10ka and Itto
Transcript of 10ka and Itto
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This document is part of a series that
explain the newly released PMBOK 5thedition. These documents provide simpleexplanation and summary of the book.However they do not replace the necessityof reading the book.
The 10Knowledge Areas&ITTOsBased on PMBOK Guide 5th Edition
Amr Miqdadi,[email protected]
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www.pmlead. The 10 knowledge Areas and the 47 ProcessesBased on the PMBoK 5th
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PMI, PMP, CAPM and PMBOK Guide are trademarks of the Project Management Institute, Inc.PMI has not endorsed and did not participate in the development of this product.
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Project Integration ManagementProcess Name Inputs Outputs Tools & Techniques
Develop ProjectCharter
Project Statement of Work Project Charter Experts JudgmentBusiness Case Facilitation
Techniques Agreements
Enterprise Environmental Factors
Organizational Process Assets
Develop ProjectManagement Plan
Project Charter Project Management Plan Experts JudgmentOutputs From other Processes Facilitation
TechniquesEnterprise Environmental FactorsOrganizational Process Assets
Direct and ManageProject Work
Project Management Plan Deliverables Experts JudgmentApproved Change Requests Work Performance data Project management
information systemEnterprise Environmental Factors Change requests MeetingsOrganizational Process Assets Project management plan
updatesMonitor and Control
Project Work Project Management Plan Change Requests Experts JudgmentCosts forecasts Work performance reports Analytical techniquesSchedule forecasts Project management plan
updatesProject managementinformation system
Validated changes Project documentsupdates
Meetings
Work performance information
Enterprise Environmental Factors
Organizational Process Assets
Perform IntegratedChange Control
Project Management Plan Approved change requests Experts JudgmentWork Performance reports Change log MeetingsChange Requests Project management plan
updatesChange log tools
Enterprise Environmental Factors Project documentsupdates
Organizational Process Assets
Close Project or Phase Project Management Plan Final product, service, orresult transition Experts Judgment
Accepted deliverables Organizational ProcessAssets updates
Analytical techniques
Organizational Process Assets Meetings
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Project Integration Management
Unification, consolidation, articulation and interactive actions those are crucial to projectcompletion. Integration is about making choices, about where to concentrate resources andefforts. It also involves making tradeoffs among competing objectives and alternatives.
Integration is primarily concerned with effectively integrating the processes among the ProjectManagement Process Groups.
The project Chartero Authorizes Project Managero Created based on a business need, a customer request, or a market demando Signed by the performing organizations senior management.o Officially confirms the start of the projecto Includes high level project requirements, acceptance criteria, project objectives,
product requirements, and key milestone dates. Develop Project management Plan
o A formal, approved document that defines how the project is managed,executed, and controlled. It may be summary or detailed and may be composedof one or more subsidiary management plans and other planning documents
o The plan guides your work on the projecto It is iterative and progressively elaboratedo PMBOK does not offer Project Management Methodology
Direct and Manage Project Worko The process of leading and performing the work defined in the project
management plan, and implementing approved changes to achieve the projectsobjectives.
Monitor and Control Project Worko The process of tracking, reviewing, and reporting project progress against the
performance objectives defined in the project management plan Perform Integrated Change Control
o The process of reviewing, approving, and managing changes across the project Close Project / Phase
o The process of finalizing all activities to close the project/phaseo Main risk here is resources tend to leave even before closing the project
properly.o Evaluating project success/failure, formal acceptance, project records, lessons
learned
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Project Scope ManagementProcess Name Inputs Outputs Tools & Techniques
Plan ScopeManagement
Project management plan Scope management plan Experts JudgmentProject charter Requirements management
planMeetings
Enterprise Environmental Factors
Organizational Process AssetsCollect Requirements Scope management plan Requirements
documentationInterviews
Requirements management plan Requirements traceabilitymatrix
Focus group
Stakeholder management plan Facilitated workshopsProject charter Group creativity
techniquesStakeholder register Group decision-making
techniquesQuestionnaires and
surveysObservationsPrototypesBenchmarkingContext diagramDocument analysis
Define Scope Scope management plan Project scope statement Experts JudgmentProject charter Project documents updates Product analysisRequirements documentation Alternative generationOrganizational Process Assets Facilitated workshops
Create WBS Scope management plan Scope baseline Experts Judgment
Project scope statement Project documents updates DecompositionRequirements documentationEnterprise Environmental FactorsOrganizational Process Assets
Validate Scope Project management plan Accepted deliverables InspectionRequirements documentation Change requests Group decision-making
techniquesRequirements traceability matrix Work performance
informationVerified deliverables Project documents updatesWork performance data
Control Scope Project management plan Work performanceinformation Variance analysis
Requirements documentation Change requestsRequirements traceability matrix Project management plan
updatesWork performance data Project documents updatesOrganizational process assets Org. process assets updates
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Project Scope Management
Includes the processes required to ensure that the project includes all the work required, andonly the work required , to complete the project successfully.
