Performing Missions For America Civil Air Patrol 2010 Louisiana Wing Training Academy - SUPPLY Maj...

Performing Missions For America

Civil Air Patrol

2010 Louisiana 2010 Louisiana Wing Training Wing Training

Academy - SUPPLYAcademy - SUPPLY

Maj Todd Scioneaux, CAPMaj Todd Scioneaux, CAPLouisiana WingLouisiana Wing

Director of LogisticsDirector of Logistics

Performing Missions For America 2

Course ObjectivesCourse ObjectivesCourse ObjectivesCourse Objectives

Appointment Supply Officer’s Responsibilities Regulations Accountability Procedures ORMS Forms Real Property Wish/Want List Inspections Logistics Ratings

Appointment Supply Officer’s Responsibilities Regulations Accountability Procedures ORMS Forms Real Property Wish/Want List Inspections Logistics Ratings


Supply Officer appointmentSupply Officer appointmentSupply Officer appointmentSupply Officer appointment

• 2a2a• Rear of 2a “Transfer of Rear of 2a “Transfer of

Property Responsibility” Property Responsibility” must be filled out at each must be filled out at each change of Supply Officerchange of Supply Officer (No (No change = No fill out)change = No fill out)

• On-line duty assignment in On-line duty assignment in eServiceseServices (Important for ORMS)(Important for ORMS)

• 2a2a• Rear of 2a “Transfer of Rear of 2a “Transfer of

Property Responsibility” Property Responsibility” must be filled out at each must be filled out at each change of Supply Officerchange of Supply Officer (No (No change = No fill out)change = No fill out)

• On-line duty assignment in On-line duty assignment in eServiceseServices (Important for ORMS)(Important for ORMS)


Supply Officer ResponsibilitiesSupply Officer ResponsibilitiesSupply Officer ResponsibilitiesSupply Officer Responsibilities

• Assist Commanders in ensuring proper accountability of squadron’s assets

• Maintain regular & frequent contact with the Wing in order to coordinate their property management efforts.

• Record and manage the receipt, issue, storage and proper disposal of property

• Complete all property reporting requirements

• Document in ORMS, efforts to reclaim CAP property from inactive / departing members

• Assist Commanders in ensuring proper accountability of squadron’s assets

• Maintain regular & frequent contact with the Wing in order to coordinate their property management efforts.

• Record and manage the receipt, issue, storage and proper disposal of property

• Complete all property reporting requirements

• Document in ORMS, efforts to reclaim CAP property from inactive / departing members


RegulationsRegulationsRegulationsRegulations

CAPR 174-1 Property Management and Accountability, 11 January 2010

CAPR 173-4 Finance/Donations

CAPR 174-1 Property Management and Accountability, 11 January 2010

CAPR 173-4 Finance/Donations


Changes from CAPR 67-1 etc.Changes from CAPR 67-1 etc.Changes from CAPR 67-1 etc.Changes from CAPR 67-1 etc.

• No more paperwork (37, 38, 111) or six No more paperwork (37, 38, 111) or six part Binders!!!part Binders!!!

• AllAll transactions conducted on-line with transactions conducted on-line with any supporting documentation any supporting documentation uploaded in Systemuploaded in System

• Squadrons and individuals must accept Squadrons and individuals must accept equipment on-line, within specific time equipment on-line, within specific time framesframes

• 100% “eyes on” verification of all 100% “eyes on” verification of all propertyproperty

• Possibility of financial assessment if Possibility of financial assessment if equipment is lost or damagedequipment is lost or damaged

• Every piece of equipment is tracked in Every piece of equipment is tracked in ORMS regardless of value or funding ORMS regardless of value or funding sourcesource

• No more paperwork (37, 38, 111) or six No more paperwork (37, 38, 111) or six part Binders!!!part Binders!!!

• AllAll transactions conducted on-line with transactions conducted on-line with any supporting documentation any supporting documentation uploaded in Systemuploaded in System

• Squadrons and individuals must accept Squadrons and individuals must accept equipment on-line, within specific time equipment on-line, within specific time framesframes

• 100% “eyes on” verification of all 100% “eyes on” verification of all propertyproperty

• Possibility of financial assessment if Possibility of financial assessment if equipment is lost or damagedequipment is lost or damaged

• Every piece of equipment is tracked in Every piece of equipment is tracked in ORMS regardless of value or funding ORMS regardless of value or funding sourcesource


ORMSORMSORMSORMS

Operational Resource Management Operational Resource Management System (ORMS) System (ORMS)

National on-line property database management National on-line property database management application used to control all CAP non-application used to control all CAP non-expendable property regardless of sourceexpendable property regardless of source

Replaces CATSReplaces CATS

In use - effective 11 January 2010In use - effective 11 January 2010

Operational Resource Management Operational Resource Management System (ORMS) System (ORMS)

National on-line property database management National on-line property database management application used to control all CAP non-application used to control all CAP non-expendable property regardless of sourceexpendable property regardless of source

Replaces CATSReplaces CATS

In use - effective 11 January 2010In use - effective 11 January 2010


Who has access to ORMS?Who has access to ORMS?Who has access to ORMS?Who has access to ORMS?

