Planning for Office 365 Mobile Access
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Planning for Mobile Stephanie Donahue
Planning for mobile in Office 365
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@StephKDonahue SPTechCon
Stephanie Donahue, Owner/President
Over 19 years of experience in the IT industry
Focus Deployment Planning Information Architecture Governance User Adoption
http://www.stephkdonahue.com
http://www.paitgroup.com/blog
@StephKDonahue
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Goals for today
@StephKDonahue SPTechCon
1. Mapping real business needs to Office 365 mobile applications
2. Understand the options for mobile access to SharePoint Online
3. Overview of Enterprise Mobility & Security Suite
4. Power Apps and Flow – next generation of mobile friendly forms & workflow
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The Digital Workplace
Cloud-first, mobile-first
Changing how companies do IT
Changing how people work
Work anywhere, anytime
Change is HARD!!
@StephKDonahue SPTechCon
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Personas
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• Needs mobile now… or yesterday
• Uses buzzwords like “digital workplace”
• Just needs it to work the first time
The Executive Plant Floor Worker Field Worker Middle Manager
• Logins are a hassle
• Manufacturing plants are in many countries
• Work Instructions need to be accessed from the plant floor
• Works onsite at construction sites
• Needs access to images and plans
• Has access to WiFiwhile onsite
• Manages a lot of people, files a lot of paperwork
• Wishes approvals were easier
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@StephKDonahue SPTechCon
The Common Arguments
We’ve established a need but….
Office 365 isn’t as secure, we have less control
Our end users won’t use all of those applications
Can we just eliminate the non-critical apps and only publish a few?
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@StephKDonahue SPTechCon
What we think we have
The current situation
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What we think Office 365 provides
The current situation The future?
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What we actually have
The current situation RealityThe future?
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What Office 365 Actually provides
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• Active Directory Integrated Security
• Cloud based, mobile friendly applications with centralized administration
• Additional layers of security through• Mobile device management• Information rights management• Advanced Threat Protection
All under one umbrella of control and security
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Mapping real use cases to Office 365 Applications
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Planning Deployment: Set it and forget it
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• Skype for Business
• Sway
• Planner – no mobile app but mobile friendly
• OneNote
Easy to Use, Easy to Deploy to Mobile
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Planning Deployment: Light Planning
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• Delve – User Profiles
• OneDrive – Offline Sync, non-domain devices
• Video – SharePoint-like Security
• Yammer - Governance
‘Some’ Planning Required
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Planning Deployment: Strategy Required
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• Office
• Groups
• Teams
• SharePoint
Strategy
“Once you understand how your business works, only then can you efficiently plan your mobile strategy”
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Mobile Strategy: Team Sites vs Teams vs Groups
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Documents w/ Conversations w/ Integration
SharePoint App Teams App Groups App
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Responsive Sites, Modern UI, and SharePoint Apps
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Modern UI• Responsive• Easy• Basic
Classic• More Difficult• Stronger Brand
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Mobile Strategy: Team Sites vs Teams vs Groups
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SharePoint Team Sites Office 365 Groups Microsoft Teams
Classic Modern/Responsive
SharePoint Site Collection
Mobile Application
Customizations
Single Document Library (OneDrive)
Easy and Responsive or Customized to our needs?
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General Strategy: Team Sites vs Teams vs Groups
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Reminders on governance…
• SharePoint Team Sites – Best for long term collaboration• Classic – most situations, esp. with customizations
• Modern UI –basic use only or flow integration
• Microsoft Teams – replace Slack, remember still in Beta
• Office 365 Groups – Best for temporary projects, smaller groups• Limited to one document library• Less structure/control
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Responsive Sites, Modern UI, and SharePoint Apps
@StephKDonahue SPTechCon
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The Challenge….
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http://www.crowdresearchpartners.com/wp-content/uploads/2016/03/BYOD-and-Mobile-Security-Report-2016.pdf
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The Challenge….
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“Productivity without compromise”
Goals: User Adoption AND Security
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Enterprise Mobility & Security Suite
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Protection – Control - Visibility
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Enterprise Mobility Suite - Protection
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• Single Sign On• Multi-factor Authentication
Azure AD Premium+ Conditional Access+ SSO with other SaaS apps
http://bit.ly/2gFxG2X
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Enterprise Mobility Suite - Control
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Prevent Data Leakage:• Microsoft InTune
• Mobile Device Mgmt/enrollment• Selective wipe, security policies
Control data:• Azure Information Protection
• Data classification and protection
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Enterprise Mobility Suite – Visibility
@StephKDonahue SPTechCon
On-Premises:• Advanced Threat Analytics
(detect suspicious activity)
Cloud: • Cloud App Security
(behavioral analytics)
• Azure Active Directory Premium (Identity protection and reporting)
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Enterprise Mobility Suite
@StephKDonahue SPTechCon
Understanding and Leveraging Microsoft’s Enterprise Mobility Suite (EMS)
1. A practical breakdown of what EMS is and what it contains
2. An analysis of how EMS tackles identity, security, data, and device management challenges
3. Descriptions of practical solutions that can be constructed and enhanced using EMS
@spmcdonoughSean McDonough
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The future for Mobile - Forms and Workflow
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The future for Mobile Forms
@StephKDonahue SPTechCon
The future is *almost* here….
PowerApps - cloud first, mobile first and….not a SharePoint tool, it’s a tool that works with SharePoint! Also has connections into many other cloud based systems like CRM, Azure, etc.
PowerApps is technically in production. BUT limited.
Other mobile Forms options:• Modern UI (responsive list view – basic)• StratusForms/jQuery/HTML
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The future for Mobile Workflow
@StephKDonahue SPTechCon
Flow – cloud first, mobile first (yes a workflow app!)– built into SharePoint Modern UI
Also in production, also limited in functionality
SharePoint Designer is still your ‘go-to’ workflow tool, no mobile
Some third party tools have native apps for workflow tasks and approvals (Nintex, K2)
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The Story is still in progress…
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User Adoption – the typical roadmap
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Exchange Online
Skype for Business
OneDrive
SharePoint
Immediate
3 months
6 months
1 year
18 months
Mobile
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User Adoption – A better roadmap
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Implement, Learn from Mistakes, Iterate, & Repeat Successes!
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@StephKDonahue SPTechCon
Wrap up
• Map real business needs to mobile application use
• Use your information architecture to govern the way you deploy SharePoint to mobile devices
• Protect your Intellectual Property with EM&S
• The mobile forms and workflow story is still very much in progress…
• Follow a “user-focused” not an “application-focused” strategy for mobile adoption
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Thank you.
@StephKDonahue SPTechCon
8180 Corporate Park Drive, Suite 312Cincinnati, Ohio 45242P: (513) 719-9190
@paitgroup
linkedin.com/company/paitgroup
facebook.com/PAITgroup
www.paitgroup.com