Pkp Group Ppt 007

8/4/2019 Pkp Group Ppt 007

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PKP

GROUPPresents

LEADERSHIPAND TIME MANAGEMENT


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LEADERSHIP

Leadership is the art of

getting someone else to dosomething you want donebecause he wants to do it.

The ability to influence a group

toward the achievement of goals


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Great Leaders

Live with integrity, lead by example

develop a winning strategy or big idea build a great management team

inspire employees to greatness

create a flexible, responsive organization

use reinforcing management systems

Great Leaders

passionate about what they do

love to talk about it

high energy

clarity of thinking

communicate to diverse audience

work through people (empowering


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CHARISMATIC LEADERSHIP

Key Characteristics of Charismatic leaders

1. Self Confidence- They have complete confidence in their judgmentand ability.

2. A vision- This is an idealized goal that proposes a future better thanthe status quo. The greater the disparity between idealized goal andthe status quo, the more likely that followers will attributeextraordinary vision to the leader.

3. Ability to articulate the vision- They are able to clarify and statethe vision in terms that are understandable to others. This

articulation demonstrates an understanding of the followers needs

and, hence acts as a motivating force.


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1. Strong convictions about vision- Charismatic leaders areperceived as being strongly committed, and willing to take onhigh personal risk, incur high costs, and engage in self-sacrifice to achieve their vision.

2. Behavior that is out of the ordinary- Those with charismaengage in behavior that is perceived as being novel,unconventional, and counter to norms. When successful ,these behaviors evoke surprise and admiration in followers.

3. Perceived as being a change agent- Charismatic leadersare perceived as agents of radical change rather than ascaretakers of the status quo.

4. Environmental sensitivity- These leaders are able to makerealistic assessments of the environmental constraints andresources needed to bring about change.


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THE ACTIVITIESOF SUCCESSFUL & EFFECTIVELEADERS

Type of ActivityDescription categories

Derived from free Observation

Interacting with outsiders

Traditional Management

Networking

Human Resource Management

Exchange Information

Handling paperwork

Planning

Decision Making

Controlling

Routine Communication

Socializing /Politicking

Motivating/Reinforcing

Disciplining/Punishing

Managing conflict

staffing

Training/Developing


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WHATSKILLSDOLEADERSNEED?

Personal Skills

1.DevelopingSelf-awareness

3. SolvingProblems

creatively

2.Managingstress

Determining valuesand priorities

Identifying cognitive styleAssessing attitude toward change

Coping with stressorsManaging timeDelegating

Using the rational approachUsing the creative approachFostering innovation in others


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INTERPERSONAL SKILLS

4. Communicationsupportively

5. Gaining powerand influences

7. Managementconflict

6. Motivating others

Gaining powerExercise influenceEmpowering others

CoachingCounselingListening

Identifying causesSelecting appropriate strategiesResolving confrontations

Diagnosing poor performanceCreating a motivating environmentRewarding accomplishment


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MANAGERS VS LEADERS

Manager Characteristics

Administers

A copy

Maintains

Focuses on systems and structures

Relies on control

Short range view

Asks how and when

Eye on bottom line

Imitates

Accepts the status quo

Classic good soldiers

Does things right

Leader Characteristics

Innovates

An original

Develops

Focuses on people

Inspires trust Long range perspective

Asks what and why

Eye on horizon

Originates

Challenges the status quo

Own person Does the right thing


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10 ESSENTIAL BUSINESS LEADERSHIP SKILLS

Lead By Example.You cant be an aloof leader, someonethats never around and incapable of getting your hands dirty.

One of the best ways to lead is by example pitching inwhere needed, lending a helping hand, and making sure thatthe work you do is clearly understood by your team.

Passion.A leader without passion isnt a leader. Hes a paperpusher. Or a taskmaster. Or a government employee

Passion drives a lot, and you can inspire so much in others

through your own passion and enthusiasm. That doesnt meanyou have to be constantly cheery, it means youve got to

believe in what youre doing and what your company is doing.


