PMP Lecture 4

7/25/2019 PMP Lecture 4

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AUC TechnologiesConsulting | Development | Mentoring | Training

Project Management With PMP Exam Preparation



Agenda

Project Planning

Develop Project Management Plan

Collect Requirements

Define Scope

Create WBS



Project Planning Process Groups

Devising and maintaining a workable

scheme to accomplish the business

need that the project was

undertaken to address




• The Project Management plan define how the project is executed,monitored and controlled, and closed

• The Project Management plan content will vary depending upon the

application area and complexity of the Project.

The process of documenting the actions necessary to define,

prepare, integrate, and coordinate all subsidiary plans.




1. Project Charter

2. Outputs from

Planning Processes3. Enterprise

Environmental

Factors

4. Organizational

Process Assets

1. Expert Judgment

1.Project

ManagementPlan

Input

Output

Tools



Project Management Plan

Collections of all subsidiary management plans and baselines from

The planning processes

• Change Management Plan Communication Management Plan

• Configuration Management Plan Cost Management Plan

• Cost Performance baseline Human Resource plan

• Process Improvement Plan Procurement Management Plan

• Quality Management Plan Requirements Management Plan

• Schedule baseline Schedule management plan

• Scope baseline




• Requirements include the quantified and documented

needs & expectation of the sponsor, customer, & other

Stakeholders

• Requirements become the foundation of the WBS, cost, schedule, &

quality planning are all built upon these requirements

• Organizations categorize requirements into project requirements &

product requirements

The Process of defining and documenting stakeholders’ needs to

meet the project objectives




1.Project Charter2.StakeholderRegister

1. Interviews

2. Focus Groups3. Facilitated

Workshops4. Group Decision

making techniques5. Questionnaires and

surveys6. Observations7. Prototypes

1. Requirement

documentation2. Requirements

ManagementPlan

3. Requirementtraceabilitymatrix

Input

Output

Tools



Define Scope

• Developing a detailed project scope statement as the basis for

future project decisions

• As time progresses, the scope of a project should become more

clear and specific

• What Needs to Be Done in a Project is listed here

• In Scope and Importantly Out Scope is determined and listed

The Process of developing a detailed description of the

project and product



Define Scope

1. Project Charter

2. RequirementDocumentation

3. OrganizationProcess Assets

1. Expert Judgment

2. Product Analysis

3. Alternative

Identification

4. Facilitated

Workshops

1.Scope Statement

2.Project Document

Updates

Input

Output

Tools



Product Analysis

Functional analysis

Analyzing all of the things that a product does, including

primary and related functions to identify unnecessary functions

that might drive up cost on a product.

Value engineering and value analysis

Identifying and developing the cost versus benefits ratio for

each function of a product. A method for controlling costs while

maintaining performance and quality standards. Very common

in military and construction contracts.



Product Analysis

Quality function deployment

Identifying what the customer's needs are, and translating

those needs into technical requirements. Appropriate for eachstage of the product development cycle.

Systems engineering

Analyzing products holistically, integrating factors such as

users, usage environment, and related hardware

or software with which the product must function.



Create WBS

• A WBS is a deliverable-oriented grouping of the work involvedin a project that defines the total scope of the project

• WBS is a foundation document that provides the basis for

planning and managing project schedules, costs, resources,and changes

subdividing the major project deliverables and project

work into smaller, more manageable components



Create WBS

1. Project Scope

Management

2. Requirements

documentation

3. Organizational

Process Assets

1. Decomposition

1.WBS

2. WBS dictionary3. Scope baseline4. Project

documentupdates

Input

Output

Tools



Intranet WBS Organized by Product



Intranet WBS Organized by Phase



Decomposition & Work Package

• The breaking down of the WBS is called decomposition

• Decomposition Activities includes

– Identifying the deliverables and related work

– Structuring and organizing the WBS

– Decomposing upper level into lower level

– Developing and Assigning identification codes

• Work Packages are resultants of Decompositions

• Lowest level in the WBS where Cost, Time, & resource

estimates



The WBS Dictionary and Scope Baseline

• Many WBS tasks are vague and must be explained more so

people know what to do and can estimate how long it will take

and what it will cost to do the work

• A WBS dictionary is a document that describes detailed

information about each WBS item

• The approved project scope statement and its WBS and WBS

dictionary form the scope baseline, which is used to measure

performance in meeting project scope goals



Advice for Creating a WBS and WBS Dictionary

• A unit of work should appear at only one place in the WBS

• The work content of a WBS item is the sum of the WBS items

below it

• A WBS item is the responsibility of only one individual, even

though many people may be working on it

• The WBS must be consistent with the way in which work isactually going to be performed; it should serve the project team

first, and other purposes only if practical



Advice for Creating a WBS and WBS Dictionary

• Project team members should be involved in developing

the WBS to ensure consistency and buy-in

• Each WBS item must be documented in a WBS dictionary

to ensure accurate understanding of the scope of work

included and not included in that item

• The WBS must be a flexible tool to accommodate

inevitable changes while properly maintaining control of

the work content in the project according to the scope

statement



Summary

• Project Planning is an important process groups which leads

the project and saves time and cost.

• Project Management plan is sum of documents developed in

planning process group

• Requirement Management plan is a management document

which identify how to write scope, define scope change control

process, scope verification process, what will be company

standard WBS codes and which documents will be effected

after change is accepted



Summary

• Scope Statement is a document which lists the scope needs to

be done in project and it should be created in a way that it

address In Scope, Out Scope, Project working requirements,

client needs and expectations, standards and regulations need

to be follow in a project.

• Work Breakdown Structure deliverable oriented document

which helps to identify the tasks in appropriate headings and

leads the Time, cost, and Human Resource planning



THANK YOU

PMP Lecture 4

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