Minutes of the PMI New Brunswick AGMMay 23, 2018The Four Points by Sheraton, Moncton5:00pm

President, Reg Wilson, declared the annual general meeting open at 5:00pm.

Reg presented the agenda:

Next, he thanked the Partners and Sponsors for 2018.

The highlights of the year were presented:

Highest Membership numbers (446 members)

Increased Retention numbers (77% retention)

Created and implemented New Member orientation package

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Minutes of the PMI New Brunswick AGMMay 23, 2018The Four Points by Sheraton, Moncton5:00pm

Developed Professional Development strategic plan

Held our 2nd Annual Membership Appreciation Event

The 4th Annual Self Growth Professional Development Days

Networking Sessions

Lunch and Learns in three cities

Study Groups in two cities

Represented NB Chapter at Region 3 Summit Meetings

Attended PMI North American Leadership Institute Meetings (LIM)

Reg noted that during the past four years there has been a steady decrease in retention (77%, 75%, 74%, 66%); goal to achieve –75% (min), 80% 85% (stretch) We are progressing well. As of early March 2018, we have achieved 77.2%.

Challenges were also highlighted: Driving toward member involvement, rather than having the BOD carry all of the load. This is your Chapter, and we need your involvement. Among the challenges, getting and keeping volunteers engaged, and the revisions to the PMBOK.

Next, the Strategic Portfolio was reviewed. This is the Presidents’ portfolios. They, the elect, residing and past, Presidents have not had a portfolio in the past. We are moving to adjust that; to better leverage the experience and knowledge of these three professionals. This also creates continuity and moves us in the right direction.

Professional Development –

Amit Tamraka, Director (2017)

Oleg Belyaev, Director (2018)

• Professional Development Strategy:

Structure of a PM profile by years of experience

Guideline to meeting every level of PM

One of the strategic elements was to draw up the structure to determine the actual professional development needs of the members, beyond PD Days.

We are starting to track and record the trajectory of an ideal PM career.

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Minutes of the PMI New Brunswick AGMMay 23, 2018The Four Points by Sheraton, Moncton5:00pm

Marketing

Neha Tamraka, Director (2017)

Currently Vacant

• Reengaging with past PMINB members

• UNB Faculty Mixer

Marketing fell a little on the wayside this year. We had some success in reengaging with past members and we have had some traction in getting some members back into PMINB. This portfolio needs some guidance and direction and we are looking for someone to take on this role.

Accomplishments:

Corporate Sponsorship Yves Gagnon, Director (2017), Currently Vacant

By-laws & Policies Melissa Akerley Meadows, Director

Military Transition Program Work In Progress

Academic Outreach Work In Progress

Sponsorship based on a win-win relationship. PMI NB asks for what they need and our sponsors leverage an access to our membership via a guarded and safe information mechanism.

Rather than just looking for cash from a large corporation, we are looking more closely at what are needs are and identifying potential sponsors to fill these needs. Yves, has a lot of experience in this area and will stay open to us as a SME, but this position is presently open.

By-laws – we are using the existing template that Global has provided. We will still get our constitution updated and signed off by PMI Global and our members and eventually get our policies updated.

Military Transition Program – New Brunswick as a Pilot for this program is in the works.

Academic Outreach – reaching out to institutions in the province to bring knowledge to that environment, which is a win-win for the Chapter and the institution.

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Minutes of the PMI New Brunswick AGMMay 23, 2018The Four Points by Sheraton, Moncton5:00pm

VP Service Delivery, Judy Straight-Griggs, introduced her team.

She provided a review of the 2017-2018 year:

Service Delivery really focusses on the Study Groups and Local Events. They have been working with local organizations more this year, learning better what their needs are.

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Minutes of the PMI New Brunswick AGMMay 23, 2018The Four Points by Sheraton, Moncton5:00pm

Some difficulty getting traction going with the change in the PMBOK, and building a sufficient registration. 2 registrants attending the SJ study group via Skype. If we can get the model working well this may allow us to reach out to other parts of the province.

In the Moncton area, specifically, we had a dialogue with Oulton College whose students attended a couple of the sessions.

Mixers (Networking Socials)

Fredericton – September, 2017

Saint John – September, 2017

Moncton – March, 2018

40 Participants

23 members

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Minutes of the PMI New Brunswick AGMMay 23, 2018The Four Points by Sheraton, Moncton5:00pm

17 guests

Working with local organizations:

Corked Wine Bar – Fredericton

Happinez Wine Bar – Saint John

The Old Triangle Irish Alehouse – Moncton

Social type atmosphere designed to get networking happening in the Fall and new year.

3 Open positions:

– Saint John Study Group (for Fall)

– Moncton LEC

– Moncton Study Group (for Fall)

Worried you don’t have sufficient capacity? We can work together to share the activities!

Judy announced 3 open positions, SJ Study Group, Moncton LEC, and Moncton Study Group. She noted that she will work with the volunteer’s capacity and encouraged members to consider participating.