Plan Scope Managemento
The process of creating a scope management plan the documents how theproject scope will be defined, validated, and controlled
Collect Requirementso The process of determining, defining and documenting stakeholders needs to
meet the project objectives Define Scope
o The process of developing a detailed description of the project and product Create WBS
o The process of subdividing project deliverables and project work into smaller and
more manageable components. Validate Scope
o The process of formalizing acceptance of the completed project deliverables. Control Scope
o The process of monitoring the status of the project and product scope andmanaging changes to the scope baseline
The term scope can refer to:
Product scope : The features and functions that characterize a product, service, or result.The completion of product scope is measured against the product requirements
Project scope : The work performed to deliver a product, service, or result with thespecified features and functions. The project scope is measured against the projectmanagement plan and it is usually include the product scope
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Project Time Management
Process Name Inputs Outputs Tools & TechniquesPlan ScheduleManagement
Project management plan Schedule management plan Experts JudgmentProject charter Analytical techniques
Enterprise Environmental Factors MeetingsOrganizational Process AssetsDefine Activities Schedule management plan Activity list Decomposition
Scope baseline Activity attributes Rolling wave planningEnterprise Environmental Factors Milestone list Experts JudgmentOrganizational Process Assets
Sequence Activities Schedule management plan Project schedule networkdiagram
Precedencediagrammingmethod(PDM)
Activity list Project documents updates Dependencydetermination
Activity attributes Leads and lagsMilestone listProject scope statementEnterprise Environmental FactorsOrganizational Process Assets
Estimate ActivityResources
Schedule management plan Activity resourcerequirements
Experts Judgment
Activity list Resource breakdownstructure
Alternative analysis
Activity attributes Project documents updates Published estimatingdata
Resource calendars Bottom-up estimatingRisk registrar Project management
softwareActivity cost estimatesEnterprise Environmental FactorsOrganizational Process Assets
Estimate ActivityDuration
Schedule management plan Activity duration estimate Experts JudgmentActivity list Project documents updates Analogous estimatingActivity attributes Parametric estimatingActivity resource requirements Three-point estimatingWork performance data Group decision-making
techniquesResource calendars Reserve analysisProject scope statementRisk registerResource breakdown structureEnterprise Environmental FactorsOrganizational Process Assets
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Develop Schedule Schedule management plan Schedule baseline Schedule networkanalysis
Activity list Project schedule Critical path methodActivity attributes Schedule data Critical chain methodProject schedule network diagram Project calendars Resource optimization
techniquesActivity resource requirements Project management plan
updates
Modeling techniques
Resource calendars Project documents updates Leads and lagsActivity duration estimate Schedule compressionProject scope statement Scheduling toolsRisk registerProject staff assignmentsResource breakdown structureEnterprise Environmental FactorsOrganizational Process Assets
Control Schedule Project management plan Work performanceinformation
Performance reviews
Project schedule Schedule forecasts Project managementsoftware
Work performance data Change requests Resource optimizationtechniques
Project calendars Project management planupdates
Modeling techniques
Schedule data Project documents updates Leads and lagsOrganizational Process Assets Organizational Process Assets
updatesSchedule compression
Scheduling tools
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Project Time Management
Project Time Management includes the processes required to manage timely completion of theproject.
The project time management processes and their associated tools and techniques are
documented in the schedule management plan. The schedule management plan is containedin, or is a subsidiary plan of, the project management plan.
Plan Schedule Managemento The process of establishing the policies, procedures, and documentation for
planning, developing, managing, executing, and controlling the project schedule Define Activities
o The process of identifying the specific actions to be performed to produce theproject deliverables
Sequence Activitieso The process of identifying and documenting relationships among the project
activities Estimate Activity Resources
o The process of estimating the type and quantities of material, people,equipment, or supplies required to perform each activity
Estimate Activity Durationso The process of approximating the number of work periods needed to complete
individual activities with estimated resources. Develop Schedule
o The process of analyzing activity sequences, durations, resource requirements,and schedule constraints to create the project schedule model.
Control Scheduleo The process of monitoring the status of the project to update project progress
and managing changes to the schedule baseline.
