Planning for the 2020-2021 School Year

July 13, 2020

The Considerations

Complex. Connected.

Governance & Policies

Health & Wellness

Teaching & Learning

Technology & Tools

Facilities & Operations

Professional Learning

Communication & Connections

Staffing & Management

STAFF FAMILIESAspire. Explore. Discover. Connect

Assembling the Plan

● State & Local Guidelines (ISBE, IDPH, CCDPH)● Initial Parent, Staff, Student Surveys● Parent Review Panel Feedback● Building Leadership Contributions● Operations Team● Fall Planning Team

Current Guidelines & Guidance

ISBE/IDPH Guidance

● Encourages some form of in-person learning● Up to 50 people in a space● Masks required for all who can, except while

eating (face shields only not allowed)● Screening required (self certified) ● Increased cleaning/sanitizing● Distancing required as much as possible

More CDC Guidance for Schools Expected Next Week

Restore Illinois Phase 4 Allows Schools to Open Following IDPH Safety Guidelines

Teaching & Learning Considerations

Collaborative

Scenarios Developed with Input from:

● Fall Planning Team● Building Leadership Planning● Cabinet Review● Survey Data

Survey DataFull Parent Survey

(Launched 6/2)

If there is in-person learning in the fall (with face covering, distance requirements, cleaning protocols, and other efforts in place to protect the safety and health of students and staff), are you:

69%

20%

3%

8%

Survey DataParent Review Panel: 30 representative parents on June 24

If there is in-person learning in the fall (with face covering, distance requirements, cleaning protocols, and other efforts in place to protect the safety and health of students and staff), are you:

Survey DataOriginal Staff Survey:

(Launched 5/28)

Teacher Learning

Survey DataOriginal Staff Survey:

(Launched 5/28)

Remote vs. Hybrid

Staff Survey Data

If the District 34 Board of Education elects to reinstate some form of in-person learning for the 2020-21 school year, my confidence level in D34’s ability to implement ISBE’s guidelines is:

Recent Staff Survey: (Launched 7/4)

Survey Data

At this time, I believe I will qualify for Emergency FMLA for the following reason should the Board decide to return us to some form of in-person learning in the 2020-21 school year:

Recent Staff Survey: (Launched 7/4)

Survey Data

At this time, I believe I will qualify for Emergency Sick Leave for the following reason should the Board decide to return us to some form of in-person learning in the 2020-21 school year:

Recent Staff Survey: (Launched 7/4)

Survey Data

I have a qualifying disability that impacts my ability to return to in-person learning:

Recent Staff Survey: (Launched 7/4)

Survey Data

Do you expect to return to work in the fall if there is in-person learning?

Recent Staff Survey: (Launched 7/4)

Remote +

What Is It?

Most learning happens at home, with enhancements and adaptations to both the online experience and some in-person opportunities.

What Happens in Remote +?

Teaching & Learning● Increased small-group instruction via Zoom● Increased support for parents/families (e.g. technology guides for

online learning, community resources)● Continued commitment to synchronous (and in-person) time for

some special education instruction, social-emotional learning and relationship building

● Asynchronous and independent learning strategies (just like an in-person-classroom!)

● Updated expectations (grades, assessments, differentiation, modifications, and teacher contact)

What Happens in Remote +?

Support for At-Home Learners● Students explicitly taught routines and executive functioning skills

for age-appropriate remote learning (time management)● Increased monitoring of engagement (and responding supportively)● Resource materials for pick-up from school buildings

Schedules● Updated schedules and structures that provide clarity and flexibility ● 6-8 students follow Middle School Schedule

Consider Remote +

If:● Restore Illinois is in Phase 1, 2, 3 or 4, and/or the scenario with the

least risk (according to CDC) is needed.● Outbreaks increase or impact of increased cases out in the

community is not yet known ● We are unable to provide flexible/supportive HR procedures that

give options for teachers with high personal or family risk (including physical and mental health)

Hybrid

What Is It?Students attend school in person for part of the week and learn online the remaining time (e.g. alternating full-day schedule)

Full-remote option is available.

What Happens in Hybrid?