What’s Next?

Expanding Remote offering for Study Group to reach more members

Offering Study Groups for other PMI certifications

PMI Agile Certified Practitioner (PMI-ACP)®

PMI Risk Management Professional (PMI-RMP)®

We will want to gauge the interest in these programs and try to deliver what we can.

Interested in leading or attending these SGs; have other suggestions? Contact Judy Straight-Griggs (service.delivery@pminb.ca)

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Minutes of the PMI New Brunswick AGMMay 23, 2018The Four Points by Sheraton, Moncton5:00pm

VP Communications, Lenny Qian, introduced his team and reviewed highlights from the year:

Supported all communication channel activities of the Chapter, including newsletters, social media and website

Developed a new members welcome package

Expanded the outreach of Social Media – last year we were at 170, 180 connections, this year we have doubled that number. Lenny encouraged the members to add us to their LinkedIn account.

Developed a consolidated volunteer recruitment, management and recognition plan

Started the use of VRMS System for volunteer recruitment and management

Finance VP, Sébastien Viel, provided the annual financial report:

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Minutes of the PMI New Brunswick AGMMay 23, 2018The Four Points by Sheraton, Moncton5:00pm

We are looking at similar numbers this year. Don asked about Lunch & Learns – guiding position in the past is that they were designed to be a break-even. Sébastien replied that this is still the case. Though, any monies earned then go back to operations and other events.

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Minutes of the PMI New Brunswick AGMMay 23, 2018The Four Points by Sheraton, Moncton5:00pm

Outgoing board members were thanked for their service: Amit Tamrakar, Neha Tamrakar, Paula Brinston, Yves Gagnon, Debra Downing, Shyam Maheshwari, Jessica Smith and Mike Mason.

Paula Brinston was recognized for her contribution: Paula has left her influence all over PMI New Brunswick, from the start of her time on the board. PD Days, On-boarding handbook, position descriptions, strategic direction to the Academic Outreach. Her non-stop high energy has proven to be a driver of activity for the chapter. We will miss her and her can-do attitude.

New Certification Holders in attendance were recognized with a congratulations card and a certificate for one complimentary lunch and learn.

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Minutes of the PMI New Brunswick AGMMay 23, 2018The Four Points by Sheraton, Moncton5:00pm

The following positions move automatically into place:

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Minutes of the PMI New Brunswick AGMMay 23, 2018The Four Points by Sheraton, Moncton5:00pm

No other nominations received – Lenny Qian voted President Elect.

No other nominations received – Sébastien Viel voted VP Finance.

Directors that have the First Right of Refusal and have agreed to return.

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Minutes of the PMI New Brunswick AGMMay 23, 2018The Four Points by Sheraton, Moncton5:00pm

Nominations?? No nominations from the floor.

During the past four years there has been a steady decrease in PMI NB retention (77%, 75%, 74%, 66%); goal to achieve –75% (min), 80% 85% (stretch) We are succeeding. As of March 2018, we have achieved 77.2%.

Auto-renewal offering by PMI Global.

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Minutes of the PMI New Brunswick AGMMay 23, 2018The Four Points by Sheraton, Moncton5:00pm

IPM Day – International Project Manager Day is a live international virtual conference that takes places in November and can be accessed after the event until February. It is a great opportunity to access fantastic speakers, network internationally and and earn up to 34 PDUs for about $45 USD. It is also a good opportunity to support your Chapter. When you choose to register for this event through PMINB, we receive approximately $15/registration.

Johnson Insurance is a partner with PMI Global. We have signed an agreement whereby any member that purchases insurance from Johnson will receive a group discount and PMI New Brunswick will receive a cash bonus equal to 1.4% of the premium. Simply use the discount code PQN to receive the group discount.

No questions from the floor.

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Minutes of the PMI New Brunswick AGMMay 23, 2018The Four Points by Sheraton, Moncton5:00pm

Reg shared his final thoughts as President: Many changes for the year, new PMBOK, new exams, Agile adoption, Lean Project Management. There are many new faces and many new ideas driving and being driven by new communications portfolio and social media use. Our momentum is gathering; our profession is growing and it is safely in your hands. But you need to put your hands on it to make that continue to happen.

Volunteering with PMI-NB is a great opportunity and I encourage you if you are not involved then to join the team! It is a fantastic group of professionals working on things that benefit us all; continuing to grow the profession and giving back to our fellow practitioners. We can learn so much from each other!

Academic out reach, veterans transition program, constitution re-write to align with PMI Global, membership numbers growing, PD Days

The profession, in my mind, is the strongest and most recognized it has ever been. Keep you the great work. The future of the profession, our chapter and PMI is bright.

He thanked everyone for the 2018 Annual General Meeting, brought the meeting to an official close at 6:05pm and introduced the new PMI-NB President; Brendan Bates.

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