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Be Organized.A disorganized leader isnt leading, heschasing his own tail. Disorganization breeds nothing but more

disorganization. If youre frazzled and messy, your team willbe too. When youre organized youll be much more

productive and so will everyone else.

Delegate.You cant do everything. A great leader needs to beable to delegate effectively. The key to delegating successfullyis giving employees ownership of the work you assign them.

They cant just feel like they own the work, they really have to.

The key to successful leadership today is

influence, not authority....
http://www.instigatorblog.com/the-secret-to-successfully-delegating-work-in-6-steps/2006/09/01/http://www.instigatorblog.com/the-secret-to-successfully-delegating-work-in-6-steps/2006/09/01/


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Take Ownership and Responsibility.Although youve just delegatedwork and truly given your team ownership, you also have to takeownership and responsibility at all times. Your team has to know youllbe there for them through the good and the bad times. That doesnt

mean you absolve people from making mistakes or ignore crappywork/effort, but it does mean you take responsibility for the bigpicture.

Communicate Effectively. Duh. Everyone knows great leaders haveto be great communicators. But there are certain points ofcommunication that many people forget. For example, its critical that

you communicate to employees how their work matters in the biggerpicture. Communicating success is also something leaders forget todo. People need affirmation. They want to know they did a good job.You just have to tell them.

And be precise. Insecure leaders will often ramble; uninterestedleaders cut things off to quickly. Whether youre giving praise,providing constructive criticism, or defining goals and to-dos, youhave to figure out how much to say and in what order. Be precise,specific and concise. Get to the point.

Innovation distinguishes between a leader and a follower...
http://www.instigatorblog.com/5-steps-to-providing-good-constructive-criticism/2006/10/03/http://www.instigatorblog.com/5-steps-to-providing-good-constructive-criticism/2006/10/03/


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Be Brave and Honest. --- Cowardly leaders will shy awayfrom any number of situations that crop up regularly whenrunning a team. The project your team has worked on for 6months just got shelved. Now what?Or you have to talk tosomeone about their lack of effort recently. Do you ignore theproblem?Or maybe its time to take your product into a newmarket. Do you hobble forward, scared and nervous, or do

you grab the market by the throat?Leaders are brave. And honest. Tell it like it is. Dont sugarcoat, dont obfuscate.

Dont be a jerk either. You have to learn how to present things

to your team in an honest but balanced manner.


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Great Listener. A huge part of being a great communicator is

being a great listener. If all you want to do is talk, youre not a

leader. Keeping people motivated means listening to them,

asking them questions, understanding their issues. When youlisten more, you can respond more effectively and get to theheart of things much faster.

Know Your People.You have to know your people. You dont

have to be best friends or even socialize outside work, but youdo have to know what makes them tick. You need to knowsomething about their personal lives because their livesoutside work matter. Their lives outside work drive a greatdeal of their success (or lack of) at work. Keep track of simple

things: birthdays, marriages, children, etc. The more you knowyour people the more common ground youre likely to find, themore youll be able to connect.
http://www.instigatorblog.com/do-a-better-job-of-giving-constructive-criticism/2007/01/25/http://www.instigatorblog.com/do-a-better-job-of-giving-constructive-criticism/2007/01/25/


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Be a Follower. Benjamin Disraeli said, I must follow thepeople. Am I not their leader?That sums up many of the

other points so beautifully. Great leaders are followers too. Ifyoure a leader without following, youre a dictator. And as fun

as that sounds Being a leader-follower means finding valuein your team, getting inspired by your team, encouraging yourteam to communicate, brainstorm and be open.

Very few people are great leaders overnight. It takes time andpractice. As long as youre open about learning along the way

and working with your team on leadership versus dictating tothem, most people will be happy to go on the journey withyou.