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Project Cost ManagementProcess Name Inputs Outputs Tools & Techniques
Plan CostManagement
Project management plan Cost management plan Experts JudgmentProject charter Analytical techniquesEnterprise Environmental Factors MeetingsOrganizational Process Assets
Estimate Costs Cost management plan Activity cost estimates Experts JudgmentHR management plan Basis of estimates Analogous estimatingScope baseline Project documents updates Parametric estimatingProject schedule Bottom-up estimatingRisk register Three-point estimatingRequirements documentation Reserve analysisOrganizational Process Assets Cost of quality
Project managementsoftwareVendor bid analysisGroup decision-making
techniquesDetermine Budget Cost management plan Cost baseline Cost aggregation
Scope baseline Project funding requirements Reserve analysisActivity cost estimates Project documents updates Expert judgmentBasis of estimates Historical relationshipsProject schedule Funding limit
reconciliationResource calendarsRisk registerAgreementsOrganizational Process Assets
Control Costs Project management plan Work performanceinformation
Earned valuemanagement
Project funding requirements Cost forecasts ForecastingWork performance data Change requests To-complete
performanceindex(TCPI)
Organizational Process Assets Project management planupdates
Performance reviews
Project documents updates Project managementsoftware
Organizational process assets
updates
Reserve analysis
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Project Cost Management
Include the processes Involved in planning, estimating, budgeting, funding, managing, andcontrolling costs so that the project can be completed within the approved budget.
Plan Cost Managemento
The process that establishes the policies, procedures, and documentation forplanning, managing, expending, and controlling project costs
Estimate Costso The process of developing an approximation of the monetary resources needed
to complete project activities Determine Budget
o The process of aggregating the estimated costs of individual activities or workpackages to establish an authorized cost baseline.
Control Costso
The process of monitoring the status of the project to update the project budgetand managing changes to the cost baseline.
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Project Quality ManagementProcess Name Inputs Outputs Tools & TechniquesPlan Quality
ManagementProject management plan Quality management plan Cost-benefit analysisStakeholder register Process improvement plan Cost of qualityRisk register Quality metrics Seven basic quality toolsRequirements documentation Quality checklists benchmarking
Enterprise environmental factors Project documents updates Design of experimentsOrganizational Process Assets Statistical sampling
Additional qualityplanning toolsMeetings
Perform QualityAssurance
Quality management plan Change requests Quality managementand control tools
Process improvement plan Project management planupdates
Quality audits
Quality metrics Project documents updates Process analysisQuality control measurements Organizational Process Assets
updatesProject documents
Control Quality Project management plan Quality controlmeasurements
Seven basic quality tools
Quality metrics Validated changes Statistical samplingQuality Checklists Validated deliverables InspectionWork performance data Work performance
informationApproved changerequests review
Approved change requests Change requestsDeliverables Project management plan
updates
Project documents Project documents updatesOrganizational Process Assets Organizational process assets
updates
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Project Quality Management
Includes the processes and activities of the performing organization that determine qualitypolicies, objectives, and responsibilities so that the project will satisfy the needs for which itwas undertaken. It implements the quality management system through policy and procedureswith continuous process improvement activities conducted throughout, as appropriate.
Plan Quality Managemento The process of identifying quality requirements and/or standards for the project
and product, and documenting how the project will demonstrate compliancewith quality requirements
Perform Quality Assurance(QA)o The process of auditing the quality requirements and the results from quality
control measurements to ensure appropriate quality standards and operationaldefinitions are used.
Perform Quality Control(QC)
o The process of monitoring and recording results of executing the qualityactivities to assess performance and recommend necessary changes.
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Project Human Resource ManagementProcess Name Inputs Outputs Tools & Techniques
Plan HR Management Project management plan HR management plan Organization charts andposition description
Activity resource requirements NetworkingEnterprise environmental factors Organizational theory
Organizational process assets Expert judgmentMeetings
Acquire Project Team HR management plan Project staff assignments Pre- assignmentsEnterprise environmental factors Resource calendars NegotiationOrganizational process assets Project management plan
updatesAcquisition
Virtual teamsMulti-criteria decisionplan updates
Develop Project Team HR management plan Team performanceassessments
Interpersonal skills
Project staff assignments Enterprise environmentalfactors updates
Training
Resource calendars Team-building activitiesGround rulesColocationRecognition andrewardsPersonal assessmenttools
Manage Project Team HR management plan Change requests Observation andconversation
Project staff assignments Project management planupdates Project performanceappraisalsTeam performance assessments Project documents updates Conflict managementIssue log Project management plan
updatesInterpersonal skills
Work performance reports Organizational process assetsOrganizational process assets
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Project Human Resource Management
HR management includes the processes that organize, manage, and lead the project team.
