PMP Processes Framework and Processes ITTO
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Transcript of PMP Processes Framework and Processes ITTO
Processes Framework and Processes ITTO
Process Framework as per PMBOK Initiation Planning Execution Monitoring &
ControlClosing
Integration Develop Project Charter
Develop Project Management Plan
Direct and Manage Work
Monitor & Control Project Work
Perform Integrated Change Management
Close Project or Phase
Scope Plan Scope Management
Collect Requirements
Define Scope Create WBS
Verify Scope Control
Scope
Time Plan Schedule Management
Define Activities
Sequence Activities
Estimate Activity Resources
Estimate Activity Duration
Develop Schedule
Control Schedule
Cost Plan Cost Management
Estimate Costs
Determine Budget
Control Costs
Quality Plan Quality Management
Perform Quality Assurance
Perform Quality Control
Human Resources
Develop Human Resource Plan
Acquire Project Team
Develop Project Team
Manage Project Team
Communications
Plan Communications Management
Manage Communications
Control Communications
Risk Plan Risk Management
Identify Risks Perform
Qualitative Risk Analysis
Perform Quantitative Risk Analysis
Plan Risk Responses
Control Risks
Procurement
Plan Procurement
Conduct Procurements
Administer Procurements
Close Procurements
Stakeholder Management
Identify Stakeholder
Plan Stakeholder Management
Manage Stakeholder Engagement
Control Stakeholder Engagement
RKS PMP Study Notes PMBOK Process Framework & ITTO Page 1
RKS PMP Study Notes PMBOK Process Framework & ITTO Page 2
Rita Process Chart- Another look at Process Framework Initiation Planning Execution Monitoring &
ControlClosing
Identify Project Manager
Determine company culture and existing systems
Collect processes, procedures and historical information
Divide large project into phases
Understand the business case
Uncover initial requirements, assumptions, risks, constraints and existing agreements
Assess project and product feasibility within the given constraints
Create measureable objectives
Develop project charter
Identify stakeholders and determine their expectations, influence and impact
Determine how you will plan for each knowledge areas
Determine detailed requirements
Create project scope statement
Assess what to purchase and create procurement documents
Determine planning team
Create WBS and WBS dictionary
Create activities list
Create network diagram
Estimate resource requirement
Estimate time and cost
Determine critical path
Develop schedule
Develop budget Determine
quality standards, processes and metrics
Create process improvement plan
Determine all roles and responsibilities
Plan communications and stakeholder engagement
Perform risk identification, qualitative and quantitative risk analysis and risk response planning
Go back iteration
Finalise procurement documents
Create change management plan
Finalise the “how to execute and control” part of all management plans
Execute the work according to the PM plan
Produce product deliverables
Gather work performance data
Request changes
Implement only approved changes
Continuously improve
Follow processes
Determine whether processes are correct and effective (QA)
Perform quality audit
Acquire final team
Manage people Evaluate team
and individual performance
Hold team building activities
Give recognition and rewards
Use issue logs Facilitate
conflict resolution
Release resources as work is completed
Send and receive information and solicit feedback
Report on project performance
Manage Stakeholder engagement and expectations
Hold meetings Select sellers
Take action to control project
Measure performance against the performance measurement baseline
Measure performance against other metrics in the PM plan
Analyse and evaluate performance
Determine if variances warrant a corrective action or other change requests
Influence the factor that cause changes
Request changes
Perform integrated change control
Approve or reject changes
Update the PM plan and project documents
Inform stakeholders of the results of change requests
Monitor stakeholder engagement
Manage configuration
Create forecasts
Gain approval of interim deliverables from the customer
Perform quality Control
Perform risk reassessment and audits
Manage reserves
Control procurements
Confirm work is done to requirements
Complete procurement closure
Gain final acceptance of the product
Complete financial closure
Hand off complete product
Solicit feedback from the customer about the project
