer 1.00 7000.0000 $7,000.00

Manager Recommended SMART 800 Radar Speed Trailer - CUT 1.00 -7000.0000 ($7,000.00)

Manager Recommended Special Operations Division Vehicle 1.00 41000.0000 $41,000.00




Department Total: Law Enforcement $3,887,220.00 $3,811,654.00 $3,353,500.53 $3,795,564.00 $3,592,916.64 $3,795,624.54



Page 166

Town of Clayton

FY 2012-2013

Budget Proposal

Department Summary


Division: Fire-Administration




Fire Chief 27 1 1 1


Fire Marshal 21 1 1 1

Fire Training/Safety Officer 21 1 1 1

Fire Lieutenant 18 1 1 1


1. Fire Operations expenses continue to be shared with the Claytex Rural District on a 54% Town, 47% District

basis. The Claytex share is included under revenues.

2. Line Item 5611 includes the contract for between the Town of Clayton and ALVFD for service to the

northern satellite areas (Riverwood and Riverwalk) in the amount of $140,000.

Page 167



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF






50 04 Salaries Overtime $1,500.00 $1,500.00 $1,417.35 $1,500.00 $987.84 $1,675.05






51 10 Benefits FICA $23,355.00 $22,574.00 $20,045.67 $22,719.00 $22,361.44 $22,540.86


$25,811.00 $24,832.00 $21,727.65 $23,446.00 $23,449.92 $25,689.14


$0.00 $0.00 $0.00 $0.00 $0.00 $0.00



$20,348.00 $20,820.00 $18,445.58 $20,547.00 $18,984.62 $15,118.18


$12,206.00 $12,059.00 $10,699.55 $11,872.00 $11,835.00 $12,312.53




$5,000.00 $0.00 $0.00 $0.00 $0.00 $0.00



Manager Recommended River property Master Plan 1.00 5000.0000 $5,000.00




Page 168



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF




$5,163.00 $7,767.00 $7,124.02 $7,767.00 $18,346.63 $21,299.29



Manager Recommended Fire Manager Scheduling Software 1.00 1995.0000 $1,995.00

Manager Recommended FireHouse Software Support 1.00 1575.0000 $1,575.00

Manager Recommended NIFIRS Software Support 1.00 225.0000 $225.00

Manager Recommended Simplex Fire Alarm Monitoring/Service 1.00 1368.0000 $1,368.00





Manager Recommended Archer Lodge Fire Service Agreement 4.00 30300.0000 $121,200.00

Manager Recommended Archer Lodge True Up Payment 1.00 19000.0000 $19,000.00


56 50 Cont Serv Equipment Rental $2,597.00 $0.00 $0.00 $0.00 $0.00 $0.00



Manager Recommended Canon copier lease - moved from 56 10 12.00 216.3900 $2,596.68




$0.00 $0.00 $0.00 $0.00 $0.00 $0.00




Page 169



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF



Operating Expenses




Manager Recommended Canon copier - copy expense 12.00 50.0000 $600.00



$760.00 $700.00 $623.72 $760.00 $437.49 $911.23



Manager Recommended postage and stamps 310.00 1.0000 $310.00

Manager Recommended Shipping Charges 450.00 1.0000 $450.00



$0.00 $0.00 $0.00 $0.00 $0.00 $0.00


$3,270.00 $3,339.00 $2,906.19 $3,339.00 $2,932.28 $2,688.08



Manager Recommended Fire Chief - Air Card 12.00 38.0100 $456.00

Manager Recommended Fire Marshall - Air Card 12.00 38.0100 $456.00

Manager Recommended Jason Dean - 919-201-4505 12.00 52.8300 $633.96

Manager Recommended Lee Barbee 919-422-3021 12.00 52.8300 $633.96

Manager Recommended Tony Atkinson - 919-609-8047 12.00 52.8300 $633.96

Manager Recommended Training/Safety Division Chief - Air Card 12.00 38.0100 $456.00




Page 170



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF



52 26 Op Exp Training and Travel $4,440.00 $197.00 $196.32 $2,110.00 $1,490.23 $961.45



Manager Recommended Arson Investigations Con Ed. Reg. 1.00 60.0000 $60.00

Manager Recommended Fire House Software Conference Lodging 1.00 900.0000 $900.00

Manager Recommended Fire House Software Conference Lodging - CUT 1.00 -900.0000 ($900.00)

Manager Recommended Fire House Software Conference Training - CUT 1.00 -845.0000 ($845.00)

Manager Recommended Fire House Software Conference Training Reg 1.00 845.0000 $845.00

Manager Recommended Fire Training Supplies 1.00 1500.0000 $1,500.00

Manager Recommended IFSTA Manual Library Updates 1.00 1000.0000 $1,000.00

Manager Recommended NCAFC Mid Winter Conference Lodging 3.00 450.0000 $1,350.00

Manager Recommended NCAFC Mid Winter Conference Reg. 3.00 60.0000 $180.00

Manager Recommended NCSFA Annual Conference-Reg. @ Raleigh 2.00 50.0000 $100.00

Manager Recommended North Carolina Fire Codes Con Ed. 1.00 100.0000 $100.00

Manager Recommended Peer Fitness Trainer Re- Cert. 1.00 150.0000 $150.00





Manager Recommended Administrative Support Specialist Reimbursement 1.00 250.0000 $250.00



$0.00 $0.00 $0.00 $0.00 $15.98 $0.00



Page 171



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF




$2,000.00 $1,700.00 $1,058.32 $2,000.00 $700.09 $1,040.88



Manager Recommended PM Vehicle Service- OPS CTR. 3.00 500.0000 $1,500.00

Manager Recommended Tire Replacement/Alignment - FM Vehicle 1.00 500.0000 $500.00



$0.00 $0.00 $0.00 $0.00 $0.00 $0.00


$1,100.00 $500.00 $0.00 $1,100.00 $350.00 $215.00



Manager Recommended Contingency Contract Repairs Estimates 3.00 350.0000 $1,050.00

Manager Recommended Turning Brake Drum/Rotors 1.00 50.0000 $50.00


52 52 Op Exp Fuel $8,960.00 $7,800.00 $5,735.39 $8,988.00 $6,614.44 $5,185.03



Manager Recommended Car 1, Car 3, Car 4 Fuel (Gas) 2,800.00 3.2000 $8,960.00


52 60 Op Exp Equipment Purchase $0.00 $0.00 $97.91 $2,500.00 $0.00 $1,715.36



Manager Recommended Desktop Computer/Monitor & Software Pkg - CUT for hosted 1.00 -1600.0000 ($1,600.00)

Manager Recommended Desktop Computer/Monitor & Software Pkg. 1.00 1600.0000 $1,600.00




Page 172



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF






Manager Recommended Full Time Uniform Cleaning 300.00 3.0000 $900.00



$9,870.00 $10,500.00 $9,035.00 $11,007.00 $7,827.00 $9,837.50



Manager Recommended Eastern North Carolina Firemen's Association 1.00 10.0000 $10.00

Manager Recommended International Association of Fire Chiefs 1.00 214.0000 $214.00

Manager Recommended Johnston County Firemen's Association 1.00 236.0000 $236.00

Manager Recommended NC Society of Fire/Rescue Instructors 1.00 20.0000 $20.00

Manager Recommended NFPA Membership Dues and Online Codes Update 1.00 925.0000 $925.00

Manager Recommended North Carolina Association of Fire Chiefs 6.00 30.0000 $180.00

Manager Recommended North Carolina Fire and Rescue Pension Fund 55.00 120.0000 $6,600.00

Manager Recommended North Carolina State Firemen's Association 80.00 20.0000 $1,600.00

Manager Recommended Safety Officers Association 1.00 85.0000 $85.00


52 70 Op Exp Safety $2,010.00 $1,630.00 $1,630.00 $1,375.00 $1,200.00 $1,602.30



Manager Recommended Employee Assistance Program 55.00 30.0000 $1,650.00

Manager Recommended Pre-Employment Drug Testing Fee/Report 10.00 36.0000 $360.00



52 72 Op Exp Uniform Purchase $0.00 $0.00 $0.00 $0.00 $0.00 $0.00



Page 173



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF



52 85 Op Exp Departmental Supplies $1,000.00 $450.00 $448.39 $1,200.00 $787.03 $733.37



Manager Recommended Office Supplies 1.00 1000.0000 $1,000.00





Manager Recommended VFIS Insurance Policy Renewal 1.00 26500.0000 $26,500.00


53 01 Op Exp Insurance Deductible $0.00 $0.00 $0.00 $0.00 $0.00 $0.00


$12,675.00 $14,321.00 $14,320.43 $15,957.00 $13,757.63 $13,099.20

53 07 Op Exp Other Benefits $1,500.00 $1,250.00 $1,157.13 $1,250.00 $1,646.20 $2,061.25



Manager Recommended Annual Awards Banquet 1.00 1500.0000 $1,500.00


53 28 Op Exp Fire Prevention $1,500.00 $0.00 $0.00 $1,500.00 $0.00 $1,500.00



Manager Recommended Fire Prevention Supplies & Materials 1.00 1500.0000 $1,500.00



$0.00 $0.00 $0.00 $0.00 $0.00 $0.00





Page 174

Town of Clayton

FY 2012-2013

Budget Proposal

Department Summary


Division: Fire - Operations




Fire Equipment Operator 16 7 7 7

Firefighter 13 0 0 0

Firefighter FTE 13 3 3 3


1. The increase in Salary- Part time directly relates to the full year implementation of the 24/7/365 Engine

Company operating out of Station One.

2. Equipment Purchases (5260) have increased in party due to past year deferrals (MCT’s) and the need for

implementation of improved technology (replacement of Thermal Imaging camera.) Similarly Protective

Clothing (5271) has been increased due to past year deferrals.

Page 175



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF


Division 40 Operations








51 00 Benefits Longevity $2,700.00 $1,300.00 $1,300.00 $1,100.00 $750.00 $700.00


51 10 Benefits FICA $70,738.00 $61,196.00 $50,914.42 $59,137.00 $44,812.46 $41,651.25


$40,542.00 $37,362.00 $33,412.09 $37,988.00 $38,959.92 $44,686.21


$0.00 $0.00 $0.00 $0.00 $0.00 $0.00



$22,838.00 $21,233.00 $18,103.28 $18,465.00 $17,595.50 $13,314.44


$13,658.00 $11,700.00 $10,376.71 $10,611.00 $10,888.88 $10,721.10




$0.00 $0.00 $0.00 $0.00 $0.00 $0.00


$12,542.00 $11,508.00 $10,341.44 $12,408.00 $10,290.79 $15,945.89



Manager Recommended BFPE Fire Extingusher Service Agreement 30.00 10.0000 $300.00

Manager Recommended BFPE Hydrostatic Testing SCBA Bottles Service Agreement 20.00 20.0000 $400.00

Manager Recommended CII Radio Maintenance Agreement 12.00 328.0000 $3,936.00



Page 176



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF



Manager Recommended Ladder Testing Service Agreement 1.00 824.0000 $824.00

Manager Recommended MES SCBA Annual Service/Maintenance Contract 56.00 45.0000 $2,520.00

Manager Recommended OHD Annual Fit Testing Calibration/Service 1.00 660.0000 $660.00

Manager Recommended Safe Air Breathing Air Unit Service Agreement 1.00 602.0000 $602.00

Manager Recommended SCBA Air Quality Testing (OSHA) 5.00 360.0000 $1,800.00

Manager Recommended TNT Rescue Maintenance Agreement 1.00 1500.0000 $1,500.00






$0.00 $0.00 $0.00 $0.00 $0.00 $0.00


Operating Expenses



$0.00 $0.00 $0.00 $0.00 $0.00 $0.00


$0.00 $0.00 $0.00 $0.00 $0.00 $0.00



$0.00 $0.00 $0.00 $0.00 $0.00 $0.00


$3,649.00 $3,649.00 $3,040.80 $3,649.00 $4,965.13 $15,162.29



Manager Recommended Verizon Wireless Air Cards - 8 units 96.00 38.0100 $3,649.00




Page 177



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF






Manager Recommended Diesel Fuel for Live Fire Exercises 200.00 3.4000 $680.00

Manager Recommended LP Gas for Live Fire Exercises 150.00 2.9500 $443.00

Manager Recommended Smoke Machine Fluid 1.00 1200.0000 $1,200.00





Manager Recommended BC 1 Reimbursement 12.00 200.0000 $2,400.00





$14,850.00 $13,500.00 $7,223.61 $13,520.00 $10,762.74 $9,828.85



Manager Recommended AED Adult Pad Replacements Engines/Town Center 6.00 50.0000 $300.00

Manager Recommended AED Ped Pad Replacements Engines/Town Center 6.00 90.0000 $540.00

Manager Recommended Battery Operated Tool Repair 1.00 300.0000 $300.00

Manager Recommended Contingency Equipment Repairs 1.00 500.0000 $500.00

Manager Recommended Fire Extinguisher Refill 15.00 24.0000 $360.00

Manager Recommended Fire Helmet/Goggle Repair 1.00 150.0000 $150.00

Manager Recommended Ice Machine Filters 2.00 300.0000 $600.00

Manager Recommended Medical Jump Bag Supplies 1.00 400.0000 $400.00

Manager Recommended Minitor Pager Repair 15.00 100.0000 $1,500.00



Page 178



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF



Manager Recommended Mobile Radios/Intercom 7.00 100.0000 $700.00

Manager Recommended Multi Gas Meters-Calibration Gas 8.00 250.0000 $2,000.00

Manager Recommended Multi Gas Meters-Sensors 20.00 175.0000 $3,500.00

Manager Recommended Nozzle Repair Kits 1.00 200.0000 $200.00

Manager Recommended SCBA Repair 1.00 3000.0000 $3,000.00

Manager Recommended Service Test/Hydrant Gauges-Calibrating & Repair 10.00 40.0000 $400.00

Manager Recommended Streamlight Flashlight Repair 1.00 400.0000 $400.00



$15,850.00 $11,750.00 $6,995.54 $14,500.00 $6,087.01 $6,548.94



Manager Recommended Annual P&M Pumps Service 5.00 350.0000 $1,750.00

Manager Recommended Annual Rear End Service 2.00 225.0000 $450.00

Manager Recommended Battery Replacement 1.00 2250.0000 $2,250.00

Manager Recommended Contingency Maint. & Repair Vehicles 1.00 1000.0000 $1,000.00

Manager Recommended Fire Pump Valve Repair Kits 9.00 100.0000 $900.00

Manager Recommended Misc. Vehicles Repair (reserve) 1.00 2500.0000 $2,500.00

Manager Recommended P&M Vehicle Service 12.00 475.0000 $5,700.00

Manager Recommended Replacement Hose Bed Covers 2.00 650.0000 $1,300.00



$0.00 $0.00 $0.00 $0.00 $51.59 $0.00


$12,750.00 $12,000.00 $8,657.87 $12,000.00 $5,781.75 $11,988.11



Manager Recommended Annual Transmission Service 2.00 775.0000 $1,550.00



Page 179



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF



Manager Recommended Apparatus Repair-Contingency 6.00 1000.0000 $6,000.00

Manager Recommended Brake Repair/Replacement 1.00 1500.0000 $1,500.00

Manager Recommended Tire Repair/Replacement-Contingency 2.00 600.0000 $1,200.00

Manager Recommended Tire Replace/Alignment-Full Set 1.00 2500.0000 $2,500.00


52 52 Op Exp Fuel $23,321.00 $17,000.00 $15,181.09 $21,318.00 $15,072.47 $11,050.57



Manager Recommended E1,E2,E3,E4,E5,R1,FS1,B1,B2,T2 Diesel Fuel 5,700.00 3.5300 $20,121.00

Manager Recommended U1,T4,Car 20, Ant. E1,Generators, Saws, Misc. Gas Powered Eq.

1,000.00 3.2000 $3,200.00





Manager Recommended Akron 5" Piston Intake Valve Replacement 1.00 1200.0000 $1,200.00

Manager Recommended Akron Nozzle Replacement 1.00 2000.0000 $2,000.00

Manager Recommended Contingency Tools/Equipment 1.00 1500.0000 $1,500.00

Manager Recommended Fire Hose Replacement 1",13/4",21/2",5" and Booster 1.00 2000.0000 $2,000.00

Manager Recommended Inflatable Self-Bailing Rescue Raft 1.00 3000.0000 $3,000.00

Manager Recommended Inflatable Self-Bailing Rescue Raft - CUT 1.00 -3000.0000 ($3,000.00)

Manager Recommended Jaguar Portable 800 Radio - CUT 3.00 -3800.0000 ($11,400.00)

Manager Recommended Jaguar Portable 800 Radio-Replacement Rotation 3.00 3800.0000 $11,400.00

Manager Recommended MCT Rotation/Replacement 3.00 2100.0000 $6,300.00

Manager Recommended Minitor V Pager Replacement to Alpha Pager 30.00 225.0000 $6,750.00

Manager Recommended Portable Radio Speakers 5.00 110.0000 $550.00

Manager Recommended Portable Radio Straps & Cases 2.00 80.0000 $160.00



Page 180



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF



Manager Recommended Rescue Equipment Rotation/Replacement 1.00 2500.0000 $2,500.00

Manager Recommended Thermal Imaging Camera Replacement 2.00 9000.0000 $18,000.00

Manager Recommended Thermal Imaging Camera Replacement - CUT1 1.00 -9000.0000 ($9,000.00)




$0.00 $0.00 $0.00 $0.00 $0.00 $0.00

52 70 Op Exp Safety $19,260.00 $18,500.00 $10,271.00 $18,660.00 $15,737.10 $16,432.00



Manager Recommended Annual Medical Physicals 66.00 280.0000 $18,480.00

Manager Recommended Class B License Renewal Driver Requirement Program 3.00 35.0000 $105.00

Manager Recommended Hepatitus Shots 1.00 75.0000 $75.00

Manager Recommended Safety Meeting/Meals 3.00 200.0000 $600.00


52 71 Op Exp Protective Clothing $27,629.00 $18,150.00 $17,514.23 $16,850.00 $23,950.09 $7,373.42



Manager Recommended Firefighter Gloves 26.00 63.0000 $1,638.00

Manager Recommended Globe Leather Fire Boots 5.00 300.0000 $1,500.00

Manager Recommended Nomex Hoods 15.00 26.0000 $390.00

Manager Recommended Replacement Leather Helmet Shields 6.00 45.0000 $270.00

Manager Recommended Rescue/Extracation Gloves 8.00 60.0000 $480.00

Manager Recommended Rescue/Extracation Goggles 8.00 36.0000 $288.00

Manager Recommended SCBA Eyeglass Kits 2.00 39.0000 $78.00

Manager Recommended SCBA Mask Bags 10.00 19.0000 $190.00

Manager Recommended Scott AV3000 SCBA Masks 12.00 210.0000 $2,520.00



Page 181



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF



Manager Recommended Traditional Fire Helmets /Visor 5.00 215.0000 $1,075.00

Manager Recommended Turnout Coat/Pants w/ Name 10.00 1890.0000 $18,900.00

Manager Recommended Turnout Knee Replacements 5.00 60.0000 $300.00





Manager Recommended Class A Dress Uniforms 18.00 524.0000 $9,432.00

Manager Recommended Class A Dress Uniforms - CUT 18.00 -524.0000 ($9,432.00)

Manager Recommended Class B Uniforms 1.00 2430.0000 $2,430.00

Manager Recommended Class C Uniforms 1.00 9485.0000 $9,485.00

Manager Recommended Class D PT Uniforms 1.00 1365.0000 $1,365.00

Manager Recommended Uniform Alternations 20.00 30.0000 $600.00





Manager Recommended Accountability Supplies/Replacement Tags 1.00 200.0000 $200.00

Manager Recommended Batteries (Radio, Pagers, MCT, Misc. AAA, AA, 9V,C, D) 1.00 3000.0000 $3,000.00

Manager Recommended Class A & B Foam 2.00 860.0000 $1,720.00

Manager Recommended Cleaning Supplies for Buildings & Vehicles 1.00 1800.0000 $1,800.00

Manager Recommended Contingency Supplies 1.00 100.0000 $100.00

Manager Recommended Fire Hydrant Maintenance Program Supplies/Materials 1.00 1000.0000 $1,000.00

Manager Recommended Hazard Materials Absorbant (Oil Dryer) 1.00 500.0000 $500.00

Manager Recommended History Project Supplies 1.00 250.0000 $250.00

Manager Recommended Ink Cartridges for Faxes & Printers 1.00 700.0000 $700.00

Manager Recommended MCT Replacement AC/DC Adapters & Cords 4.00 125.0000 $500.00



Page 182



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF



Manager Recommended Rehab Supplies for Training & Incidents (Bottle Water/Snacks) 1.00 2000.0000 $2,000.00

Manager Recommended Scene/Barricade Tape 1.00 225.0000 $225.00





$43,855.00 $35,186.00 $35,186.00 $46,478.00 $33,803.17 $29,093.05

53 07 Op Exp Other Benefits $0.00 $0.00 $0.00 $0.00 $17.10 $0.00


53 28 Op Exp Fire Prevention $0.00 $0.00 $0.00 $0.00 $0.00 $0.00


$0.00 $0.00 $0.00 $0.00 $0.00 $0.00


Sub Department 30 Station One



$1,975.00 $1,960.00 $558.38 $2,860.00 $0.00 $0.00



Manager Recommended Gregory Poole Generator Service Agreement 1.00 475.0000 $475.00

Manager Recommended HVAC Service Agreement Station 1 1.00 1300.0000 $1,300.00

Manager Recommended Wood Pest Control Service Agreement 1.00 200.0000 $200.00



$5,840.00 $5,840.00 $5,541.00 $5,840.00 $5,840.00 $6,373.79



Manager Recommended Coats Lawn Service 12.00 395.0000 $4,740.00



Page 183



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF




Manager Recommended Coats Lawn Service-Annual Mulching 1.00 1100.0000 $1,100.00



Operating Expenses


$6,780.00 $6,840.00 $5,563.53 $6,780.00 $7,077.91 $6,749.21



Manager Recommended Station 1 Electric and Area Lights 12.00 565.0000 $6,780.00





Manager Recommended Station 1 Water/Serwe/Irrigation 12.00 150.0000 $1,800.00





Manager Recommended Piedmont Natural Gas Based on FY 2010 Costs 12.00 300.0000 $3,600.00




Page 184



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF





$5,124.00 $5,124.00 $4,083.27 $5,124.00 $4,988.72 $5,075.67



Manager Recommended CenturyLink Acct# 308225348 12.00 355.0000 $4,260.00

Manager Recommended CenturyLink Acct# 308230853 12.00 72.0000 $864.00



$3,500.00 $3,500.00 $1,889.24 $3,500.00 $1,225.54 $3,367.54


$800.00 $400.00 $0.00 $800.00 $95.00 $309.37


Sub Department Total: Station One $29,419.00 $28,764.00 $20,786.20 $30,304.00 $24,456.31 $26,989.49

31 Station Two



$865.00 $860.00 $496.79 $860.00 $0.00 $0.00



Manager Recommended Gregory Poole Generator Service Agreement 1.00 465.0000 $465.00

Manager Recommended HVAC Service Agreement Station 2 1.00 200.0000 $200.00

Manager Recommended Wood Pest Control Service Agreement 1.00 200.0000 $200.00



$9,585.00 $9,585.00 $6,655.00 $9,585.00 $9,585.00 $8,650.00



Manager Recommended Coats Lawn Service 12.00 605.0000 $7,260.00



Page 185



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF



Sub Department 31 Station Two

Manager Recommended Coats Lawn Service-Annual Mulching/Reseeding 1.00 2325.0000 $2,325.00



Operating Expenses


$4,440.00 $4,500.00 $3,565.00 $4,440.00 $4,452.03 $4,230.62



Manager Recommended Station 2 Electric and Area Lights 12.00 370.0000 $4,440.00





Manager Recommended Station 2 Water and Irrigation 12.00 200.0000 $2,400.00





Manager Recommended Station 2 Natural gas 12.00 150.0000 $1,800.00




Page 186



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF



Sub Department 31 Station Two


$4,065.00 $7,260.00 $6,223.36 $7,260.00 $197.06 $1,446.71



Manager Recommended CenturyLink 5M Ehternet - moved from 100-40-02-01-52 15 12.00 605.0000 $7,260.00

Manager Recommended CenturyLink 5M Ethernet - CHANGED to TWC 9.00 -605.0000 ($5,445.00)

Manager Recommended TWC 10M Ethernet - REPLACES CenturyLink 9.00 250.0000 $2,250.00



$3,500.00 $3,500.00 $2,794.26 $3,500.00 $1,991.40 $1,422.34


$1,500.00 $250.00 $26.03 $400.00 $417.25 $180.00


Sub Department Total: Station Two $28,155.00 $30,255.00 $22,943.65 $29,945.00 $19,737.28 $20,345.81

Division Total: Operations $1,352,707.00 $1,149,506.00 $956,506.79 $1,170,299.00 $1,005,289.17 $874,446.17



Page 187

Town of Clayton

FY 2012-2013

Budget Proposal

Department Summary

Department: Fire


Page 188



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF



Capital Outlay




$0.00 $0.00 $0.00 $0.00 $0.00 $0.00


$0.00 $0.00 $0.00 $0.00 $0.00 $0.00

58 50 Cap Out Capital Outlay $39,302.00 $0.00 $0.00 $0.00 $0.00 $42,549.99



Manager Recommended Rescue 1 Replacement 1.00 556500.0000 $556,500.00

Manager Recommended Rescue 1 Replacement - DEFER 1.00 -556500.0000 ($556,500.00)

Manager Recommended SCBA Air Compressor 1.00 39302.0000 $39,302.00


Total: Capital Outlay $39,302.00 $0.00 $0.00 $0.00 $0.00 $42,549.99

Division Total: Capital Outlay $39,302.00 $0.00 $0.00 $0.00 $0.00 $42,549.99

Department Total: Fire Protection $2,010,274.00 $1,747,676.00 $1,487,553.23 $1,773,508.00 $1,566,145.50 $1,487,020.66



Page 189

Town of Clayton

FY 2012-2013

Budget Proposal

Department Summary


Division: Public Works - Administration




Public Works Director 28 1 1 1

Sr. Admin. Support Spec. 14 1 1 1

Customer Service Rep. 10 1 1 1

Sts. & Prop. Maint. Superint. 20 1 1 1


1. Overall reduction in Division budgeted expenditures year over year.

Page 190



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF










51 00 Benefits Longevity $1,700.00 $950.00 $950.00 $1,700.00 $1,450.00 $1,950.00


51 10 Benefits FICA $17,700.00 $17,887.00 $14,987.79 $17,887.00 $16,772.28 $18,714.77


$19,360.00 $12,603.00 $10,989.51 $12,603.00 $12,258.24 $19,349.41


$0.00 $0.00 $0.00 $0.00 $0.00 $0.00



$15,255.00 $14,500.00 $13,671.62 $15,972.00 $14,829.61 $12,748.69


$9,121.00 $8,300.00 $7,883.99 $9,208.00 $9,213.64 $10,368.17




$2,500.00 $0.00 $0.00 $3,750.00 $0.00 $16,929.73



Manager Recommended Misc services 1.00 2500.0000 $2,500.00




Page 191



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF




$4,261.00 $6,226.00 $5,725.95 $6,226.00 $6,162.10 $4,121.91



Manager Recommended Backflow/Grease Trap software support 1.00 1080.0000 $1,080.00

Manager Recommended Cemetery online support 1.00 720.0000 $720.00

Manager Recommended Cemetery software support 1.00 1045.0000 $1,045.00

Manager Recommended Public Storage (Shared with Elec Dept) 12.00 118.0000 $1,416.00


56 11 Cont Serv Contract Services $36,680.00 $5,000.00 $4,403.00 $34,080.00 $1,010.15 $896.35



Manager Recommended CWEP Membership 1.00 2600.0000 $2,600.00

Manager Recommended NC One Call (50%/50% with Elec Dept) 12.00 90.0000 $1,080.00

Manager Recommended Storm Water Program Administration (JC) 1.00 33000.0000 $33,000.00



$225.00 $175.00 $245.00 $150.00 $163.60 $75.20



Manager Recommended 3 positions 3.00 75.0000 $225.00


56 50 Cont Serv Equipment Rental $2,232.00 $0.00 $0.00 $0.00 $0.00 $10,240.64



Manager Recommended Canon Color Copier 12.00 186.0000 $2,232.00




Page 192



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF






Manager Recommended Street & PM Super (current plus 5%) 52.00 14.7000 $764.00



$0.00 $0.00 $0.00 $0.00 $0.00 $0.00

56 71 Cont Serv Communication Maint Contract

$0.00 $0.00 $0.00 $0.00 $0.00 $0.00


Operating Expenses




Manager Recommended Black and white copies 1.00 500.0000 $500.00

Manager Recommended Color copies 1.00 200.0000 $200.00



$570.00 $0.00 $329.94 $120.00 $752.16 $6.83



Manager Recommended Certified Mailing 20.00 6.0000 $120.00

Manager Recommended First Class Mailing 1,000.00 0.4500 $450.00



$0.00 $0.00 $0.00 $0.00 $0.00 $0.00



Page 193



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF




$4,268.00 $2,914.00 $2,686.62 $2,914.00 $2,634.52 $1,878.06



Manager Recommended Blasko 919-868-6631 12.00 52.8300 $633.96

Manager Recommended Mobile 311 - service (33.33%) 1.00 3000.0000 $3,000.00

Manager Recommended Simpson 919-291-9480 12.00 52.8300 $633.96


52 26 Op Exp Training and Travel $800.00 $250.00 $249.50 $1,000.00 $1,206.06 $625.01



Manager Recommended Customer Svc Rep computer training 2.00 100.0000 $200.00

Manager Recommended PWD 50% PDH 3.00 100.0000 $300.00

Manager Recommended Street & PM Superintendent training 2.00 150.0000 $300.00





Manager Recommended CSR Mail Route (IRS 2012 rate) 400.00 0.5500 $220.00

Manager Recommended CSR Mail Route (IRS 2013 estimated rate) 400.00 0.6500 $260.00



