PMP, RMP, PMI-BA, PMI-SP, MCTS (MS Project), Oracle ...

Ahsan MaqboolPMP, RMP, PMI-BA, PMI-SP, MCTS (MS Project), Oracle Primavera Certified

Selected among world top 16 global PMO

Leaders for last 2 consecutive years

Ahsan Maqbool, PMP, RMP, PMI-SP,

PMI-BA, MCTS, Oracle Primavera

Certified

2

PMO• Organization Structure and PMO Layers

• Basics of PMO - concepts and clarity

• PMO mindset and the right mix

• PMO failure

• PMO types, framework, processes and model

• PMO functions

• Implementing PMOs roadmap

• PMO competencies against maturity level

• PMO value generation and KPIs

• PMO Case Study Analysis Ahsan Maqbool, PMP, RMP, PMI-SP,


Certified

Organization Levels

2

1

3

Strategic

Operational

Tactical

Portfolio , Strategy

Programs, Projects, Sub Projects

Operations, maintenance, support

Ahsan Maqbool, PMP, RMP, PMI-SP,


Certified

4

Function NameProgram ?

A portfolio is a collection of programs, projects and/or operations managed as agroup. The components of a portfolio may not necessarily be interdependent oreven related—but they are managed together as a group to achieve strategicobjectives. Portfolio management is the centralized management of one or moreportfolios, which includes identifying, prioritizing, authorizing, managing, andcontrolling projects, programs and other related work to achieve specific strategicbusiness objectives.

Ahsan Maqbool, PMP, RMP, PMI-SP, PMI-BA, MCTS, Oracle Primavera Certified

5

Function NameProgram ?

A group of related projects, subprograms and program activities that aremanaged in a coordinated way to obtain benefits not available frommanaging them individually.


6

Function NameProject ?

“a Project is a Temporary endeavor undertaken to create a unique

Product, Service or Result ”


7

Function NameManagement

Project Management Office (PMO)is

“an organizational body or entity assigned various responsibilities related to the

centralized and coordinated management of those projects under its domain”

Program Management is

“ the centralized coordinated management of a program to achieve

the program’s strategic objectives and benefits”

Portfolio Management is the centralized management of one or more portfolios,

which includes identifying, prioritizing, authorizing, managing, and controlling

projects, programs, and other related work to achieve specific strategic business

objectives.


8

Function NameFlow of Information


9

Function NamePMO ?

PMO is a group or department within a business, agency or enterprise that

defines and maintains standards for project management within the

organization.

The primary goal of a PMO is to achieve benefits from standardizing and

following project management policies, processes, and procedures

(methods).

Over time, a PMO generally will become the source for guidance,

documentation, and metrics related to the practices involved in managing

and implementing projects within the organization. Ahsan Maqbool, PMP, RMP, PMI-SP, PMI-BA, MCTS, Oracle Primavera Certified

10

Function NamePMO ?


Function NamePMO mind-set

DIFFERENT FUNCTIONSDIFFERENT RESULTS

DIFFERENT PMOs

PMO BPMO A

11Ahsan Maqbool, PMP, RMP, PMI-SP, PMI-BA, MCTS, Oracle Primavera Certified

12

Function NamePMO mind-set

• Never follow pre-set types of PMOs. This is the shortest way to failure.

• Success will depend on the ability of your PMO to be flexible enough to

adapt to stakeholder needs.

• There is no right or wrong in PMOs. There is only what you need to do so

that the value of your PMO is recognized.

• Do not be afraid - or lazy - to re-evaluate or reinvent your PMO whenever

necessary.


13

Function Name4 Key Elements

• Choosing the right mix

• Linking the executive team strategies

• Managing correctly

• Measuring correctly


14

Function NameWhy & When PMO

• Growing Complexity of Project-Programs and Portfolios

• Need to perform projects on enterprise wide basis

• To ensure all projects aligned with Business Strategy

• To govern rules & procedures in project delivery

• To monitor & control project delivery scopes

• To be the custodian of Project Knowledge Base

• To develop appropriate skill-sets for project team

• To advise Management on resources allocation

• To improve Project Success Rate


15

Function NameWhen & Why PMO

• Large number of projects are performed but few are completed

• We celebrate project completion and reward project team members even if the project did not deliver

the full scope, exceeded the budget, exceeded the deadlines, and compromised the quality

• Same problems recur in most projects

• We find it difficult to track project progress

• Projects are always poorly documented

• We lack a unified project management methodology

• Urgent issues takes priority over important issues (i.e. fire fighting mode and management by crisis

approach)


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• Project Support Office

• Project Office

• Enterprise Project Management Office

• Project Management Center of Excellence

• Strategic Project Office

• Project Management Competency Center

• Project Management Office

• Program Management Office

Function NameFunction Name


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Function NameProject Case Study - 1

Danish Nadeem 1

M Umair Aslam 1

Raja Aneeq 1

Abdullah Ashfaq 2

Nawal Abid 2

Shakeeb Raza 2

Aida Ali 3

Sahar Sajid 3

Bilal Mustafa 3

Ali Raza 4

Shanza Saqlain 4

M Usman 4

Farukh Usman 5

Sohail Asghar 5

Amber Fazal 5

M Hafeez 6

Abdul Hanan 6

Fatima Akbar 6


03214438796

[email protected]

Ahsan Maqbool

mailto:[email protected]

PMP, RMP, PMI-BA, PMI-SP, MCTS (MS Project), Oracle ...

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