Wing, Group and Wing, Group and Squadron Squadron CommanderCommander

Wing and Squadron Wing and Squadron Logistics, Supply, Logistics, Supply, Transportation and Transportation and Communications Communications OfficersOfficers

Operations and Operations and Emergency Services Emergency Services Directors and Directors and OfficersOfficers

Wing, Group and Wing, Group and Squadron Squadron CommanderCommander

Wing and Squadron Wing and Squadron Logistics, Supply, Logistics, Supply, Transportation and Transportation and Communications Communications OfficersOfficers

Operations and Operations and Emergency Services Emergency Services Directors and Directors and OfficersOfficers

Read-only access to Read-only access to ORMS for those ORMS for those members not members not holding a property holding a property management management position is available position is available through the CAP through the CAP Utilities section of Utilities section of eServices. All CAP eServices. All CAP members can members can access ORMS to access ORMS to accept issued accept issued property. property.

Read-only access to Read-only access to ORMS for those ORMS for those members not members not holding a property holding a property management management position is available position is available through the CAP through the CAP Utilities section of Utilities section of eServices. All CAP eServices. All CAP members can members can access ORMS to access ORMS to accept issued accept issued property. property.


Accountability ProceduresAccountability ProceduresAccountability ProceduresAccountability Procedures

Goodbye S-3……….Now on-line!!Goodbye S-3……….Now on-line!! Used to ensure CAP property is properly accounted for, Used to ensure CAP property is properly accounted for,

accessible and available.accessible and available. Accomplished between Jan 1 and Mar 15Accomplished between Jan 1 and Mar 15 Verify item, serial number and red CAP Property Tag Verify item, serial number and red CAP Property Tag

with with Squadron CC or LG can conduct inventory and enter Squadron CC or LG can conduct inventory and enter

results in ORMSresults in ORMS Missing or damaged property initiates a Report of Missing or damaged property initiates a Report of

SurveySurvey


CAP Property TagCAP Property TagCAP Property TagCAP Property Tag


What if I can’t find something?What if I can’t find something?What if I can’t find something?What if I can’t find something?

Indicate “Missing” in Indicate “Missing” in the condition fieldthe condition field

Automatically Automatically notifies the Wing CC notifies the Wing CC and LG/DCand LG/DC

A A Report of SurveyReport of Survey investigation will be investigation will be conducted and Wing conducted and Wing CC CC maymay impose impose financial assessment financial assessment in cases of in cases of negligence, abuse or negligence, abuse or willful misconductwillful misconduct

Indicate “Missing” in Indicate “Missing” in the condition fieldthe condition field

Automatically Automatically notifies the Wing CC notifies the Wing CC and LG/DCand LG/DC

A A Report of SurveyReport of Survey investigation will be investigation will be conducted and Wing conducted and Wing CC CC maymay impose impose financial assessment financial assessment in cases of in cases of negligence, abuse or negligence, abuse or willful misconductwillful misconduct


Expendable Issues- UniformsExpendable Issues- UniformsExpendable Issues- UniformsExpendable Issues- Uniforms

Issued in ORMSIssued in ORMS Uniforms, Uniforms,

sleeping bags, sleeping bags, Alice packs, etcAlice packs, etc

Use on-line Form Use on-line Form 111a111a

Enter using Enter using CAPID NumberCAPID Number

Remains on-line Remains on-line until turned in or until turned in or for 3 years from for 3 years from date of issuedate of issue

Issued in ORMSIssued in ORMS Uniforms, Uniforms,

sleeping bags, sleeping bags, Alice packs, etcAlice packs, etc

Use on-line Form Use on-line Form 111a111a

Enter using Enter using CAPID NumberCAPID Number

Remains on-line Remains on-line until turned in or until turned in or for 3 years from for 3 years from date of issuedate of issue


Recovering uniforms/equipmentRecovering uniforms/equipmentRecovering uniforms/equipmentRecovering uniforms/equipment

Without delay, commanders and Without delay, commanders and property management officers property management officers must seek to recover all property must seek to recover all property from individuals leaving CAP or from individuals leaving CAP or when property is no longer neededwhen property is no longer needed

