Planning Your Time & Project
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A Cultural Enterprise Office workshop to help you set a goal, plan a project and identify the resources you need to make it happen.
Transcript of Planning Your Time & Project
• Exploring use of time
• Tools to organise and prioritise
• Set a goal & plan a project
• Identify resources
• Share your plans and ideas
• Presentation formats
Introduction
Exploring use of time
Myers Briggs type indicators
• www.teamtechnology.co.uk
• www.personalitypathways.com
• www.myersbriggs.org
Tools to organise and prioritise
How do you divide up your time?
• What proportion of time do you spend on
different activities?
• Which activities do you value most?
• What proportion of time are you spending
on activities you value?
• How you prefer to divide up your time?
How do you divide up your time?
Staying on track: Weekly planner
Prioritising
Set a goal and plan a project
• What’s your goal?
Identify resources
May
June
July
Feb
March
Share your plans and ideas
Look at the situation from your viewpoint.
What do you see, hear, feel?
What thoughts do you have?
What needs are you trying to meet?
Consider the interaction from an independent view e.g. fly on the wall.
What do you observe?
What insight does this give you to take back to self?
Look at the situation as if you were the other person.
What do you see, hear, feel?
What thoughts do you have?
What needs are you trying to meet?
Observer model: Perceptual positions
• Business plans
• Project plans
• Time plans
Presentation formats
£
Exhibition Grant 3,000
Own Contribution 4,928
Total Income 7,928
Stand Fees
Stand Hire 3,000
Insurance 200
Electrical 300
Storage 250
Display 1,000
4,750
Other costs
Materials/Samples 500
Transport 500
Staff 500
Publicity materials 750
Postage 50
Food 200
Original research trip 300
2,800
Sub total Expenditure 7,550
Plus 5% contingency 378
Total Expenditure 7,928
£0Net Surplus/-Deficit
Income
Expenditure
Example budget
Budgets
Developing a budget
Writing &
rehearsal
Recording
Marketing &
launch gig
Artists fees
Rehearsal studio hire
Accommodation
Travel
Artists fees
Studio hire
Engineer
Travel
Photography, artwork and printing
PA & equipment hire
Sound engineer
Travel
Income Expenditure
Writing &
rehearsal
Recording
Marketing &
launch gig
Artists fees
Rehearsal studio hire
Accommodation
Travel
Artists fees
Studio hire
Engineer
Travel
Photography, artwork and printing
PA & equipment hire
Sound engineer
Travel
Sponsorship
Own investment
Sales
Own investment
Sponsorship
Deferred fees
Grant award
Own investment
Sponsorship
Deferred fees
Income Expenditure
Developing a budget
Income Expenditure
Writing &
rehearsal
Recording
Marketing &
launch gig
Artists fees
Rehearsal studio hire
Accommodation
Travel
Artists fees
Studio hire
Engineer
Travel
Photography, artwork and printing
PA & equipment hire
Sound engineer
Travel
Sponsorship
Own investment
Sales
Own investment
Sponsorship
Deferred fees
Grant award
Own investment
Sponsorship
Deferred fees
CD manufacture?
Merchandise?
Distribution?
Developing a budget
Writing &
rehearsal
Recording
Marketing &
launch gig
£440 per day each x 10 days
£80 per day x 10 days
£40 per night each
Artists fees
Rehearsal studio hire
Accommodation
Travel
Artists fees
Studio hire
Engineer
Travel
Photography, artwork and printing
PA & equipment hire
Sound engineer
Travel
Sponsorship
Own investment
Sales
Own investment
Sponsorship
Deferred fees
Grant award
Own investment
Sponsorship
Deferred fees
Income Expenditure
Developing a budget
Funding application example
Income Income Income Income
Expenditure
Funding
requested Own Contribution In Kind Sponsorship
Section A:
Creation & Rehearsal
Artists Fees for 2 Artists
(£440 per day x 10 days) 4400 2400 1000 1000
Rehearsal Studio Hire (£80 per day x 10
days) 800 800
Accommodation (£40 per night each x 10
nights) 800 800
Sub Total 6000 2400 1000 1600 1000
Section B: Recording
Artists Fees for 2 Artists
(£440 per day x five days) 2200 1700 500
Studio Hire (£150 per day x 6 days) 900 900
Engineer (£84 per day x 6 days) 504 504
Sub Total 3604 1700 500 900 504
Section C: Marketing
CD Artwork 300 300
Sub Total 300 300
Section D: Travel Expenses
Artist travel to rehearsal 300 300
Artists travel to recording 150 150
Artists travel to launch gig 50 50
Sub Total 500 500
Project Contingency
Sub Total 600 300 300
Total 11004 4400 2300 2800 1504
Next steps
• DIY Professional Development Planning Tool
• Budgets Guide
• Cash Flow Guide
• A Guide to Starting a Business Plan
• Business Plan Contents Guide
What will you do now?
• Set yourself 3 actions
Please note: Clients and other organisations have kindly given permission for Cultural Enterprise
Office to use some content only within the workshop. Therefore some of the slides shown in the
workshop are not reproduced in this document. Where possible we have attributed the source of the
content in the presentation for clients to research further.
Enquiry Line: 0333 999 7989
Weekday: Mon-Fri: 09:00-17:00
Evening: Wed: 17:00-20:00
www.culturalenterpriseoffice.co.uk
www.facebook.com/ceoscotland
@ceoscotland
Supporting creative business throughout Scotland