$675.00 $0.00 $0.00 $800.00 $0.00 $0.00



Manager Recommended Maintain 1 handheld radio (charger, battery) 1.00 75.0000 $75.00

Manager Recommended Maintain 4 computers 3.00 150.0000 $450.00



Page 194



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF



Manager Recommended Maintain mobile phone (charger, battery) 2.00 75.0000 $150.00



$329.00 $400.00 $659.15 $470.00 $34.57 $418.40



Manager Recommended Unit #38 4,700 miles per year 4,700.00 0.0700 $329.00



$0.00 $0.00 $34.50 $0.00 $0.00 $0.00


$0.00 $0.00 $0.00 $0.00 $0.00 $0.00


$250.00 $0.00 $0.00 $250.00 $0.00 $0.00



Manager Recommended Unit #38 1.00 250.0000 $250.00


52 52 Op Exp Fuel $800.00 $800.00 $693.47 $1,008.00 $939.07 $917.73



Manager Recommended Unit #38 4,500 miles @ 18 mpg 250.00 3.2000 $800.00





Manager Recommended Replacement mobile phone 1.00 200.0000 $200.00



Page 195



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF



Manager Recommended Replacement radio 1.00 125.0000 $125.00




$284.00 $360.00 $282.00 $335.00 $255.00 $223.00



Manager Recommended ASCE membership 1.00 230.0000 $230.00

Manager Recommended Clayton News-Star 1.00 54.0000 $54.00


52 70 Op Exp Safety $250.00 $150.00 $103.41 $250.00 $0.00 $266.25



Manager Recommended Safety training 2 each for 2 employees 4.00 50.0000 $200.00

Manager Recommended Vehicle 1st aid kit & fire ext svc 1.00 50.0000 $50.00





Manager Recommended PPE 1 employee 1.00 125.0000 $125.00

Manager Recommended Safety Boots 1 employee 1.00 150.0000 $150.00




Page 196



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF






Manager Recommended copy paper, supplies, stationary 1.00 2500.0000 $2,500.00



$6,264.00 $5,879.00 $5,878.83 $6,419.00 $5,647.79 $5,247.03


$0.00 $0.00 $0.00 $0.00 $0.00 $0.00


Miscellaneous


($143,629.00) ($128,671.00) ($107,225.80) ($128,671.00) ($119,556.00) ($132,171.76)


($53,860.00) ($48,251.00) ($40,209.20) ($48,251.00) ($44,834.00) ($49,563.93)


Sub Department 20 Operations Center



$0.00 $0.00 $0.00 $0.00 $0.00 $0.00


$7,060.00 $7,030.00 $4,339.93 $7,030.00 $4,762.33 $4,680.23



Manager Recommended ATS Annual Maintenance 1.00 350.0000 $350.00

Manager Recommended Building Fire ext service 1.00 70.0000 $70.00

Manager Recommended Fire alarm system PM svc annual 1.00 2300.0000 $2,300.00

Manager Recommended Generator PM svc 2X per year / parts 2.00 250.0000 $500.00

Manager Recommended HVAC PM svc 8 units 2X per year 16.00 90.0000 $1,440.00

Manager Recommended NC Dept of Labor / Compressor 1.00 30.0000 $30.00



Page 197



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF




Manager Recommended Overhead door PM svc $30 per door 19.00 30.0000 $570.00

Manager Recommended Pest control per month x 2 buildings 12.00 60.0000 $720.00

Manager Recommended Simplex fire alarm monitoring per month 12.00 40.0000 $480.00

Manager Recommended Termite inspection contract per year x 3 buildings 3.00 200.0000 $600.00




$0.00 $0.00 $0.00 $0.00 $0.00 $0.00


Operating Expenses


$19,200.00 $19,000.00 $15,599.60 $21,000.00 $20,131.51 $19,966.55



Manager Recommended Electricity - avg cost 12.00 1600.0000 $19,200.00










Manager Recommended LP fuel for warehouse 1.00 1000.0000 $1,000.00

Manager Recommended Natural gas for equipment shelter 2 units (new item) 12.00 200.0000 $2,400.00



Page 198



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF




Manager Recommended Natural gas generator shop per month / load control 12.00 350.0000 $4,200.00

Manager Recommended Trend adjustment 1.00 -1100.0000 ($1,100.00)



$20,052.00 $20,772.00 $15,785.28 $20,772.00 $12,750.23 $14,651.37



Manager Recommended CenturyLink 5M Ethernet - CHANGE TO TWC 9.00 -605.0000 ($5,445.00)

Manager Recommended CenturyLink 5M Ethernet-moved from 100-40-02-01-52 15 12.00 605.0000 $7,260.00

Manager Recommended Landlines 12.00 1126.0000 $13,512.00




$5,900.00 $5,900.00 $3,953.59 $5,900.00 $10,634.48 $4,383.95



Manager Recommended New VCT for hallway (repair / replace) 1.00 200.0000 $200.00

Manager Recommended Paint / Install new downspouts 1.00 700.0000 $700.00

Manager Recommended Roof hangers / prevent ice from falling on people/cars 150.00 10.0000 $1,500.00

Manager Recommended Soffit / Fascia - OPS Main Bldg 1.00 500.0000 $500.00

Manager Recommended Undesignated repairs 1.00 3000.0000 $3,000.00



$4,185.00 $1,400.00 $456.00 $1,400.00 $0.00 $547.30



Manager Recommended Asphalt repair - D/W where it meets stone 9.00 65.0000 $585.00



Page 199



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF




Manager Recommended Asphalt repair - Rear parking @ electric truck park 40.00 65.0000 $2,600.00

Manager Recommended Replace dead shrubs, grass seed, trees, etc 1.00 1000.0000 $1,000.00



$840.00 $840.00 $840.00 $840.00 $840.00 $855.95



Manager Recommended UST annual permit renewal per tank 2.00 420.0000 $840.00



Capital Outlay


$0.00 $6,000.00 $5,900.00 $6,000.00 $0.00 $0.00



Manager Recommended OPS Master Plan 1a (Perimeter Fence) 1.00 43700.0000 $43,700.00

Manager Recommended OPS Master Plan 1a - 1j - DEFER 1.00 -451088.0000 ($451,088.00)

Manager Recommended OPS Master Plan 1b (D/W Hwy 42 - Barber Mill) 1.00 100625.0000 $100,625.00

Manager Recommended OPS Master Plan 1c (Front Parking Lot Addn) 1.00 57500.0000 $57,500.00

Manager Recommended OPS Master Plan 1d (Storm Water/Drainage) 1.00 35938.0000 $35,938.00

Manager Recommended OPS Master Plan 1e (Load Dock & Parking) 1.00 113620.0000 $113,620.00

Manager Recommended OPS Master Plan 1g (Balance of Site Paving) 1.00 42320.0000 $42,320.00

Manager Recommended OPS Master Plan 1i (Stone Laydown Areas) 1.00 28635.0000 $28,635.00

Manager Recommended OPS Master Plan 1j (Warehouse Mods) 1.00 28750.0000 $28,750.00


Total: Capital Outlay $0.00 $6,000.00 $5,900.00 $6,000.00 $0.00 $0.00



Page 200



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF




Miscellaneous


($23,329.00) ($25,361.00) ($21,134.20) ($25,361.00) ($20,776.00) ($17,508.00)


($19,997.00) ($21,738.00) ($18,115.00) ($21,738.00) ($17,808.00) ($15,007.00)


Sub Department Total: Operations Center $22,331.00 $19,263.00 $12,279.41 $25,363.00 $16,758.61 $17,734.30




Page 201

Town of Clayton

FY 2012-2013

Budget Proposal

Department Summary


Division: Public Works – Building Inspections




Bldg. Code Enf. Officer 18-20 4 3 3


Salient Policy Issues – (Summarized)

1. The budget for this division has been moved from Community Development-Building Inspections consistent

with the realignment of supervision made in FY 11-12. Historical budget data for this division can be found

in Community Development – Building Inspections.

Page 202



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF




50 00 Salaries Full-time $224,952.00 $0.00 $0.00 $0.00 $0.00 $0.00



Total: Personnel - Salaries $224,952.00 $0.00 $0.00 $0.00 $0.00 $0.00



51 10 Benefits FICA $17,421.00 $0.00 $0.00 $0.00 $0.00 $0.00


$25,242.00 $0.00 $0.00 $0.00 $0.00 $0.00


$0.00 $0.00 $0.00 $0.00 $0.00 $0.00

51 15 Benefits Life Insurance $1,359.00 $0.00 $0.00 $0.00 $0.00 $0.00


$15,162.00 $0.00 $0.00 $0.00 $0.00 $0.00


$9,089.00 $0.00 $0.00 $0.00 $0.00 $0.00

Total: Personnel - Benefits $71,023.00 $0.00 $0.00 $0.00 $0.00 $0.00



$5,000.00 $0.00 $0.00 $0.00 $0.00 $0.00



Manager Recommended NWS Training 1.00 5000.0000 $5,000.00



$0.00 $0.00 $0.00 $0.00 $0.00 $0.00




Page 203



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF






Manager Recommended Canon Copier - IRc2880i - (shared with Planning) 12.00 25.5900 $307.08

Manager Recommended Pagers (per month for 3 pagers) 12.00 30.0000 $360.00


56 51 Cont Serv Uniform Rental $2,153.00 $0.00 $0.00 $0.00 $0.00 $0.00



Manager Recommended Uniforms (per week for 3 staff curr +5%) 52.00 41.4000 $2,152.80


Total: Contractual Services $7,821.00 $0.00 $0.00 $0.00 $0.00 $0.00

Operating Expenses




Manager Recommended Copy charges - B&W - shared with Planning (.009/copy) 0.01 50000.0000 $450.00

Manager Recommended Copy charges - Color - shared with Planning (065/copy) 0.07 5300.0000 $344.50



$100.00 $0.00 $0.00 $0.00 $0.00 $0.00


$0.00 $0.00 $0.00 $0.00 $0.00 $0.00



Page 204



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF




$2,389.00 $0.00 $0.00 $0.00 $0.00 $0.00



Manager Recommended Air Cards (per month for 3 units) 36.00 38.0100 $1,368.36

Manager Recommended Pagers 1.00 1020.0000 $1,020.00



52 26 Op Exp Training and Travel $3,000.00 $0.00 $0.00 $0.00 $0.00 $0.00



Manager Recommended Training & Travel 1.00 3000.0000 $3,000.00




$0.00 $0.00 $0.00 $0.00 $0.00 $0.00


$1,005.00 $0.00 $0.00 $0.00 $0.00 $0.00



Manager Recommended Unit #9, 10 & 16 3.00 335.0000 $1,005.00



$0.00 $0.00 $0.00 $0.00 $0.00 $0.00

52 52 Op Exp Fuel $3,744.00 $0.00 $0.00 $0.00 $0.00 $0.00



Manager Recommended Unit 10 (7,800 miles/yr @ 20 mpg) 390.00 3.2000 $1,248.00



Page 205



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF






52 60 Op Exp Equipment Purchase $2,500.00 $0.00 $0.00 $0.00 $0.00 $0.00



Manager Recommended Accessories 1.00 1000.0000 $1,000.00

Manager Recommended Mobile Printer 3.00 500.0000 $1,500.00

Manager Recommended Tablet Computers 3.00 700.0000 $2,100.00

Manager Recommended Tablet Computers - CUT for VOA 3.00 -700.0000 ($2,100.00)




$950.00 $0.00 $0.00 $0.00 $0.00 $0.00


52 70 Op Exp Safety $554.00 $0.00 $0.00 $0.00 $0.00 $0.00



Manager Recommended Safety incentive meals - 2 each for 4 employees 8.00 13.0000 $104.00

Manager Recommended Safety Training - 2 each for 3 employees 6.00 50.0000 $300.00

Manager Recommended Vehicle 1st Aid kit & fire ext svc - 3 units 3.00 50.0000 $150.00





Manager Recommended Boots 3.00 125.0000 $375.00



Page 206



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF



Manager Recommended PPE Per employee 3.00 150.0000 $450.00


52 85 Op Exp Departmental Supplies $3,250.00 $0.00 $0.00 $0.00 $0.00 $0.00



Manager Recommended Departmental Supplies 1.00 3250.0000 $3,250.00



$4,148.00 $0.00 $0.00 $0.00 $0.00 $0.00

53 20 Op Exp Homeowner's Recovery Reimb

$1,450.00 $0.00 $0.00 $0.00 $0.00 $0.00

53 21 Op Exp Minimum Housing Code

$21,000.00 $0.00 $0.00 $0.00 $0.00 $0.00



Manager Recommended Bldg demo expenses (estimate) 1.00 21000.0000 $21,000.00



$400.00 $0.00 $0.00 $0.00 $0.00 $0.00

Total: Operating Expenses $46,110.00 $0.00 $0.00 $0.00 $0.00 $0.00

Miscellaneous



Division Total: Building Inspections $349,906.00 $0.00 $0.00 $0.00 $0.00 $0.00



Page 207

Town of Clayton

FY 2012-2013

Budget Proposal

Department Summary


Division: Public Works – Engineering Operations




Town Engineer 25 1 1 1

Engineering Tech. 18 1 1 1

Construction Inspector 18 1 1 1


1. Very modest increase in overall Division budgeted expenditures related primarily to the single $4,000

allocation for engineering specifications update. (Line Item 5600).

Page 208



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF


Division 51 Engineering Operations










51 10 Benefits FICA $12,246.00 $11,889.00 $10,529.71 $11,889.00 $10,577.83 $11,685.80


$18,931.00 $18,197.00 $15,921.36 $18,197.00 $17,708.40 $16,154.72


$0.00 $0.00 $0.00 $0.00 $0.00 $0.00



$10,698.00 $10,797.00 $9,740.52 $10,797.00 $9,225.82 $7,875.18


$6,403.00 $6,217.00 $5,627.98 $6,217.00 $5,722.80 $6,380.56




$4,000.00 $0.00 $0.00 $0.00 $0.00 $0.00



Manager Recommended Update Standards/Specs 1.00 4000.0000 $4,000.00



$0.00 $0.00 $0.00 $186.00 $0.00 $0.00




Page 209



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF







Manager Recommended Rowland - per wk (curr +5%) 52.00 14.7200 $765.44



$0.00 $0.00 $0.00 $0.00 $0.00 $0.00


$0.00 $0.00 $0.00 $0.00 $0.00 $0.00


Operating Expenses




Manager Recommended 50%/50% split w/Planning 12.00 25.0000 $300.00



$200.00 $100.00 $0.00 $200.00 $0.00 $0.00



Manager Recommended Certified mailings lump sum 1.00 100.0000 $100.00

Manager Recommended UPS/FedEx shipping lump sum 1.00 100.0000 $100.00



$0.00 $0.00 $0.00 $0.00 $0.00 $0.00



Page 210



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF




$2,116.00 $1,513.00 $1,246.10 $1,479.00 $1,554.88 $1,705.86



Manager Recommended McCullen 919-291-7608 12.00 54.4300 $653.16

Manager Recommended New Phones 2.00 200.0000 $400.00

Manager Recommended Rowland 919-795-0463 12.00 54.4300 $653.16

Manager Recommended Walden 919-201-3846 12.00 34.0800 $408.96


52 26 Op Exp Training and Travel $2,795.00 $2,500.00 $564.91 $2,795.00 $110.00 $269.25



Manager Recommended Building Inspector Crosstrain 1.00 400.0000 $400.00

Manager Recommended Const Insp CEU 1.00 500.0000 $500.00

Manager Recommended Engineer Tech Crosstrain 1.00 950.0000 $950.00

Manager Recommended Town Engr 50% PDH 1.00 300.0000 $300.00

Manager Recommended Utility Inspector Crosstrain 1.00 645.0000 $645.00




$300.00 $750.00 $204.83 $750.00 $0.00 $0.00



Manager Recommended Maintain 1 handheld radio (charger, battery) 1.00 75.0000 $75.00

Manager Recommended Maintain mobile phone (charger, battery) 3.00 75.0000 $225.00




Page 211



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF




$1,440.00 $750.00 $80.48 $1,080.00 $628.97 $6.54



Manager Recommended Unit #14 6,000.00 0.1200 $720.00




$0.00 $0.00 $0.00 $0.00 $0.00 $0.00


$500.00 $125.00 $238.12 $500.00 $0.00 $0.00



Manager Recommended Unit #3 & #14 (Estimated) 2.00 250.0000 $500.00


52 52 Op Exp Fuel $2,000.00 $1,655.00 $1,226.00 $1,766.00 $1,745.67 $965.38



Manager Recommended Unit #14, 6,000 miles @ 15 mpg 400.00 3.2000 $1,280.00

Manager Recommended Unit #3, 4,500 miles @ 20 mpg 225.00 3.2000 $720.00





Manager Recommended Level & accessories 1.00 500.0000 $500.00

Manager Recommended Probe Rod 1.00 65.0000 $65.00




Page 212



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF







$355.00 $300.00 $60.00 $355.00 $60.00 $60.00



Manager Recommended Backflow Device Certification 1.00 40.0000 $40.00

Manager Recommended Const Insp certification renewal 1.00 90.0000 $90.00

Manager Recommended Town Engr Professional membership 1.00 225.0000 $225.00


52 70 Op Exp Safety $478.00 $250.00 $0.00 $478.00 $62.64 $0.00




Manager Recommended Safety Training - 2 each for 3 employees 6.00 50.0000 $300.00






Manager Recommended PPE per employee 3.00 125.0000 $375.00

Manager Recommended Safety Boots 3.00 150.0000 $450.00




Page 213



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF



52 85 Op Exp Departmental Supplies $800.00 $750.00 $146.67 $1,460.00 $220.10 $338.24



Manager Recommended Paper, pens, misc supplies 1.00 800.0000 $800.00



$3,362.00 $3,443.00 $3,442.36 $3,824.00 $3,307.08 $3,219.49


$0.00 $0.00 $0.00 $0.00 $0.00 $0.00


Miscellaneous


($92,223.00) ($88,140.00) ($73,450.00) ($88,140.00) ($77,090.00) ($79,401.35)


($4,611.00) ($4,407.00) ($3,672.50) ($4,407.00) ($3,855.00) ($3,969.41)


Division Total: Engineering Operations $133,726.00 $124,398.00 $114,189.73 $127,810.00 $114,485.56 $122,206.60



Page 214

Town of Clayton

FY 2012-2013

Budget Proposal

Department Summary


Division: Public Works – Property Maintenance




Prop. Maint. Supervisor 17 1 1 1

Prop. Maint. Technician 11 2 2 2

Prop. Maint. Worker 8 4 5 5

Custodian 6 1 1 1


1. Addition of one staff person for Cemetery Maintenance to include grave openings and closings. This

process is now handled by independent contractors and is not producing a satisfactory product. The Town

will implement a new fee for service to open graves in the amount of $900 per event with estimated annual

revenue of $70,200. The position will be responsible for all facets of upkeep for the Town cemeteries. This

change will free up manpower for other beautification and maintenance related activities.

2. The additional increase in the full time salary item relates to full year funding of the Property Maintenance

Technician position that was restored for the partial year in the FY 11-12 Budget.

3. Line Item 5238 includes a $5,000 allowance for phase one implementation of improvements along the

NCRR R/W per the recently adopted agreement.

Page 215



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF






50 04 Salaries Overtime $2,006.00 $0.00 $0.00 $891.00 $508.05 $1,242.71






51 10 Benefits FICA $21,657.00 $17,277.00 $14,919.80 $17,277.00 $19,384.54 $24,084.90


$44,355.00 $28,355.00 $23,045.73 $28,355.00 $29,733.83 $44,976.31


$0.00 $0.00 $0.00 $0.00 $0.00 $0.00



$18,927.00 $16,734.00 $13,549.97 $16,734.00 $16,141.56 $16,704.82


$11,315.00 $7,928.00 $7,872.15 $7,928.00 $10,120.82 $13,571.23




$7,500.00 $0.00 $0.00 $0.00 $0.00 $0.00



Manager Recommended Expand Forest Hills - survey services lump sum 1.00 7500.0000 $7,500.00




Page 216



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF




$360.00 $200.00 $241.46 $150.00 $149.40 $40.00



Manager Recommended Alpha numeric pager (2 employee) - amt per month 12.00 10.0000 $120.00

Manager Recommended Alpha numeric pager NEW 12.00 20.0000 $240.00


56 11 Cont Serv Contract Services $56,770.00 $53,500.00 $54,955.57 $51,300.00 $40,641.06 $0.00



Manager Recommended Clay Ctr Day Porter (events) - 27 hr/month 324.00 14.2800 $4,626.72

Manager Recommended Clay Ctr Day Porter (events) - moved to Clayton Ctr Budget 324.00 -14.2800 ($4,626.72)

Manager Recommended Clay Ctr Day Porter (tables/chairs/etc) - 16 hr/month 192.00 14.2800 $2,741.76

Manager Recommended Contracted Custodial Services - current contract 12.00 4502.3400 $54,028.08





Manager Recommended Rent Auger - Arbor Day 1.00 200.0000 $200.00

Manager Recommended Rent Skid Steer - Arbor Day 1.00 500.0000 $500.00


56 51 Cont Serv Uniform Rental $5,980.00 $5,900.00 $3,885.54 $5,980.00 $5,139.28 $7,437.43



Manager Recommended Add shorts for 8 staff (total per week) 52.00 40.0000 $2,080.00

Manager Recommended Add shorts for 8 staff - CUT 52.00 -40.0000 ($2,080.00)



Page 217



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF



Manager Recommended Rags - Blue .25/Green .28/ mop head .9298 each 52.00 20.0000 $1,040.00

Manager Recommended Uniform rental 8 employees (per week) 1 locker 52.00 95.0000 $4,940.00



$98,696.00 $98,896.00 $78,680.00 $98,896.00 $88,968.00 $85,793.00



Manager Recommended Bed mulching 2.00 5700.0000 $11,400.00

Manager Recommended Monthly mow & clean-up (current +3%) 12.00 6858.0000 $82,296.00

Manager Recommended Shrub & tree replacement 20.00 250.0000 $5,000.00



Operating Expenses



$0.00 $0.00 $0.00 $0.00 $11.49 $0.00


$0.00 $0.00 $0.00 $0.00 $0.00 $0.00


$944.00 $478.00 $390.36 $412.00 $420.10 $487.49



Manager Recommended Wood air card/internet access for laptop 12.00 38.0100 $456.12

Manager Recommended Wood phone 919-868-6630 12.00 40.6100 $487.32




Page 218



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF



52 26 Op Exp Training and Travel $1,413.00 $323.00 $405.92 $230.00 $1,180.64 $93.70



Manager Recommended Addl Pesticide Cert (For MST) 1.00 250.0000 $250.00

Manager Recommended Cont Ed class (pest) (2 employees) 1 ea per year 2.00 100.0000 $200.00

Manager Recommended JCC - HVAC class / 9 CR-$633 / $300 books (est) 1.00 933.0000 $933.00

Manager Recommended Travel meal expense (2 employees) 1 ea per year 2.00 15.0000 $30.00



52 29 Op Exp Maint and Repair - Town Lot

$700.00 $1,257.00 $1,270.00 $150.00 $926.90 $0.00



Manager Recommended Electrical Box repairs / maintenance 1.00 200.0000 $200.00

Manager Recommended Replace dead shrubs, grass seed, trees, etc 1.00 500.0000 $500.00


52 30 Op Exp Maint and Repair - Signage

$250.00 $250.00 $192.75 $250.00 $260.00 $0.00



Manager Recommended Flowers / mulch / etc 1.00 250.0000 $250.00


52 31 Op Exp Maint and Repair - Cemeteries

$125.00 $531.00 $1,035.82 $125.00 $65.91 ($99.98)



Manager Recommended Mulch / shrubs / etc 1.00 125.0000 $125.00



Page 219



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF



Manager Recommended Property Worker $ 22.26 hr / 2080 hrs 1.00 46300.8000 $46,300.80

Manager Recommended Property Worker - moved to salary and benefits 1.00 -46300.8000 ($46,300.80)


52 32 Op Exp Maint and Repair - Town Square

$1,000.00 $800.00 $1,460.22 $800.00 $1,129.76 $370.44



Manager Recommended Electrical Box repairs / maintenance 1.00 200.0000 $200.00

Manager Recommended Mulch / shrubs / flowers / etc 1.00 800.0000 $800.00


52 33 Op Exp Maint and Repair-Prop Damage

$0.00 $1,000.00 $1,000.00 $0.00 $2,250.36 $1,860.06


$7,625.00 $7,000.00 $2,484.05 $7,125.00 $4,670.02 $7,921.92



Manager Recommended Equipment trailers (4 each) - amount per year each 4.00 100.0000 $400.00

Manager Recommended For MST (lump sum estimate) 1.00 500.0000 $500.00

Manager Recommended Pool Backhoe - 30 hrs per year 30.00 20.0000 $600.00

Manager Recommended Unit #602 - 55 hrs per year 55.00 5.0000 $275.00




Manager Recommended Unit #615 - 125 hrs per year 125.00 10.0000 $1,250.00

Manager Recommended Unit #616 - 160 hrs per year 160.00 10.0000 $1,600.00





Page 220



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF



Manager Recommended Unit #651 - 40hrs per year 40.00 10.0000 $400.00



$3,630.00 $3,600.00 $2,585.00 $3,630.00 $4,846.93 $3,674.89








Manager Recommended Unit #66 10,000.00 0.1100 $1,100.00

Manager Recommended Unit #67 3,000.00 0.3500 $1,050.00



$2,700.00 $2,700.00 $934.12 $2,700.00 $1,511.05 $1,841.53



Manager Recommended Bulb /computer / electronics recycling - real number 1.00 700.0000 $700.00

Manager Recommended Misc repairs 1.00 2000.0000 $2,000.00



$11,500.00 $3,500.00 $2,794.42 $3,500.00 $3,465.13 $7,755.11



Manager Recommended Implementation towards NCRR Agreement 1.00 5000.0000 $5,000.00

Manager Recommended Misc repairs to grounds 1.00 3500.0000 $3,500.00



Page 221



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF



Manager Recommended Trees for Arbor Day 20.00 150.0000 $3,000.00


52 380 Op Exp Maint and Repair - Easements

$10,750.00 $0.00 $0.00 $0.00 $0.00 $0.00



Manager Recommended 200 gal tank/pump/hose (for MST) 1.00 1500.0000 $1,500.00

Manager Recommended PM worker - PT for MST 1.00 15510.0000 $15,510.00

Manager Recommended PM worker - PT for MST - CUT 1.00 -15510.0000 ($15,510.00)

Manager Recommended PM worker @ $46,300/yr (for MST) 1.00 46300.0000 $46,300.00

Manager Recommended PM worker @ $46,300/yr for MST - CUT 1.00 -46300.0000 ($46,300.00)

Manager Recommended Replacement trees 10.00 250.0000 $2,500.00

Manager Recommended Tons screenings/stone along trail edge (For MST) 200.00 18.7500 $3,750.00

Manager Recommended Trash Cans (For MST) 6.00 500.0000 $3,000.00



$1,500.00 $1,700.00 $162.50 $1,700.00 $388.47 $433.74



Manager Recommended Unit 60 Chevy 4 x 4 Service Truck 1.00 100.0000 $100.00

Manager Recommended Unit 62 Ford Ranger 1.00 200.0000 $200.00

Manager Recommended Unit 63 Ford F-250 1.00 200.0000 $200.00

Manager Recommended Unit 64 Ford F-150 1.00 200.0000 $200.00

Manager Recommended Unit 65 Service Van 1.00 100.0000 $100.00

Manager Recommended Unit 66 Ford F-250 4 x 4 1.00 200.0000 $200.00

Manager Recommended Unit 67 Intern. Dump Truck 1.00 500.0000 $500.00




Page 222



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF



52 51 Op Exp Fleet Reimburseable $0.00 $0.00 $0.00 $0.00 $0.00 $0.00

52 52 Op Exp Fuel $17,632.00 $15,000.00 $8,827.61 $15,936.00 $11,216.42 $10,868.14



Manager Recommended Equipment 500 hours @ 2 gph 1,000.00 3.5300 $3,530.00

Manager Recommended For MST (lump sum estimate) 1.00 2000.0000 $2,000.00



Manager Recommended Unit #63 10,000 miles @ 10 mpg 1,000.00 3.2000 $3,200.00

Manager Recommended Unit #64 5,000 miles @ 10 mpg 500.00 3.2000 $1,600.00



Manager Recommended Unit #67 3,000 miles @ 5 mpg diesel 600.00 3.5300 $2,118.00





Manager Recommended Bush Hog for cutting easements/etc 1.00 4000.0000 $4,000.00

Manager Recommended Electrical / HVAC / tester / tools / misc 1.00 500.0000 $500.00

Manager Recommended Replace back pack blower 1.00 500.0000 $500.00

Manager Recommended Replace edger 1.00 400.0000 $400.00

Manager Recommended Replace hand held radio 1.00 350.0000 $350.00

Manager Recommended Replace phone 1.00 150.0000 $150.00

Manager Recommended Replace string trimmer 1.00 350.0000 $350.00

Manager Recommended Various hand tools / rakes / shovels 1.00 1000.0000 $1,000.00





Page 223



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF




$0.00 $0.00 $0.00 $0.00 $0.00 $0.00

52 70 Op Exp Safety $1,532.00 $1,382.00 $1,133.28 $1,382.00 $1,490.48 $1,946.06



Manager Recommended Fire Ext service 1.00 150.0000 $150.00


Manager Recommended Safety training - 2 each for 7 employees 14.00 50.0000 $700.00



52 71 Op Exp Protective Clothing $2,325.00 $2,175.00 $1,084.34 $2,175.00 $412.97 $1,796.50