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TRAITSOFA GOOD LEADER

Honest Display sincerity, integrity, and candor in all your actions.Deceptive behavior will not inspire trust.

Competent Base your actions on reason and moral principles. Donot make decisions based on childlike emotional desires or feelings.

Forward-looking Set goals and have a vision of the future. Thevision must be owned throughout the organization. Effective leadersenvision what they want and how to get it. They habitually pickpriorities stemming from their basic values.

Inspiring Display confidence in all that you do. By showingendurance in mental, physical, and spiritual stamina, you will inspireothers to reach for new heights. Take charge when necessary.


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Intelligent Read, study, and seek challengingassignments.

Fair-minded Show fair treatment to all people. Prejudice is

the enemy of justice. Display empathy by being sensitive tothe feelings, values, interests, and well-being of others.

Broad-minded Seek out diversity.

Courageous Have the perseverance to accomplish a goal,regardless of the seemingly insurmountable obstacles.Display a confident calmness when under stress.

Straightforward Use sound judgment to make a gooddecisions at the right time.

Imaginative Make timely and appropriate changes in yourthinking, plans, and methods. Show creativity by thinking ofnew and better goals, ideas, and solutions to problems. Beinnovative!


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If your actions inspireothers to dream more,

learn more, do more andbecome more, you are aleader.
http://thinkexist.com/quotation/if_your_actions_inspire_others_to_dream_more/339093.htmlhttp://thinkexist.com/quotation/if_your_actions_inspire_others_to_dream_more/339093.htmlhttp://thinkexist.com/quotation/if_your_actions_inspire_others_to_dream_more/339093.htmlhttp://thinkexist.com/quotation/if_your_actions_inspire_others_to_dream_more/339093.htmlhttp://thinkexist.com/quotation/if_your_actions_inspire_others_to_dream_more/339093.htmlhttp://thinkexist.com/quotation/if_your_actions_inspire_others_to_dream_more/339093.htmlhttp://thinkexist.com/quotation/if_your_actions_inspire_others_to_dream_more/339093.htmlhttp://thinkexist.com/quotation/if_your_actions_inspire_others_to_dream_more/339093.htmlhttp://thinkexist.com/quotation/if_your_actions_inspire_others_to_dream_more/339093.htmlhttp://thinkexist.com/quotation/if_your_actions_inspire_others_to_dream_more/339093.html


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LEADERSHIP OBSERVATIONS


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Leaders usually are ordinary people

with extraordinary determination.Persistence in the name of a good

cause usually overcomes resistance.


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ATTRIBUTESOF LEADERS

The ability to articulate a vision. A superior capacity to select personnel.

A conceptual understanding of space and money.

The courage to make unpopular decisions.

The ability to create a readiness to change.

A large tolerance for ambiguity.

A sense of humor.

A minimal need for short term rewards. Broad shoulders without chips.

The ability to listen.


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ATTRIBUTESOF LEADERS

A large tolerance for ambiguity.

A sense of humor.

A minimal need for short term rewards.

Broad shoulders without chips.

The ability to listen.


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PERSONAL PRINCIPLES

The job of a leader is to make other peoples dreams

come true.

Make as many of your own telephone calls as you can.

Always try to do what is right. Never give up the highground.


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PERSONAL PRINCIPLES

Never confuse power with authority. Power is an imputedphenomenon, and power is gained by not using it.

Never gripe down.

If you expect excellence and convey that to thepersonnel, they will do more than what they themselvesbelieved possible.


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SIMPLE TRUTHS Praise in public and criticize in private.

If you and the college director agree on everything, there is ahigh probability that you are both wrong.

Always seek out and understand the facts. Good decisionsmust be factually sound.

Stay in charge of your calendar. Never appoint a committee to recommend allocation of space.

Solve problems that have solutions. Parking problemsgenerally do not, so delegate these to someone else.

When you join an organization as a new leader, rememberyour first week of meetings. Virtually everyone who has calledfor an appointment will cause you long term trouble.