Complete final performance reporting
Index and archive records
Gather final lessons learned and update knowledge base
RKS PMP Study Notes PMBOK Process Framework & ITTO Page 3
Develop realistic and final PM plan and performance measurement baseline
Gain formal approval of the plan
Hold kick off meeting
RKS PMP Study Notes PMBOK Process Framework & ITTO Page 4
Integration Management
Process Group
Process Input Tools & Technique
Output
Initiation4.1 Develop Project Charter
Project statement of work (SOW)Business CaseAgreementsEnterprise environmental factorOrganisational process assets
Expert JudgementFacilitation techniques
Project Charter
Planning4.2 Develop Project Plan
Project charterOutput form planning processesEnterprise environmental factorOrganisational process assets
Expert judgementsFacilitation techniques
Project Management Plan
Execution
4.3 Direct and Manage Project Work
Project Management PlanApproved change requestsEnterprise environmental factorsOrganisation process assets
Expert JudgementProject Management Information Systems (PMIS)Meetings
DeliverablesWork performance dataChange requestsProject management plan updatesProject document updates
Monitoring & Control
4.4 Monitor and Control Project Works
Project Management PlanPerformance reportsEnterprise Environmental FactorsOrganisational Process AssetsValidated Changes
Expert JudgementAnalytical TechniquesProject Management Information SystemsMeetings
Change RequestsWork Performance reports Project management plan updatesProject document updates
Monitoring & Control
4.5 Perform Integrated Change Control
Project management planWork performance information Change requestsEnvironmental FactorsOrganisational Process Assets
Expert JudgementChange control meetingsMeetings
Change control status updateProject management plan updatesProject document updates
RKS PMP Study Notes PMBOK Process Framework & ITTO Page 5
Closing4.6 Closing Project or Phase
Project management planAccepted deliverablesOrganisational process assets
Expert JudgementAnalytical TechniquesMeetings
Final product/ service or resultOrganisation process assets updates
Scope ManagementProcess Group
Process Input Tools & Technique
Output
Planning
5.1 Plan Scope Management
Project Management PlanProject CharterEnterprise Environmental FactorsOrganisational Process Assets
Expert JudgementMeetings
Scope Management PlanRequirements Management Plan
Planning 5.2 Collect Requirements
Scope Management PlanRequirements Management Plan Stakeholder Management Plan Project CharterStakeholder Register
InterviewsFocus GroupsFacilitated WorkshopsGroup Creativity TechniquesGroup Decision Making TechniquesQuestionnaires and SurveysObservationsPrototypesBenchmarkingContext DiagramsDocument Analysis
Requirements DocumentationRequirements Traceability Matrix
Planning5.3 Define Scope
Scope Management PlanProject CharterRequirements DocumentationOrganisational Process Assets
Expert JudgementProduct Analysis Alternative Generation Facilitated Workshops
Project Scope StatementProject Documents updates
Planning 5.4 Create WBS Scope
Management PlanProject Scope StatementRequirements DocumentationEnterprise Environmental FactorsOrganisational
Decomposition Expert Judgement
Scope BaselineProjects Documentation updates
RKS PMP Study Notes PMBOK Process Framework & ITTO Page 6
Process Assets
Monitoring & Control
5.5 Verify Scope
Project Management PlanRequirements DocumentationRequirements Traceability MatrixVerified DeliverablesWork Performance Data
InspectionGroup Decision Making Techniques
Accepted DeliverablesChange RequestsWork Performance InformationProject Documentation Updates
Monitoring & Control
5.6 Control Scope
Project Management PlanRequirements DocumentationRequirements Traceability MatrixWork Performance DataOrganisational Process Assets
Variance Analysis
Work Performance Information Change RequestsProject Management Plan UpdatesProject documents updatesOrganisational process assets updates
RKS PMP Study Notes PMBOK Process Framework & ITTO Page 7
Time ManagementProcess Group
Process Input Tools & Technique
Output
Planning
6.1 Plan Schedule Management
Project Management PlanProject CharterEnterprise Environmental FactorsOrganisational Process Assets
Expert JudgementAnalytical TechniquesMeetings
Schedule Management Plan
Planning6.2 Define Activities
Schedule management planScope baselineEnterprise environmental factorsOrganisation process assets
Decomposition Rolling wave planningExpert judgement