Manager Recommended class 3 safety vests 5.00 50.0000 $250.00

Manager Recommended Employee PPE 7.00 125.0000 $875.00

Manager Recommended Safety boots 8.00 150.0000 $1,200.00


52 80 Op Exp Tools $0.00 $0.00 $57.06 $0.00 $0.00 $103.73

52 81 Op Exp Chemicals $9,575.00 $7,375.00 $1,873.58 $7,375.00 $7,620.60 $3,697.26



Manager Recommended Fire Ants (Bifenthrin) 1.00 200.0000 $200.00

Manager Recommended Herbicides Round-up, etc (For MST, reduction) 1.00 -2000.0000 ($2,000.00)

Manager Recommended Herbicides Round-up, etc. (For MST) 1.00 4000.0000 $4,000.00

Manager Recommended Mosquito program chemical (gallons) 200.00 30.0000 $6,000.00

Manager Recommended Post-emergent (Speedzone) 1.00 75.0000 $75.00

Manager Recommended Pre & post emergencts (For MST, cut) 1.00 -2000.0000 ($2,000.00)



Page 224



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF



Manager Recommended Pre & post-emergents (For MST) 1.00 2000.0000 $2,000.00

Manager Recommended Pre-emergents - 50 lb bag / Pendulum 6.00 50.0000 $300.00

Manager Recommended Town applied herbicides (Crossbow, Round-up) 1.00 1000.0000 $1,000.00





Manager Recommended Town Bldg (except CCC) custodial supplies-lump sum 1.00 11000.0000 $11,000.00



$12,955.00 $13,861.00 $13,860.96 $9,887.00 $13,316.22 $12,673.85


$0.00 $150.00 $150.00 $37,440.00 $375.55 $0.00


Miscellaneous


($100,648.00) ($84,295.00) ($70,245.80) ($84,295.00) ($79,570.00) ($89,424.88)


($6,709.00) ($5,619.00) ($4,682.50) ($5,619.00) ($5,304.00) ($5,961.12)


Division Total: Property Maintenance Operations

$547,888.00 $432,274.00 $370,588.85 $472,061.00 $442,122.16 $523,409.72



Page 225

Town of Clayton

FY 2012-2013

Budget Proposal

Department Summary


Division: Public Works – Vehicle Maintenance




Fleet Service Supervisor 16 1 1 1

Equipment Service Mechanic 11 2 2 2


Page 226



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF


Division 53 Vehicle Maintenance










51 10 Benefits FICA $10,286.00 $9,969.00 $8,486.73 $9,969.00 $8,055.79 $8,868.45


$18,931.00 $18,196.00 $15,921.36 $18,196.00 $15,002.95 $20,549.28


$0.00 $0.00 $0.00 $0.00 $0.00 $0.00



$8,954.00 $8,997.00 $8,046.84 $8,997.00 $7,175.98 $6,249.81


$5,378.00 $5,213.00 $4,682.00 $5,213.00 $4,488.57 $5,125.18




$0.00 $0.00 $0.00 $0.00 $0.00 $0.00


$7,203.00 $5,003.00 $3,212.47 $5,003.00 $4,448.09 $3,190.95



Manager Recommended All Data diagnostic software subscription 1.00 2400.0000 $2,400.00

Manager Recommended Manager Plus extended support 1.00 1678.0000 $1,678.00

Manager Recommended Parts washer contract w/ Safety Kleen 1.00 1500.0000 $1,500.00



Page 227



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF



Manager Recommended State Vehicle Inspection Updates 1.00 875.0000 $875.00

Manager Recommended Used oil filter pickup 1.00 750.0000 $750.00






Manager Recommended Alphanumeric pager 12.00 10.0000 $120.00





Manager Recommended Add shorts - CUT 52.00 -10.0000 ($520.00)

Manager Recommended Add shorts for 2 staff (total per week) 52.00 10.0000 $520.00

Manager Recommended Roll hand towels (per week) 52.00 11.2800 $586.56

Manager Recommended Shop rags (per week) 52.00 8.0500 $418.60

Manager Recommended Uniform rental 3 employees (per week) 52.00 31.1700 $1,620.84



$0.00 $0.00 $0.00 $0.00 $0.00 $0.00


$0.00 $0.00 $0.00 $0.00 $0.00 $0.00


Operating Expenses



$0.00 $0.00 $0.00 $0.00 $18.06 $0.00



Page 228



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF




$0.00 $0.00 $0.00 $0.00 $0.00 $0.00



Manager Recommended Moved to building budget 1.00 -1100.0000 ($1,100.00)

Manager Recommended Telephone Exp Building 2.00 550.0000 $1,100.00



$408.00 $411.00 $340.20 $411.00 $411.13 $431.30



Manager Recommended Chevez 919-291-2326 12.00 33.9800 $407.76





Manager Recommended Computer class for 3 employees 3.00 100.0000 $300.00




$3,950.00 $3,700.00 $1,700.38 $3,700.00 $1,641.98 $2,604.64



Manager Recommended Air Compressor & air dryer maintenance 1.00 1000.0000 $1,000.00

Manager Recommended Fuel dispenser calibration & maintenance 2.00 800.0000 $1,600.00

Manager Recommended Tire balancer calibration & maintenance 1.00 150.0000 $150.00

Manager Recommended Tire Machine maintenance 1.00 150.0000 $150.00



Page 229



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF



Manager Recommended Vehicle lift maintenance 1.00 300.0000 $300.00

Manager Recommended Welder, small tool, & equipment maintenance 1.00 750.0000 $750.00



$1,372.00 $1,345.00 $816.12 $1,345.00 $235.54 $180.69









$0.00 $0.00 $0.00 $0.00 $0.00 $0.00


$600.00 $500.00 $162.50 $600.00 $57.40 $0.00



Manager Recommended Unit # 11 1.00 150.0000 $150.00





52 51 Op Exp Fleet Reimburseable $3,500.00 $25,000.00 $41,566.06 $3,500.00 ($2,780.89) $23,123.80



Manager Recommended Filters, POL fluids, and parts 1.00 3500.0000 $3,500.00




Page 230



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF



52 510 Op Exp Fleet Reimbursable - Fuel

$0.00 $0.00 $0.00 $0.00 $0.00 $0.00

52 52 Op Exp Fuel $2,480.00 $2,488.00 $1,891.65 $2,488.00 $1,473.55 $1,635.82



Manager Recommended Unit #11 2,000 VM miles @ 10 mpg 200.00 3.2000 $640.00

Manager Recommended Unit #12 750 miles @ 10 mpg 75.00 3.2000 $240.00

Manager Recommended Unit #13 1,000 VM miles @ 15 mpg 150.00 3.2000 $480.00

Manager Recommended Unit #19 3,500miles @ 10 mpg 350.00 3.2000 $1,120.00


52 60 Op Exp Equipment Purchase $12,300.00 $1,350.00 $286.50 $1,350.00 $1,069.03 $1,478.27



Manager Recommended Plasma cutter 1.00 2800.0000 $2,800.00

Manager Recommended Port-a-cool portable shop fan 1.00 2300.0000 $2,300.00

Manager Recommended Portable air compressor for service truck 1.00 2700.0000 $2,700.00

Manager Recommended Replacement car dolly w/elec winch 1.00 4500.0000 $4,500.00




$0.00 $0.00 $0.00 $0.00 $0.00 $0.00

52 70 Op Exp Safety $440.00 $400.00 $236.35 $440.00 $139.60 $314.23








Page 231



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF







Manager Recommended Safety Boots 3.00 150.0000 $450.00





Manager Recommended Office supplies 1.00 800.0000 $800.00

Manager Recommended Oil dri 1.00 225.0000 $225.00

Manager Recommended Shop supplies, saw blades, grinding wheels, and welding supplies

1.00 700.0000 $700.00

Manager Recommended Small hand tools, drills, air wrenches, etc 1.00 800.0000 $800.00

Manager Recommended Vehicle Emission yearly update manual 1.00 120.0000 $120.00



$5,446.00 $4,567.00 $4,566.32 $5,279.00 $4,386.85 $4,143.74


$0.00 $0.00 $0.00 $0.00 $0.00 $0.00


Miscellaneous


($31,586.00) ($33,409.00) ($27,840.80) ($33,409.00) ($24,734.00) ($22,056.00)


($16,816.00) ($14,080.00) ($11,733.30) ($14,080.00) ($14,306.00) ($17,260.00)


Division Total: Vehicle Maintenance $174,098.00 $176,297.00 $174,678.33 $156,439.00 $125,336.00 $168,538.34



Page 232

Town of Clayton

FY 2012-2013

Budget Proposal

Department Summary


Division: Public Works – Streets




Street Maint. Supervisor 17 1 1 1

Street Maint. Crew Leader 13 2 2 2

Street Maint. Worker 9 4 4 4


1. Capital Outlay for Streets includes acquisition of a new/replacement Street Sweeper. The item, estimated at

$205,000 will be paid for with the available FY 12-13 balance of Powell Bill funds after the interest payment

for the streets bond projects. Doing so will avoid additional debt load in the General Fund but also implies

that the Town will not undertake a street resurfacing project for FY 12-13.

2. Line item 5810 includes $12,500 for installation of fifty handicap accessible ramps at intersections

throughout the core area of Town. These installations will be performed in house and are in addition to

ramps that will be installed as part of the East Area Neighborhood Sidewalk Project. The same line item

includes $20,000 for continuation of the very valuable sidewalk grinding (deflection) program.

3. Consistent with the Council Retreat line item 5600 includes $13,700 for an updated pavement condition

survey and assessment. This effort is also consistent with statements made under item one of this page.

Page 233



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF






50 04 Salaries Overtime $3,207.00 $500.00 $470.41 $2,839.00 $1,499.68 $2,921.11

50 50 Salaries Cashout $0.00 $0.00 $0.00 $4,363.00 $3,490.00 $6,013.09





51 10 Benefits FICA $18,094.00 $16,000.00 $13,994.71 $18,272.00 $17,277.50 $17,837.30


$44,171.00 $36,392.00 $33,123.17 $36,392.00 $33,941.10 $41,900.00


$0.00 $0.00 $0.00 $0.00 $0.00 $0.00



$15,807.00 $16,571.00 $12,881.81 $16,571.00 $14,569.50 $12,143.24


$9,641.00 $9,547.00 $7,403.37 $9,547.00 $9,064.02 $9,860.35




$14,350.00 $0.00 $0.00 $650.00 $19,625.00 $124,111.51



Manager Recommended Easement Survey 1.00 650.0000 $650.00

Manager Recommended Updated pavement condition survey 1.00 13700.0000 $13,700.00



$0.00 $0.00 $0.00 $0.00 $0.00 $40.00



Page 234



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF




56 50 Cont Serv Equipment Rental $6,000.00 $3,000.00 $3,115.11 $3,000.00 $140.00 $2,267.00



Manager Recommended Bulldozer / Durham st / easements / etc 1.00 3000.0000 $3,000.00

Manager Recommended Grader / maintain Town gravel/stone road/ (1 month) 1.00 3000.0000 $3,000.00







Manager Recommended Uniform rental 8 employees (per week) 1 locker 52.00 85.0000 $4,420.00



$0.00 $0.00 $0.00 $0.00 $0.00 $0.00


$0.00 $0.00 $0.00 $0.00 $0.00 $0.00


Operating Expenses



$100.00 $25.00 $5.94 $200.00 $90.54 $0.00



Manager Recommended misc shipping matls/parts 1.00 100.0000 $100.00




Page 235



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF






Manager Recommended Town Street Lights (2.4396 x 12) 1,099.00 29.2800 $32,179.00


52 13 Op Exp Street Lights - Rental $37,547.00 $37,500.00 $31,258.96 $37,247.00 $37,742.61 $37,833.07



Manager Recommended 11700 Hwy 70W meter per month 12.00 175.0000 $2,100.00

Manager Recommended Decorative metal pole 14 @ $10.72 per month 12.00 150.0800 $1,801.00

Manager Recommended HPS light 22,000 lumens 20 @ $13.83 per month 12.00 276.6000 $3,319.00

Manager Recommended HPS light 9,500 lumens 202 @ $9.51 per month 12.00 1921.0200 $23,052.00

Manager Recommended REPS adjustment 1 @ $2.90 per month 12.00 2.9000 $35.00

Manager Recommended Standard fiberglass or metal pole 199 @ $2.58 per month 12.00 513.4200 $6,161.00

Manager Recommended Underground charges 24 @ $3.62 per month 12.00 86.8800 $1,043.00

Manager Recommended Wood pole 2 @ $1.48 per month 12.00 2.9600 $36.00


52 14 Op Exp Street Lights - Special $41,232.00 $39,264.00 $32,711.70 $39,264.00 $39,254.01 $39,352.11



Manager Recommended Contingency - 5% 12.00 164.0000 $1,968.00

Manager Recommended Riverwood / Lionsgate LLC lights / per month 12.00 3272.0000 $39,264.00



$0.00 $0.00 $0.00 $0.00 $0.00 $0.00



Page 236



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF




$1,282.00 $1,318.00 $1,106.80 $1,233.00 $1,243.08 $2,451.51



Manager Recommended Baker 919-868-1372 12.00 33.1100 $397.32

Manager Recommended Clawson 919-333-2706 12.00 33.1100 $397.32

Manager Recommended Mitchener 919-520-7837 12.00 33.1100 $397.32

Manager Recommended Texting charges 12.00 7.5000 $90.00





Manager Recommended Meals for 2 trips to ODB (Leaf Truck Service) 4.00 10.0000 $40.00

Manager Recommended ITRE Advanced Road Scholar 4 emp x 2 classes 8.00 100.0000 $800.00

Manager Recommended ITRE Road Scholar 1 employee x 2 classes 2.00 100.0000 $200.00

Manager Recommended Pesticide Cert 3 (new) employees 3.00 50.0000 $150.00

Manager Recommended Pesticide Cert CEU 3 employees 3.00 50.0000 $150.00




$12,680.00 $12,680.00 $7,659.76 $12,680.00 $18,720.47 $17,913.41



Manager Recommended Snow plow blades/ ears/ etc 4.00 300.0000 $1,200.00

Manager Recommended Unit # 300 450 hrs / year 450.00 4.0000 $1,800.00

Manager Recommended Unit # 302 45 hrs / year 45.00 5.0000 $225.00

Manager Recommended Unit # 370 350 hrs / year 350.00 13.0000 $4,550.00



Page 237



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF



Manager Recommended Unit # 370 6 belly brushes $230/ 12 gutter brooms $75 1.00 2280.0000 $2,280.00

Manager Recommended Unit # 371 300 hrs/ year - leaf truck - ODB 150.00 15.0000 $2,250.00





$7,244.00 $7,244.00 $2,306.37 $7,244.00 $2,901.39 $4,124.46



Manager Recommended Unit # 30 - 7,100 miles/ year 7,100.00 0.1100 $781.00

Manager Recommended Unit # 31 - 2,100 miles / year 2,100.00 0.3500 $735.00

Manager Recommended Unit # 32 - 2,100 miles/ year 2,100.00 0.3500 $735.00





Manager Recommended Unit # 37 - ODB factory PM svc truck & vacuum 2.00 1000.0000 $2,000.00



$0.00 $0.00 $0.00 $0.00 $0.00 $0.00

52 39 Op Exp Maint and Repair - System

$28,850.00 $45,000.00 $41,324.55 $32,000.00 $66,750.05 $39,439.33



Manager Recommended Repair of asphalt after water / sewer repairs 1.00 15000.0000 $15,000.00

Manager Recommended Repair of asphalt/sidewalks - moved to WS budget 1.00 -27000.0000 ($27,000.00)

Manager Recommended Repair of sidewalks 1.00 10000.0000 $10,000.00

Manager Recommended Repair of sidewalks after water/sewer repairs 1.00 12000.0000 $12,000.00



Page 238



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF



Manager Recommended Replace storm grates / stolen / broken 10.00 185.0000 $1,850.00

Manager Recommended Stone / easement work / asphalt-concrete base 1.00 7000.0000 $7,000.00

Manager Recommended Street repairs / potholes / sinkholes / general 1.00 10000.0000 $10,000.00



$2,650.00 $2,000.00 $85.00 $2,650.00 $5,017.90 $1,977.64



Manager Recommended Unit 30 2008 Ford F-250 1.00 250.0000 $250.00

Manager Recommended Unit 31 2000 Inter. 470 1.00 300.0000 $300.00

Manager Recommended Unit 32 2002 International 1.00 600.0000 $600.00

Manager Recommended Unit 33 2009 Ford Crew Cab 1.00 100.0000 $100.00

Manager Recommended Unit 34 2002 Chevy Silverado 1.00 200.0000 $200.00

Manager Recommended Unit 36 1996 Ford CF-7000 1.00 600.0000 $600.00

Manager Recommended Unit 37 2007 Freightliner Leaf Truck 1.00 600.0000 $600.00


52 52 Op Exp Fuel $21,983.00 $22,000.00 $20,209.82 $22,584.00 $19,924.86 $16,880.61



Manager Recommended Equipment 450 hours @ 2 gph 900.00 3.5300 $3,177.00

Manager Recommended Unit # 30 7,000 miles @ 10 mpg 700.00 3.2000 $2,240.00

Manager Recommended Unit # 300 450 hours @ 2 gph 900.00 3.5300 $3,177.00

Manager Recommended Unit # 302 50 hours @ 1 gph 50.00 3.2000 $160.00

Manager Recommended Unit # 31 2,000 miles @ 10 mpg 200.00 3.2000 $640.00






Page 239



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF











Manager Recommended Chain saw 1.00 400.0000 $400.00

Manager Recommended Computer for Streets Crew Leaders 1.00 600.0000 $600.00

Manager Recommended Computer for Streets Crew Leaders - CUT 1.00 -600.0000 ($600.00)

Manager Recommended Honda EU-2000 model generator 1.00 999.0000 $999.00

Manager Recommended Replacement phone 2.00 150.0000 $300.00


Manager Recommended Undesignated hand/power tools 1.00 800.0000 $800.00

Manager Recommended Weed wacker 1.00 300.0000 $300.00




$0.00 $0.00 $0.00 $0.00 $0.00 $0.00

52 70 Op Exp Safety $1,672.00 $1,232.00 $802.77 $1,232.00 $484.75 $863.57



Manager Recommended Chain saw chaps 2.00 95.0000 $190.00

Manager Recommended Chain saw helmet / ear protection / face shield 2.00 125.0000 $250.00





Page 240



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF



Manager Recommended Vehicle 1st AId kit & fire ext svc - 7 units 7.00 50.0000 $350.00


52 71 Op Exp Protective Clothing $1,925.00 $1,925.00 $1,639.45 $1,925.00 $716.55 $340.06




Manager Recommended Safety Boots 7.00 150.0000 $1,050.00





Manager Recommended Asphalt remover $20 per gallon (1- 55 gallon drum) 55.00 20.0000 $1,100.00

Manager Recommended Asphalt Tack $8 per gallon 75.00 8.0000 $600.00

Manager Recommended Chain saw blades/ bar oil/ guide bar/ misc parts 1.00 300.0000 $300.00

Manager Recommended Cold patch - asphalt - $20 bag 25.00 20.0000 $500.00

Manager Recommended Hand tools asphalt - shovel / lutes / sprayers 1.00 800.0000 $800.00

Manager Recommended Hand tools concrete - float / edger / forms / stakes 1.00 800.0000 $800.00

Manager Recommended Hardware items 1.00 500.0000 $500.00

Manager Recommended Office items 1.00 100.0000 $100.00

Manager Recommended Paint / brush / rollers / curb and gutter yellow 1.00 800.0000 $800.00

Manager Recommended Saw blades / walk behind 8.00 110.0000 $880.00

Manager Recommended Straw / grass seed / fertilizer / etc 1.00 500.0000 $500.00

Manager Recommended Traffic control signage/cones lump sum 1.00 2000.0000 $2,000.00


52 86 Op Exp System Maintenance $0.00 $0.00 $0.00 $0.00 $0.00 $0.00



Page 241



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF



52 90 Op Exp Regulatory Signs $11,100.00 $8,100.00 $8,691.24 $8,100.00 $7,899.84 $6,453.94



Manager Recommended NSRR Crossing Maint 3.00 1100.0000 $3,300.00

Manager Recommended Regulatory Signs - New MUTCD requirements 1.00 7800.0000 $7,800.00




$15,965.00 $14,776.00 $14,775.32 $16,122.00 $14,194.64 $13,323.31


$0.00 $0.00 $0.00 $0.00 $0.00 $0.00


Debt Service

57 035 Debt Service FY 09-10 Series 2009A Public Imp

$206,562.00 $210,313.00 $210,312.50 $210,313.00 $0.00 $0.00

Total: Debt Service $206,562.00 $210,313.00 $210,312.50 $210,313.00 $0.00 $0.00

Capital Outlay

58 10 Cap Out Sidewalk Repair and Improvements

$32,500.00 $15,000.00 $15,000.00 $15,000.00 $0.00 $11,587.00



Manager Recommended Handicap ramps - concrete / disposal / forms / dye 50.00 250.0000 $12,500.00

Manager Recommended Sidewalk grinding 1.00 20000.0000 $20,000.00


58 11 Cap Out Drainage Repair and Improvements

$0.00 $21.00 $21.00 $99,000.00 $0.00 $24,018.52



Manager Recommended Complete remainder/Johnson Drive - DEFER 1.00 -99000.0000 ($99,000.00)



Page 242



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF



Manager Recommended Complete remainder/Johnson Drive Project - estimate 1.00 99000.0000 $99,000.00


58 12 Cap Out Street Repair and Improvements

$0.00 $19,000.00 $18,934.90 $0.00 $0.00 $538,124.87

58 13 Cap Out System Maintenance $0.00 $0.00 $0.00 $0.00 $0.00 $0.00

Total: Capital Outlay $32,500.00 $34,021.00 $33,955.90 $114,000.00 $0.00 $573,730.39

Miscellaneous


($20,673.00) ($27,315.00) ($22,762.50) ($27,315.00) ($27,903.00) ($26,282.00)


($4,134.00) ($5,463.00) ($4,552.50) ($5,463.00) ($5,581.00) ($5,256.00)


Division Total: Streets Operations $792,973.00 $737,176.00 $675,995.77 $846,604.00 $548,744.07 $1,204,629.79



Page 243

Town of Clayton

FY 2012-2013

Budget Proposal

Department Summary

Department: Public Works

Division: Sanitation

Page 244



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF





Total: Personnel - Salaries $0.00 $0.00 $0.00 $0.00 $0.00 $0.00



Total: Personnel - Benefits $0.00 $0.00 $0.00 $0.00 $0.00 $0.00

Operating Expenses

52 43 Op Exp Yard Waste Disposal $211,296.00 $205,030.00 $170,736.96 $203,928.00 $203,781.50 $195,483.86



Manager Recommended Yard waste disposal 5,850 accts @ $23.01 per month 12.00 17608.0000 $211,296.00


52 44 Op Exp Clean-Up Activity $14,000.00 $15,356.00 $13,238.91 $14,400.00 $15,791.68 $14,705.88



Manager Recommended Clean-up per month no party responsible 1.00 14000.0000 $14,000.00


53 40 Op Exp Landfill Fees $224,640.00 $223,548.00 $186,176.27 $221,088.00 $222,197.90 $164,238.47



Manager Recommended Landfill fees (WM- 5,690 accts @ $3.29 per) 12.00 18720.0000 $224,640.00




Page 245



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF



53 41 Op Exp Trash Hauling Fees $437,676.00 $499,906.00 $417,286.26 $419,328.00 $493,663.67 $541,083.89



Manager Recommended Collection 5,690 accts @ $6.41 per month 12.00 36473.0000 $437,676.00


53 42 Op Exp Recycling Fees $285,720.00 $277,287.00 $230,877.12 $275,616.00 $275,418.00 $263,834.86



Manager Recommended Recycle 5,850 accts @ $4.07 per month 12.00 23810.0000 $285,720.00



$2,800.00 $2,000.00 $1,675.48 $2,800.00 $7,069.41 $1,589.72



Manager Recommended Misc. Landfill Charges (Not WM) 1.00 2800.0000 $2,800.00


Total: Operating Expenses $1,176,132.00 $1,223,127.00 $1,019,991.00 $1,137,160.00 $1,217,922.16 $1,180,936.68

Division Total: Sanitation $1,176,132.00 $1,223,127.00 $1,019,991.00 $1,137,160.00 $1,217,922.16 $1,180,936.68



Page 246

Town of Clayton

FY 2012-2013

Budget Proposal

Department Summary

Department: Public Works


Page 247



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF



Capital Outlay



$0.00 $0.00 $0.00 $0.00 $0.00 $0.00

58 50 Cap Out Capital Outlay $343,200.00 $0.00 ($8,270.00) $0.00 $100,283.00 $0.00



Manager Recommended FCC Narrow Band & Equip Reloc (w/15% cont) 1.00 64400.0000 $64,400.00

Manager Recommended FCC Narrow Band - REDUCE 1.00 -26000.0000 ($26,000.00)

Manager Recommended PM 14ft flail arm mower (MST) 1.00 18000.0000 $18,000.00

Manager Recommended PM 14ft flail arm mower - CUT 1.00 -18000.0000 ($18,000.00)

Manager Recommended PM 3/4 ton P/U 4 x 4 (cemetery) 1.00 27000.0000 $27,000.00

Manager Recommended PM Bobcat CT 335 SST w/attach (cemetery) 1.00 40000.0000 $40,000.00

Manager Recommended PM Bobcat trailer (cemetery) 1.00 5000.0000 $5,000.00

Manager Recommended PM Dump trailer (2 axle - cemetery) 1.00 7000.0000 $7,000.00

Manager Recommended PM Replacement mower 1.00 10000.0000 $10,000.00

Manager Recommended PM Slope Mower (Cut) 1.00 -15000.0000 ($15,000.00)

Manager Recommended PM slope mower (MST) 1.00 15000.0000 $15,000.00

Manager Recommended PM spray/tools trailer (MST) 1.00 4000.0000 $4,000.00

Manager Recommended PM spray/tools trailer (MST)-CUT 1.00 -4000.0000 ($4,000.00)

Manager Recommended PM weed eater/mower/edger/blower - CUT 1.00 -12000.0000 ($12,000.00)

Manager Recommended PM weed eater/mower/edger/blower/chain saw (MST) 1.00 12000.0000 $12,000.00

Manager Recommended Streets & PM replace roller/fork lift trailer 1.00 10000.0000 $10,000.00

Manager Recommended Streets New Street Sweeper (CIP FY 2010-11) 1.00 205800.0000 $205,800.00

Manager Recommended VM 22,000 lb vehicle lift (defer) 1.00 -17999.0000 ($17,999.00)

Manager Recommended VM 22,000 lb vehicle lift (orig FY 09-10) 1.00 17999.0000 $17,999.00



Page 248



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF



Manager Recommended VM 4 post large vehicle lift 1.00 25000.0000 $25,000.00

Manager Recommended VM 4 post large vehilcle lift 1.00 -25000.0000 ($25,000.00)

Manager Recommended VM Bldg Addition (Defer) 1.00 -198000.0000 ($198,000.00)

Manager Recommended VM Bldg Addition (orig FY 09-10) 1.00 198000.0000 $198,000.00


Total: Capital Outlay $343,200.00 $0.00 ($8,270.00) $0.00 $100,283.00 $0.00

Division Total: Capital Outlay $343,200.00 $0.00 ($8,270.00) $0.00 $100,283.00 $0.00

Department Total: Public Works $3,701,838.00 $2,847,497.00 $2,491,021.02 $2,941,995.00 $2,708,627.95 $3,378,932.74



Page 249

Town of Clayton

FY 2012-2013

Budget Proposal

Department Summary


Division: Recreation-Administration




Recreation Director 24 1 1 1

Recreation Center Supervisor 18 1 1 1



1. As a general note: Recreation revenues are increasing across nearly all activities. Budgeted estimates for

Recreation related revenues are estimated to increase approximately $68,000 year over year.

2. Line Item 5600 includes a $35,000 allocation for use design of the Neuse River property which was included

as part of the Council Retreat.