Teaching & Learning● In-person instruction for a portion of the group while other

students learn remotely● One day of District-wide remote learning● K-5 teachers plan for 2 days of in-person instruction (plans repeat

to total 4 in-person days), and are on District planning teams for remote learning

● Remote and in-person learning build on each other; instruction, application and practice happen in person and online

● While teaching in-person, teachers will not have direct contact with students learning online (other staff members support students)

What Happens in Hybrid?

Schedules● Students:

○ Mon/Thurs & Tues/Fri: One group on-site/other group remote○ Wed: Remote/Zoom All Class Meeting(s)○ Individualized decisions for special education students with more

significant needs● Teachers

○ In school Monday-Friday (Wednesday planning & professional learning all day with a Zoom Class Meeting)

● Full school day hours (with the 2020-2021 addition of 20 min)

What Might Hybrid Look Like?Brian

What Happens in Hybrid?IEPs, 504s, SEL ● Students receive in-person specialized instruction depending on

services/supports listed in their IEP ● Students guaranteed accommodations/modifications outlined in their 504

plans● EC-8 students begin the year with activities to support social-emotional

learning (SEL), team-formation, and relationship building● K-5 students start the year with prioritized learning (especially in person) for

SEL, ELA (Spanish LA for dual language students), math and fine arts, and engage in science and social students learning through online inquiry-based projects

What Might Hybrid Look Like?

What Happens in Hybrid?

What Happens at Home?

● All students have Remote+ learning at home with increased synchronous time and student support

● Wednesdays include teacher professional learning, collaboration and planning (as part of the scheduled “Late Start Wednesday)

● All students Zoom into morning/afternoon class meeting/homeroom ● Inquiry designed format (similar to D34 Summer CAMP) ● Remote learning focus is on science, social studies, social emotional

learning and physical activities/PE

Consider Hybrid

If:● Restore Illinois is in Phase 4, and/or an option with more risk

(according to CDC) is preferable because it allows students back into school to some degree

● Expectation for distancing has flexibility, but some distancing is considered a critical safety measure (masks required at all times)

● District can provide structures and supports to build robust remote learning opportunities (including daily plan time, and one full day for teachers to collaborate and develop in-person and remote plans)

● District can provide options to support online learning and flexible/supportive HR procedures for teachers with high personal or family risk (physical and mental health)

Adapted In Person

What Is It?

Students attend school in person daily with recommended safety measures.

Full-remote option (Glenview Online Learning Academy) is available.

What Happens in Adapted In Person?

● Students attend school in person 5 days a week● Remote option available for students who are unable to

attend in person for a variety of health or family reasons● While teaching in person, teachers have support from other

staff to connect with students who are fully remote

Consider Adapted In PersonIf:● Restore Illinois is in Phase 4 or 5 and risk is reduced● Mask wearing is considered sufficient to protect the safety of students

and staff; maintaining distancing will be implemented to the extent possible

● Adequate fiscal and human resources are available● District is able to provide flexible/ supportive HR procedures that give

options for teachers with high personal or family risk (including physical and mental health)

Glenview Online Academy for Learning

The Glenview Online Academy for Learning (GOAL) Is District 34’s Ninth School

● A K-8 virtual school that provides students an opportunity to engage in full-time remote learning for the 2020-2021 school year

● Based on guidelines from the Illinois State Board of Education, public school districts are encouraged to provide both in-person and online options for students as a comprehensive response to the current global pandemic

● Stand-alone school for enrolled students (not for students learning at home due to COVID-19 quarantine or other temporary situation)

The Goal School

● Open enrollment (by trimester) to all K-8 students ● Full registration, attendance requirements and all public

education accountability structures● Utilization of best-practice online learning including,

asynchronous, synchronous and off-line experiences ● Commitment to 5 hours of learning for grades 1-8 and 2½ for

Kindergarten● Incorporates staff, student and parent feedback from the spring

2020 E-learning model

The Goal School

● Facilitation of all student services, needs and academic requirements

● Implementation of a full complement of social-emotional learning, community building, parent outreach and all characteristics of a positive school culture

● FUN! School/grade virtual assemblies, virtual field trips, events and other such joyful times for families and children