Activity listActivity attributesMilestone list
Planning6.3 Sequence Activities
Schedule Management planActivity listActivity attributesMilestone listProject scope statementEnterprise environmental factorsOrganisational process assets
Precedence diagramming methodDependency determinationLeads and lags
Project schedule network diagramsProject documents updates
Planning6.4 Estimate Activity Resource
Schedule management plan Activity listActivity attributesResource calendarsRisk registerActivity costs elementEnterprise environmental factor Organisational process assets
Expert judgementAlternative analysisPublished estimating data Bottom up estimatingProject management software
Activity resource requirementsResource breakdown structure Project documents updates
Planning 6.5 Estimate Activity Duration
Schedule management plan
Expert judgementAnalogous estimatingParametric
Activity duration estimates Project documents
RKS PMP Study Notes PMBOK Process Framework & ITTO Page 8
Activity listActivity attributesActivity resource requirementsResource calendarsProject scope statementRisk registerResource breakdown structure Enterprise environmental factorOrganisational process assets
estimatingThree point estimatingGroup decision making techniquesReserve analysis
update
Planning6.6 Develop Schedule
Schedule management planActivity listActivity attributesProject schedule network diagramsActivity resource requirementsResource calendarsActivity duration estimatesProject scope statementRisk registerProject staff assignmentsResource breakdown structure Enterprise environmental factorOrganisational process assets
Schedule network analysisCritical path methodCritical chain methodResource optimisation techniquesModelling techniquesLeads and lagsSchedule compressionScheduling tool
Schedule baselineProject scheduleSchedule data Project calendars Project management plan updatesProject documents updates
Monitoring & Control
6.7 Control Schedule Project
management planProject scheduleWork performance data Project calendars Schedule data Organisational process assets
Performance reviewsProject management softwareResource optimisation techniquesModelling techniquesLeads and lagsSchedule compression Scheduling tool
Work performance information Schedule forecastsChange requests Project management plan updatesProject documents updatesOrganisational process assets updates
RKS PMP Study Notes PMBOK Process Framework & ITTO Page 9
RKS PMP Study Notes PMBOK Process Framework & ITTO Page 10
Cost Management
Process Group
Process Input Tools & Technique
Output
Planning
7.1 Plan Cost Management
Project Management PlanProject CharterEnterprise Environmental FactorsOrganisational Process Assets
Expert JudgementAnalytical TechniquesMeetings
Cost Management Plan
Planning7.2 Estimate Costs
Cost Management Plan Human resources planScope baselineProject scheduleRisk registerEnterprise environmental factorOrganisational process assets
Expert judgementAnalogous estimatingParametric estimatingBottom-up estimatingThree point estimating Reserve analysisCost of qualityProject management softwareVendor bid analysisGroup decision making techniques
Activity cost estimatesBasis of estimateProject documents update
Planning7.3 Determine Budget
Cost management planScope baselineActivity cost estimatesBasis of estimateProject schedule Resource calendarsRisk registerAgreementsOrganisational process assets
Cost aggregationReserve analysisExpert judgementHistorical relationshipFunding limit reconciliation
Cost baselineProject funding requirementsProject documents update
Monitoring & Control
7.4 Control Costs Project
management planProject funding requirementsWork performance dataOrganisational
Earned value managementForecastingTo complete performance index (TCPI)Performance reviews
Work performance informationCost forecastsChange requests Project management plan updatesProject
RKS PMP Study Notes PMBOK Process Framework & ITTO Page 11
process assets
Project management softwareReserve analysis
documents updateOrganisational process assets update
RKS PMP Study Notes PMBOK Process Framework & ITTO Page 12
Quality Management
Process Group
Process Input Tools & Technique
Output
Planning
8.1 Plan Quality Management
Project management planStakeholder registerRisk registerRequirements documentationEnterprise environmental factorsOrganisational process assets
Cost benefit analysisCost of qualitySeven basic quality toolsBenchmarkingDesign of experimentsStatistical samplingAdditional quality planning toolsMeetings