Page 250



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF





50 02 Salaries Part-time $4,800.00 $2,025.00 $0.00 $0.00 $3,920.00 $2,357.50






51 10 Benefits FICA $14,101.00 $12,350.00 $11,156.48 $13,943.00 $13,163.65 $13,826.60


$18,931.00 $15,164.00 $14,910.48 $18,197.00 $17,708.40 $20,548.92


$0.00 $0.00 $0.00 $0.00 $0.00 $0.00

51 15 Benefits Life Insurance $1,120.00 $985.00 $878.43 $1,147.00 $1,101.84 $1,101.84


$11,959.00 $11,618.00 $10,904.80 $12,531.00 $11,620.79 $9,189.23


$7,181.00 $6,681.00 $6,378.23 $7,291.00 $7,284.60 $7,521.80




$59,000.00 $29,000.00 $617.75 $29,000.00 $22,096.73 $112,139.86



Manager Recommended Community Center Phase II design 1.00 25000.0000 $25,000.00

Manager Recommended Community Center Phase II Design - DEFER 1 YEAR 1.00 -25000.0000 ($25,000.00)

Manager Recommended Comprehensive Plan Update balance 1.00 24000.0000 $24,000.00

Manager Recommended Program Design for Neuse River Property 1.00 35000.0000 $35,000.00




Page 251



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF




$7,200.00 $7,200.00 $6,661.70 $7,200.00 $7,365.63 $4,896.39



Manager Recommended REC1 payment of transactions for memberships,registrations 1.00 2000.0000 $2,000.00

Manager Recommended Yearly contract for copier 1.00 5200.0000 $5,200.00





Operating Expenses



$350.00 $330.00 $247.23 $330.00 $979.68 $14.48



Manager Recommended Miscellaneous Registrations 1.00 152.0000 $152.00

Manager Recommended Road Race Registration 150.00 0.4400 $66.00

Manager Recommended Senior Trips 300.00 0.4400 $132.00



$0.00 $0.00 $0.00 $0.00 $0.00 $0.00





Page 252



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF




$0.00 $0.00 $0.00 $0.00 $182.39 $0.00



Manager Recommended CenturyLink 5M Ethernet 12.00 605.0000 $7,260.00

Manager Recommended CenturyLink 5M Ethernet-moved to 100-60-02-50-52 15 12.00 -605.0000 ($7,260.00)


Manager Recommended CenturyLink Acct# 308225348-moved to 100-60-02-50-52 15 12.00 -200.0000 ($2,400.00)



$1,268.00 $1,314.00 $1,129.48 $1,314.00 $908.97 $2,071.18



Manager Recommended Larry Bailey 919-669-4644 12.00 52.8300 $633.96

Manager Recommended Susie Paschal 919-669-8042 12.00 52.8300 $633.96





Manager Recommended Director's Conf. 1.00 95.0000 $95.00

Manager Recommended NCRPA Conf. reg. and rms--Larry and Susie 2.00 725.0000 $1,450.00

Manager Recommended NCRPA Retreat-Larry 1.00 100.0000 $100.00

Manager Recommended NRPA Legislative Forum-Larry 1.00 990.0000 $990.00

Manager Recommended Workshops and teleconferences-Larry and Susie 6.00 30.0000 $180.00




$0.00 $0.00 $0.00 $0.00 $0.00 $0.00



Page 253



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF




$150.00 $150.00 $25.61 $150.00 $43.99 $38.32


$0.00 $0.00 $0.00 $0.00 $0.00 $0.00

52 42 Op Exp Park Beautification $0.00 $0.00 $0.00 $0.00 $0.00 $0.00


$0.00 $0.00 $0.00 $0.00 $0.00 $0.00

52 52 Op Exp Fuel $400.00 $300.00 $247.35 $350.00 $310.90 $346.15

52 60 Op Exp Equipment Purchase $200.00 $100.00 $396.31 $1,700.00 $0.00 $498.80



Manager Recommended Lap Top-Susie 1.00 1700.0000 $1,700.00

Manager Recommended Laptop (use surplus) 1.00 -1700.0000 ($1,700.00)

Manager Recommended mobile phone- 1.00 200.0000 $200.00




$769.00 $678.00 $678.00 $1,027.00 $905.00 $687.00



Manager Recommended Clayton News-Star 1.00 54.0000 $54.00

Manager Recommended NCRPA Agency and member 1.00 165.0000 $165.00

Manager Recommended NRPA Agency and Member 1.00 550.0000 $550.00


52 70 Op Exp Safety $200.00 $200.00 $0.00 $250.00 $37.75 $328.39



Manager Recommended Drug Testing 5.00 30.0000 $150.00



Page 254



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF



Manager Recommended Safety Lunches 1.00 50.0000 $50.00





Manager Recommended Advisory end of year dinner 25.00 28.0000 $700.00

Manager Recommended Awards 5.00 30.0000 $150.00

Manager Recommended Flowers 1.00 150.0000 $150.00

Manager Recommended Membership cards --3500 and toner for printer 1.00 2080.0000 $2,080.00

Manager Recommended Office Supplies 1.00 2500.0000 $2,500.00

Manager Recommended Programs and Flyers 2.00 2500.0000 $5,000.00



$5,177.00 $4,635.00 $4,634.97 $5,047.00 $4,452.81 $4,282.69


$0.00 $0.00 $0.00 $0.00 $0.00 $0.00


Sub Department 50 Community Center



$7,640.00 $6,920.00 $6,734.60 $6,920.00 $2,475.00 $840.00



Manager Recommended Chiller water/testing 1.00 500.0000 $500.00

Manager Recommended Elevator PM and annual inspection svc 12.00 185.0000 $2,220.00

Manager Recommended Fire Extinguisher service 1.00 120.0000 $120.00

Manager Recommended HVAC/Boiler/Pumps/Chiller PM 2.00 1000.0000 $2,000.00



Page 255



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF




Manager Recommended Manlift inspection 1.00 150.0000 $150.00

Manager Recommended NC Dept of Labor Boiler inspection 1.00 30.0000 $30.00

Manager Recommended Simplex - fire alarm per Tony Atkinson per 6 month 2.00 800.0000 $1,600.00

Manager Recommended Wood Pest Control / monthly 12.00 85.0000 $1,020.00




$0.00 $0.00 $0.00 $0.00 $0.00 $0.00

Total: Contractual Services $7,640.00 $6,920.00 $6,734.60 $6,920.00 $2,475.00 $840.00

Operating Expenses


$43,800.00 $43,000.00 $34,623.73 $43,800.00 $41,014.41 $36,934.09



Manager Recommended monthly 12.00 3650.0000 $43,800.00





Manager Recommended water including irrigation 12.00 225.0000 $2,700.00





Manager Recommended Gas for boiler per month 12.00 550.0000 $6,600.00



Page 256



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF




Manager Recommended Service charge - Piedmont Nat Gas 12.00 22.0000 $264.00



$13,797.00 $14,500.00 $14,068.16 $9,660.00 $9,852.40 $11,712.95



Manager Recommended 919-550-0234 12.00 48.9600 $587.52




Manager Recommended 919-553-1521 Fax Line 12.00 38.6100 $463.32



Manager Recommended CenturyLink 5M Ethernet-CHANGED TO TWC 9.00 -605.0000 ($5,445.00)


Manager Recommended Internet Circuit-Recreation Maintenance (DSL) 12.00 94.7000 $1,136.40

Manager Recommended Long Distance Charges 12.00 200.0000 $2,400.00




$14,000.00 $12,000.00 $11,706.03 $9,500.00 $9,947.95 $2,728.83



Manager Recommended Floor refinishing basketball court and dance room 1.00 11000.0000 $11,000.00

Manager Recommended General repairs 1.00 2000.0000 $2,000.00

Manager Recommended Metal guard to prevent damage to water fountain 1.00 500.0000 $500.00



Page 257



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF




Manager Recommended Replace broken window 1.00 500.0000 $500.00



$2,000.00 $8,000.00 $4,821.82 $8,000.00 $0.00 $1,678.76



Manager Recommended Irrigation @ park - controller/pvc/soaker hose/concrete/etc 1.00 2500.0000 $2,500.00

Manager Recommended Irrigation @ park - moved to 100-60-74-52 38 1.00 -2500.0000 ($2,500.00)

Manager Recommended Mulch / flowers / tree replacement CCC 1.00 2000.0000 $2,000.00

Manager Recommended Rental of trencher - moved to 100-60-74-52 38 1.00 -500.0000 ($500.00)

Manager Recommended Rental of trencher for irrigation @ park 1.00 500.0000 $500.00






Manager Recommended filters / HVAC - 40 filters every 4 months (16 x 25 x 2) 120.00 6.0000 $720.00

Manager Recommended light bulbs/ ballasts 1.00 500.0000 $500.00

Manager Recommended misc supplies - lysol / wipes / etc 1.00 200.0000 $200.00

Manager Recommended paper towels/ toilet paper/ hand towels/ tissues/etc 1.00 2500.0000 $2,500.00



Sub Department Total: Community Center $94,721.00 $95,180.00 $80,743.83 $93,404.00 $76,173.47 $81,238.53



Page 258



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF



Sub Department 51 Civitan Building



$0.00 $0.00 $0.00 $0.00 $0.00 $0.00



$0.00 $0.00 $0.00 $0.00 $0.00 $0.00


Operating Expenses


$6,000.00 $5,700.00 $5,127.65 $6,000.00 $5,148.36 $2,665.78



Manager Recommended Electricity for Civitan Building 12.00 500.0000 $6,000.00





Manager Recommended Utilities for Civitan Building 12.00 96.0000 $1,152.00




$0.00 $0.00 $0.00 $0.00 $0.00 $0.00


$0.00 $0.00 $0.00 $0.00 $0.00 $0.00


$0.00 $0.00 $0.00 $0.00 $0.00 $0.00


Sub Department Total: Civitan Building $7,152.00 $7,500.00 $6,565.77 $7,020.00 $6,261.75 $4,094.18




Page 259

Town of Clayton

FY 2012-2013

Budget Proposal

Department Summary


Division: Recreation-Athletics




Athletic Program Supervisor 17 1 1 1


Page 260



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF











51 10 Benefits FICA $7,259.00 $7,242.00 $5,740.69 $7,347.00 $6,667.46 $6,673.77


$0.00 $349.00 $304.71 $398.00 $367.92 $522.75


$0.00 $0.00 $0.00 $0.00 $0.00 $0.00



$3,518.00 $3,559.00 $3,218.25 $3,574.00 $3,325.81 $2,661.36


$2,118.00 $2,103.00 $1,876.82 $2,075.00 $2,073.24 $2,166.79




$0.00 $0.00 $0.00 $0.00 $0.00 $0.00




Manager Recommended Assist Basketball Clinics, Camps, & Training(Players&Coaches)

1.00 1000.0000 $1,000.00

Manager Recommended Background Checks on coaches 81.00 20.0000 $1,620.00

Manager Recommended Concession Health Inspections 4.00 87.5000 $350.00

Manager Recommended County Usage fee (gyms) 1.00 500.0000 $500.00



Page 261



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF



Manager Recommended Pest Control/Inspections @ CCP 10.00 50.0000 $500.00

Manager Recommended Quickscores website(scores and schedules) 1.00 2000.0000 $2,000.00

Manager Recommended Referees for Girls Volleyball (Triangle Officials) 30.00 30.0000 $900.00

Manager Recommended Ump/Ref Basketball (7-8) Officials (Triangle Officials) 64.00 30.0000 $1,920.00

Manager Recommended Ump/Ref Basketball (9+) Officials (Triangel Officials) 358.00 50.0000 $17,900.00

Manager Recommended Ump/Ref Girls Softball Officials (Triangle Officials) 120.00 82.0000 $9,840.00




Operating Expenses



$0.00 $0.00 $0.00 $0.00 $0.00 $0.00


$29,963.00 $28,200.00 $23,126.96 $28,200.00 $28,761.50 $19,930.49



Manager Recommended Electricity Used at Ballfields, Concessions & Tennis 12.00 2350.0000 $28,200.00

Manager Recommended Electricity used at East Clayton Community Park 3.00 587.5000 $1,762.50





Manager Recommended Adjustment Reduction (CCP, Legend & Mun.) 1.00 -1500.0000 ($1,500.00)

Manager Recommended Water and Sewer for Ballfields at CCP, Legend, & Mun. 12.00 890.0000 $10,680.00

Manager Recommended Water/Sewer for Ballfields at East Clayton Comm. Park 587.50 3.0000 $1,762.50




Page 262



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF




$0.00 $0.00 $0.00 $0.00 $0.00 $0.00


$634.00 $657.00 $543.31 $657.00 $698.13 $543.93



Manager Recommended Jonathan Allen 919-669-6473 12.00 52.8300 $633.96





Manager Recommended 2012 Athletic Director's Workshop 1.00 500.0000 $500.00




$0.00 $0.00 $0.00 $0.00 $0.00 $90.05


$0.00 $0.00 $0.00 $0.00 $0.00 $0.00


$0.00 $0.00 $0.00 $0.00 $0.00 $0.00


$0.00 $0.00 $0.00 $0.00 $0.00 $0.00

52 52 Op Exp Fuel $0.00 $0.00 $0.00 $0.00 $0.00 $0.00




Manager Recommended New Cell Phone (Droid) & Accessories 1.00 200.0000 $200.00

Manager Recommended New Computer (Laptop/docking station/monitor, etc.) 1.00 1900.0000 $1,900.00

Manager Recommended New Computer (use surplus) 1.00 -1900.0000 ($1,900.00)



Page 263



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF



Manager Recommended Pitching Machines (Atec) for CCC and ECCp 2.00 2000.0000 $4,000.00



$2,100.00 $1,700.00 $1,633.00 $1,700.00 $55.00 $650.00



Manager Recommended Dues & Subscriptions for Youth Sports(NYSCA,etc) 1.00 500.0000 $500.00

Manager Recommended Dues for Youth Athletic Teams 16.00 100.0000 $1,600.00


52 70 Op Exp Safety $250.00 $154.00 $153.90 $150.00 $0.00 $119.99




Manager Recommended 3 row bleachers for East Clayton Comm. Park 4.00 2300.0000 $9,200.00

Manager Recommended 3 row bleachers for East Clayton Comm. Park - CUT 4.00 -2300.0000 ($9,200.00)

Manager Recommended 4 row bleachers for East Clayton Comm. Park 2.00 2800.0000 $5,600.00

Manager Recommended Equipment 1.00 6000.0000 $6,000.00

Manager Recommended Fall Uniforms 1.00 4000.0000 $4,000.00

Manager Recommended On Deck Batting Circles (Artificial Turf) 6.00 200.0000 $1,200.00

Manager Recommended Pitching Machine (Atec) For CCC and ECCP 2.00 2000.0000 $4,000.00

Manager Recommended Pitching Machine (Atec) move to equpment purchase 2.00 -2000.0000 ($4,000.00)

Manager Recommended Pitching Mat for East Clayton Comm. Park (red. turf wear) 1.00 325.0000 $325.00

Manager Recommended Portable Folding Signs (For Field Closed at All Parks) 8.00 130.0000 $1,040.00

Manager Recommended Spring Uniforms 1.00 5000.0000 $5,000.00

Manager Recommended Winter Basketball 1.00 9000.0000 $9,000.00




Page 264



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF




$3,455.00 $3,119.00 $3,118.35 $3,372.00 $2,995.79 $2,847.30

53 04 Op Exp Participant Insurance $0.00 $0.00 $0.00 $0.00 $0.00 $0.00



$0.00 $0.00 $0.00 $0.00 $0.00 $0.00


Division Total: Youth Athletics $231,095.00 $196,143.00 $164,637.57 $210,166.00 $187,293.98 $181,787.63



Page 265



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF




50 00 Salaries Full-time $0.00 $0.00 $0.00 $0.00 ($59.79) $714.43







51 10 Benefits FICA $1,835.00 $1,607.00 $886.27 $1,781.00 $994.51 $355.46


$0.00 $0.00 $0.00 $0.00 $0.00 $0.00


$0.00 $0.00 $0.00 $0.00 $0.00 $0.00



$0.00 $0.00 $0.00 $0.00 $0.00 $0.00


$0.00 $0.00 $0.00 $0.00 $0.00 $0.00

Total: Personnel - Benefits $1,835.00 $1,607.00 $886.27 $1,781.00 $994.51 $355.46



$0.00 $0.00 $0.00 $0.00 $0.00 $0.00




Manager Recommended Adult Soccer Umpires 100.00 50.0000 $5,000.00

Manager Recommended Adult Softball Umpires-Fall Season Regular Season (10 games)

70.00 38.0000 $2,660.00

Manager Recommended Quick Scores 1.00 320.0000 $320.00



Page 266



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF



Manager Recommended Spring Softball 80.00 38.0000 $3,040.00




Operating Expenses



$0.00 $0.00 $0.00 $0.00 $0.00 $0.00


$0.00 $0.00 $0.00 $0.00 $0.00 $6,458.39



$0.00 $0.00 $0.00 $0.00 $0.00 $0.00


$0.00 $0.00 $0.00 $0.00 $0.00 $0.00




$0.00 $0.00 $0.00 $0.00 $0.00 $0.00


$0.00 $0.00 $0.00 $0.00 $0.00 $0.00


$0.00 $0.00 $0.00 $0.00 $0.00 $0.00


$0.00 $0.00 $0.00 $0.00 $0.00 $0.00

52 52 Op Exp Fuel $0.00 $0.00 $0.00 $0.00 $0.00 $0.00




Manager Recommended Regulation Soccer Goal for ECCP 1.00 5900.0000 $5,900.00




Page 267



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF




$0.00 $0.00 $0.00 $0.00 $0.00 $0.00

52 70 Op Exp Safety $150.00 $100.00 $51.30 $100.00 $0.00 $68.95

52 85 Op Exp Departmental Supplies $2,500.00 $2,500.00 $1,199.90 $2,500.00 $2,772.84 $509.04



Manager Recommended Adult Open Gym Supplies (Volleyball, Basketballs, etc) 1.00 1250.0000 $1,250.00

Manager Recommended Adult Softball (Softballs/Scorebooks) 1.00 1250.0000 $1,250.00



$842.00 $0.00 $0.00 $818.00 $0.00 $0.00




$0.00 $0.00 $0.00 $0.00 $0.00 $0.00


Division Total: Adult Athletics $46,226.00 $25,207.00 $16,140.47 $34,479.00 $21,965.56 $15,716.77



Page 268

Town of Clayton

FY 2012-2013

Budget Proposal

Department Summary


Division: Recreation-Programs & Classes




Rec. Program Coordinator 17 1 1 1


1. Based on both new class offerings and increasing participation revenue estimates for programs and classes

have increased by over fifty thousand dollars.

Page 269



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF











51 10 Benefits FICA $16,693.00 $14,613.00 $12,715.01 $14,228.00 $12,324.63 $7,811.26


$6,311.00 $6,066.00 $5,307.12 $6,066.00 $5,902.80 $6,849.84


$0.00 $0.00 $0.00 $0.00 $0.00 $0.00



$2,819.00 $2,928.00 $2,602.53 $2,849.00 $2,647.58 $2,079.06


$1,677.00 $1,680.00 $1,497.64 $1,635.00 $1,638.66 $1,680.89




$0.00 $0.00 $0.00 $0.00 $0.00 $0.00




Operating Expenses



$0.00 $0.00 $0.00 $0.00 $0.00 $0.00


$0.00 $0.00 $0.00 $0.00 $0.00 $0.00



Page 270



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF




$634.00 $657.00 $543.31 $657.00 $1,164.46 $1,099.47



Manager Recommended Matt Lorion 919-624-9807 12.00 52.8300 $633.96


52 26 Op Exp Training and Travel $900.00 $648.00 $647.50 $600.00 $529.00 $1,467.70



Manager Recommended NCRPA Conference 1.00 700.0000 $700.00

Manager Recommended Teleconferences and Workshops 2.00 100.0000 $200.00




$700.00 $300.00 $0.00 $300.00 $0.00 $25.95



Manager Recommended Repair and maintain Cardio Equipment on Walking Track 4.00 100.0000 $400.00

Manager Recommended Repair equipment for July 4th 1.00 300.0000 $300.00



$250.00 $1,300.00 $1,235.12 $250.00 $164.39 $0.00


$0.00 $0.00 $0.00 $0.00 $0.00 $0.00


$0.00 $0.00 $0.00 $0.00 $0.00 $0.00

52 52 Op Exp Fuel $500.00 $500.00 $89.24 $500.00 $420.06 $392.36



Page 271



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF






Manager Recommended New Cell Phone for Matt 1.00 200.0000 $200.00

Manager Recommended Pottery Wheels 2.00 1100.0000 $2,200.00

Manager Recommended Pottery Wheels - CUT 2.00 -1100.0000 ($2,200.00)

Manager Recommended Small kiln for Pottery 1.00 2000.0000 $2,000.00

Manager Recommended Tents for Special Events 6.00 125.0000 $750.00

Manager Recommended Total Gym for Track 1.00 3600.0000 $3,600.00

Manager Recommended Total Gym for Track - CUT 1.00 -3600.0000 ($3,600.00)



$405.00 $245.00 $55.00 $415.00 $110.00 $559.77



Manager Recommended NCRPA Membership 1.00 55.0000 $55.00

Manager Recommended NRPA Membership 1.00 150.0000 $150.00

Manager Recommended Programming Books 1.00 200.0000 $200.00


52 70 Op Exp Safety $200.00 $200.00 $200.00 $200.00 $118.00 $0.00

52 85 Op Exp Departmental Supplies $2,975.00 $1,820.00 $531.68 $2,750.00 $801.42 $3,469.42



Manager Recommended Activity Tables for Child Care and After School 4.00 300.0000 $1,200.00

Manager Recommended Mats for general building use for exercise 10.00 20.0000 $200.00

Manager Recommended New Games for children 20.00 20.0000 $400.00

Manager Recommended New toys and activities for children during child care 1.00 500.0000 $500.00



Page 272



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF



Manager Recommended Staff apparel 75.00 9.0000 $675.00



$7,795.00 $7,356.00 $7,356.09 $6,529.00 $7,066.98 $3,839.25


53 26 Op Exp Special Programs $13,220.00 $6,920.00 $3,134.30 $12,220.00 $6,828.36 $12,531.50



Manager Recommended Additional Programs for new Community Center 1.00 1500.0000 $1,500.00

Manager Recommended After School Program 1.00 2000.0000 $2,000.00

Manager Recommended Bingo 24.00 30.0000 $720.00

Manager Recommended Special Needs Camp 1.00 3000.0000 $3,000.00

Manager Recommended Summer Playground Program 1.00 6000.0000 $6,000.00



$0.00 $0.00 $0.00 $0.00 $0.00 $0.00


Programs

54 10 Programs Senior Citizens Travel

$13,440.00 $0.00 $0.00 $13,440.00 $13,585.27 $11,154.45



Manager Recommended Bus for overnight trip 1.00 2500.0000 $2,500.00

Manager Recommended Day Trips 3.00 480.0000 $1,440.00

Manager Recommended Overnight trip 1.00 9500.0000 $9,500.00


54 11 Programs Trips $0.00 $0.00 $0.00 $0.00 $0.00 $0.00



Page 273



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF



54 12 Programs Classes $8,200.00 $6,130.00 $6,013.99 $7,600.00 $4,817.54 $3,766.37



Manager Recommended Art Classes - supplies paper, paint, penciles, etc 1.00 2000.0000 $2,000.00

Manager Recommended Exercise/Dance Classes 4.00 500.0000 $2,000.00

Manager Recommended Pottery Classes - glazes 6.00 100.0000 $600.00

Manager Recommended Pottery Classes - supplies 3.00 200.0000 $600.00

Manager Recommended Pottery Classes- clay 5.00 600.0000 $3,000.00


54 14 Programs Youth Council $2,600.00 $1,070.00 $100.38 $2,600.00 $1,398.07 $2,041.65



Manager Recommended CYC Incentives 1.00 300.0000 $300.00

Manager Recommended CYC Weekend Trips (Reimbursed by member) 10.00 50.0000 $500.00

Manager Recommended State Youth Council - YC member - reimbursed 2.00 100.0000 $200.00

Manager Recommended State Youth Council Conferences-Staff 2.00 800.0000 $1,600.00





Manager Recommended Easter Egg Hunt 1.00 3000.0000 $3,000.00

Manager Recommended Fourth of July Fireworks 1.00 18000.0000 $18,000.00

Manager Recommended Halloween Kids Ride 1.00 2000.0000 $2,000.00

Manager Recommended Halloween Parade 1.00 1000.0000 $1,000.00

Manager Recommended New Events such as Dances and Friday night events at the Center

1.00 1000.0000 $1,000.00

Manager Recommended Road Race 1.00 4500.0000 $4,500.00



Page 274



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF



Manager Recommended Santa's Workshop 1.00 2000.0000 $2,000.00

Manager Recommended Senior Appreciation Day 1.00 1000.0000 $1,000.00

Manager Recommended Senior Games Bocce and Cornhole Tournaments 1.00 4500.0000 $4,500.00


54 16 Programs Miscellaneous Programs

$0.00 $0.00 $0.00 $0.00 $0.00 $0.00

Total: Programs $61,240.00 $34,873.00 $22,324.83 $52,440.00 $29,191.20 $28,215.05

Division Total: Programs and Classes $337,728.00 $276,204.00 $228,736.25 $293,105.00 $241,226.66 $187,105.20



Page 275

Town of Clayton

FY 2012-2013

Budget Proposal

Department Summary


Division: Recreation-Facilities & Maintenance




Park Maintenance Tech. 11 1 1 1

Park Maintenance Worker 8 1 1 1


1. Town staff, both Recreation and Public Works, spent substantial time evaluating the most cost effective

approach to future maintenance of the recently completed Mountains to Sea Trail and Sam’s Brach Trail. They

evaluated contracted mowing and maintenance as well as in house mowing and maintenance. The result of their

evaluation is a $60,000 contract for mowing of existing parks facilities outside of playing field areas. (Line Item

5670). Through this arrangement Town recreation staff will be freed-up for mowing and maintenance of the trials.

This approach was substantially less costly than other approaches considered. It is a single year contract after

which the staff will evaluate the quality and effectiveness.

Page 276



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF


Division 74 Parks Facilities Maintenance









51 10 Benefits FICA $7,212.00 $6,602.00 $5,230.83 $7,176.00 $6,230.17 $5,885.49


$12,620.00 $10,615.00 $9,097.92 $12,132.00 $8,854.20 $13,699.56


$0.00 $0.00 $0.00 $0.00 $0.00 $0.00



$4,359.00 $3,780.00 $3,442.90 $4,488.00 $3,706.68 $3,272.69


$2,611.00 $2,194.00 $1,999.92 $2,592.00 $2,296.10 $2,647.66




$5,420.00 $2,400.00 $1,883.31 $2,656.00 $3,385.45 $4,171.85



Manager Recommended Pest Control / Inspections of concession buildings 12.00 83.3300 $1,000.00

Manager Recommended Portable Sanitation - Dog Park 20.00 80.0000 $1,600.00

Manager Recommended Portable Sanitation - Fire Station 42 20.00 141.0000 $2,820.00




Page 277



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF



56 11 Cont Serv Contract Services $1,050.00 $1,000.00 $856.60 $1,050.00 $471.00 $698.65



Manager Recommended BFPE - fire system testing 1.00 300.0000 $300.00

Manager Recommended Pond Treatments 2.00 375.0000 $750.00



$60,000.00 $0.00 $0.00 $0.00 $0.00 $0.00



Manager Recommended Perimeter Contract - CCC (complete- seeding, mulch, fertilizer, 1.00 7200.0000 $7,200.00

Manager Recommended Perimeter Contract - CCP (mow, trim and prun only) 1.00 19200.0000 $19,200.00

Manager Recommended Perimeter Contract - Legend (mow, trim and prun only) 1.00 9600.0000 $9,600.00

Manager Recommended Perimeter Contract - Municipal (mow, trim, and prun only) 1.00 24000.0000 $24,000.00



Operating Expenses


$600.00 $500.00 $295.20 $600.00 $0.00 $0.00



Manager Recommended Internet Phone Line 12.00 50.0000 $600.00




Page 278



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF




$1,032.00 $1,134.00 $888.89 $1,134.00 $1,456.78 $1,457.98



Manager Recommended Mike Beasley 919-625-2798 12.00 52.8300 $633.96

Manager Recommended Recreation Maintenance 919-398-1622 12.00 33.1100 $397.32





Manager Recommended Derfer - TCNC Turf Conference 2.00 -200.0000 ($400.00)

Manager Recommended Maintenance Workshops 2.00 50.0000 $100.00

Manager Recommended NCSU Workshops 4.00 20.0000 $80.00

Manager Recommended Pesticide Training 1.00 70.0000 $70.00

Manager Recommended TCNC Turf Conference 2.00 200.0000 $400.00

Manager Recommended Turf Workshops 2.00 60.0000 $120.00



52 34 Op Exp Maint and Repair - Facilities

$5,500.00 $4,500.00 $4,129.82 $4,500.00 $1,823.25 $1,784.35



Manager Recommended Ballfield Light Fixtures - replacement 2.00 500.0000 $1,000.00

Manager Recommended Paint - Buildings 1.00 500.0000 $500.00

Manager Recommended Unknown repairs - wind damage, roof leaks, concession appliances

1.00 1000.0000 $1,000.00

Manager Recommended Vandalism 1.00 3000.0000 $3,000.00




Page 279



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF




$4,000.00 $3,000.00 $1,359.54 $4,000.00 $3,220.50 $3,816.40



Manager Recommended Backhoe Tractor 1.00 350.0000 $350.00

Manager Recommended Baldes for mower (Toro 60") 28.00 10.0000 $280.00

Manager Recommended Blades for mower (Exmark 66") 24.00 12.0000 $288.00

Manager Recommended Blades for mower (Grasshopper 72") 22.00 16.0000 $352.00

Manager Recommended Blades for mower (John Deere 60") 28.00 10.0000 $280.00

Manager Recommended Bunker Rakes (oil changes, tire repairs, belts, etc. 2.00 250.0000 $500.00

Manager Recommended Bushhog (blades, tire repairs, drive shaft, body work, etc. 1.00 250.0000 $250.00

Manager Recommended Gator ( oil changes, air filters, tire repairs, belts, etc. 1.00 250.0000 $250.00

Manager Recommended JD Tractor ( oil changes, air filters, tire repairs, belts, etc. 1.00 250.0000 $250.00

Manager Recommended Mowers (oil changes, air filters, tire repairs, belts, etc. 4.00 250.0000 $1,000.00

Manager Recommended Trailers 2.00 100.0000 $200.00



$1,000.00 $1,500.00 $1,184.74 $1,000.00 $628.67 $137.45



Manager Recommended Unexpected Repairs - (tires, trailer light connections etc.) 1.00 250.0000 $250.00

Manager Recommended Work Trucks (oil changes, air filters, bulbs, brakes etc.) 3.00 250.0000 $750.00



$25,750.00 $17,500.00 $5,844.27 $19,250.00 $17,332.20 $21,703.66



Manager Recommended Ball Field Dirt Mixtures 5.00 600.0000 $3,000.00



Page 280



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF



Manager Recommended Equipment Rentals (sod cutter, skid steer, tractor, etc.) 2.00 250.0000 $500.00

Manager Recommended Game Saver Mixtures 5.00 320.0000 $1,600.00

Manager Recommended Grass Seeds 5.00 500.0000 $2,500.00

Manager Recommended Irrigation - Trencher Rental 1.00 500.0000 $500.00

Manager Recommended Irrigation @ park - controller/PVC/Soaker Hose/Concrete 1.00 2500.0000 $2,500.00

Manager Recommended Marking Lime 5.00 340.0000 $1,700.00

Manager Recommended Mulch 3.00 1000.0000 $3,000.00

Manager Recommended Permanent Signage (Identifing Parks, Greenways, Routes, etc. 60.00 50.0000 $3,000.00