The project management team , is a subset of the project team, and is responsible for theproject management and leadership activities such as initiating, planning, executing,
monitoring, controlling, and closing the various project phases. This group can also be referredto as the core, executive, or leadership team.
Plan Human Resource Managemento The process of identifying and documenting project roles, responsibilities, and
required skills, reporting relationships, and creating a staffing management plan Acquire Project Team
o The process of confirming human resource availability and obtaining the teamnecessary to complete project assignments
Develop Project Teamo The process of improving the competencies, team member interaction, and the
overall team environment to enhance project performance. Manage Project Team
o The process of tracking team member performance, providing feedback,resolving issues, and managing changes to optimize project performance
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Project Communications ManagementProcess Name Inputs Outputs Tools & Techniques
Plan CommunicationManagement
Project management plan Communication managementplan
Communicationrequirements analysis
Stakeholder register Project documents updates Communicationtechnology
Enterprise environmental factors Communication modelsOrganizational process assets Communication
MethodsMeetings
ManageCommunications
Communication management plan Project communications Communicationtechnology
Work performance reports Project management planupdates
Communication models
Enterprise environmental factors Project documents updates Communicationmethods
Organizational process assets Organizational process assets
updates
Information
management systemsPerformance reportingControl
Communications Project management plan Work performance
informationInformationmanagement systems
Project communications Change requests Expert judgmentIssue log Project management plan
updatesMeeting
Work performance data Project documents updatesOrganizational process assets Organizational process assets
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Project Communications Management
Includes the processes required to ensure timely and appropriate planning, collection,distribution, storage, retrieval, management, control, monitoring, and ultimate disposition ofproject information. Project managers spend the majority of their time communicating withteam members and other project stakeholders.
Plan Communications Managemento The process of developing an appropriate approach and plan for
communications based on stakeholders information needs and requirements,and available organizational assets
Manage Communicationso The process of creating, collecting, distributing, storing, retrieving and ultimate
disposition of project information in accordance with communicationsmanagement plan
Control Communications
o The process of monitoring and controlling communications throughout theentire project life cycle
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Project Risk ManagementProcess Name Inputs Outputs Tools & Techniques
Plan Risk Management Project management plan Risk management plan Analytical techniquesProject charter Expert judgmentStakeholder register MeetingsEnterprise environmental factors
Organizational process assetsIdentify Risks Risk management plan Risk register Documentations
reviewsCost management plan Information gathering
techniquesSchedule management plan Checklist analysisQuality management plan Assumptions analysisHR management plan Diagramming
techniquesScope baseline SWOT analysisActivity cost estimates Expert judgment
Activity duration estimatesStakeholder registerProject documentsProcurement documentsEnterprise environmental factorsOrganizational process assets
Perform QualitativeRisk Analysis
Risk management plan Project documents updates Risk probability andimpact assessment
Scope baseline Probability and impactmatrix
Risk register Risk data quality
assessmentEnterprise environmental factors Risk categorizationOrganizational process assets Risk urgency assessment
Expert judgmentPerform Quantitative
Risk Analysis Risk management plan Project documents updates Data gathering and
representationtechniques
Cost management plan Quantitative riskanalysis and modelingtechniques
Schedule management plan Expert judgment
Risk registerEnterprise environmental factorsOrganizational process assets
Plan Risk Responses Risk management plan Project management planupdates
Strategies for negativerisks or threats
Risk register Project documents updates Strategies for positiverisks or opportunityContingent response
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strategiesExpert judgment
Control Risks Project management plan Work performanceinformation
Risk reassessment
Risk register Change requests Risk auditsWork performance data Project management plan
updatesVariance and trendanalysis
Work performance reports Project documents updates Technical performancemeasurements
Organizational process assetsupdates
Reserve analysis
Meetings
Project Risk Management
The processes of conducting risk management planning, identification, analysis, responseplanning, and monitoring and control on a project. The objectives of Project Risk Managementare to increase the probability and impact of positive events, and decrease the probability andimpact of negative events in the project.
Project risk is always in the future. Risk is an uncertain event or condition that, if it occurs, hasan effect on at least one project objective. Objectives can include scope, schedule, cost, andquality.
Plan Risk Managemento The process of defining how to conduct risk management activities for a project
Identify Riskso The process of determining which risks may affect the project and documenting
their characteristics Perform Qualitative Risk Analysis
o The process of prioritizing risks for further analysis or action by assessing andcombining their probability of occurrence and impact
Perform Quantitative Risk Analysiso The process of numerically analyzing the effect of identified risks on overall
project objectives.
