Contra Costa County Office of Education Financial System End User Training Manual

Payroll – Munis Employee Self-Service (ESS) – Employee User Guide

Updated: 5/8/18

PITTSBURG UNIFIED SCHOOL DISTRICT

MUNIS EMPLOYEE SELF-SERVICE (ESS) EMPLOYEE USER GUIDE (MUNIS V11.2)

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ACCESSING PUSD EMPLOYEE SELF SERVICE (ESS)

1. Open the ESS website in your web-browser:

https://ess2.cccoe.net/MSSpittsburgLive/default.aspx

2. Click the Log In link in the top-right corner of the page.

3. Enter your user name and password, then click Log in:

a. Username is your first name initial and your last name PLUS your 4-digit employee number. (Example – jsmith1122 for Ms. Jane Smith, PUSD Employee #1122). You will find your employee number on your pay stub.

b. Password is the last 4 digits of your social security number the first time you login. You MUST change your password when you login the first time.

4. Welcome Screen: a. When you log into ESS, you should see the “Welcome to Employee Self Service”

dashboard. If not, click on “Employee Self Service” on the right hand side. b. Shows a summary of your personal information, time off balances, and paychecks.

If you have further questions, please contact: Larry Oshodi – loshodi@pittsburg.k12.ca.us / Ext. 2333

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PAY/TAX INFORMATION TAB Select Pay/Tax Information from the menu Here you can see a list of your checks including PDF copies of each one. By using the sub-menu, you can see your Year-To-Date information, access your W-2, your W-4 tax withholdings, use a paycheck simulator, and view Total Compensation. To view a PDF copy of your paychecks:

1. On the Pay/Information tab you’ll see a list of your checks 2. Click on Details to open the check you want to view (opens a new page) 3. Click View paycheck image to open PDF

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To change your tax withholdings: 1. Click on W-4 under the Pay/Tax

information menu 2. Click Edit W-4 Values in the upper right

corner

3. Here you can change your Marital Status. This will change for tax calculations only, not for ‘Benefits’ or other purposes! Enter number of exemptions and an additional amount to be withheld if desired.

4. You must check the acknowledgement box under each of the tax types for changes to be saved. 5. Click Continue when you’ve made your changes 6. Review the changes on the next page and click Submit when you are done.

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TOTAL COMPENSATION

This tab gives you a snapshot of your compensation including employer paid benefits and fixed monthly contribution for health insurance. The “Benefits” section includes the district’s contribution toward your retirement account as well as life and disability insurance.

BENEFIT CONTRIBUTIONS

CREDENTIALS TAB

This tab will show your credentials (if any) when fully updated.

RESOURCES LINK

Use the Resources menu at the top of the screen to access useful documents like the Commuter Benefits Program flyer, etc.

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PERSONAL INFORMATION

You may update some of your profile information – “Preferred Name”, “Address/Email”, “Telephone”, and “Emergency Contact”. You may update your marital status by directly contacting the Benefits Analyst in Human Resources. The Employee Profile tab will display general information not included on the main Personal Information tab, such as work location and supervisor name.

TIME OFF TAB (LEAVES)

Main page displays available time earned, time taken, and currently available.

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BENEFITS TAB

COMING SOON! You will be able to see current benefit enrollments like the sample in the graphic below.