Manager Recommended Picnic Tables 3.00 250.0000 $750.00

Manager Recommended Repairs to Basketball, Tennis , Volleyball Courts 1.00 2000.0000 $2,000.00

Manager Recommended Repairs to Bocce an d Horseshoe courts 1.00 1000.0000 $1,000.00

Manager Recommended Repairs to Parking Lots (dirt and gravel) 1.00 1000.0000 $1,000.00

Manager Recommended Repairs to Trails and Fences (wooden & metal, bike trail) 1.00 1000.0000 $1,000.00

Manager Recommended Turface Mixtures 5.00 340.0000 $1,700.00


52 42 Op Exp Park Beautification $6,000.00 $5,500.00 $4,873.80 $5,500.00 $10,358.13 $3,825.04



Manager Recommended Bushes, Plants & Flowers - new construction 1.00 1500.0000 $1,500.00

Manager Recommended CCC Garden ( compost, top soil and picnic tables) 4.00 125.0000 $500.00

Manager Recommended Mulch - new construction 1.00 1500.0000 $1,500.00

Manager Recommended Trees - new construction 1.00 2000.0000 $2,000.00

Manager Recommended Wheat Straw - new construction 1.00 500.0000 $500.00




Page 281



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF




$750.00 $500.00 $0.00 $750.00 $32.00 $0.00



Manager Recommended Unexpected repairs - (Services not handled by Town) 3.00 250.0000 $750.00


52 52 Op Exp Fuel $9,420.00 $8,000.00 $5,260.98 $9,505.00 $6,175.24 $4,359.80



Manager Recommended Diesel 400.00 3.5500 $1,420.00

Manager Recommended Dump Truck 200.00 3.2000 $640.00

Manager Recommended Misc. Fuel Keys 800.00 3.2000 $2,560.00

Manager Recommended Work Trucks 1,500.00 3.2000 $4,800.00


52 60 Op Exp Equipment Purchase $5,570.00 $1,000.00 $0.00 $1,000.00 $507.93 $920.80



Manager Recommended Back Pack Air Blower 1.00 355.0000 $355.00

Manager Recommended Flat Equipment Trailer 1.00 3000.0000 $3,000.00

Manager Recommended Laptop (use surplus) 1.00 -1700.0000 ($1,700.00)

Manager Recommended Laptop Computer (hard drive crashed (current have loan from IT)

1.00 1700.0000 $1,700.00

Manager Recommended Park and Playgound equipment 1.00 1000.0000 $1,000.00

Manager Recommended Push behind Air Blower 1.00 640.0000 $640.00

Manager Recommended Replacement of Mobile Blackberry 1.00 200.0000 $200.00

Manager Recommended Weedeater 1.00 375.0000 $375.00




Page 282



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF




$515.00 $400.00 $110.00 $515.00 $110.00 $110.00



Manager Recommended Eastern NC Turf Sports Association Memberships 1.00 65.0000 $65.00

Manager Recommended Magazine Subscriptions 10.00 10.0000 $100.00

Manager Recommended NCRPA Membership 2.00 55.0000 $110.00

Manager Recommended Sports Turf Managers Association Membership 1.00 95.0000 $95.00

Manager Recommended TCNC Membership 1.00 75.0000 $75.00

Manager Recommended Turf Subsrciptions 1.00 70.0000 $70.00


52 70 Op Exp Safety $510.00 $225.00 $286.95 $225.00 $471.43 $190.80



Manager Recommended Ear Plugs (100 sets per box) 2.00 40.0000 $80.00

Manager Recommended Fire Extinguishers 4.00 62.5000 $250.00

Manager Recommended First Aide Kits for vechiles and equipment 12.00 6.2500 $75.00

Manager Recommended Hard Hats 10.00 3.0000 $30.00

Manager Recommended Safety Glasses 10.00 7.5000 $75.00





Manager Recommended Boots (rubber) 2.00 20.0000 $40.00

Manager Recommended Boots (steel toe or composite toe) 2.00 150.0000 $300.00

Manager Recommended Chaps 1.00 55.0000 $55.00

Manager Recommended Gloves (leather) 7.00 10.0000 $70.00



Page 283



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF



Manager Recommended Helmet with face shield 1.00 65.0000 $65.00

Manager Recommended Safety Vest 2.00 11.0000 $22.00


52 80 Op Exp Tools $750.00 $750.00 $26.99 $750.00 $792.65 $769.26



Manager Recommended hammers, piers, wenches 10.00 20.0000 $200.00

Manager Recommended Hand tools, drill bits, saw blades 10.00 25.0000 $250.00

Manager Recommended Shovels, rakes, mulch picks 12.00 25.0000 $300.00


52 81 Op Exp Chemicals $3,000.00 $2,500.00 $550.00 $3,000.00 $1,141.88 $995.00



Manager Recommended Chemicals (pesticides, herbicides, insecticides and etc.) 3.00 500.0000 $1,500.00

Manager Recommended Fertilizer (liquid) 3.00 500.0000 $1,500.00





Manager Recommended Bathroom Accessories and paper products 10.00 350.0000 $3,500.00

Manager Recommended Atheltic Field Marking Paint - aero 80.00 13.7500 $1,100.00

Manager Recommended Dogi Pot Bags & Liners 160.00 7.5000 $1,200.00

Manager Recommended Game Saver Mix for scheduled activities 60.00 15.0000 $900.00

Manager Recommended Turface Mix for scheduled activities 60.00 15.0000 $900.00



$3,307.00 $3,014.00 $3,013.09 $3,293.00 $2,894.67 $2,484.85



Page 284



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF




Division Total: Parks Facilities Maintenance $264,311.00 $171,246.00 $124,661.78 $187,257.00 $166,827.76 $168,941.48



Page 285

Town of Clayton

FY 2012-2013

Budget Proposal

Department Summary

Department: Parks and Recreation


Page 286



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF



Capital Outlay



$0.00 $0.00 $0.00 $0.00 $0.00 $0.00

58 50 Cap Out Capital Outlay $53,390.00 $65,092.00 $0.00 $0.00 $0.00 $50,481.04



Manager Recommended Off Road Utility Vehicle - exp: JD Gator 1.00 7790.0000 $7,790.00

Manager Recommended Playground Equipment - DEFER 1.00 -60000.0000 ($60,000.00)

Manager Recommended Playground Euqipment for ECCP - Phase #2 1.00 60000.0000 $60,000.00

Manager Recommended Resurfacing asphalt on walking trail at Community Park 1.00 9000.0000 $9,000.00

Manager Recommended Skid Steer - CUT 1.00 -36000.0000 ($36,000.00)

Manager Recommended Skid Steer - exp: JD 326D High Flow with Enclosed Cab 1.00 36000.0000 $36,000.00

Manager Recommended Work Truck - exp: Ford Super Duty 250 Quad Cab 1.00 29100.0000 $29,100.00

Manager Recommended Zero Turn Mower - 60" deck, 27 hp motor 1.00 7500.0000 $7,500.00


Total: Capital Outlay $53,390.00 $65,092.00 $0.00 $0.00 $0.00 $50,481.04

Division Total: Capital Outlay $53,390.00 $65,092.00 $0.00 $0.00 $0.00 $50,481.04

Department Total: Parks & Recreational Services

$1,360,348.00 $1,116,820.00 $856,041.17 $1,121,668.00 $982,850.27 $1,062,559.78



Page 287

Town of Clayton

FY 2012-2013

Budget Proposal

Department Summary


Division: Clayton Center Programs




Clayton Center Director 24 1 1 1

Facility Technician 13 1 1 1


Conference Center Coordinator 14 1 1 1


1. The Clayton Center will celebrate its tenth year of operation during FY 12-13 and as such a special gala will

be held in cooperation with the Cultural Arts Foundation. Additional marketing expense has been proposed

in support of the tenth year celebration and gala. (Line Item 5225)

2. The series will again include six shows with three bonus shows increasing revenues from sales by about

thirty thousand dollars with a net of $15,000.

3. Line Item 5260 includes provision of $14,000 for replacement of the projector that serves the Council

Chambers. The existing unit is outdated and its quality is failing.

Page 288



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF









51 00 Benefits Longevity $1,600.00 $1,100.00 $1,100.00 $1,200.00 $1,200.00 $400.00

51 10 Benefits FICA $17,626.00 $16,225.00 $14,999.06 $17,461.00 $17,194.45 $17,524.71


$12,621.00 $9,155.00 $7,637.85 $6,348.00 $6,172.80 $7,712.34


$0.00 $0.00 $0.00 $0.00 $0.00 $0.00



$13,176.00 $12,533.00 $11,484.05 $13,598.00 $12,612.20 $10,052.23


$7,884.00 $7,237.00 $6,634.60 $7,829.00 $7,834.68 $8,124.24




$0.00 $26.00 $25.11 $0.00 $83.00 $1,334.28


$24,230.00 $20,227.00 $20,400.31 $22,741.00 $19,635.74 $20,394.03



Manager Recommended Annual Service Maintenance Agreement-Technical Innovations 1.00 20000.0000 $20,000.00

Manager Recommended Email Marketing Management 1.00 700.0000 $700.00

Manager Recommended EventPro Annual Support 1.00 1025.0000 $1,025.00

Manager Recommended IRFFNC- Liquor Liability 1.00 705.0000 $705.00



Page 289



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF



Manager Recommended Linen service monthly minimum 12.00 150.0000 $1,800.00


56 11 Cont Serv Contract Services $7,602.00 $1,500.00 $507.85 $1,500.00 $1,043.39 $530.24



Manager Recommended Coffee supplies 1.00 1200.0000 $1,200.00

Manager Recommended Credit Card Processing Fees 1.00 3260.0000 $3,260.00

Manager Recommended Day Porter Services 1.00 1500.0000 $1,500.00

Manager Recommended Day Porter Services (27 hours PWPM)-moved from PM budget 324.00 14.2800 $4,626.72

Manager Recommended Day Porter Services (adj.) 104.00 -14.2800 ($1,485.12)

Manager Recommended Day Porter Services - CUT 1.00 -1500.0000 ($1,500.00)





Manager Recommended Misc Equip Rental 1.00 500.0000 $500.00




Operating Expenses



$1,000.00 $1,200.00 $845.15 $1,000.00 $108.19 $0.00


$0.00 $0.00 $0.00 $0.00 $0.00 $0.00



Page 290



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF




$2,006.00 $2,430.00 $1,895.09 $1,917.00 $1,959.34 $2,879.14



Manager Recommended Cathy Marraccini 919-625-0526 12.00 33.1100 $397.32

Manager Recommended Heidi Stump 919-369-6484 12.00 52.8300 $633.96

Manager Recommended Martha Vandergriff 919-624-4466 12.00 33.1100 $397.32

Manager Recommended Steven Langston 919-625-0024 12.00 33.1100 $397.32

Manager Recommended Texting for Marraccini, Langston, Vandergriff 12.00 15.0000 $180.00





Manager Recommended Annual Listing The Knot Wedding Planning Website FY13 1.00 3000.0000 $3,000.00

Manager Recommended Expo Display Materials 1.00 250.0000 $250.00

Manager Recommended Forever Bridal Monthly Annual Advertising FY13 1.00 600.0000 $600.00

Manager Recommended Local Business Expo 1.00 200.0000 $200.00

Manager Recommended Radio Ads Conference Center FY13 1.00 9000.0000 $9,000.00

Manager Recommended Southern Bridal Show and Expo FY13 1.00 850.0000 $850.00

Manager Recommended TCC Website Redesign and Annual Maintenance 1.00 4000.0000 $4,000.00

Manager Recommended Ten Year Anniversary Promo and Advertising 1.00 10000.0000 $10,000.00





Manager Recommended APAP conference 1.00 2500.0000 $2,500.00

Manager Recommended Carolina Regional Ticketing Assoc Annual Meeting in NC 1.00 300.0000 $300.00



Page 291



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF



Manager Recommended NCPC annual meeting 1.00 375.0000 $375.00

Manager Recommended NCPC meeting - block booking 2.00 200.0000 $400.00


52 27 Op Exp Local Mileage $1,000.00 $600.00 $523.98 $500.00 $535.96 $157.00


$1,500.00 $400.00 $342.49 $1,500.00 $1,526.88 $1,045.01



Manager Recommended Misc. Repairs 1.00 1500.0000 $1,500.00





Manager Recommended Adapters 1.00 300.0000 $300.00

Manager Recommended Council Chambers Projector 1.00 14820.0000 $14,820.00

Manager Recommended Misc. Equipment Replacement 1.00 5000.0000 $5,000.00

Manager Recommended Mity Lite Serpetine Table 2.00 400.0000 $800.00

Manager Recommended Refridgerator for C2 Kitchenette 1.00 450.0000 $450.00

Manager Recommended Replacement Wired Mics 3.00 200.0000 $600.00



$2,570.00 $2,437.00 $2,436.28 $2,055.00 $1,750.00 $1,540.68



Manager Recommended APAP 1.00 400.0000 $400.00

Manager Recommended ASCAP 1.00 400.0000 $400.00

Manager Recommended Carolina Regional Ticketing Association 1.00 75.0000 $75.00



Page 292



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF



Manager Recommended IAAM Membership 1.00 405.0000 $405.00

Manager Recommended NCPC 1.00 150.0000 $150.00

Manager Recommended Pollstar 2 year Subscription 1.00 740.0000 $740.00

Manager Recommended Raleigh Chamber of Commerce 1.00 400.0000 $400.00


52 70 Op Exp Safety $100.00 $32.00 $31.32 $0.00 $0.00 $0.00



Manager Recommended Staff Training 5.00 20.0000 $100.00





Manager Recommended Auditorium Supplies Batteries 1.00 375.0000 $375.00

Manager Recommended Auditorium Supplies Stage Bulbs 1.00 600.0000 $600.00

Manager Recommended Auditorium Supplies Tape 1.00 150.0000 $150.00

Manager Recommended AV Projector bulbs 1.00 1250.0000 $1,250.00

Manager Recommended Department Supplies 1.00 3075.0000 $3,075.00

Manager Recommended Gobos 15.00 15.0000 $225.00

Manager Recommended Replacement Cables 10.00 40.0000 $400.00

Manager Recommended Walker Hanging System 1.00 300.0000 $300.00




$5,081.00 $4,426.00 $4,425.37 $4,818.00 $4,251.45 $4,021.35


$500.00 $455.00 $381.11 $250.00 $88.26 $15.57




Page 293



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF



Programs

54 30 Programs Community Based Production

$0.00 $0.00 $0.00 $0.00 $0.00 $0.00

54 31 Programs Professional Season $135,000.00 $107,000.00 $100,295.94 $120,000.00 $86,347.52 $102,600.55



Manager Recommended Palladian Series (6) + 3 Bonus Shows 1.00 135000.0000 $135,000.00


54 32 Programs Visual Arts Support $0.00 $0.00 $0.00 $0.00 $0.00 $0.00

Total: Programs $135,000.00 $107,000.00 $100,295.94 $120,000.00 $86,347.52 $102,600.55




Page 294

Town of Clayton

FY 2012-2013

Budget Proposal

Department Summary

Department: Cultural and Performing Arts


Page 295



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF



Capital Outlay

58 00 Cap Out Capital Projects $0.00 $7,222.00 $0.00 $7,000.00 $0.00 $0.00

58 50 Cap Out Capital Outlay $0.00 $0.00 $7,222.00 $0.00 $0.00 $0.00



Manager Recommended Digital Media Manager 1.00 30000.0000 $30,000.00

Manager Recommended Digital Media Manager-DEFER 1.00 -30000.0000 ($30,000.00)


Total: Capital Outlay $0.00 $7,222.00 $7,222.00 $7,000.00 $0.00 $0.00

Division Total: Capital Outlay $0.00 $7,222.00 $7,222.00 $7,000.00 $0.00 $0.00

Department Total: Cultural and Performing Arts

$523,746.00 $447,424.00 $402,761.45 $474,054.00 $422,253.01 $435,439.67



Page 296

Town of Clayton

FY 2012-2013

Budget Proposal

Department Summary


Division: Library




Library Director 21 1 1 1

Sr. Library Assistant 11 2 1 1

Library Assistant 9 3 4 4

PT Reference Librarian .5 .5 .5


1. The budget request seeks restoration of book purchases to near prior levels. The bulk of this increase will be

used to replace nearly 3,000 outdated volumes in our collection.

Page 297



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF










51 10 Benefits FICA $17,667.00 $17,315.00 $16,423.73 $18,383.00 $17,868.77 $18,452.37


$37,860.00 $33,360.00 $30,326.40 $36,392.00 $29,958.30 $35,202.32


$0.00 $0.00 $0.00 $0.00 $0.00 $0.00



$13,510.00 $13,904.00 $13,270.91 $14,609.00 $13,507.71 $10,882.60


$8,084.00 $8,107.00 $7,743.75 $8,488.00 $8,467.23 $8,870.47




$0.00 $0.00 $0.00 $0.00 $0.00 $0.00


$5,835.00 $17,200.00 $17,803.73 $13,929.00 $13,785.63 $14,160.91



Manager Recommended Alarm system 1.00 240.0000 $240.00

Manager Recommended Envisionware 1.00 695.0000 $695.00

Manager Recommended Laserfiche contract 1.00 3200.0000 $3,200.00

Manager Recommended Library Page DOMAIN 1.00 100.0000 $100.00



Page 298



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF



Manager Recommended One Click Digital Audio 1.00 1600.0000 $1,600.00



56 50 Cont Serv Equipment Rental $5,556.00 $0.00 $0.00 $0.00 $0.00 $0.00



Manager Recommended Canon Copier Lease - 2 copiers (Moved from 56 10) 12.00 463.0000 $5,556.00



Operating Expenses

52 00 Op Exp Copy Expense $1,080.00 $0.00 $0.00 $0.00 $0.00 $0.00



Manager Recommended Canon Copier copy charges 12.00 90.0000 $1,080.00



$0.00 $0.00 $5.23 $0.00 $8.23 $0.00


$0.00 $0.00 $0.00 $0.00 $0.00 $0.00




Manager Recommended Training and travel 1.00 500.0000 $500.00




Page 299



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF



52 27 Op Exp Local Mileage $500.00 $665.00 $664.47 $1,000.00 $1,018.47 $1,753.00



Manager Recommended Workshops and local transportation 1.00 500.0000 $500.00



$1,000.00 $0.00 $0.00 $1,000.00 $0.00 $298.02






$122.00 $50.00 $49.29 $122.00 $154.19 $416.16



Manager Recommended Gas 1.00 122.0000 $122.00



$0.00 $0.00 $0.00 $0.00 $0.00 $0.00

52 52 Op Exp Fuel $300.00 $250.00 $238.62 $425.00 $186.91 $0.00



Manager Recommended Fuel 1.00 300.0000 $300.00




Page 300



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF



52 60 Op Exp Equipment Purchase $5,460.00 $550.00 $548.92 $800.00 $1,660.00 $3,312.34



Manager Recommended Barracude Web Filter - replaces Untangle 1.00 2500.0000 $2,500.00

Manager Recommended Cash Collections Station w Receipt Printer 1.00 2000.0000 $2,000.00

Manager Recommended Presentation Display Unit 2.00 479.9900 $959.98



$0.00 $0.00 $0.00 $0.00 $0.00 $582.00




Manager Recommended Archival boxes 1.00 500.0000 $500.00


Manager Recommended Memorial Cards 1.00 100.0000 $100.00

Manager Recommended New Book Sale Banner 2.00 225.0000 $450.00

Manager Recommended Paper 12.00 150.0000 $1,800.00

Manager Recommended Story Time Crafts 1.00 1000.0000 $1,000.00

Manager Recommended Toner cartridges 24.00 25.0000 $600.00



$832.00 $820.00 $819.17 $866.00 $786.98 $774.19


$0.00 $0.00 $0.00 $0.00 $0.00 $0.00




Page 301



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF



Programs

54 25 Programs Book Purchases $30,000.00 $25,000.00 $21,623.50 $25,000.00 $24,608.25 $46,152.67



Manager Recommended SAT, GRE and related career workbooks 1.00 5000.0000 $5,000.00

Manager Recommended Wholesale Book Purchases 1.00 25000.0000 $25,000.00


54 26 Programs Periodicals $1,937.00 $2,085.00 $2,084.14 $2,352.00 $2,299.69 $2,375.18



Manager Recommended Book Page 1.00 456.0000 $456.00

Manager Recommended COX Subscription Service 1.00 1200.0000 $1,200.00

Manager Recommended News and Observer 1.00 99.5000 $99.50

Manager Recommended Public Art Review 1.00 62.0000 $62.00

Manager Recommended Selma News 1.00 25.0000 $25.00

Manager Recommended Teen Ink 1.00 94.5000 $94.50


Total: Programs $31,937.00 $27,085.00 $23,707.64 $27,352.00 $26,907.94 $48,527.85

Sub Department 03 Hocutt Ellington Library



$2,060.00 $2,060.00 $1,211.50 $2,060.00 $1,862.00 $1,996.00



Manager Recommended Fire extinguisher service 1.00 40.0000 $40.00

Manager Recommended HVAC PM 8 units 2X per year 16.00 90.0000 $1,440.00

Manager Recommended Pest control per month 12.00 35.0000 $420.00



Page 302



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF








Operating Expenses


$7,800.00 $7,776.00 $6,069.31 $7,596.00 $8,135.24 $7,558.33



Manager Recommended Electricity - avg cost 12.00 650.0000 $7,800.00


52 11 Op Exp Utility Exp - Town W/S $1,200.00 $1,000.00 $676.39 $1,200.00 $984.88 $749.63



Manager Recommended w/s including irrigation 12.00 100.0000 $1,200.00




$1,941.00 $1,020.00 $2,111.10 $1,020.00 $1,011.40 $1,046.28



Manager Recommended CenturyLink Acct# 308225348 Alarm Line 12.00 41.7000 $500.40

Manager Recommended Time Warner Cable Internet 12.00 120.0000 $1,440.00




Page 303



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF





$3,840.00 $2,000.00 $463.58 $2,600.00 $12,598.44 $1,350.12



Manager Recommended Misc undesignated repairs (lump sum) 1.00 1800.0000 $1,800.00

Manager Recommended New roof (old section) 1.00 11000.0000 $11,000.00

Manager Recommended New roof - DEFER 1.00 -11000.0000 ($11,000.00)

Manager Recommended New sign for corner of Church and Main 1.00 3664.0000 $3,664.00

Manager Recommended New sign for corner of Church and Main - CUT 1.00 -3664.0000 ($3,664.00)

Manager Recommended Paint interior of building 1.00 7000.0000 $7,000.00

Manager Recommended Paint interior of building - DEFER 1.00 -7000.0000 ($7,000.00)

Manager Recommended Re key library 4 ext doors $70 / 14 int doors $40 1.00 840.0000 $840.00

Manager Recommended Remove fixtures from hall bathrooms/create storage 1.00 1000.0000 $1,000.00

Manager Recommended Water seal chimneys 1.00 200.0000 $200.00



$1,450.00 $2,500.00 $1,857.46 $2,500.00 $3,734.88 $2,072.03



Manager Recommended Irrigation system repair / maintenance 1.00 200.0000 $200.00

Manager Recommended Mortar / sand / for brick work along Church St and repairs 1.00 500.0000 $500.00

Manager Recommended shrubs / flowers / beds / mulch lump sum 1.00 750.0000 $750.00

Manager Recommended Sign for programming 1.00 4000.0000 $4,000.00

Manager Recommended Sign for programming - DEFER 1.00 -4000.0000 ($4,000.00)



$0.00 $0.00 $0.00 $0.00 $0.00 $0.00



Page 304



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF





Sub Department Total: Hocutt Ellington Library

$18,291.00 $16,356.00 $12,389.34 $16,976.00 $28,326.84 $14,772.39




Page 305

Town of Clayton

FY 2012-2013

Budget Proposal

Department Summary

Department: Library


Page 306



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF



Capital Outlay





Division Total: Capital Outlay $0.00 $0.00 $0.00 $0.00 $0.00 $0.00

Department Total: Library Operations $386,062.00 $372,077.00 $348,755.46 $388,898.00 $388,698.09 $413,291.02



Page 307

Town of Clayton

FY 2012-2013

Budget Proposal

Department Summary


Division: Debt Service

Page 308



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF

Department 90 Debt Service


Debt Service

57 00 Debt Service Installment Financing-Principal

$0.00 $0.00 $0.00 $0.00 $0.00 $0.00

57 001 Debt Service FY 00-01 Gov Services Building

$356,720.00 $367,990.00 $307,441.25 $367,990.00 $379,260.60 $390,530.91

57 002 Debt Service FY 03-04 800 mHz Radio System

$0.00 $0.00 $0.00 $0.00 $0.00 $0.00

57 003 Debt Service FY 03-04 Main Fire Station

$125,758.00 $129,521.00 $108,191.57 $129,521.00 $133,141.70 $136,833.49

57 004 Debt Service FY 05-06 Fire Truck

$0.00 $0.00 $0.00 $0.00 $66,405.24 $78,485.17

57 005 Debt Service FY 05-06 Vehicle Finance

$0.00 $0.00 $0.00 $0.00 $0.00 $0.00

57 006 Debt Service Rolling Stock #1 $91,771.00 $0.00 $0.00 $46,589.00 $0.00 $37,143.11



Manager Recommended Police FY 11-12 Rolling Stock $267K @ 2% - June 2012 Closing

12.00 7647.5700 $91,770.84


57 007 Debt Service FY 07-08 Real Property

$19,924.00 $122,068.00 $102,024.32 $122,068.00 $126,399.84 $130,731.44

57 008 Debt Service FY 07-08 Park Land Purchase

$191,557.00 $197,003.00 $164,547.19 $197,003.00 $202,448.99 $207,895.22

57 009 Debt Service FY 07-08 Fire Truck

$47,758.00 $47,758.00 $39,798.40 $47,758.00 $47,758.08 $47,758.08

57 01 Debt Service Installment Financing-Interest

$0.00 $0.00 $0.00 $0.00 $0.00 $0.00

57 010 Debt Service FY 07-08 Technology

$104,607.00 $179,327.00 $149,439.30 $179,327.00 $179,327.16 $179,327.16



Page 309



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 100 GF

Department 90 Debt Service


57 011 Debt Service Rolling Stock #2 $30,156.00 $0.00 $0.00 $0.00 $67,679.44 $101,519.16



Manager Recommended FY 12-13 Rolling Stock (P=$342,100, N=36, I=3.9) 3.00 10052.0000 $30,156.00


57 012 Debt Service FY 09-10 USDA Comm Ctr Loan

$293,600.00 $293,600.00 $293,600.00 $293,600.00 $293,600.00 $2,722.67

57 013 Debt Service FY 08-09 Community Center

$140,014.00 $143,584.00 $119,900.99 $143,584.00 $147,153.68 $150,723.68

57 032 Debt Service Rolling Stock #4 $0.00 $139,248.00 $116,040.10 $139,248.00 $139,248.12 $139,248.12

57 033 Debt Service FY 08-09 Real Property

$0.00 $0.00 $0.00 $0.00 $0.00 $0.00


$165,250.00 $168,250.00 $210,312.50 $210,313.00 $428,125.00 $95,989.58

57 036 Debt Service Rolling Stock #3 $101,756.00 $101,756.00 $84,796.50 $103,254.00 $0.00 $0.00

57 038 Debt Service Clayton Law Enforcement Center

$270,722.00 $270,722.00 $270,722.00 $270,722.00 $0.00 $0.00

57 039 Debt Service FY 11-12 Series 2012 Public Imp

$171,690.00 $0.00 $0.00 $0.00 $0.00 $0.00

57 10 Debt Service GO Bond - Principal

$0.00 $0.00 $0.00 $0.00 $0.00 $0.00

57 11 Debt Service GO Bond - Interest

$0.00 $0.00 $0.00 $0.00 $0.00 $0.00

Total: Debt Service $2,111,283.00 $2,160,827.00 $1,966,814.12 $2,250,977.00 $2,210,547.85 $1,698,907.79

Miscellaneous


($90,770.00) ($88,523.00) ($115,831.70) ($130,586.00) ($89,312.00) ($116,460.82)


($54,448.00) ($81,163.00) ($67,635.90) ($81,163.00) ($81,727.00) ($108,964.15)



Department Total: Debt Service $1,966,065.00 $1,991,141.00 $1,783,346.52 $2,039,228.00 $2,039,508.85 $1,473,482.82



Page 310



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

Amount

Fund Total: GF ($16,431,248.00) ($15,239,269.00) ($13,136,622.99) ($15,479,874.00) ($15,407,330.64) ($15,345,437.66)

Net Grand Totals: ($16,431,248.00) ($15,239,269.00) ($13,136,622.99) ($15,479,874.00) ($15,407,330.64) ($15,345,437.66)



Page 311

Town of Clayton

FY 2012-2013

Budget Proposal

Department Summary

Department: Water Sewer Fund

Division: Revenues

Page 312


Recommended2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 300 WSF

Revenue

Permits and Fees

43 10 Permits and Fees Assessments

$0.00 $0.00 $0.00 $0.00 $0.00

Total: Permits and Fees $0.00 $0.00 $0.00 $0.00 $0.00

Department 56 Water Sewer Enterprise


Permits and Fees


$55,000.00 $50,162.21 $55,000.00 $64,340.36 $56,235.81



Manager Recommended Monthly Estimate 12.00 4583.3300 $54,999.96


43 21 Permits and Fees Past Due Penalty

$115,000.00 $93,118.67 $135,000.00 $0.00 $0.00

43 38 Permits and Fees Tower Rental Fees

$66,108.00 $62,041.31 $69,462.00 $86,004.25 $78,884.41



Manager Recommended AT&T 12.00 1654.0000 $19,848.00

Manager Recommended Sprint Nextel 12.00 1521.0000 $18,252.00

Manager Recommended T-Mobile 12.00 2334.0000 $28,008.00

Manager Recommended Tower Co 12.00 2200.0000 $26,400.00

Manager Recommended Tower Co deduct 12.00 -2200.0000 ($26,400.00)