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THE ARTOF TIME

MANAGEMENT


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TIMEMANAGEMENTISTHEARTOFARRANGING,ORGANIZING, SCHEDULING, ANDBUDGETINGONESTIMEFORTHEPURPOSEOFGENERATINGMOREEFFECTIVEWORKANDPRODUCTIVITY.
http://www.wisegeek.com/what-is-budgeting.htmhttp://www.wisegeek.com/what-is-budgeting.htm


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TIME MANAGEMENT

Determine your priorities and your goals

Once articulated, they will help you judge howyou wish to apportion your time and effort


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TIME MANAGEMENTISA MYTH

No matter how organized we are, there are

still only 24 hrs per dayTime doesnt change

All we can manage is ourselves and what

we do with the time we have!


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IMPLEMENTA TIME MANAGEMENTPLAN

Create time management goals

Find out where you are wasting time

Use time management tools

Day timer or cell phone schedule andlists

Prioritize ruthlessly

Set time limits for tasks

Be sure your systems are organized


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NEVER PROCRASTINATE

The work will not disappear!


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TIMELINESS

Attention to each problem when it arises will prevent theneed to solve more pressing problems that result from

failure to address the initial problem promptly.

Email

Telephone calls Handle expediently

S??? mail


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DISTRACTIONNever look at the mail or message until you plan to

do something with it


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DELEGATION

Delegate reasonable tasks


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THE BIG PICTUREDevelop a conceptual understanding of

space and money


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REMEMBER:

ROMEWASNTBUILTINADAY, BUT

ITBURNEDINONE...

It doesnt matter what you did yesterday, it is what

you are doing today or will do tomorrow that isimportant

OU CAN COMPROMISE


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OUCANCOMPROMISE

WITHOUTBEING

COMPROMISING


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ANDLAST, BUTNOTLEASTWhen you meet with someone and they have a long list oragenda, ask them to start at the bottom

The last item is usually the most sensitive and will requirethe greatest amount of time

When you prepare an agenda, put the most pressing itemat the top-- it will saves hours of meeting time


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EXPEDIENCY EFFICIENCY

A bird in the hand may be worth two in thebush, but...

the bird may also leave droppings in yourpalm

There are no shortcuts to success!


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DONOTFIGHTCHANGE--

ITWASTESTIME

Change is inevitable

not to mention uncomfortableBUT

it brings opportunities and risk

Your job is to maximizethe opportunity and minimize

the risk


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FOCUSONOUTCOMES:

Plot a courseprospectively to

achieve the

best outcome


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CONCEPTUALIZEPROBLEMS

This is the only way you can communicate both

the nature of the problem and its solutions in the simplestterms-- doing so saves enormous amounts of time. You can

explain something once and it will be understood


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NEVERDOSOMETHINGTWICE

Do it right the first time!

I took a few shortcuts laying thefoundation, but I dont think anyone

will notice


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MULTITASKING

You can do two things at the same time


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COHESIVENESS

Constantly seek to eliminate unproductive efforts ordivisive activities within the group


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TIMEISLIFESMOSTPRECIOUS

RESOURCE

Use your time and that of others withaccountability

Be on time!


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Time is lifes most precious

resource

Use your time efficiently

Have something to do while waiting

before appointments or betweenmeetings or classes


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DEALWITHTHECARDSYOUAREDEALT

Trying to seek a re-deal is a waste of time and generally isnot successful


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DOEVERYTHINGTHOROUGHLY

Failure to prepare is preparing to fail

Excellence is achieved by the pursuit of perfection ALL thetime


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GOODTIMEMANAGEMENTIS

RARELYANACCIDENT

It is the result of:

high intention

sincere effort

much thought

skillful execution


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WHENYOUAREINAPOSITIONTODOSO...

