PHC Summary of Positions

7/31/2019 PHC Summary of Positions

1/14

Position Duties

Time Commitment

Election Dates/Information


2/14

Overview of Panhellenic The Panhellenic Council is the governing body of the

thirteen national sororities on the BGSU campus.

Its purpose is to correlate the interests of all sororitywomen; including the making of policies that arenecessary for the uniform practice and benefit of allsororities.


3/14

Basic Time Commitment for PHC

Executive Board Executive Board meetings once a week

Council meetings once a week; three times per month

Attend any and all events other members of Exec areholding

Attend AFLV

Put together binders to be submitted for AFLV; apply

for AFLV awards


4/14

PresidentDuties Provide a forum during Panhellenic Council meetings for chapters to exchange ideas Create mutual support and cooperation between chapter presidents and other councils Assist chapter presidents/delegates with any concerns or issues they may have about their chapters

operations Serve with the VP Standards as a mediator during mediation and judicial board hearings

Reserve rooms for council and exec meetings at beginning of every semester Serve as the face and voice of the councilworking with BGSU administrators. Plan and hold PHC elections in the fall Serve on the Greek Housing Board, New Member Orientation Committee Support members on Exec.

Time Commitment Meet with BGSU PHC Advisor/s for one-on-one each week Meeting with Council Presidents once a week (MGC, NPHC, IFC) Attend Ex-Officio meetings once a month Keep in contact with NPC Area Advisor: email council meeting minutes every week. Update whenever

the community holds a summit, re-evaluates total for chapters, large programming events, and afterformal recruitment

Attend Greek Housing Board meetings once a week Attend All-Greek Presidents meetings once a month Attend Student Leaders Retreat in August


5/14

President contdFavorite Part

Working with women from other chapters

Collaborating with other organizations on campus/otherthree councils

Learning more about my own leadership style

Least Favorite Part

Can be stressful at times! Email


6/14

Vice President of Internal Affairs

and Public RelationsDuties

Keeping minutes during Panhellenic Council and

Panhellenic Exec meetings Send out Council meeting minutes to chapter

presidents and delegates, and Council exec meetingminutes to exec and advisor

Regular meetings with Panhellenic delegates Promoting events put on by the Panhellenic Council.


7/14

Vice President of Member

DevelopmentDuties Plan and host New Member Pinning each semester If needed, re-vamping programs to better fit the needs of the

community Plan and host the alumnae ceremony each semester Outline

based upon what is on NPC's website. Plan Bid day Book the ballroom, set-up, take-down, etc. Meet with New Member Educators Understand each chapters new member process and help talk-

out any issues or concerns the new member educator may haveabout their chapter regarding this process Host roundtables with new member educators that focus on the

issues of the community Hold one-on-one with new member educators if need-be


8/14

Vice President of RecruitmentDuties Help chapters with advertising/ finding women to attend recruitment events as needed Collect bids and distribute on Spring Bid Day Oversee all aspects of Formal Recruitment; including but not limited to: Recruitment Team training and selection, Rho Gamma and Operations Team training and selection, Potential New Member Information Sessions, Booking all rooms and advertising spaces for all pre-recruitment and recruitment events

as well as creating the schedule for Formal Recruitment weekend Answering (daily) PNM email questions Hosting Recruitment Chair Roundtables (I've done them monthly) Learning to use ICS (the internet-based recruitment organization system)

Serving as a supporter and resource for Recruitment Chairs (More or less) Memorizing the Recruitment Agreement and editing as necessary--this

year we did so after the Recruitment Summit and in the fall typically total is raised orlowered

Maintaining the Panhellenic Recruitment Budget


9/14

VP Recruitment ContdFavorite Part

As tedious as it can be, I really enjoy answering PNM emails. It'samazing to get a response from a student or her parent and know

that there nerves have melted away because I was able toadequately answer their question.

Skills I was able to improve upon in this position: I didn't reallyknow how organized I was and what a good event planner andcoordinator I was until I really had to be. It was a skill that I'mreally glad I had and was able to build on in this position.

Least Favorite Part

People that don't email back---on all levels. Typically I givedeadlines when I need things back from someone and getting ananswer a week and a half after I needed it isn't exactly desirable.


10/14

Vice President of StandardsDuties Educate Judicial Board Representatives from each chapter Hold roundtables to go over J Board information Approve chapter t-shirts for Formal Recruitment Revise Constitution and Code of Conduct Plan and put on National Hazing Prevention Week Host new officer elections in November Advise chapter to chapter Mediations Plan and host the Social's SocialTime commitment If you spend a lot of time working on one of the events the position requires, it will come

out great!

Depends on what one is willing to put into it. There are mediations and Judicial Board hearings that the VP Standards must schedule

in a time frame that everyone involved can meet and attendFavorite part Holding a position that deals with rules and safety for our Greek community members.Least favorite part Sometimes hard when a chapter or an individual does not hold themselves to a higher

standard and gets turned in for whatever reason; It can be difficult to hold chaptersaccountable


11/14

Vice President of ScholarshipDuties

Hold roundtables with chapter scholarship chairs.

Evaluate applications and award Professor of theMonth to faculty.

Evaluate and award Panhellenic Book Scholarships(with the help of the executive board).

Hold Deans list recognition ceremony each semester

Time Commitment


12/14

Vice President of FinanceDuties Implement the budget that has been set by and voted on by the previous VP of

Finance. Once implementing the budget, keep it as up to date as possible and keep

everyone aware of their positions budgets.

Each member of the council will have to go through the VP Finance in order touse the money in their budgets and give me copies of all the receipts, in orderto have things for their programs and events, while keeping in budget.

Hold round tables with the finance chairs and treasurers of the chapters toensure they know what the member fees of each chapter is and send out bills tothem and have them paid by a certain date.

Be a resource to the chapters about money

Responsible for the Co-Sposorships that Panhel does. Give facts about money and help with any financial questions that people have.

Fall Semester specifically: Continue to keep the budgets for all the positions and continue updating the

budget, as well as creating the new budget for the next calendar year for the

next VP of Finance to implement.


13/14

Vice President of ServiceDuties Organizing the philanthropy calendar and creating/presenting service

opportunities to chapters. Oversee all philanthropy events and educate chapters on how to have

their events excel. Work with the office of service learning or create your own

partnerships to offer to chapters when planning service eventsWhat I did during my term Extreme couponing event, Cookout for Aubrey, Race for a Cure, Ronald

McDonald partnership, roundtables

Time Commitment Some weeks are crazier that others. Slow weeks average maybe 3-5

hours of Panhellenic work and weeks where you have a project orroundtables average closer to 5-10 hours.


14/14

PHC Summary of Positions

Documents

Transcript of PHC Summary of Positions