$0.00 $0.00 $0.00 $0.00 $1,812.00


FY 2012-2013 Revenue Budget Worksheet - Water Sewer FundTown of Clayton

Page 313



Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 300 WSF



43 54 Permits and Fees Reimbursement and User Surcharge

$31,400.00 $5,790.46 $31,400.00 $7,885.00 $5,485.00



Manager Recommended Advertisement expense for pre-treatment program 1.00 1000.0000 $1,000.00

Manager Recommended Pre-treatment engineering services 4.00 5000.0000 $20,000.00

Manager Recommended Pre-treatment sampling fees 4.00 2600.0000 $10,400.00


43 56 Permits and Fees Water Taps $4,600.00 $6,975.00 $4,600.00 $10,025.00 $7,262.00



Manager Recommended Town installed 2-inch 1.00 1200.0000 $1,200.00

Manager Recommended Town installed 3/4-inch 2.00 800.0000 $1,600.00

Manager Recommended Town installed irrigation split tap 8.00 225.0000 $1,800.00


43 57 Permits and Fees Water and Sewer Connections

$0.00 $0.00 $0.00 $0.00 $0.00

43 58 Permits and Fees Water Conservation Fines

$0.00 $0.00 $0.00 $0.00 $0.00

43 59 Permits and Fees Meter Fees $20,625.00 $23,685.00 $16,500.00 $13,950.00 $19,985.00



Manager Recommended Residential Water Meters-new construction 125.00 165.0000 $20,625.00



$0.00 $0.00 $0.00 $0.00 $0.00

43 61 Permits and Fees Water/Sewer Enforcement Fines

$0.00 $200.00 $0.00 $0.00 $5,000.00



Page 314



Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 300 WSF



43 65 Permits and Fees Cut Seal Fee

$0.00 $0.00 $0.00 $0.00 $0.00

43 66 Permits and Fees Meter Tampering Fee

$800.00 $1,066.74 $1,000.00 $1,300.00 $400.00



Manager Recommended 3 yr average based estimate 1.00 800.0000 $800.00


43 72 Permits and Fees Facility Fees $0.00 $0.00 $0.00 $0.00 $0.00


$23,400.00 $20,475.00 $22,500.00 $25,662.50 $6,887.50



Manager Recommended New Account Fees (monthly) 12.00 1950.0000 $23,400.00



$0.00 $1,216.81 $0.00 $1,360.14 $0.00


$0.00 $0.00 $0.00 $0.00 $0.00


$0.00 $0.00 $0.00 $0.00 $0.00

Total: Permits and Fees $316,933.00 $264,731.20 $335,462.00 $210,527.25 $181,951.72

Sales and Services

44 05 Sales and Services Sale of Water

$4,128,470.00 $3,549,543.64 $4,022,147.00 $3,559,043.18 $2,915,716.90



Manager Recommended Adjustment for Wholesale Increase 766,500.00 0.0600 $45,990.00

Manager Recommended Revenue Proj for FY 2011-12 1.00 4022147.0000 $4,022,147.00



Page 315



Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 300 WSF



Manager Recommended Sales Growth (1.5%) 0.02 4022147.0000 $60,332.20


44 06 Sales and Services Sale of Water - Riverwood

$0.00 $0.00 $0.00 $297,514.52 $307,950.37

44 07 Sales and Services Sale of Water Treatment

$3,630,260.00 $3,100,251.93 $3,445,845.00 $3,434,856.35 $3,080,115.69



Manager Recommended Adj for Wholesale Increase 562,000.00 0.0300 $16,860.00

Manager Recommended Revenue Proj for FY 2011-12 1.00 3560000.0000 $3,560,000.00

Manager Recommended Sales Growth (1.5%) 0.02 3560000.0000 $53,400.00


44 08 Sales and Services Sale of Water - Bulk

$1,038.00 $477.13 $1,100.00 $975.55 $1,539.80



Manager Recommended 4 yr historical average 1.00 1038.0000 $1,038.00


Total: Sales and Services $7,759,768.00 $6,650,272.70 $7,469,092.00 $7,292,389.60 $6,305,322.76



$0.00 $0.00 $0.00 $0.00 $0.00

Total: Grants and Donations $0.00 $0.00 $0.00 $0.00 $0.00



Page 316



Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 300 WSF




48 05 Miscellaneous Finance Capital $555,000.00 $0.00 $0.00 $0.00 $0.58



Manager Recommended Northside Sewer Trunk Line Project (Rlg-wood #1) 1.00 300000.0000 $300,000.00

Manager Recommended SCADA System Ph. 1 Implementation 1.00 255000.0000 $255,000.00


49 00 Other Financing Sources Nutrient Offset Fee - Raleigh

$0.00 $0.00 $0.00 $0.00 $0.00

49 01 Other Financing Sources Nutrient Offset Fee - Town

$0.00 $0.00 $0.00 $0.00 $0.00

49 05 Other Financing Sources Water Capacity Fees

$0.00 $0.00 $0.00 $0.00 $0.00

49 06 Other Financing Sources Sewer Capacity Fees

$0.00 $0.00 $0.00 $0.00 $0.00

49 07 Other Financing Sources Water Acreage Fees

$100,000.00 $0.00 $100,000.00 $0.00 $0.00



Manager Recommended Amelia Ch. Road Meter Relocation 1.00 100000.0000 $100,000.00


49 08 Other Financing Sources Sewer Acreage Fees

$50,000.00 $0.00 $90,000.00 $0.00 $4,500.00



Manager Recommended Glen Laurel By-pas Pump Project (Fee Transfer) 1.00 50000.0000 $50,000.00


Total: Other Financing Sources $705,000.00 $0.00 $190,000.00 $0.00 $4,500.58



Page 317



Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 300 WSF



Miscellaneous


$3,800.00 $2,385.82 $4,600.00 $3,437.96 $3,860.33


$15,000.00 $25,923.92 $10,000.00 $2,732.75 $0.00


$0.00 $41,184.03 $0.00 $0.00 $0.00

48 71 Miscellaneous Sale of Scrap $0.00 $7,874.16 $0.00 $0.00 $0.00


$0.00 $0.00 $0.00 $0.00 $0.00


$0.00 $0.00 $0.00 $11,668.87 $0.00

48 76 Miscellaneous Transfer-Sam's Branch Sewer Proj

$0.00 $0.00 $0.00 $424,798.69 $0.00

48 77 Miscellaneous Transfer-WWTP Upgrade Phase I

$0.00 $0.00 $0.00 $0.00 $0.00

48 97 Miscellaneous Miscellaneous $825.00 $845.00 $2,000.00 $9,422.73 $8,114.26

Total: Miscellaneous $19,625.00 $78,212.93 $16,600.00 $452,061.00 $11,974.59



$570.00 $0.00 $19,010.00 $0.00 $0.00

Total: Fund Balance and Capital Reserve $570.00 $0.00 $19,010.00 $0.00 $0.00

Division Total: Non-departmental $8,801,896.00 $6,993,216.83 $8,030,164.00 $7,954,977.85 $6,503,749.65

60 Operations

Miscellaneous


$0.00 $0.00 $0.00 $0.00 $0.00

Total: Miscellaneous $0.00 $0.00 $0.00 $0.00 $0.00

Division Total: Operations $0.00 $0.00 $0.00 $0.00 $0.00

Department Total: Water Sewer Enterprise $8,801,896.00 $6,993,216.83 $8,030,164.00 $7,954,977.85 $6,503,749.65

Fund Total: WSF $8,801,896.00 $6,993,216.83 $8,030,164.00 $7,954,977.85 $6,503,749.65

Net Grand Totals: $8,801,896.00 $6,993,216.83 $8,030,164.00 $7,954,977.85 $6,503,749.65



Page 318

Town of Clayton

FY 2012-2013

Budget Proposal

Department Summary


Division: Non-Departmental

Page 319



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 300 WSF




51 25 Benefits Retirement - OPEB $0.00 $0.00 $0.00 $0.00 $5,857.00 $6,013.00

Total: Personnel - Benefits $0.00 $0.00 $0.00 $0.00 $5,857.00 $6,013.00



$80,000.00 $0.00 $0.00 $0.00 $0.00 $21,544.14



Manager Recommended Davenport Financial Analysis 1.00 25000.0000 $25,000.00

Manager Recommended Grifols ED Project 1.00 30000.0000 $30,000.00

Manager Recommended Interchange Infrastructure Study 1.00 25000.0000 $25,000.00



56 80 Cont Serv Johnston County Treatment

$0.00 $0.00 $0.00 $0.00 $0.00 $0.00

56 99 Cont Serv Reimbursement Agreements

$0.00 $0.00 $0.00 $0.00 $0.00 $0.00

Total: Contractual Services $80,000.00 $0.00 $0.00 $0.00 $0.00 $21,544.14

Operating Expenses




$0.00 $0.00 $0.00 $0.00 $0.00 $0.00


FY 2012-2013 Expenditure Budget Worksheet - Water Sewer FundTown of Clayton

Page 320



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 300 WSF




($8,971.00) ($2,701.00) ($2,701.67) ($3,234.00) ($2,912.92) ($2,587.00)



Manager Recommended Workers Comp Incentive Credit/Package Discount 1.00 -8971.5900 ($8,971.59)


Total: Operating Expenses ($8,971.00) ($2,701.00) ($2,701.67) ($3,234.00) ($2,912.92) ($2,587.00)



55 30 Spec App Real Property Purchase

$0.00 $0.00 $0.00 $0.00 $0.00 $0.00


Miscellaneous

59 00 Misc Depreciation Expense $0.00 $0.00 $0.00 $0.00 $697,678.74 $670,481.39

59 03 Misc Amortization Expense $0.00 $0.00 $0.00 $0.00 $180,000.00 $180,000.00

59 06 Misc Miscellaneous $0.00 $0.00 $0.00 $0.00 $0.00 $0.00

Total: Miscellaneous $0.00 $0.00 $0.00 $0.00 $877,678.74 $850,481.39

Division Total: Non-departmental $71,029.00 ($2,701.00) ($2,701.67) $11,465.00 $880,622.82 $875,451.53



Page 321

Town of Clayton

FY 2012-2013

Budget Proposal

Department Summary


Division: Public Works – Water & Sewer Operations




Utility Service Superintendent 21 1 1 1

Utility Maint. Supervisor 18 1 1 1

Utility Maint. Mechanic 11 4 4 4


1. This Department includes some of the more innovative and progressive measures in the FY Budget. Capital

Outlay line item 5800 includes a $225,000 allocation for Phase One implementation of a SCADA control

system for monitoring of all thirty (now thirty-one, see below) Town lift stations. Currently all Town lift

stations must be visited twice per week to verify proper operation. Although stations have (an antiquated)

alarm system in the event of total failure, the Town does not have the up-to-date station monitoring and

reporting system that has become the standard. With full implementation of the program the Town will

realize cost savings in staff, telephone and transportation costs and also develop the ability to detect

problems prior to full system failure.

2. Capital Outlay Line Item 5831 includes Phase one funding for abandonment of the very unreliable and

antiquated Rollingwood One lift station. This project will connect a new gravity main on the north side of

Town at Rollingwood to the recently installed Sam’s Branch Sewer Interceptor.

Page 322



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 300 WSF






50 04 Salaries Overtime $3,060.00 $1,500.00 $604.14 $3,060.00 $861.94 $1,670.46






51 10 Benefits FICA $19,597.00 $18,000.00 $15,590.42 $19,962.00 $16,169.02 $17,015.14


$37,861.00 $36,392.00 $31,590.00 $36,392.00 $35,400.18 $39,054.94


$0.00 $0.00 $0.00 $0.00 $0.00 $0.00



$17,094.00 $17,000.00 $15,304.29 $18,051.00 $14,948.89 $12,057.14


$10,247.00 $10,438.00 $8,875.06 $10,438.00 $9,392.74 $9,841.73




$6,000.00 $5,000.00 $3,055.44 $13,675.00 ($192,205.12) $362,012.32



Manager Recommended GPS/GIS Annual Updates 1.00 6000.0000 $6,000.00

Manager Recommended I & I Study (FY 08-09 CIP) 1.00 180000.0000 $180,000.00

Manager Recommended I & I Study - DEFER 1.00 -180000.0000 ($180,000.00)

Manager Recommended Water/Sewer Needs Asses. Update (CIP) 1.00 90000.0000 $90,000.00



Page 323



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 300 WSF



Manager Recommended Water/Sewer Needs Asses.- DEFER 1.00 -90000.0000 ($90,000.00)



$0.00 $0.00 $796.40 $0.00 $172,512.77 $0.00




Manager Recommended Annual CCR prep 1.00 3500.0000 $3,500.00

Manager Recommended Bacteria sampling-15/mth and 2/mth 204.00 22.0000 $4,488.00

Manager Recommended Bacteria Sampling-Customer request 15.00 45.0000 $675.00

Manager Recommended HAA5 sampling 16.00 135.0000 $2,160.00

Manager Recommended HPC sampling 30.00 30.0000 $900.00

Manager Recommended Pb & CU Sampling in Clayton North, 20/6mths 40.00 50.0000 $2,000.00

Manager Recommended Quarterly Water Quality Sampling 4.00 135.0000 $540.00

Manager Recommended TTHM sampling 16.00 45.0000 $720.00

Manager Recommended UCMR #3 quarterly sampling 4.00 1600.0000 $6,400.00








Manager Recommended Byron Poelman 52.00 9.3400 $485.68

Manager Recommended DEFE charge 52.00 2.7300 $142.00

Manager Recommended Jonathan Ray 52.00 10.0700 $523.64



Page 324



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 300 WSF



Manager Recommended Misc. garment replacement charges 1.00 150.0000 $150.00

Manager Recommended Rod Harrison 52.00 10.0700 $523.64

Manager Recommended Scott Goeller 52.00 10.0700 $523.64

Manager Recommended Soil Locker (1) 52.00 1.1500 $60.00

Manager Recommended Stephen Norris 52.00 10.6800 $555.36

Manager Recommended Travis Jessup 52.00 10.1800 $529.36


Total: Contractual Services $30,877.00 $21,560.00 $15,698.08 $28,462.00 ($3,645.00) $380,301.46

Operating Expenses



$3,060.00 $2,000.00 $1,938.21 $2,880.00 $1,718.02 $94.86



Manager Recommended CCR Mailing, from Contract Services 7,000.00 0.2800 $1,960.00

Manager Recommended Equipment service/repair shipping lump sum 1.00 1000.0000 $1,000.00

Manager Recommended Water system certified mailings lump sum 1.00 100.0000 $100.00



$0.00 $0.00 $0.00 $0.00 $0.00 $0.00




$0.00 $0.00 $0.00 $0.00 $0.00 $0.00


$8,880.00 $4,100.00 $3,627.98 $4,842.00 $3,328.41 $2,648.32



Manager Recommended 4 pagers, 1 email subscription, 2 cell phone 12.00 89.6300 $1,075.56



Page 325



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 300 WSF



Manager Recommended 4 pagers, protection 4.00 30.0000 $120.00

Manager Recommended Additional Air Cards for service trucks 24.00 38.0100 $912.24

Manager Recommended Air Cards (919-604-6301 & 919-606-5883) 24.00 38.0100 $912.00

Manager Recommended Jessup 919-427-1290 12.00 36.0000 $432.00

Manager Recommended Mobile 311 setup(1/3 share), hardware and 12 mth service 1.00 1600.0000 $1,600.00

Manager Recommended Mobile 311-upgrade to ELA $9000/yr, 4unit equivalent 48.00 57.0000 $2,736.00

Manager Recommended Poelman 919-291-9479 12.00 55.0000 $660.00

Manager Recommended Water On Call 919-427-1287 12.00 36.0000 $432.00


52 17 Op Exp Telephone Exp - Utilities

$0.00 $0.00 $0.00 $0.00 $0.00 $0.00

52 25 Op Exp Advertising Expense $1,000.00 $0.00 $0.00 $0.00 $375.56 $0.00



Manager Recommended Misc. advertising for positions 1.00 1000.0000 $1,000.00


52 26 Op Exp Training and Travel $2,834.00 $2,357.00 $2,350.18 $2,534.00 $815.64 $1,998.23



Manager Recommended Continuing Ed class (5 employees) 2 ea per year 10.00 150.0000 $1,500.00

Manager Recommended Supervisor Certifications/Exams 2.00 285.0000 $570.00


Manager Recommended Utility Service Superintendent (Adv dist&coll, maint tech, CCC) 1.00 700.0000 $700.00





Page 326



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 300 WSF




$6,080.00 $12,500.00 $11,593.04 $5,940.00 $6,466.08 $7,548.83



Manager Recommended Unit #800 Clock reading 3972 380.00 10.0000 $3,800.00

Manager Recommended Unit #803, No clock 1.00 50.0000 $50.00

Manager Recommended Unit #804 Clock reading 1792 13.00 10.0000 $130.00

Manager Recommended Unit #805 Clock reading 229 15.00 10.0000 $150.00


Manager Recommended UNit #808, Trailer 1.00 200.0000 $200.00


Manager Recommended Unit #810, Confined Space Trailer/equip. 1.00 50.0000 $50.00

Manager Recommended Unit #811, Camera Trailer/equip. 1.00 1500.0000 $1,500.00

Manager Recommended Unit #812, Shoring Trailer 1.00 50.0000 $50.00



$3,850.00 $3,000.00 $1,588.99 $3,775.00 $3,148.37 $2,567.69



Manager Recommended Unit #4, Odometer 42257 2,000.00 0.1000 $200.00

Manager Recommended Unit #80, Odometer 62157 11,000.00 0.1000 $1,100.00

Manager Recommended Unit #81, Odometer 86315 12,000.00 0.1000 $1,200.00






$0.00 $0.00 $0.00 $0.00 $0.00 $0.00



Page 327



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 300 WSF




$189,000.00 $190,000.00 $109,780.76 $206,000.00 $155,850.82 $146,079.27



Manager Recommended Adjustment for trent 1.00 -20000.0000 ($20,000.00)

Manager Recommended Emergency system repairs 1.00 50000.0000 $50,000.00

Manager Recommended Fire Hydrant/Valve Replacement Program 8.00 6500.0000 $52,000.00

Manager Recommended Parts/Material Purchase 1.00 80000.0000 $80,000.00

Manager Recommended Repairs to streets/sidewalks after WS work - moved from Streets

1.00 27000.0000 $27,000.00


52 40 Op Exp Maint and Repair - Lift Stations

$0.00 $0.00 $0.00 $0.00 $147.56 $0.00

52 41 Op Exp Maint and Repair - Elevated Tank

$0.00 $0.00 $0.00 $0.00 $0.00 $0.00


$1,200.00 $600.00 $45.00 $1,200.00 $772.11 $545.15



Manager Recommended 6 Units, Estimate 6.00 200.0000 $1,200.00


52 52 Op Exp Fuel $17,260.00 $17,000.00 $11,664.61 $17,775.00 $11,241.15 $10,193.68




Manager Recommended Unit #80 10,277 miles @ 8 mpg 1,230.00 3.2000 $3,936.00

Manager Recommended Unit #800 380 hours @ 2 gph 800.00 3.5300 $2,824.00

Manager Recommended Unit #804 13 hours @ 2 gph 50.00 3.5300 $176.50




Page 328



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 300 WSF



Manager Recommended Unit #81 11,392 @ 8 mpg 1,540.00 3.2000 $4,928.00





52 59 Op Exp Water Meters $69,750.00 $45,000.00 $32,075.76 $45,620.00 $32,159.04 $41,776.78



Manager Recommended 1" AMR Badger M-70 Water Meter 10.00 245.0000 $2,450.00

Manager Recommended 2" AMR Badger Recordall Water Meter 5.00 1490.0000 $7,450.00

Manager Recommended 3/4" Metron/Farnier Pilot Program w/o installation 130.00 155.0000 $20,150.00

Manager Recommended 5/8 x 3/4" AMR Badger M-25 Water Meter 100.00 155.0000 $15,500.00

Manager Recommended 8" Meter to replace Grifols main meter 1.00 6200.0000 $6,200.00

Manager Recommended AMR Adjustment for Pilot Program 100.00 -180.0000 ($18,000.00)

Manager Recommended Continuation of AMR (from CS Capital Outlay) 200.00 180.0000 $36,000.00





Manager Recommended 12" - 18" flow thru sewer plug 1.00 1100.0000 $1,100.00

Manager Recommended Electric Valve Operator 1.00 2900.0000 $2,900.00

Manager Recommended Manhole Safety Grate w/5" hose roller 1.00 400.0000 $400.00

Manager Recommended Replacement Mobile Phone 2.00 150.0000 $300.00

Manager Recommended Replacement two-way radio 1.00 250.0000 $250.00

Manager Recommended Tablet for MCT 1.00 600.0000 $600.00





Page 329



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 300 WSF




$930.00 $647.00 $646.33 $385.00 $366.00 $366.00



Manager Recommended Individual NC AWWA Membership Dues 1.00 70.0000 $70.00

Manager Recommended NC AWWA Membership Dues 1.00 310.0000 $310.00

Manager Recommended USC Cross Connection Control Membership 1.00 350.0000 $350.00

Manager Recommended WaterISAC National Water System Securiity Membership 1.00 200.0000 $200.00


52 63 Op Exp Permits and Fees $7,410.00 $8,300.00 $4,350.00 $8,390.00 $4,460.00 $4,614.00



Manager Recommended Clayton North water system permit 1.00 850.0000 $850.00

Manager Recommended Collection System Certificate Renewals 5.00 50.0000 $250.00

Manager Recommended Collection System Permit 1.00 1310.0000 $1,310.00

Manager Recommended Distribution System Certificate Renewals 10.00 35.0000 $350.00

Manager Recommended Distribution System Permit 1.00 2600.0000 $2,600.00

Manager Recommended Maintenance Technologist Certificate Renewals 1.00 50.0000 $50.00

Manager Recommended NOV-NOI - DENR 1.00 2000.0000 $2,000.00


52 70 Op Exp Safety $3,417.00 $2,600.00 $719.45 $3,017.00 $2,099.55 $820.42



Manager Recommended Hand Sanitizer 72.00 2.0000 $144.00

Manager Recommended Portable safety rail for manhole access 1.00 400.0000 $400.00

Manager Recommended Safety Incentive Meals - 3 each for 7 employees 21.00 13.0000 $273.00




Page 330



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 300 WSF




Manager Recommended Work Zone and Traffic Control equipment 1.00 1500.0000 $1,500.00


52 71 Op Exp Protective Clothing $2,160.00 $1,800.00 $901.22 $2,160.00 $791.19 $860.41



Manager Recommended Employee PPE (gloves, glasses, shields, tyvek suits, etc.) 6.00 150.0000 $900.00

Manager Recommended Rain Suits 6.00 60.0000 $360.00

Manager Recommended Safety boots 6.00 150.0000 $900.00


52 80 Op Exp Tools $1,000.00 $1,000.00 $785.38 $1,000.00 $336.90 $717.13



Manager Recommended Replacement tools for two service trucks 2.00 500.0000 $1,000.00


52 81 Op Exp Chemicals $0.00 $0.00 $0.00 $0.00 $0.00 $0.00

52 82 Op Exp Lab Supplies $0.00 $0.00 $0.00 $0.00 $0.00 $0.00




Manager Recommended Batteries 30.00 2.0000 $60.00

Manager Recommended Green, Blue and White Marking Paint 220.00 3.5000 $770.00

Manager Recommended Micro Flex latex Gloves 15.00 100.0000 $1,500.00

Manager Recommended Misc. Supplies 1.00 1300.0000 $1,300.00

Manager Recommended Wiper Towels 24.00 6.5000 $156.00




Page 331



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 300 WSF






$9,479.00 $7,955.00 $7,954.68 $1,079.00 $7,665.03 $7,983.28


$0.00 $0.00 $0.00 $0.00 $0.00 $0.00


Programs

54 50 Programs Purchase for Resale $1,740,553.00 $1,648,645.00 $1,371,841.59 $1,777,390.00 $1,624,858.63 $1,510,147.50



Manager Recommended 2.0 % Growth 1.00 33300.0000 $33,300.00

Manager Recommended Annual Consumption 1.00 1665000.0000 $1,665,000.00

Manager Recommended Wholesale Increase (Five Cents Per 1,000) 845,049.00 0.0500 $42,252.45


Total: Programs $1,740,553.00 $1,648,645.00 $1,371,841.59 $1,777,390.00 $1,624,858.63 $1,510,147.50

Division Total: Operations $2,448,854.00 $2,312,090.00 $1,878,756.20 $2,468,823.00 $2,174,797.68 $2,447,303.33



Page 332

Town of Clayton

FY 2012-2013

Budget Proposal

Department Summary


Division: Public Works – Preventative Maintenance




Utility Maint. Supervisor 18 1 1 1

Utility Maint. Mechanic 11 2 2 2

Instrumentation Control Tech. 17 1 1 1


Page 333



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 300 WSF


Division 61 Preventive Maintenance




50 04 Salaries Overtime $3,060.00 $975.00 $473.36 $3,201.00 $2,600.60 $3,190.36




51 00 Benefits Longevity $1,300.00 $1,300.00 $1,300.00 $1,300.00 $1,050.00 $850.00


51 10 Benefits FICA $13,184.00 $12,431.00 $9,988.68 $12,431.00 $12,026.85 $8,434.48


$25,241.00 $25,048.00 $18,448.56 $25,048.00 $23,873.38 $18,385.60


$0.00 $0.00 $0.00 $0.00 $0.00 $0.00

51 15 Benefits Life Insurance $1,034.00 $995.00 $759.60 $995.00 $929.71 $662.91


$11,810.00 $11,268.00 $9,247.07 $11,268.00 $10,477.49 $5,631.50


$6,434.00 $6,500.00 $5,358.87 $6,500.00 $6,510.72 $4,574.14




$72,750.00 $0.00 $0.00 $0.00 $0.00 $0.00



Manager Recommended SCADA at Lift Stations 485,000.00 0.1500 $72,750.00




Page 334



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 300 WSF




$51,725.00 $5,352.00 $6,946.93 $40,009.00 $9,933.65 $6,503.53



Manager Recommended By-Pass Pump PM 1.00 500.0000 $500.00

Manager Recommended Generator PM Contract 9.00 750.0000 $6,750.00

Manager Recommended Load Bank Generators 11.00 1188.7600 $13,076.36

Manager Recommended Shotwell Road Tank Maintenance 1.00 13163.2800 $13,163.00

Manager Recommended Wilson Street Tank Maintenance 1.00 18234.6900 $18,234.69





Manager Recommended Jet Vac debris box disposal 10.00 350.0000 $3,500.00

Manager Recommended Large water meter testing for 2"-10" sizes 20.00 400.0000 $8,000.00

Manager Recommended Root Control per foot 5,000.00 2.5000 $12,500.00

Manager Recommended US Dept. Agriculture Beaver Conrol 12.00 60.0000 $720.00

Manager Recommended Vegetation control on sewer easements per 100 sq ft. 6,000.00 1.1000 $6,600.00


56 50 Cont Serv Equipment Rental $0.00 $2,600.00 $0.00 $2,600.00 $2,212.00 $2,212.00






Manager Recommended DEFE Charge 52.00 2.7300 $142.00

Manager Recommended Fred Foreman 52.00 10.0700 $523.64



Page 335



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 300 WSF



Manager Recommended James Blalock 52.00 9.5400 $496.08

Manager Recommended Misc garment replacement charges 1.00 150.0000 $150.00

Manager Recommended Steve Driver 52.00 10.0700 $523.64

Manager Recommended Will Simmons 52.00 8.6200 $448.24



Operating Expenses



$2,000.00 $600.00 $294.13 $2,000.00 $132.78 $0.00



Manager Recommended Equipment repair/service shipping lump sum 1.00 2000.0000 $2,000.00



$30,600.00 $29,500.00 $24,616.28 $32,196.00 $30,936.96 $32,424.12



Manager Recommended Cycle 5 billings per month $2425 x 5% 12.00 2550.0000 $30,600.00





Manager Recommended Cycle 5 billings washdown water at LS $325 x 5% 12.00 345.0000 $4,140.00




Page 336



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 300 WSF






Manager Recommended Colonial Carton, Progress Energy 12.00 55.0000 $660.00

Manager Recommended Glen Haven, Progress Energy 12.00 425.0000 $5,100.00

Manager Recommended JMH, Progress Energy 12.00 125.0000 $1,500.00

Manager Recommended LP fuel for perm generator 3 units @ 36 hrs @ 2 gph 216.00 2.6500 $572.40

Manager Recommended NRL S #1, JC Utilities 12.00 20.0000 $240.00

Manager Recommended NRLS #1 & #2, Progress Energy 12.00 965.0000 $11,580.00

Manager Recommended Powhatan Elementary, Piedmont Natural Gas 12.00 30.0000 $360.00

Manager Recommended Powhatan Elementary, Progress Energy 12.00 105.0000 $1,260.00

Manager Recommended Shotwell Elevated Tank, Progress Energy 12.00 75.0000 $900.00

Manager Recommended Wal-Mart, Progress Energy 12.00 145.0000 $1,740.00

Manager Recommended Wynston, Progress Energy 12.00 115.0000 $1,380.00



$0.00 $0.00 $0.00 $0.00 $0.00 $0.00


$4,274.00 $1,850.00 $1,499.66 $3,677.00 $2,214.83 $2,215.53



Manager Recommended Additional Air Card for Service Truck 12.00 38.0100 $456.12

Manager Recommended Air Cards (919-605-6498 & 919-800-9249) 24.00 38.0100 $912.00

Manager Recommended Emergency Cellular AutoDialer, Pre-Paid Quarterly 4.00 40.0000 $160.00

Manager Recommended James Blalock 919-538-3320 12.00 35.9500 $431.40

Manager Recommended National Network 2 pager, 3 phones IWARN & Group 12.00 152.0000 $1,824.00