Quality management planProcess improvement planQuality metricsQuality checklistsProject documents update
Execution
8.2 Perform Quality Management
Quality management planProcess improvement planQuality metricsQuality control measurementsProject documents
Quality management and control toolsQuality auditsProcess analysis
Change requestsProject management plan updatesProject documents updatesOrganisational process assets updates
Monitoring & Control
8.3 Perform Quality Control
Project management plan Quality metricsQuality checklistWork performance dataApproved change requestsDeliverablesProject documentsOrganisational process assets
Seven basic quality tools Statistical samplingInspectionApproved change requests review
Quality control measurementsValidated changesVerified deliverablesWork performance informationChange requestsProject management plan updatesProject documents updatesOrganisational process assets updates
RKS PMP Study Notes PMBOK Process Framework & ITTO Page 13
Human Resources Management
Process Group
Process Input Tools & Technique
Output
Planning
9.1 Develop Human Resource Plan
Project Management planActivity resource requirementEnterprise environmental factorsOrganisational process assets
Organisation chart and position descriptionsNetworkingOrganisation theoryExpert judgementMeetings
Human resource management plan
Execution
9.2 Acquire Project Team
Human resource management planEnterprise environmental factorOrganisational process assets
Pre assignmentNegotiationAcquisitionVirtual teamsMulti criteria decision analysis
Project staff assignmentsResource calendarsProject management plan updates
Execution
9.3 Develop Project Team
Human resource management planProject staff assignmentsResource calendars
Interpersonal skillsTrainingTeam building activitiesGround rulesColocationRecognition and rewardsPersonal assessment tools
Team performance assessmentsEnterprise environmental factors updates
Execution
9.4 Manage Project Team
Human resource management planProject staff assignmentsTeam performance assessmentsIssue logWork performance reportsOrganisational process assets
Observation and conversationProject performance appraisalsConflict managementInterpersonal skills
Change requestsProject management plan updatesProject documents updatesEnterprise environmental factors updatesOrganisational process assets updates
RKS PMP Study Notes PMBOK Process Framework & ITTO Page 14
Communication Management
Process Group
Process Input Tools & Technique
Output
Planning
10.1 Plan Communications Management
Project management planStakeholder registerEnterprise environmental factorsOrganisational process assets
Communication requirement analysisCommunication technologyCommunication modelsCommunication methodsMeetings
Communications management planProject documents updates
Execution10.2 Manage Communications
Communications management plan Work performance reportsEnterprise environmental factorsOrganisational process assets
Communication technologyCommunication models Communication methodsInformation management systemsPerformance reporting
Project communicationsProject management plan updatesProject documents updatesOrganisational process assets updates
Monitoring & Control
10.3 Control Communications
Project management planProject communications Issue logWork performance dataOrganisational process assets
Information management systemsExpert JudgementMeetings
Work performance informationChange requestsProject management plan updatesProject documents updates Organisational process assets updates
RKS PMP Study Notes PMBOK Process Framework & ITTO Page 15
Risk ManagementProcess Group
Process Input Tools & Technique Output
Planning
11.1 Plan Risk Management
Project management planProject charterStakeholder registerEnterprise environmental factorsOrganisational process assets
Analytical techniquesExpert judgementMeetings
Risk management plan
Planning11.2 Identify Risks
Risk management planCost Management planSchedule management plan Quality management planHuman resource management plan Scope baselineActivity cost estimatesActivity duration estimatesStakeholder registerProject documentsProcurement documentsEnterprise environmental factorsOrganisational process assets
Documentation reviewsInformation gathering techniquesChecklist analysisAssumptions analysisDiagramming techniquesSWOT analysisExpert judgement
Risk Register
Planning 11.3 Perform Qualitative Risk Analysis
