Plm Js Ppm in Practice 20100325

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PLM SIG 25 March 2010

SAP PPM in Practise

PresentationJohan SteenkampProject Management SpecialistLonmin


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Content

Section Contents

01 Why PPM?02 PPM Overview03 Challenges faced04 SAP Functionality mapping05 Conclusion


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Why PPM?

Audit finding?

Followingthe latest

trend?Instruction

from the

CEO?

Chaos inthe

environment?

On the verge of

being fired?

Legalrequirement?


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Why PPM?

We are good at pushing solutions at problems we do not

understand


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PPM Overview

Portfolio

Management

ProgramManagement

ProjectManagement

Enterprise PortfolioManagement

Project andPortfolio

Mangement

Application

PortfolioManagement

Related projects

Other work

Individual projects

Sub projects

Focus Strategic Alignment

Investment

Risk Management

Investment pipeline

Capacity Management

Project Pipeline

Interactions

Changes Capacity Management

Effort

Value

Capacity Management

Elements

Assets

Money

Other Resources

Decisions

Projects

Money

Resources Decisions

Applications/

operations

Time

Optimization

Relationships Opportunities

Threats

Deliverables

Time, cost, scope and

quality

Work

Resources

Constraints


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PPM Overview

Strategic Objectives

Programme Management andExecutoin

Project Management and Execution

Operational Work

Application/OperationsPortfolio

Project Portfolio

Enterprise PortfolioManagement


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Challenges

Enterprise portfolio Management

Recognition of the function

Formal function

Position of function within the organization

Understanding of the difference between the disciplines

Risk

Decision models

Constraints/Opportunities

Value realization

Flexibility

Phases/Stage Gates

Governance


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Challenges

Program Management

Project pipeline

Relationships

Constraints

Resources


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Challenges

Project Management

Timeline

Scope

Resources

Governance documentation

Keeping everything together

One version of the truth


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Challenges (Resources)

Project Administrator

Project Manager

Program Manager

Portfolio Manager


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Challenges (Resources)

Project Administrator

Project Manager

Program Manager

Portfolio Manager

Secretary| An individual with good administrative skills and aproject background

Anyone (least busy person)|

Trained project Manager

Previous Project Manager|

Trained Program Manager

CA, CFO|

Strategic thinker with investment background


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Pitfalls

Pitching PPM in the wrong place in the organization

Confusion around roles and responsibilities

Wrong people involved

Misalignment to strategic objectives

Not understanding the environment

Selecting the wrong tools

Applying the right tools wrong


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Critical Success Factors

Value drivers Why am I doing this? How will a measure success?

Process

Roles and responsibilities

Resources

Apply correct tools

Apply tools correctly


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SAP Functionality Mapping

Suite of Products

RPM

SAP Project Systems (PS)

cProjects

BW or BO


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Focus of Products

RPM

Portfolio(s)

Decision models Initiative pipeline

Capacity Management

Benefits tracking

Stage gate control

Program Management SAP Project Systems (PS)

CBS (Cost breakdown structure)

Estimating

Budget Control


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Focus of Products

cProjects

Checklist (input into stage gate approval)

Scheduling

Assignments (input into capacity management)

Tracking

Documentation

Skills search


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Capital FundsManagement and

Allocation

Portfolio Managementand Planning

ProgrammeManagement and

Planning

Operational ProjectManagement

SAP IM

SAP RPM

SAP PS

SAPcProjects

MS ProjectsEPM


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SAP Enterprise Portal

SAP RPM

SAP cProjectsExternal ProjectManagement Tools

SAP BW/BO

SAP HCM SAP PS

SAP IM SAP FI SAP CO SAP MM

Strategic PortfolioManagment

Item Lifecycle Management Capacity Planning and Management Financial Planning Reviews and Scoring Dashboards (Monitoring) Governance Approval

Project Planning and Scheduling Operational Resource Management Tracking Document Management Governance Collaboration

OperationalProject

Management MS Projects Primavera

PPM Reporting

Dashboards

Standard RPM Reports Standard cProject

Reports Standard PS reports

Human Resources Internal ResourcesWBSFinancials and

Costing

WBS Breakdown Budget Control Expense Accounting Workflow Forecasting Capital and Operational

Procurement Cost Accounting Financial Accounting Asset Accounting

Capital FundsManagment


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Conclusion

Can SAP Suite of PPM products address my PPM Needs?

Most definitely YES!


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Conclusion

IM/IT Strategy

Integration

Scalability

Flexibility

Involve the correct resources

Build

Support

Strategic Alignment

Support the strategic objectives

Build with the end in mind

Plm Js Ppm in Practice 20100325

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