Manager Recommended National Network annual protection plan 2.00 30.0000 $60.00



Page 337



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 300 WSF



Manager Recommended Will Simmons 919-669-4891 12.00 35.8000 $429.60



$15,600.00 $15,650.00 $12,961.70 $15,360.00 $15,261.39 $15,987.42



Manager Recommended CenturyLink Lift Station Dialers 12.00 1300.0000 $15,600.00






Manager Recommended CEU's 4 employees x 2 classes 8.00 50.0000 $400.00

Manager Recommended Control Tech, Electric Control Training 1.00 600.0000 $600.00

Manager Recommended Meals, 4 employees x 2 meals 8.00 10.0000 $80.00

Manager Recommended Mechanic, Certification Exam 3.00 135.0000 $405.00

Manager Recommended Mechanic, Certification School 3.00 180.0000 $540.00

Manager Recommended Supervisor, Certification Exam 2.00 85.0000 $170.00

Manager Recommended Supervisor, Certification School 2.00 180.0000 $360.00




$8,150.00 $5,500.00 $5,373.22 $7,350.00 $5,088.69 $2,487.01



Manager Recommended Confined Space Equipment, Recertification/Service 1.00 500.0000 $500.00



Page 338



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 300 WSF



Manager Recommended M-40 Industrial Scientific Air Monitor, Calibration/Service 1.00 400.0000 $400.00

Manager Recommended Smoke Testing Equipment 1.00 50.0000 $50.00

Manager Recommended Unit #702, Hours 216 25.00 10.0000 $250.00


Manager Recommended Unit #708, Hours 20.00 10.0000 $200.00

Manager Recommended Unit #709, Hours 40.00 10.0000 $400.00




Manager Recommended Unit #713, trailer 1.00 100.0000 $100.00

Manager Recommended Unit #74, Hours 2072, Blower, Hyd., and Transfer Case Service

1.00 4500.0000 $4,500.00



$5,272.00 $7,000.00 $4,293.31 $9,065.00 $5,595.71 $2,688.64



Manager Recommended Unit #72, Mileage 44374 12,335.00 0.1000 $1,233.50

Manager Recommended Unit #74, Mileage 36073 8,765.00 0.2500 $2,191.25

Manager Recommended Unit #75, Mileage 82469 1,200.00 0.1000 $120.00

Manager Recommended Unit #76, MIleage 29300 9,650.00 0.1000 $965.00

Manager Recommended Unit #77, Mileage 85750 7,620.00 0.1000 $762.00



$0.00 $0.00 $0.00 $0.00 $0.00 $0.00



Page 339



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 300 WSF




$10,000.00 $17,863.00 $12,332.50 $20,000.00 $19,748.92 $17,090.56



Manager Recommended Easement & outfall repairs 1.00 10000.0000 $10,000.00



$138,500.00 $135,364.00 $102,503.13 $140,500.00 $145,740.94 $112,833.57



Manager Recommended Control panel repair/replace 15.00 1000.0000 $15,000.00

Manager Recommended Existing pump overhaul/repair 10.00 4500.0000 $45,000.00

Manager Recommended Floats, relays, breakers, starters, fuses 1.00 15000.0000 $15,000.00

Manager Recommended Spare Pumps (small HP) 3.00 4500.0000 $13,500.00

Manager Recommended Undesignated repairs lump sum 1.00 50000.0000 $50,000.00



$29,334.00 $29,591.00 $29,590.93 $29,592.00 $26,125.65 $26,125.65



Manager Recommended Shotwell Rd. PAX Mixing System Payment 2 of 2 1.00 17000.0000 $17,000.00

Manager Recommended Wilson St. PAX Mixing System Payment 2 of 3 1.00 12334.0000 $12,334.00



$3,000.00 $3,000.00 $2,846.00 $2,500.00 $1,215.42 $1,453.11



Manager Recommended Pick Up trucks 4.00 250.0000 $1,000.00



Page 340



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 300 WSF



Manager Recommended Vactor Truck 1.00 1500.0000 $1,500.00

Manager Recommended Vactor Truck, Annual Operational Inspection 1.00 500.0000 $500.00


52 52 Op Exp Fuel $20,828.00 $18,000.00 $14,585.91 $19,185.00 $17,352.80 $10,542.98



Manager Recommended Permanent Generators 11 units @ 30 hrs @ 2 gph 660.00 3.5300 $2,329.80

Manager Recommended Portable powered equipment 50.00 3.2000 $160.00

Manager Recommended Unit #702 25 hrs @ 2 gph 50.00 3.5300 $176.50







Manager Recommended Unit #72, 12,400 miles @ 10 mpg 1,240.00 3.2000 $3,968.00


Manager Recommended Unit #75, 1,200 miles @ 10 mpg 120.00 3.2000 $384.00


Manager Recommended Unit #77, 7,620 miles @ 10 mpg 800.00 3.2000 $2,560.00





Manager Recommended Replacement chemical pump 1.00 500.0000 $500.00


Manager Recommended Replacement tablet for MCT 1.00 500.0000 $500.00



Page 341



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 300 WSF



Manager Recommended Replacement two way radio 1.00 250.0000 $250.00

Manager Recommended Vactor truck Higbee Tube 1.00 750.0000 $750.00




$0.00 $0.00 $0.00 $0.00 $0.00 $0.00




Manager Recommended Collection System Certificate Renewals 4.00 50.0000 $200.00

Manager Recommended Distribution System Certificate Renewals 7.00 35.0000 $245.00

Manager Recommended Maintenance Technologist Certificate Renewal 3.00 50.0000 $150.00


52 70 Op Exp Safety $1,228.00 $1,150.00 $847.98 $1,228.00 $1,469.67 $618.87



Manager Recommended Employee training - 2 each for 4 employees 8.00 50.0000 $400.00

Manager Recommended Hand Sanitizer 72.00 2.0000 $144.00


Manager Recommended Vehicle 1st Aid Kit & fire ext svc - 9 units 9.00 50.0000 $450.00






Manager Recommended Rain Suits 4.00 60.0000 $240.00




Page 342



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 300 WSF



Manager Recommended Winter Clothing 4.00 150.0000 $600.00


52 80 Op Exp Tools $1,000.00 $1,000.00 $900.64 $1,000.00 $3,046.87 $0.00



Manager Recommended Replacement tools for two service trucks 2.00 500.0000 $1,000.00


52 81 Op Exp Chemicals $82,850.00 $76,700.00 $57,807.25 $75,080.00 $57,665.34 $78,540.47



Manager Recommended Bioxide 71, Cobblestone #2 L.S. 10,000.00 2.6000 $26,000.00

Manager Recommended Bioxide 71, Glen Laurel #2 & 3 L.S. 9,500.00 2.6000 $24,700.00

Manager Recommended Bioxide 71, Summerlyn L.S. 11,500.00 2.6000 $29,900.00

Manager Recommended Contain fire ants, Vegetation Control 30.00 25.0000 $750.00

Manager Recommended Persnickity Ox pellets 10.00 150.0000 $1,500.00


52 82 Op Exp Lab Supplies $0.00 $0.00 $0.00 $0.00 $0.00 $0.00




Manager Recommended Batteries 30.00 2.0000 $60.00

Manager Recommended Micro Flex Latex gloves 17.00 100.0000 $1,700.00

Manager Recommended Misc. Supplies 1.00 750.0000 $750.00

Manager Recommended Wiper towels per box 30.00 6.5000 $195.00




Page 343



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 300 WSF






$6,376.00 $3,901.00 $3,900.91 $6,205.00 $3,747.60 $3,469.19


$0.00 $0.00 $0.00 $0.00 $0.00 $0.00


Division Total: Preventive Maintenance $785,089.00 $635,693.00 $517,222.39 $694,590.00 $611,513.81 $548,401.27



Page 344

Town of Clayton

FY 2012-2013

Budget Proposal

Department Summary


Division: Public Works – WWTP




WWTP Superintendent 23 1 1 1

Wastewater Treatment Ops. 13-14 4 4 4

Lab Analyst 14 1 1 1


Page 345



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 300 WSF


Division 63 Wastewater Treatment Plant




50 04 Salaries Overtime $3,060.00 $0.00 $0.00 $2,880.00 $0.00 $2,134.77






51 10 Benefits FICA $21,080.00 $20,203.00 $16,552.47 $20,203.00 $19,007.01 $19,893.42


$32,264.00 $30,217.00 $24,008.40 $30,217.00 $29,599.72 $31,178.64


$0.00 $0.00 $0.00 $0.00 $0.00 $0.00



$19,686.00 $18,702.00 $15,476.88 $18,702.00 $16,498.21 $13,735.85


$11,179.00 $10,116.00 $8,999.93 $10,116.00 $10,293.25 $11,173.92




$98,000.00 $55,000.00 $27,337.35 $55,000.00 $137,321.77 $56,197.68



Manager Recommended Biosolids - land permitting 1.00 20000.0000 $20,000.00

Manager Recommended Biosolids - quarterly and annual reporting 1.00 8000.0000 $8,000.00

Manager Recommended Nirogen Evaulation 1.00 50000.0000 $50,000.00

Manager Recommended Pretreatment engineering services. 1.00 20000.0000 $20,000.00




Page 346



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 300 WSF




$33,750.00 $34,070.00 $28,594.36 $34,070.00 $35,332.42 $16,955.46



Manager Recommended Air conditioning and heating maintenace contract 2.00 175.0000 $350.00

Manager Recommended Biotriad vapor phase odor equipment lease 2.00 5000.0000 $10,000.00

Manager Recommended Generator #1 & #2 PM 2X per year 6.00 1250.0000 $7,500.00

Manager Recommended Raleigh connection fee 12.00 1325.0000 $15,900.00





Manager Recommended Contract lab 1.00 22000.0000 $22,000.00

Manager Recommended Industrial samples (reimbursed) 4.00 2600.0000 $10,400.00





Manager Recommended Canon Copier Lease - moved from 56 10 12.00 50.0000 $600.00





Manager Recommended Add shorts for 3 staff (total per week) 52.00 15.0000 $780.00

Manager Recommended Add shorts for 3 staff - CUT 52.00 -15.0000 ($780.00)

Manager Recommended Uniform rental 4 employees (per week) 52.00 47.0300 $2,445.56



Page 347



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 300 WSF



Manager Recommended wipe rags (per week) 52.00 5.0000 $260.00


56 80 Cont Serv Johnston County Treatment

$190,000.00 $204,765.00 $155,140.78 $204,765.00 $129,828.03 $129,457.78



Manager Recommended Johnston County Treatment & Transmission 365.00 849.0000 $309,885.00

Manager Recommended Trend Adjustment 1.00 -119885.0000 ($119,885.00)



Operating Expenses




Manager Recommended Canon Copier - copy expense - moved from 56 10 12.00 20.0000 $240.00



$600.00 $500.00 $262.40 $600.00 $328.75 $128.43



Manager Recommended Certified mail lump sum 1.00 300.0000 $300.00

Manager Recommended UPS & FedEx shipping lump sum 1.00 300.0000 $300.00




Page 348



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 300 WSF




$265,000.00 $245,000.00 $192,657.43 $270,000.00 $245,209.91 $280,144.58



Manager Recommended Estimated electrical use per month 12.00 22083.3300 $264,999.96


52 11 Op Exp Utility Exp - Town W/S $1,500.00 $1,500.00 $1,181.82 $0.00 $162.26 $0.00



Manager Recommended Monthly potable water charge 12.00 125.0000 $1,500.00





Manager Recommended Generator #1 200 hrs @ 15 gph - diesel 3,000.00 3.5300 $10,590.00

Manager Recommended Generator #2 200 hrs @ 25 gph - diesel 5,000.00 3.5300 $17,650.00

Manager Recommended LP for lab bldg heat 1,000.00 2.7500 $2,750.00



$7,965.00 $10,500.00 $9,228.16 $11,160.00 $3,090.75 $2,097.12



Manager Recommended CenturyLink 5M Ethernet - CHANGED to TWC 9.00 -605.0000 ($5,445.00)






Page 349



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 300 WSF



Manager Recommended TWC 2M BCE- REPLACES CenturyLink 9.00 250.0000 $2,250.00



$1,377.00 $860.00 $705.81 $2,908.00 $886.06 $1,033.54



Manager Recommended James Warren 12.00 33.1100 $397.32

Manager Recommended Misc. mobile phone supplies & repairs. 2.00 75.0000 $150.00

Manager Recommended Pager monthly lease 36.00 12.0000 $432.00

Manager Recommended WWTP On Call 919-414-2033 12.00 33.1100 $397.32



$660.00 $660.00 $82.30 $660.00 $721.89 $1,429.78



Manager Recommended WWTP autodialer line 919-553-1920 12.00 55.0000 $660.00


52 25 Op Exp Advertising Expense $1,000.00 $500.00 $0.00 $1,000.00 $0.00 $547.14



Manager Recommended Advertisement expense for pretreatment program- REIMBURSABLE

1.00 1000.0000 $1,000.00




Page 350



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 300 WSF



52 26 Op Exp Training and Travel $1,900.00 $1,200.00 $800.69 $1,500.00 $1,183.74 $1,252.32



Manager Recommended Certification class registration 2.00 200.0000 $400.00

Manager Recommended Continuing ed class (5 employess) 3 ea per year 15.00 85.0000 $1,275.00






Manager Recommended Reimb use 500.00 0.5500 $275.00



$96,750.00 $92,000.00 $76,286.53 $92,000.00 $69,900.05 $82,004.39



Manager Recommended Aeration basin maint. 2.00 2000.0000 $4,000.00

Manager Recommended Air compressor 25 hours 25.00 10.0000 $250.00

Manager Recommended Barscreen brush replacement 1.00 2800.0000 $2,800.00

Manager Recommended Clarifier maint. 3.00 600.0000 $1,800.00

Manager Recommended Effluent pump rebuild 1.00 14000.0000 $14,000.00

Manager Recommended Effluent sampler maintenance 1.00 3000.0000 $3,000.00

Manager Recommended Filter maint. 1.00 27000.0000 $27,000.00

Manager Recommended Flowmeter cal. & maint. 3.00 1000.0000 $3,000.00

Manager Recommended Fork lift 40 hours 40.00 20.0000 $800.00

Manager Recommended Generator spare parts 1.00 5000.0000 $5,000.00

Manager Recommended Influent hoist replacement 1.00 4200.0000 $4,200.00



Page 351



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 300 WSF



Manager Recommended Influent Pump Station Maint 1.00 10000.0000 $10,000.00

Manager Recommended Oil supplies 1.00 1200.0000 $1,200.00

Manager Recommended Reclaim water pump system maint. 2.00 1500.0000 $3,000.00

Manager Recommended Return sludge repair and maintenace 3.00 4000.0000 $12,000.00

Manager Recommended Sludge Holding Tank Aerator rebuild 1.00 7000.0000 $7,000.00

Manager Recommended Sludge holding tank maint. blowers 3.00 750.0000 $2,250.00

Manager Recommended Sludge thickener 1.00 1000.0000 $1,000.00


Manager Recommended Unit #740 40 hours 40.00 5.0000 $200.00

Manager Recommended UV Bulb replacement 310.00 25.0000 $7,750.00

Manager Recommended UV Control maintenance 1.00 1500.0000 $1,500.00



$990.00 $600.00 $48.42 $990.00 $160.25 $1,027.91



Manager Recommended Unit 70 2006 Chevy P/U 5,000.00 0.1100 $550.00

Manager Recommended Unit 71 2000 Chevy P/U 4,000.00 0.1100 $440.00



$2,500.00 $2,000.00 $1,947.59 $2,000.00 $1,697.15 $2,727.27



Manager Recommended Undesignated bldg repairs on-site lump sum 1.00 2500.0000 $2,500.00




Page 352



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 300 WSF




$1,000.00 $1,000.00 $1,389.66 $1,000.00 $1,872.94 $7,834.38



Manager Recommended Landscape supplies 1.00 1000.0000 $1,000.00

Manager Recommended Road repair (Defer One Year) 1.00 -9000.0000 ($9,000.00)

Manager Recommended Road repair, by Town personnel 1.00 9000.0000 $9,000.00



$0.00 $0.00 $0.00 $0.00 $0.00 $0.00


$0.00 $0.00 $0.00 $0.00 $0.00 $0.00


$0.00 $0.00 $0.00 $0.00 $0.00 $76.33

52 52 Op Exp Fuel $3,611.00 $2,500.00 $2,002.30 $3,635.00 $2,174.29 $1,496.75



Manager Recommended Misc equipment 80 hrs @ 2 gph 140.00 3.2000 $448.00








Manager Recommended On line nitrate analyzer 1.00 8000.0000 $8,000.00





Page 353



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 300 WSF




$3,850.00 $4,000.00 $3,199.90 $4,440.00 $3,147.53 $690.00



Manager Recommended AWWA WEA Subscription 1.00 125.0000 $125.00

Manager Recommended LNBA & NRCA dues 1.00 2850.0000 $2,850.00

Manager Recommended NCRWA Association 1.00 700.0000 $700.00

Manager Recommended Pretreatment Consortium 1.00 75.0000 $75.00

Manager Recommended Water Operators Assoc. 1.00 100.0000 $100.00


52 63 Op Exp Permits and Fees $12,000.00 $10,700.00 $7,451.37 $12,000.00 $7,320.00 $10,195.01



Manager Recommended NCDENR permits renewal lump sum 1.00 12000.0000 $12,000.00


52 70 Op Exp Safety $1,573.00 $1,700.00 $1,119.34 $1,223.00 $931.29 $871.41



Manager Recommended Building Fire ext. service 7.00 50.0000 $350.00







Page 354



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 300 WSF



52 71 Op Exp Protective Clothing $1,225.00 $1,075.00 $286.20 $1,225.00 $367.06 $532.25






52 80 Op Exp Tools $400.00 $400.00 $400.99 $400.00 $0.00 $0.00



Manager Recommended Tool replacement 1.00 400.0000 $400.00


52 81 Op Exp Chemicals $46,280.00 $32,500.00 $29,538.76 $37,625.00 $33,110.47 $29,243.66



Manager Recommended Alum sulfate tanker (if needed) 1.00 5500.0000 $5,500.00

Manager Recommended Carbon supplements for nitrogen removal 4,000.00 3.2000 $12,800.00

Manager Recommended Chlorine tablets 50 # pails (re-use system) 15.00 132.0000 $1,980.00

Manager Recommended Polymer 5.00 5200.0000 $26,000.00


52 82 Op Exp Lab Supplies $19,415.00 $18,500.00 $15,955.77 $19,025.00 $16,926.14 $18,170.93



Manager Recommended BOD Supplies 1.00 2850.0000 $2,850.00

Manager Recommended Chlorine Supplies 1.00 3500.0000 $3,500.00

Manager Recommended DI water system maintenance 2.00 460.0000 $920.00

Manager Recommended Equipment repair and calibration 1.00 3850.0000 $3,850.00



Page 355



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 300 WSF



Manager Recommended Fecal Supplies 1.00 2450.0000 $2,450.00

Manager Recommended Misc. Supplies 1.00 2000.0000 $2,000.00

Manager Recommended pH probes 2.00 195.0000 $390.00

Manager Recommended pH supplies lab & field 1.00 2280.0000 $2,280.00

Manager Recommended Sample bottles 100.00 2.0000 $200.00

Manager Recommended TSS supplies 1.00 975.0000 $975.00





Manager Recommended LNBA meeting catering 1.00 450.0000 $450.00

Manager Recommended Misc hardware supplies 12.00 200.0000 $2,400.00

Manager Recommended Office supplies 12.00 25.0000 $300.00





$10,196.00 $10,257.00 $10,256.60 $10,036.00 $9,853.51 $8,763.27


$0.00 $0.00 $0.00 $0.00 $0.00 $0.00


Programs

54 43 Programs Liquid Sludge Disposal

$218,800.00 $199,620.00 $199,611.34 $199,620.00 $132,387.50 $138,861.76



Manager Recommended Bio-solids land application (per gallon) 2,800,000.00 0.0400 $112,000.00

Manager Recommended Biosolids to Johnston County or Dewatering Contingency 150.00 700.0000 $105,000.00



Page 356



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 300 WSF



Manager Recommended Stabilization chemicals 6.00 2800.0000 $16,800.00



Total: Programs $218,800.00 $199,620.00 $199,611.34 $199,620.00 $132,387.50 $138,861.76

Division Total: Wastewater Treatment Plant $1,458,451.00 $1,333,400.00 $1,098,048.29 $1,381,994.00 $1,224,079.15 $1,202,277.16



Page 357

Town of Clayton

FY 2012-2013

Budget Proposal

Department Summary



Page 358



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 300 WSF


Division 90 Debt Service

Operating Expenses


$26,448.00 $0.00 $0.00 $0.00 $0.00 $0.00



Manager Recommended FY 12-13 Northside Trunk Line Project (p=300k, I-3.9, N=3) 3.00 8816.0000 $26,448.00


Total: Operating Expenses $26,448.00 $0.00 $0.00 $0.00 $0.00 $0.00

Debt Service


$0.00 $0.00 $0.00 $0.00 $0.00 $0.00


$0.00 $0.00 $0.00 $0.00 $0.00 $0.00

57 014 Debt Service FY 03-04 Refunding Bond (GO)

$0.00 $0.00 $0.00 $0.00 $0.00 $4,847.83

57 015 Debt Service FY 03-04 Sewer State Bond Loan

$20,736.00 $21,343.00 $21,342.66 $21,343.00 $4,249.78 $4,856.88

57 016 Debt Service FY 98-99 Sewer Revolving Loan

$62,613.00 $64,127.00 $64,126.87 $64,127.00 $13,623.32 $15,137.02


$246,002.00 $252,375.00 $252,375.14 $252,375.00 $38,236.66 $44,609.42


$313,811.00 $315,189.00 $315,189.00 $322,043.00 $69,180.52 $74,945.56


$240,480.00 $244,260.00 $244,260.00 $244,260.00 $68,040.00 $71,820.00

57 02 Debt Service Revolving Loan - Principal

$0.00 $0.00 $0.00 $0.00 $0.00 $0.00

57 020 Debt Service FY 05-06 Sewer Jet Vac

$0.00 $0.00 $0.00 $0.00 $832.31 $6,724.06

57 021 Debt Service FY 05-06 Nitrogen Financing

$208,070.00 $215,551.00 $180,144.85 $215,551.00 $41,456.53 $48,937.41

57 022 Debt Service FY 06-07 Rolling Stock

$0.00 $0.00 $0.00 $0.00 $0.00 $60.35

57 023 Debt Service FY 07-08 ECIA Phase I

$13,394.00 $82,063.00 $68,587.80 $82,063.00 $4,974.67 $7,886.66



Page 359



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 300 WSF



57 024 Debt Service FY 07-08 ECIA Phase II

$111,386.00 $124,410.00 $103,885.00 $124,410.00 $7,434.00 $10,458.00

57 025 Debt Service FY 08-09 Sam's Branch Outfall

$119,300.00 $124,062.00 $103,799.61 $138,146.00 $30,043.98 $33,941.58

57 03 Debt Service Revolving Loan - Interest

$0.00 $0.00 $0.00 $0.00 $0.00 $0.00

57 030 Debt Service FY 08-09 AMR Project

$126,685.00 $126,685.00 $105,570.50 $126,685.00 $12,308.06 $15,639.93

57 031 Debt Service FY 08-09 WWTP Generator

$54,700.00 $54,700.00 $45,583.10 $54,700.00 $5,314.35 $6,752.99

57 034 Debt Service FY 09-10 Series 2009B Refunding

$140,050.00 $137,260.00 $3,630.00 $137,260.00 $8,950.00 $8,869.44


$0.00 $0.00 $0.00 $0.00 $0.00 $0.00

57 037 Debt Service Sewer Capacity - Johnston County

$169,000.00 $169,000.00 $169,500.00 $169,000.00 $0.00 $0.00

57 042 Debt Service System Improvements

$29,850.00 $0.00 $0.00 $0.00 $0.00 $0.00



Manager Recommended Northside Sewer & SCADA P=555k, N=60, I=2.9 3.00 9950.0000 $29,850.00



$0.00 $0.00 $0.00 $0.00 $0.00 $0.00


$0.00 $0.00 $0.00 $0.00 $0.00 $0.00

Total: Debt Service $1,856,077.00 $1,931,025.00 $1,677,994.53 $1,951,963.00 $304,644.18 $355,487.13

Division Total: Debt Service $1,882,525.00 $1,931,025.00 $1,677,994.53 $1,951,963.00 $304,644.18 $355,487.13



Page 360

Town of Clayton

FY 2012-2013

Budget Proposal

Department Summary



Page 361



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 300 WSF



Capital Outlay

58 00 Cap Out Capital Projects $315,000.00 $106,260.00 $96,270.55 $106,260.00 $312,005.84 $223,559.28



Manager Recommended Computerized Maint Management Sys - DEFER 1.00 -55000.0000 ($55,000.00)

Manager Recommended Computerized Maint Management Sys (CMMS) 1st yr 1.00 55000.0000 $55,000.00

Manager Recommended RICE Emission Modification Project 1000KW 1.00 60000.0000 $60,000.00

Manager Recommended SCADA System Phase 1, lift stations 15.00 17000.0000 $255,000.00





$0.00 $0.00 $0.00 $0.00 $0.00 $0.00



$0.00 $0.00 $0.00 $0.00 $0.00 $0.00

58 21 Cap Out Site Improvements $0.00 $0.00 $0.00 $0.00 $0.00 $0.00

58 30 Cap Out Water Line Improvements

$167,500.00 $0.00 $0.00 $100,000.00 $0.00 $460,243.60



Manager Recommended Amelia Church Road Meter Relocation 1.00 100000.0000 $100,000.00

Manager Recommended Hwy 42 E Hydrant Replacement 7.00 2500.0000 $17,500.00

Manager Recommended Page St. Penny to Blanche 6" W/L installation 1.00 50000.0000 $50,000.00




Page 362



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 300 WSF



58 31 Cap Out Sewer Line Improvements

$412,500.00 $110,841.00 $110,840.45 $90,000.00 $0.00 $174,721.80



Manager Recommended Abandon Animal Hopsital (CIP08-09) 1.00 151008.0000 $151,008.00

Manager Recommended Abandon Animal Hospital - DEFER 1.00 -151008.0000 ($151,008.00)

Manager Recommended Abandon Cobbleston #1 - CUT 1.00 -157872.0000 ($157,872.00)

Manager Recommended Abandon Cobblestone #1 L/S (CIP09-10) 1.00 157872.0000 $157,872.00

Manager Recommended Abandon Wal-Mart L/S (CIP08-09) 1.00 641088.0000 $641,088.00

Manager Recommended Abandon Wal-Mart L/S - DEFER 1.00 -641088.0000 ($641,088.00)

Manager Recommended Back Up pump project(CIP09-10) 2.00 45000.0000 $90,000.00

Manager Recommended Back-up Pump project (CIP 09-10) 1.00 -90000.0000 ($90,000.00)

Manager Recommended Glen Laurel #1 Control panel replacement - DEFER 1.00 -50000.0000 ($50,000.00)

Manager Recommended Glen Laurel #1, By-pass pump 1.00 50000.0000 $50,000.00

Manager Recommended Glen Laurel #1, Control panel Replacement 1.00 50000.0000 $50,000.00

Manager Recommended Hwy 42 E Widen Utility Relocation 1.00 203640.0000 $203,640.00

Manager Recommended Hwy 42 E Widen Utility Relocation - DEFER 1.00 -203640.0000 ($203,640.00)

Manager Recommended Manhole Rehab Project 25.00 2500.0000 $62,500.00

Manager Recommended Northside Sewer Trunk Line (Rollingwood #1) 1.00 300000.0000 $300,000.00

Manager Recommended Northside Sewer Trunk Line (Rollingwood #2)t - DEFER 1 Yr. 1.00 -150000.0000 ($150,000.00)

Manager Recommended Northside Sewer Trunk Line Ph. II (Rollingwood #2) 1.00 150000.0000 $150,000.00

Manager Recommended Rehab Flamingo (CIP 07-08) 1.00 80000.0000 $80,000.00

Manager Recommended Rehab Flamingo - DEFER 1.00 -80000.0000 ($80,000.00)




Page 363



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 300 WSF



58 50 Cap Out Capital Outlay $52,500.00 $39,146.00 $29,334.00 $48,146.00 $0.00 $0.00



Manager Recommended 24" split drum vibratory compactor 1.00 20000.0000 $20,000.00

Manager Recommended Crane w/Electric winch - Glen Laurel #1 - CUT 1.00 -5300.0000 ($5,300.00)

Manager Recommended Crane w/Electric winch-Glen Laurel #1 1.00 5300.0000 $5,300.00

Manager Recommended Ground Penetrating Radar (GPR) Locator 1.00 12500.0000 $12,500.00

Manager Recommended Ground Penetrating Radar (GPR) Locator - DEFER 1.00 -12500.0000 ($12,500.00)

Manager Recommended Light Tower for night work 1.00 7500.0000 $7,500.00

Manager Recommended Light Tower for night work - DEFER 1.00 -7500.0000 ($7,500.00)

Manager Recommended Portable Flow Meter for lift station FM's 1.00 7000.0000 $7,000.00

Manager Recommended Portable Flow Meter for lift stations - CUT 1.00 -7000.0000 ($7,000.00)

Manager Recommended Replacement Forklift @ Water Reclamation 1.00 16500.0000 $16,500.00

Manager Recommended Sewer Camera w Profile capabilities - DEFER 1.00 -80000.0000 ($80,000.00)

Manager Recommended Sewer Camera w/ Profile capabilities 1.00 80000.0000 $80,000.00

Manager Recommended Shoring Equipment-for deeper excavations 1.00 16000.0000 $16,000.00






Page 364

Town of Clayton

FY 2012-2013

Budget Proposal

Department Summary


Division: Interdepartmental

Page 365



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 300 WSF


Division 97 Inter-departmental

Miscellaneous

59 97 Misc Support Services - General Fund

$1,208,448.00 $1,134,860.00 $987,779.20 $1,176,923.00 $1,032,590.00 $1,152,976.56