Hire people smarter than yourself

It will:

1) Save you time

2) Make you look good


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DONOTPANICWHENYOUMAKE

MISTAKES

Good judgment comes from experience

Experience come from bad judgment

Do not make the same mistake twice


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ACHIEVEBALANCEBETWEENYOUR

PERSONALANDPROFESSIONALLIFE


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TIMEMANAGEMENT


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1.LONG TERM PLANNING

Begin each semester(year) by filling in a masterschedule. (Time Management for High SchoolStudents)

Master Schedule:

First fill in things on the calendar you MUST do. (classes,work, practice, etc.)

Analyze the blanks you have left and define the most effectiveuse of these times.

ACTIVITY: LONG TERM PLANNING


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2. WEEKLY SCHEDULE

Make a Daily To Do List Scheduling:

Study Time

Practices

Internet time

Television time

Work

Social Time

Make sure you have the same quiet location for

Study Times.

ACTIVITY: WEEKLY PLANNER


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3. PRIORITIZE

Its Okay to Say No.

Dont get involved or enrolled into to many activities, as

it will lead you to prioritize and often times youll be

hesitant to let go of an activity. (Time Management Tipsfor Current High School Students)


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4. FINDINGTHE RIGHT TIMEFOR YOU

Youll be more efficient if you figure out when youdo your best work. (College Board)

Example: most people, for every hour of study duringdaylight hours, it will take them one and a half hours todo the same task at night.( Time Management for HighSchool Students)

Decrease your time spent on social networking sites.

Eliminate Procrastination for its an unhealthy habit.(Time Management Tips for Current High SchoolStudents)


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5. STUDY EFFICIENTLY

Dont schedule marathon study sessions, several

short 50 minute sessions are more effective.

Use flashcards or summary sheets to utilizeunusual times to study. (like on the bus, or waiting

for a ride)

Review Class Notes Daily

Give yourself a time budget and plan your projectsaccordingly and stick to it.

Just Do It.

HANDOUT

EVERYONE HAS THE SAME AMOUNT


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EVERYONEHASTHESAMEAMOUNT

OFTIME

60 minutes per hour

1,440 minutes per day

525,600 minutes per year


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HOW WE WASTE TIME

Lack of discipline

Indecisiveness

PersonalDisorganization

Procrastination

Inability to say NO

Poor Delegation Skills

Day Dreaming

Worry


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TIME WASTE - CAUSEDBY OTHERS

Telephone Interruptions

Drop-In Visitors

Unscheduled Meetings

Poor Communications

Confused chain ofAuthority

SIGNSOF DISORGANIZATION


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-CAUSES INEFFICIENCY

Desk or office cluttered with papers, files andequipment.

Poor or no filing system

No follow-up system

Dont know where to put the papers

Procrastination - Its either the fear of failure orsimple indecision.


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SIGNSOF DISORGANIZATION -2

Being reactive instead of proactive to the job or taskat hand

-(Waiting for something to happen instead of makingsomething happen)

Unable to identify between the urgent, the important

and the unnecessary-(A problem with prioritizing)


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TIME LOG

Write down everything you do for a period of time

Learn how you really spend your time

Identify areas where you can improve your use oftime


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TIME MANAGEMENT

Time Management is only a set of skills and tools tohelp us more efficiently control the events of our lives.

Doing a better job of managing our time ismeaningless unless we are managing it to accomplishthose things that are of greatest importance in ourlives.

EEP LUTTER UTOF OUR IFE


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Managing Time More Productively Keeps ClutterOut of Your Life

Mental Clutter-Things that occupy your mind that

should be released from it. -Example - Thingsyou should delegate to others.


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KEEP CLUTTER OUTOF YOUR LIFE-2

Emotional Clutter - Things that trouble usemotionally that need to be released

Examples - fear, worry, pride, jealousy, etc.


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PRIORITIZING

Prioritizing means determining the relative importanceand precedence of events. And it is absolutely

necessary for effective planning. Prioritizing keeps us

from spending time on things we dont really value.Hyrum Smith


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REMEMBER

Value the time your have

Nothing is worth more than this day.