● Opportunities to ensure all children thrive in the GOAL through the integration of Equity, Diversity & Inclusion (EDI) practices

The Goal School

Operational Considerations

Operations PlanningOperations Team Members

● Dr. Dane Delli, Superintendent● Dr. Heather Hopkins, Executive Director of HR● Eric Miller, Assistant Superintendent of Business● Cathy Kedjidjian, Director of Communications & Strategic Planning● Kim Cleveland, Director of Food Service● Steve Ruelli, Director of Operations● Rob Conner, Transportation Manager● Kathleen Leen, District Lead Nurse● Principals: Kevin Dorken (LY), Jason Kaiz (SP), Patty Puetz (HE), Selene Stewart (HO)

Profession Service Consultants

● FGM Architects● Nicholas & Associates Construction● HyEngineering-Environmental ● IMEG Engineers

Operations Planning

Screening● Completed at home, self reported and certified:

○ Students: Parents report in newly developed online parent application○ Staff: Staff certify using internal check-in system

PPE● District provides three (3) 2-ply reusable cloth stitched masks for each

staff member and student● Disposable masks available as necessary● Alternative PPE for specialized instruction or

based on special need

Operations Planning

Cleaning/Sanitation ● All buildings sanitized daily using electrostatic sprayers along with manual

disinfecting● Common areas sanitized more often throughout the school day

Hygiene● Dispensers for hand sanitizer in every room, hallways and common areas● Hand wipes provided● Sanitizing station at each main entrance vestibule with sanitizer, masks

and gloves● More time allowed for hand washing in class, before and after eating

Operations Planning

Signs ● Directional and distance markings● Hygiene and face covering reminders● COVID-19 symptoms

Operations Planning

Facility Changes● Some extraneous furniture

eliminated● Plexiglass shields in health/

main offices● Seating in rows, face

forward, assigned seats● Infirmaries available for

students/staff● Tents to increase

opportunities to be outdoors

Operations Planning

Transportation ● Up to 50 on a bus● Alltown and Safeway buses disinfected daily ● Wipes and sanitizer available● Seat assignments required

Food Service● Breakfast and lunches available● Use of common rooms and classrooms for eating - 6’ apart, no mask● Designated nut-free areas● Meal distribution continues in remote scenarios

Operations Planning

Infirmaries

● Locations for rooms have been identified at each school● Holds up to three students, distanced with plexiglass

dividers● Air treatment system● Students who become ill must be transported home as soon

as possible

Operations Planning

Building Access● Limited building and main office access ● Visitors must have scheduled appointments● No after-school activities (District or outside organization)

Operations Planning: Finances2020-2021 Budget Year Estimated Expenses: $1,000,000

● $366,000 allocated from the State Board is designated for support in the hybrid or full remote learning plan and implementation

● $200,000 for potential reimbursement for emergency-related expenses (supplies, staff time, PPE)

● $400,000 for additional expenses related to one-time COVID-related supplies (PPE, cleaning and sanitizing, staffing and other unknowns)

Operations PlanningStaffing● Additional support to address

new needs:1.Custodians2.Nurses and Nurse Assistants3.Associates4.Substitute Teachers

● Organization of staffing needs (certified & support) due to: 1.Emergency FMLA2.Emergency sick leaves3.Disability accommodations

Routines for Families

Daily Screenings

Flexibility

Pickup of Sick Children

Be Ready to Switch Learning Environments

Options for Consideration

Summary: The Options

● Continue to track and adjust based on local COVID-19 data, working with local health officials

● Review staff questionnaire final results to understand staffing considerations

● Gain further building leadership input about specific details● Launch new parent survey on 7/14 for further feedback and to

determine enrollment numbers for The GOAL School

Administration Next Steps

1. Start school year in Remote +, and monitor local COVID-19 data to determine if a transition to Hybrid is possible, no sooner than 3 weeks (GOAL enrollment available)

2. Start school year in Hybrid, acclimating students and staff to new health and safety procedures while still focusing on all learning standards* (GOAL enrollment available)

3. Monitor local COVID-19 data to determine if the year can begin with Adapted In Person* (GOAL enrollment available)

* D34 will implement operational procedures, including encouraging distancing as much as possible

The Options

Questions