Risk management planScope baselineRisk registerEnterprise environmental factorsOrganisational process assets
Risk probability and impact assessment Probability and impact matrixRisk data quality assessmentRisk categorisationRisk urgency assessment
Project documents updates
RKS PMP Study Notes PMBOK Process Framework & ITTO Page 16
Expert judgement
Planning
11.4 Perform Quantitative Risk Analysis
Risk management planCost management planSchedule management planRisk registerEnterprise environmental factorsOrganisational process assets
Data gathering and representation techniquesQuantitative risk analysis and modelling techniques Expert judgement
Project documents updates
Planning11.5 Plan Risk Responses
Risk management planRisk register
Strategies for negative risks or threatsStrategies for positive risks or opportunitiesContingent response strategiesExpert judgement
Project management plan updatesProject documents updates
Monitoring & Control
11.6 Control Risks
Project management plan Risk registerWork performance dataWork performance reports
Risk assessment Risk auditsVariance and trend analysisTechnical performance measurement Reserve analysisMeetings
Work performance informationChange requestsProject management plan updatesProject documents updatesOrganisational process assets updates
RKS PMP Study Notes PMBOK Process Framework & ITTO Page 17
Procurement Management
Process Group
Process Input Tools & Technique
Output
Planning
12.1 Plan Procurement Management
Project management planRequirements documentationRisk registerActivity resource requirementsProject scheduleActivity cost estimatesStakeholder registerEnterprise environmental factorsOrganisational process assets
Make or buy analysisExpert judgementMarket researchMeetings
Procurement management plan Procurement statement of worksProcurement documentsSource selection criteriaMake or buy decisionsChange requestsProject documents updates
Execution12.2 Conduct Procurements
Procurement management planProcurement documents Source selection criteriaSeller proposalsProject documentsMake or buy decisions Procurement statement of workOrganisational process assets
Bidder conference Proposal evaluation techniquesIndependent estimatesExpert judgementAdvertisingAnalytical TechniquesProcurement negotiations
Selected sellerAgreementsResource calendarsChange requests Project management plan updatesProject documents updates
Monitoring & Control
12.3 Administer Procurements
Project management planProcurement documentsAgreementsApproved change requestsWork performance reportsWork performance data
Contract change control systemProcurement performance reviewsInspection and auditsPerformance reporting Payment systemsClaims administration Record management system
Work performance informationChange requestsProject management plan updatesProject documents updatesOrganisational process assets updates
RKS PMP Study Notes PMBOK Process Framework & ITTO Page 18
Closing12.4 Close Procurements
Project management planProcurement documents
Procurement auditsProcurement negotiations Records management system
Closed procurementsOrganisational process assets udpates
RKS PMP Study Notes PMBOK Process Framework & ITTO Page 19
Stakeholder Management
Process Group
Process Input Tools & Technique
Output
Initiation
13.1 Identify Stakeholders
Project charterProcurement documentsEnterprise environmental factorsOrganisational process assets
Stakeholder analysisExpert judgementMeetings
Stakeholder register
Planning
13.2 Plan Stakeholder Management
Project management plan Stakeholder registerEnterprise environmental factorsOrganisational process assets
Expert judgementMeetingsAnalytical techniques
Stakeholder management planProject documents updates
Execution
13.3 Manage Stakeholder Engagement
Stakeholder management planCommunications management plan Change logOrganisational process assets
Communication methodsInterpersonal skillsManagement skills
Issue logChange requests Project management plan updatesProject documents updatesOrganisational process assets updates
Monitoring & Control
13.4 Control Stakeholder Engagement
Project management planIssue logWork performance data Project documents
Information management systemsExpert judgement Meetings
Work performance information Change requestsProject management plan updatesProject documents updatesOrganisational process updates
RKS PMP Study Notes PMBOK Process Framework & ITTO Page 20
RKS PMP Study Notes PMBOK Process Framework & ITTO Page 21