Plan Risk Responseso The process of developing options and actions to enhance opportunities and to
reduce threats to project objectives. Control Risks
o The process of implementing risk response plans, tracking identified risks,monitoring residual risks, identifying new risks, and evaluating risk processeffectiveness throughout the project.
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Project Procurement ManagementProcess Name Inputs Outputs Tools & Techniques
Plan ProcurementManagement
Project management plan Procurement managementplan
Make-or-buy analysis
Requirements documentation Procurement statement ofwork
Expert judgment
Risk register Procurement documents Market researchActivity resource requirements Source selection criteria MeetingsProject schedule Make-or-buy decisionActivity cost estimates Change requestsStakeholder register Project document updatesEnterprise environmental factorsOrganizational process assets
Conduct Procurements Procurement management plan Selected seller Bidder conferenceProcurement documents Agreements Proposal evaluation
techniquesSource selection criteria Resource calendars Independent estimates
Seller proposals Change requests Expert judgmentProject documents Project management plan
updatesAdvertising
Make-or-buy decision Project documents updates Analytical techniquesProcurement statement of work Procurement
negotiationsOrganizational process assets
Control Procurements Procurement management plan Work performanceinformation
Contract change controlsystem
Procurement documents Change requests Procurementperformance review
Agreements Project management planupdates Inspections and audits
Approved change request Project documents updates Performance reportingWork performance reports Organizational process assets
updatesPayment systems
Work performance data Claims administrationsRecords managementsystem
Close Procurements Project management plan Closed Procurement Procurement auditsProcurement documents Organizational process assets
updatesProcurementnegotiations
Records managementsystem
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Project Procurement Management
Includes the processes necessary to purchase or acquire products, services, or results neededfrom outside the project team. The organization can be either the buyer or seller of theproducts, services, or results of a project.
Plan Procurement Management
o The process of documenting project purchasing decisions, specifying theapproach, and identifying potential sellers
Conduct Procurementso The process of obtaining seller responses, selecting a seller, and awarding a
contract Control Procurements
o The process of managing procurement relationships, monitoring contractperformance, and making changes and corrections as needed.
Close Procurements
o The process of completing each project procurement
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Project Stakeholder ManagementProcess Name Inputs Outputs Tools & Techniques
Identify Stakeholders Project Charter Stakeholder register Stakeholder analysisProcurement documents Expert judgmentEnterprise environmental factors MeetingsOrganizational process assets
Plan StakeholderManagement
Project management plan Stakeholder managementplan
Expert judgment
Stakeholder register Procurement documentsupdates
Meetings
Enterprise environmental factors Analytical techniquesOrganizational process assets
Manage StakeholderEngagement
Stakeholder management plan Issue log Communicationmethods
Communication management plan Change requests Interpersonal skillsChange log Project management plan
updatesManagement skills
Organizational process assets Project documents updatesOrganizational process assetsupdates
Control StakeholderEngagement
Project management plan Work performanceinformation
Informationmanagement system
Issue log Change requests Expert judgmentWork performance data Project management plan
updatesMeetings
Project documents Project documents updatesOrganizational process assetsupdates
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Project Stakeholder Management
Includes the processes required to identify the people, groups, or organizations that couldimpact or be impacted by the project, to analyze stakeholder expectations and their impact onthe project, and to develop appropriate management strategies for effectively engagingstakeholders in project decisions and execution.
Identify Stakeholderso The process of identifying all people or organizations could impact or be
impacted by a decision, activity, or outcome of the project; and analyzing anddocumenting relevant information regarding their interests, involvement,influence and impact on project success.
Plan Stakeholder Managemento The process of developing appropriate management strategies to effectively
engage stakeholders throughout the project life cycle
Manage Stakeholder Engagemento The process of communicating and working with stakeholders to meet their
needs/expectations Control Stakeholder Engagement
o The process of monitoring overall project stakeholder relationships and adjustingstrategies and plans for engaging stakeholders
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You need to understand the terms and the logic relationships between the inputs, outputs andtools& techniques. Memorizing them is not enough and will lead you nowhere.
Refer to the PMBoK 5 h Edition for more details. &Please do not hesitate to contact me anytime if you have any questions, comments, and feedbacks .
Success is yours,
Prepared By: Amr Miqdadi, [email protected]://www.pmlead.net
PMI, PMP, CAPM and PMBOK Guide are trademarks of the Project Management Institute, Inc.PMI has not endorsed and did not participate in the development of this product.
mailto:[email protected]://www.pmlead.net/http://www.pmlead.net/mailto:[email protected]