Take care of today.let the calendar take care of

the years.


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A FINAL THOUGHT ON TIME

Many People.

- Think too much of destinations and too little ofpreparations

- They dont realize that todays actions

will determine tomorrows achievements


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THANK YOU


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MAY ALREADY BE A WINNER!Each day is a new

beginningAnother chance to learn

more about ourselves,To care more about others,To laugh more than we did,

To accomplish more thanwe thought we could,To be more than we were

before.Wishing you a life of

wonderful,

New beginnings,successful outcome ofyour initiatives


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PRINCIPLE APPLICABLE TO ORGANIZATION

The organization function concerns how the manager organizes his

work and his environment to become more efficient in the use oftime. The first organization principle is:

Principle of Delegation- Delegation of all possible work itemsconsistent with the limitations of the manager's job is essential toproviding the time needed for managerial jobs. Establishing

priorities for the items of work in the daily plan consists also ofdeciding which of these can be delegated. All items that can bedelegated should be, to free time for those jobs that only themanager can do.

Principle of Activity Segmentation- Work items similar in nature andrequiring similar environment surroundings and resources for theiraccomplishment should be grouped within divisions of the workday.

P i i l f C t l f I t ti Ad t


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Principle of Control of Interruptions- Adequatecontrols and/or arrangement of activities to minimizethe number and duration of unnecessary

interruptions are essential to time management. If theactivities are segmented such that subordinates meetwith their manager at a certain time, telephone callsare Placed and returned at a certain time, a time for

meetings is established, and "quiet" time is built intothe day, then the efficiency of time utilization willimprove as interruptions are minimized.

Principle of Minimization of Routine Work-Workitems which are routine in nature and whichconstitute little value to overall objectives should beminimized.

S S O


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MISTAKES PEOPLE MAKE WITH TIMEMANAGEMENT !!!

Working from your to do list! This might surprise you, but it's actually a big timemanagement mistake many people make. Instead of working from your completeto-do list, it's crucial to set a top priority list with a maximum of six to eight items onthe list. Set this priority list at the end of each day for the next day. You should workfrom this priority list, working on item one first until finished then move to itemnumber two. Keep your to do list separate and complete items on this list when you

have finished items on your priority list. Also, use your to do list as a way toremember what you MIGHT want to put on your priority list.

Checking emails constantly throughout the day. The biggest problem with thisis that it interrupts what you are working on. Every time you are interrupted, youlose momentum and focus. Instead, check your emails in 20-30 minute blocks one

to three times per day.

Becoming distracted by elements on your computer, for example emailnotifications that pop up when you get new emails.

Multi-tasking - doing too many things at one time and half completing all of them.


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g g y g p gThis is much less effective than doing one thing at a time and completing eachitem before moving to the next. Every time you change to another task you losemomentum and focus. Instead, focus in solid blocks of time from 50 minutes totwo hours. Multi-tasking is okay for easy activities such as driving and listening to

an educational audio program at the same time, but for anything that requirescomplex thought, you need to focus on one task at a time. The biggest problem isleaving many tasks incomplete. Multi-tasking is actually okay when you completeeach item that you are working on then move to the next, but then that wouldn'treally be "multi-tasking" if you complete each task!

Working in an environment where you are prone to being interrupted by otherpeople, phone calls etc. If other people come in and interrupt you constantly, thiswill be a big time waster. Your train of thought, momentum and flow are interruptedand you won't be able to focus on your priorities.

Keeping emails in your inbox. If you keep emails in your inbox, you will likely

read the same email five times before you action it. Your inbox is not meant to beyour to do list. Instead, try to handle all emails when you read them. Either deleteit, archive it, delegate it, action it quickly or if you can't finish the task at the time ofreading the email, archive your email and put the action on your to do list. Keepingyour inbox clear will also help you to keep your mind clearer and more focused.

Pkp Group Ppt 007

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