Total: Miscellaneous $1,208,448.00 $1,134,860.00 $987,779.20 $1,176,923.00 $1,032,590.00 $1,152,976.56

Division Total: Inter-departmental $1,208,448.00 $1,134,860.00 $987,779.20 $1,176,923.00 $1,032,590.00 $1,152,976.56

Department Total: Water Sewer Enterprise $8,801,896.00 $7,600,614.00 $6,393,543.94 $8,030,164.00 $6,540,253.48 $7,440,421.66



Page 366

Town of Clayton

FY 2012-2013

Budget Proposal

Department Summary

Department: Electric Fund

Division: Revenues

Page 367



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 310 EF

Revenue

Department 57 Electric Enterprise


Permits and Fees


$135,000.00 $130,000.00 $119,044.16 $160,000.00 $166,116.88 $159,027.05

43 21 Permits and Fees Past Due Penalty

$120,000.00 $115,000.00 $100,668.67 $200,000.00 $280,119.00 $91,981.95

43 59 Permits and Fees Meter Fees $4,500.00 $3,778.00 $3,575.00 $3,000.00 $1,690.00 $2,080.00



Manager Recommended New Meter Fees 60.00 75.0000 $4,500.00



$0.00 $0.00 $0.00 $0.00 $0.00 $0.00

43 65 Permits and Fees Cut Seal Fee

$1,200.00 $1,400.00 $1,100.00 $2,000.00 $1,935.00 $0.00



Manager Recommended Cut Seals 12.00 100.0000 $1,200.00


43 66 Permits and Fees Meter Tampering Fee

$0.00 $50.00 $50.00 $0.00 $513.30 $1,200.00

43 71 Permits and Fees Underground Electric Fees

$16,500.00 $22,000.00 $19,875.00 $9,375.00 $10,125.00 $27,975.00



Manager Recommended Estimate 32 new service installations 44.00 375.0000 $16,500.00


43 72 Permits and Fees Facility Fees $0.00 $0.00 $0.00 $0.00 $0.00 $0.00


$22,000.00 $21,500.00 $18,740.00 $22,000.00 $21,214.00 $176,704.85


FY 2012-2013 Revenue Budget Worksheet - Electric FundTown of Clayton

Page 368



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 310 EF




$3,000.00 $3,453.00 $3,386.08 $3,000.00 $2,831.26 $4,303.83



Manager Recommended Fees collected for damage by others to electric facilities 3.00 1000.0000 $3,000.00



$23,400.00 $0.00 $0.00 $0.00 $0.00 $0.00



Manager Recommended Creekside Commons Lot Deposits (Ph. 1) 13.00 1800.0000 $23,400.00



$0.00 $0.00 $0.00 $0.00 $0.00 $0.00

43 99 Permits and Fees Returned Check Fees

$5,500.00 $6,450.00 $5,785.88 $5,400.00 $7,652.30 $3,254.02



Manager Recommended Returned Checks Fees 12.00 458.3300 $5,499.96



Sales and Services

44 15 Sales and Services Sale of Electricity

$11,510,486.00 $10,700,000.00 $9,579,354.34 $11,837,056.00 $11,502,345.09 $11,374,644.03

44 16 Sales and Services Sale of Electricity - Gen Fund

$210,000.00 $213,000.00 $181,672.26 $180,000.00 $151,425.71 $144,053.58

44 17 Sales and Services Sale of Electricity - W/S Fund

$300,000.00 $268,000.00 $216,545.62 $320,000.00 $336,539.47 $217,585.93

44 18 Sales and Services Sales Tax - Electricity

$322,000.00 $310,000.00 $277,593.33 $331,800.00 $322,240.73 $315,721.93

Total: Sales and Services $12,342,486.00 $11,491,000.00 $10,255,165.55 $12,668,856.00 $12,312,551.00 $12,052,005.47



Page 369



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 310 EF





$0.00 $0.00 $0.00 $0.00 $0.00 $0.00

Total: Grants and Donations $0.00 $0.00 $0.00 $0.00 $0.00 $0.00


48 05 Miscellaneous Finance Capital $779,998.00 $0.00 $0.00 $0.00 $0.00 $0.00



Manager Recommended Creekside Infrastructure 1.00 62000.0000 $62,000.00

Manager Recommended Front Street Ph. 1 (Underground) 1.00 141674.0000 $141,674.00

Manager Recommended Line Puller (UG) 1.00 150000.0000 $150,000.00

Manager Recommended Line Truck 1.00 212324.0000 $212,324.00

Manager Recommended Service Truck 1.00 52000.0000 $52,000.00

Manager Recommended The Arbors Infrastructure 1.00 162000.0000 $162,000.00


Total: Other Financing Sources $779,998.00 $0.00 $0.00 $0.00 $0.00 $0.00

Miscellaneous


$9,200.00 $9,039.00 $7,443.54 $11,000.00 $12,124.43 $8,580.96


$51,350.00 $100,000.00 $97,215.06 $35,000.00 $8,455.29 $0.00


$0.00 $0.00 $0.00 $0.00 $0.00 $0.00

48 31 Miscellaneous Line Extension - Internal Serv

$0.00 $0.00 $0.00 $0.00 $0.00 $0.00



Page 370



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 310 EF




$58,000.00 $0.00 $0.00 $0.00 $0.00 $0.00



Manager Recommended DOT Reimbursement for HWY 42 Project 1.00 58000.0000 $58,000.00


48 71 Miscellaneous Sale of Scrap $1,500.00 $7,100.00 $1,656.58 $3,000.00 $2,889.35 $12,293.23


$0.00 $0.00 $0.00 $0.00 $0.00 $0.00


$0.00 $0.00 $0.00 $0.00 $185.00 $0.00

48 91 Miscellaneous Transfer from Reserve Fund

$0.00 $0.00 $0.00 $0.00 $0.00 $0.00

48 94 Miscellaneous Conservation Program Repayments

$5,000.00 $7,230.00 $6,742.05 $2,500.00 $3,294.19 $3,540.03

48 97 Miscellaneous Miscellaneous $0.00 $4,001.00 $4,001.18 $0.00 $920.22 $10,178.63




$108,183.00 $233,000.00 $0.00 $233,000.00 $0.00 $0.00



Manager Recommended Completion of 42 Project 1.00 23300.0000 $23,300.00

Manager Recommended Walden Woods U/G Project (Dove) 1.00 84883.0000 $84,883.00


Total: Fund Balance and Capital Reserve $108,183.00 $233,000.00 $0.00 $233,000.00 $0.00 $0.00


Department Total: Electric Enterprise $13,686,817.00 $12,155,001.00 $10,644,448.75 $13,358,131.00 $12,832,616.22 $12,553,125.02



Page 371



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

Amount

Fund Total: EF $13,686,817.00 $12,155,001.00 $10,644,448.75 $13,358,131.00 $12,832,616.22 $12,553,125.02

Net Grand Totals: $13,686,817.00 $12,155,001.00 $10,644,448.75 $13,358,131.00 $12,832,616.22 $12,553,125.02



Page 372

Town of Clayton

FY 2012-2013

Budget Proposal

Department Summary


Division: Non-departmental

Page 373



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 310 EF




51 25 Benefits Retirement - OPEB $0.00 $0.00 $0.00 $0.00 $3,608.00 $3,553.00

Total: Personnel - Benefits $0.00 $0.00 $0.00 $0.00 $3,608.00 $3,553.00



$15,000.00 $0.00 $0.00 $0.00 $0.00 $0.00



Manager Recommended Davenport Financial Analysis 1.00 15000.0000 $15,000.00



56 31 Cont Serv Retainer Fees $0.00 $0.00 $0.00 $0.00 $0.00 $0.00

56 32 Cont Serv Document Fees $0.00 $0.00 $0.00 $0.00 $0.00 $0.00

56 33 Cont Serv Miscellaneous Legal Fees

$0.00 $0.00 $0.00 $0.00 $0.00 $0.00


Operating Expenses


53 01 Op Exp Insurance Deductible $0.00 $0.00 $0.00 $3,000.00 $0.00 $0.00


($9,357.00) ($2,745.00) ($2,744.50) ($3,608.00) ($2,959.10) ($2,587.00)



Manager Recommended Worker's Comp Incentive Credit / Package Discount 1.00 -9357.4600 ($9,357.46)


Total: Operating Expenses ($9,357.00) ($2,745.00) ($2,744.50) ($608.00) ($2,959.10) ($2,587.00)


FY 2012-2013 Expenditure Budget Worksheet - Electric FundTown of Clayton

Page 374



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 310 EF






Miscellaneous

59 00 Misc Depreciation Expense $0.00 $0.00 $0.00 $0.00 $258,610.19 $267,533.24

Total: Miscellaneous $0.00 $0.00 $0.00 $0.00 $258,610.19 $267,533.24

Division Total: Non-departmental $5,643.00 ($2,745.00) ($2,744.50) $11,800.00 $259,259.09 $268,499.24



Page 375

Town of Clayton

FY 2012-2013

Budget Proposal

Department Summary Department: General Government

Division: Electric-Administration




Electric Systems Director 24 1 1 1

Energy Services Technician 19 1 1 1

Admin. Support Specialist 13 .5 1 1


1. For the first time in several years the Electric Department will be involved with some quality new

development and system expansion projects as well as a major system maintenance project. The system

expansion will occur along Front Street (Extension) and include service to The Arbors, the new multifamily

complex located in that area. These improvements (approximately $300,000 in capital outlay) will be

financed. Another project that has been provided for but is less certain is Creekside Commons in the amount

of $61,182. All new system expansion projects are proposed to be new construction financed through an

installment loan.

2. The electric capital outlay also includes financed acquisition of major capital equipment purchases: A new

line truck, ($212,000) a new service truck ($51,700) and an underground line pulling machine ($150,000).

Of the three pieces of equipment the two vehicles are essential. The line pulling machine would enable the

Town crew to perform work that must be contracted out at this time. The Town would recover at least a

third of the cost of the line puller in the first year.

Page 376



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 310 EF





50 02 Salaries Part-time $0.00 $13,600.00 $11,504.50 $14,560.00 $13,202.00 $11,471.50





51 00 Benefits Longevity $1,100.00 $550.00 $550.00 $1,250.00 $900.00 $900.00


51 10 Benefits FICA $14,065.00 $12,600.00 $10,799.14 $13,586.00 $12,982.77 $12,696.90


$12,622.00 $2,780.00 $2,021.76 $1,585.00 ($364.15) $1,635.17


$0.00 $0.00 $0.00 $0.00 $0.00 $0.00

51 15 Benefits Life Insurance $1,120.00 $891.00 $709.81 $1,016.00 $902.82 $887.52


$12,306.00 $10,448.00 $8,882.12 $11,288.00 $10,003.56 $7,741.92


$7,343.00 $5,814.00 $4,915.61 $6,510.00 $6,208.95 $6,277.89




$0.00 $0.00 $0.00 $0.00 $0.00 $0.00

56 01 Cont Serv Design Services $0.00 $0.00 $0.00 $0.00 $0.00 $0.00


$1,944.00 $1,534.00 $1,305.50 $1,296.00 $1,274.50 $0.00



Manager Recommended Monthly payment for storage building (To Public Storage) 12.00 162.0000 $1,944.00




Page 377



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 310 EF






$35.00 $35.00 $35.00 $0.00 $0.00 $0.00

56 41 Cont Serv Contract Labor $0.00 $0.00 $0.00 $0.00 $0.00 $0.00

56 50 Cont Serv Equipment Rental $0.00 $0.00 $0.00 $0.00 $0.00 $1,186.00




Manager Recommended Uniform rental 52.00 8.8900 $462.28



Operating Expenses



$200.00 $200.00 $179.61 $200.00 $6.34 $39.92



Manager Recommended Costs to ship/receive/insure ordered and or repaired items 5.00 40.0000 $200.00


52 13 Op Exp Street Lights - Rental $0.00 $0.00 $0.00 $0.00 $0.00 $0.00

52 14 Op Exp Street Lights - Special $0.00 $0.00 $0.00 $0.00 $0.00 $0.00


$0.00 $0.00 $0.00 $0.00 $0.00 $136.12



Page 378



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 310 EF




$1,116.00 $1,049.00 $867.25 $1,077.00 $1,387.09 $1,576.42



Manager Recommended Dale Medlin 919-538-2472 12.00 52.8300 $633.96

Manager Recommended Onnie Christian 12.00 33.1100 $397.32

Manager Recommended Texting for Onnie 12.00 7.0000 $84.00


52 25 Op Exp Advertising Expense $750.00 $739.00 $388.93 $1,100.00 $197.22 $750.00



Manager Recommended Public Power Ad in the CC Play Bill 1.00 400.0000 $400.00

Manager Recommended Sponsorship of Parks & Rec. Little League teams 2.00 175.0000 $350.00





Manager Recommended ElectriCities Annual Conference-moved from Legislative 1.00 1562.2000 $1,562.00

Manager Recommended Training & travel for Admin. personnel 3.00 150.0000 $450.00





Manager Recommended Possible use of POV when town vehicle unavailable 1.00 300.0000 $300.00



$0.00 $0.00 $0.00 $0.00 $0.00 $0.00



Page 379



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 310 EF




$0.00 $0.00 $0.00 $0.00 $0.00 $0.00


$0.00 $0.00 $0.00 $0.00 $0.00 $0.00


$0.00 $0.00 $0.00 $0.00 $0.00 $0.00

52 52 Op Exp Fuel $0.00 $0.00 $0.00 $0.00 $0.00 $0.00




$10,213.00 $9,139.00 $9,139.00 $10,000.00 $8,146.00 $9,310.00



Manager Recommended Electricities Annual Dues - 2012-2013 Estimated 1.00 10213.0000 $10,213.00


52 70 Op Exp Safety $0.00 $50.00 $31.25 $250.00 $0.00 $0.00


52 80 Op Exp Tools $0.00 $0.00 $0.00 $0.00 $0.00 $0.00

52 85 Op Exp Departmental Supplies $1,300.00 $1,350.00 $1,318.73 $1,300.00 $986.16 $1,027.95



Manager Recommended NESC, and NEC Code books for office use. 2.00 150.0000 $300.00

Manager Recommended Stationary supplies for Admin. personnel 1.00 1000.0000 $1,000.00





$0.00 $0.00 $0.00 $0.00 $0.00 $0.00


$8,273.00 $6,317.00 $6,316.33 $7,460.00 $6,068.10 $5,854.96



Page 380



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 310 EF




$0.00 $0.00 $0.00 $0.00 $0.00 $0.00


$0.00 $0.00 $0.00 $0.00 $0.00 $0.00


Programs

54 50 Programs Purchase for Resale $9,300.00 $9,261.00 $8,033.68 $9,000.00 $9,075.69 $12,277.15



Manager Recommended Monthly charge paid to The U S Department of Energy 12.00 775.0000 $9,300.00


54 55 Programs Load Control Expense

$0.00 $0.00 $0.00 $0.00 $0.00 $0.00

54 56 Programs Electric Conservation Program

$10,000.00 $3,500.00 $3,500.00 $32,000.00 $11,500.00 $0.00



Manager Recommended Energy Assistance Programs 1.00 10000.0000 $10,000.00


Total: Programs $19,300.00 $12,761.00 $11,533.68 $41,000.00 $20,575.69 $12,277.15



Total: Special Appropriations $0.00 $0.00 $0.00 $0.00 $0.00 $0.00




Page 381

Town of Clayton

FY 2012-2013

Budget Proposal

Department Summary


Division: Electric-Operations




Electric System Supervisor 20 1 0 0

Electric System Superintendent 22 0 1 1

Electric System Crew Leader 19 0 2 2

Sr. Electric Line Technician 18 3 2 2

Electric Line Technician 14 4 3 3


Page 382



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 310 EF












51 10 Benefits FICA $31,114.00 $31,423.00 $28,212.76 $31,743.00 $29,621.32 $29,491.33


$50,482.00 $49,028.00 $42,962.40 $48,523.00 $46,594.06 $50,208.06


$0.00 $0.00 $0.00 $0.00 $0.00 $0.00



$27,413.00 $29,300.00 $26,238.59 $30,600.00 $25,842.79 $20,402.52


$16,269.00 $16,997.00 $15,240.33 $14,761.00 $16,103.27 $16,602.86




$30,000.00 $37,700.00 $33,170.11 $30,000.00 $13,621.47 $29,023.78



Manager Recommended Funds for Cadd Grphics to produce maps and drawings 1.00 10000.0000 $10,000.00

Manager Recommended Funds for consulting engineer to perform various projects 1.00 20000.0000 $20,000.00


56 01 Cont Serv Design Services $0.00 $0.00 $0.00 $0.00 $0.00 $0.00



Page 383



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 310 EF




$1,587.00 $2,043.00 $1,524.29 $2,043.00 $2,498.48 $1,834.00



Manager Recommended Covers costs of Iwarn Pager Agreement (6 pagers) 6.00 169.5000 $1,017.00

Manager Recommended Telemetrix-service and maintenanace 5.00 114.0000 $570.00





Manager Recommended Maintenance tree trimming 14.00 3000.0000 $42,000.00

Manager Recommended NC One Call 12.00 91.0000 $1,092.00

Manager Recommended Perform annual meter testing 1.00 4000.0000 $4,000.00

Manager Recommended Thermal infrared scanning 3.00 650.0000 $1,950.00




$100.00 $100.00 $0.00 $100.00 $0.00 $0.00

56 41 Cont Serv Contract Labor $0.00 $0.00 $0.00 $0.00 $0.00 $0.00








Page 384



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 310 EF






Manager Recommended Annual funds to rent required FR/AF uniforms for crew 52.00 175.0000 $9,100.00



Operating Expenses



$0.00 $0.00 $0.00 $0.00 $9.77 $7.23

52 13 Op Exp Street Lights - Rental $0.00 $0.00 $0.00 $0.00 $0.00 $0.00

52 14 Op Exp Street Lights - Special $0.00 $0.00 $0.00 $0.00 $0.00 $0.00


$0.00 $0.00 $0.00 $0.00 $0.00 $0.00


$2,622.00 $2,550.00 $2,113.22 $2,209.00 $2,169.39 $2,639.92



Manager Recommended Air Cards -2 24.00 38.0100 $912.00

Manager Recommended Barry Rose 919-625-3674 12.00 33.1100 $397.32

Manager Recommended Mack Keen 919-427-1289 12.00 33.1100 $397.32

Manager Recommended Mert Woodall 919-901-3254 12.00 33.1100 $397.32

Manager Recommended On Call 919-427-1288 12.00 33.1100 $397.32

Manager Recommended Texting for phones 12.00 10.0000 $120.00





Page 385



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 310 EF



52 26 Op Exp Training and Travel $1,250.00 $1,250.00 $269.01 $1,250.00 $682.86 $0.00



Manager Recommended 1 employee to serve on NCAMES safety/training team 5.00 250.0000 $1,250.00





Manager Recommended For reimbursement should use of POV be necessary 5.00 50.0000 $250.00



$15,000.00 $15,243.00 $11,272.61 $8,000.00 $6,148.12 $7,896.74




Manager Recommended Repair backhoe 1.00 10000.0000 $10,000.00



$8,375.00 $8,000.00 $7,006.82 $8,000.00 $7,570.23 $11,931.54




Manager Recommended Diesel fuel additive for new line truck 1.00 375.0000 $375.00

Manager Recommended Hydraulic fluid for material handler 1.00 2000.0000 $2,000.00




Page 386



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 310 EF




$152,883.00 $70,000.00 $54,087.60 $93,000.00 $178,566.65 $142,484.40



Manager Recommended Cont. converting/rerouting oh/ug lines in down town area 2.00 5000.0000 $10,000.00


Manager Recommended Continue PM on substation equip.(regulators/reclosers) 1.00 18000.0000 $18,000.00

Manager Recommended Continue regular street light maintenance 1.00 10000.0000 $10,000.00

Manager Recommended Walden Woods UG replacement - Year 1 of 3 1.00 84883.0000 $84,883.00



$6,000.00 $9,000.00 $6,067.99 $12,000.00 $2,481.46 $12,115.32



Manager Recommended Vehicle repair contingency 1.00 6000.0000 $6,000.00


52 52 Op Exp Fuel $22,200.00 $22,966.00 $19,436.65 $18,900.00 $18,809.59 $15,635.53



Manager Recommended Gas & Diesel for 8 on rd. & 2 off rd. units+misc. mth. est. 12.00 1850.0000 $22,200.00


52 58 Op Exp Electric Meters $18,121.00 $8,900.00 $8,440.93 $4,760.00 $6,707.31 $7,545.40



Manager Recommended Class two house meters for new installs/replacements 237.00 86.5400 $20,509.98

Manager Recommended Single phase 320 amp residentual meters 6.00 131.2100 $787.26

Manager Recommended Three phase meters with other hardware (CTs/wiring) 6.00 191.7200 $1,150.32



Page 387



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 310 EF



Manager Recommended Trend Adjustment (new installs) 50.00 -86.5400 ($4,327.00)


52 60 Op Exp Equipment Purchase $5,835.00 $591.00 $590.27 $1,100.00 $0.00 $8,714.34



Manager Recommended Dirt Tamper 1.00 3360.0000 $3,360.00

Manager Recommended Von Listening Device 1.00 2475.0000 $2,475.00




$0.00 $0.00 $0.00 $0.00 $0.00 $0.00

52 70 Op Exp Safety $13,000.00 $8,000.00 $6,602.72 $10,000.00 $6,757.34 $7,336.03



Manager Recommended Climbing and fall arrest equipment 3.00 1570.0000 $4,710.00

Manager Recommended Dielectric testing program 1.00 2290.0000 $2,290.00

Manager Recommended Glove testing 1.00 2000.0000 $2,000.00


Manager Recommended Safety Training 1.00 1000.0000 $1,000.00





Manager Recommended Protective Clothing 1.00 3875.0000 $3,875.00




Page 388



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 310 EF



52 80 Op Exp Tools $5,522.00 $2,500.00 $1,629.05 $5,800.00 $6,437.38 $8,169.28



Manager Recommended Cable cutters 2.00 215.0000 $430.00


Manager Recommended Rachet cutters 8.00 324.0000 $2,592.00

Manager Recommended Tool bags and trays 1.00 1000.0000 $1,000.00





Manager Recommended Poles, transformers, line, etc. -not project related 1.00 20000.0000 $20,000.00


52 87 Op Exp System Expansion $20,000.00 $0.00 $0.00 $0.00 $0.00 $0.00



Manager Recommended Poles, transformers, line, etc. -project related 1.00 20000.0000 $20,000.00





$0.00 $0.00 $0.00 $0.00 $0.00 $0.00


$18,425.00 $18,672.00 $16,146.41 $18,672.00 $15,511.84 $14,719.79



Page 389



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 310 EF




$4,110.00 $3,757.00 $3,137.00 $3,475.00 $718.00 $2,567.31



Manager Recommended Apprenticeship Program Registration 3.00 50.0000 $150.00

Manager Recommended LCDP book sets 2.00 315.0000 $630.00

Manager Recommended Lineman Career Development Program Participates 9.00 370.0000 $3,330.00



$0.00 $0.00 $0.00 $0.00 $0.00 $600.00


Programs

54 50 Programs Purchase for Resale $9,950,000.00 $9,300,000.00 $6,929,248.59 $10,200,000.00 $9,894,599.43 $9,559,183.97



Manager Recommended Estimated cost for power purchaced from power agentcy 1.00 9950000.0000 $9,950,000.00


54 55 Programs Load Control Expense

$55,825.00 $57,000.00 $40,668.80 $27,000.00 $46,103.71 $9,960.96



Manager Recommended Contingency 10% 1.00 5075.0000 $5,075.00

Manager Recommended Load Management Switches - replacement program 125.00 125.0000 $15,625.00

Manager Recommended Purchase of new LM switches-new customers 237.00 125.0000 $29,625.00

Manager Recommended Purchase of new switches with install 20.00 275.0000 $5,500.00


Total: Programs $10,005,825.00 $9,357,000.00 $6,969,917.39 $10,227,000.00 $9,940,703.14 $9,569,144.93



Page 390



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 310 EF





Total: Special Appropriations $0.00 $0.00 $0.00 $0.00 $0.00 $0.00

Miscellaneous

59 26 Misc Transfer to Rate Stabilization F

$0.00 $0.00 $0.00 $0.00 $0.00 $0.00

59 50 Misc Sales Tax to State - Electric

$288,550.00 $283,000.00 $222,783.12 $300,225.00 $288,331.87 $279,199.98


Division Total: Operations $11,238,998.00 $10,476,168.00 $7,895,649.64 $11,392,041.00 $11,088,295.56 $10,779,540.50



Page 391

Town of Clayton

FY 2012-2013

Budget Proposal

Department Summary



Page 392



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 310 EF



Debt Service


$0.00 $0.00 $0.00 $0.00 $0.00 $0.00


$0.00 $0.00 $0.00 $0.00 $0.00 $0.00

57 026 Debt Service FY 04-05 System Expansion

$0.00 $0.00 $0.00 $0.00 $0.00 $60.01

57 027 Debt Service FY 06-07 Bucket Truck

$0.00 $0.00 $0.00 $0.00 $0.00 $108.28

57 028 Debt Service FY 07-08 System Expansion

$20,258.00 $124,120.00 $103,739.02 $124,120.00 $7,524.16 $11,928.59

57 029 Debt Service FY 07-08 Revenue Bond

$246,048.00 $252,096.00 $6,048.00 $252,096.00 $18,144.00 $24,192.00

57 040 Debt Service Rolling Stock Finance 2012-2013

$46,530.00 $0.00 $0.00 $0.00 $0.00 $0.00



Manager Recommended Line & Service Truck & Equipment (P=415,000, I= 4.1, N=59) 6.00 7755.0000 $46,530.00


57 041 Debt Service System Expansion-New Development

$32,690.00 $0.00 $0.00 $0.00 $0.00 $0.00



Manager Recommended FY 12-13 Development Projcts (P=365,674, I=2.9, N=60) 5.00 6538.0000 $32,690.00



$0.00 $0.00 $0.00 $0.00 $0.00 $0.00


$0.00 $0.00 $0.00 $0.00 $0.00 $0.00

Total: Debt Service $345,526.00 $376,216.00 $109,787.02 $376,216.00 $25,668.16 $36,288.88

Division Total: Debt Service $345,526.00 $376,216.00 $109,787.02 $376,216.00 $25,668.16 $36,288.88



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Town of Clayton

FY 2012-2013

Budget Proposal

Department Summary



Page 394



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 310 EF



Capital Outlay

58 00 Cap Out Capital Projects $387,742.00 $186,000.00 $23,295.50 $233,000.00 $0.00 $0.00



Manager Recommended Completion of Hwy 42 Project 1.00 23300.0000 $23,300.00

Manager Recommended Creekside Commons (Ph 1) 33.00 1854.0000 $61,182.00

Manager Recommended East Village Apartments 1.00 161586.0000 $161,586.00

Manager Recommended Front Street Ext (Central Feeder) OH 1.00 131995.0000 $131,995.00

Manager Recommended Front Street Ext (Central Feeder) OH - CUT 1.00 -131995.0000 ($131,995.00)

Manager Recommended Front Street Ext Lighting 1.00 60541.8000 $60,541.80

Manager Recommended Front Street Ext Lighting - DEFER 1.00 -60541.8000 ($60,541.80)

Manager Recommended Front Street Ext Phase 1 (Underground) 1.00 141674.0000 $141,674.00

Manager Recommended Front Street Ext Phase 2 1.00 101438.0000 $101,438.00

Manager Recommended Front Street Ext Phase 2 - DEFER 1.00 -101438.0000 ($101,438.00)


58 01 Cap Out Construction $0.00 $46,000.00 $31,119.92 $46,000.00 $0.00 $0.00



58 50 Cap Out Capital Outlay $414,083.00 $0.00 $0.00 $0.00 $0.00 $18,898.51



Manager Recommended Line Truck Replacement 1.00 212324.0000 $212,324.00

Manager Recommended Service Truck Replacement 1.00 51759.0000 $51,759.00

Manager Recommended UG Line Puller 1.00 150000.0000 $150,000.00


Total: Capital Outlay $801,825.00 $232,000.00 $54,415.42 $279,000.00 $0.00 $18,898.51

Division Total: Capital Outlay $801,825.00 $232,000.00 $54,415.42 $279,000.00 $0.00 $18,898.51



Page 395

Town of Clayton

FY 2012-2013

Budget Proposal

Department Summary


Division: Inter-departmental

Page 396



Amount2012 Actual

Amount2012 Amended

Budget2011 Actual

Amount2010 Actual

AmountFund 310 EF


Division 97 Inter-departmental

Miscellaneous

59 95 Misc Franchise Tax Reimbursement

$345,000.00 $330,000.00 $0.00 $350,000.00 $322,000.00 $0.00

59 96 Misc Payments in Lieu of Taxes

$32,850.00 $32,249.00 $0.00 $32,249.00 $32,850.00 $0.00



Manager Recommended Property Tax on Assets 1.00 32850.0000 $32,850.00


59 97 Misc Support Services - General Fund

$639,775.00 $620,635.00 $532,712.50 $639,255.00 $595,675.00 $1,009,051.04

Total: Miscellaneous $1,017,625.00 $982,884.00 $532,712.50 $1,021,504.00 $950,525.00 $1,009,051.04

Division Total: Inter-departmental $1,017,625.00 $982,884.00 $532,712.50 $1,021,504.00 $950,525.00 $1,009,051.04

Department Total: Electric Enterprise $13,686,817.00 $12,297,239.00 $8,790,290.67 $13,358,131.00 $12,565,468.65 $12,334,163.84



Page 397

TOOWWNN LOOFF CCLAAYYTTOONN F..YY.. B1122--1133 ... · o Administrative Receptionist. The Town...

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