Document attempts to recover Document attempts to recover items by uploading scanned items by uploading scanned copies of written communications copies of written communications into the item’s master record in into the item’s master record in ORMSORMS

Without delay, commanders and Without delay, commanders and property management officers property management officers must seek to recover all property must seek to recover all property from individuals leaving CAP or from individuals leaving CAP or when property is no longer neededwhen property is no longer needed

Document attempts to recover Document attempts to recover items by uploading scanned items by uploading scanned copies of written communications copies of written communications into the item’s master record in into the item’s master record in ORMSORMS


Real Property SurveyReal Property SurveyReal Property SurveyReal Property Survey

Acquisition of real property whether by purchase, Acquisition of real property whether by purchase, donation, lease, license or other no-cost donation, lease, license or other no-cost agreement agreement mustmust be approved by the wing and be approved by the wing and region commanderregion commander

Must fill out RPS on every storage structure Must fill out RPS on every storage structure permanently positioned (e.g. Buildings, shelters, permanently positioned (e.g. Buildings, shelters, mobile homes, stationary trailers, hangers & mobile homes, stationary trailers, hangers & containers)containers)

RPS is completed even if your squadron only RPS is completed even if your squadron only uses a room in a FBO, church or school to meet.uses a room in a FBO, church or school to meet.

Must be reviewed by State Director and Wing Must be reviewed by State Director and Wing Legal OfficerLegal Officer

The current RPS along with any lease, rental The current RPS along with any lease, rental agreement, etc. must be provided to the Wing LG agreement, etc. must be provided to the Wing LG and uploaded into ORMS.and uploaded into ORMS.

All squadrons will complete the RPS. Negative All squadrons will complete the RPS. Negative responses are required if squadron does not use responses are required if squadron does not use a facilitya facility

Acquisition of real property whether by purchase, Acquisition of real property whether by purchase, donation, lease, license or other no-cost donation, lease, license or other no-cost agreement agreement mustmust be approved by the wing and be approved by the wing and region commanderregion commander

Must fill out RPS on every storage structure Must fill out RPS on every storage structure permanently positioned (e.g. Buildings, shelters, permanently positioned (e.g. Buildings, shelters, mobile homes, stationary trailers, hangers & mobile homes, stationary trailers, hangers & containers)containers)

RPS is completed even if your squadron only RPS is completed even if your squadron only uses a room in a FBO, church or school to meet.uses a room in a FBO, church or school to meet.

Must be reviewed by State Director and Wing Must be reviewed by State Director and Wing Legal OfficerLegal Officer

The current RPS along with any lease, rental The current RPS along with any lease, rental agreement, etc. must be provided to the Wing LG agreement, etc. must be provided to the Wing LG and uploaded into ORMS.and uploaded into ORMS.

All squadrons will complete the RPS. Negative All squadrons will complete the RPS. Negative responses are required if squadron does not use responses are required if squadron does not use a facilitya facility


CAPF 37, 38 and 111CAPF 37, 38 and 111CAPF 37, 38 and 111CAPF 37, 38 and 111

No longer used effective Jan 2009 Close out prior year CAPF 38 and

111 on Jan 1st of current year. Retain copies of prior forms

(including S-3) for 3 years IAW CAPR 10-2

No longer used effective Jan 2009 Close out prior year CAPF 38 and

111 on Jan 1st of current year. Retain copies of prior forms

(including S-3) for 3 years IAW CAPR 10-2


Other FormsOther FormsOther FormsOther Forms

Wish/Want ListWish/Want List LACAPF 17 LACAPF 17

Uniform requestUniform request Donation ReceiptDonation Receipt Equipment Equipment

Recovery LetterRecovery Letter Expendable Issue Expendable Issue

Statement of Statement of UnderstandingUnderstanding

Wish/Want ListWish/Want List LACAPF 17 LACAPF 17

Uniform requestUniform request Donation ReceiptDonation Receipt Equipment Equipment

Recovery LetterRecovery Letter Expendable Issue Expendable Issue

Statement of Statement of UnderstandingUnderstanding


Wish/Want List Wish/Want List Wish/Want List Wish/Want List

Submit to Wing LG during yearSubmit to Wing LG during year

Has to include:Has to include:

FSN – Federal Stock Number * Noun - Description Quantity – How many Mission Justification – Why need ToA – Table of Allowances

Submit to Wing LG during yearSubmit to Wing LG during year

Has to include:Has to include:

FSN – Federal Stock Number * Noun - Description Quantity – How many Mission Justification – Why need ToA – Table of Allowances


DRMODRMODRMODRMO

The Wing has two approved screeners and check on-The Wing has two approved screeners and check on-line for equipment.line for equipment.

If item is availableIf item is available - Wing LGS justifies & submits - Wing LGS justifies & submits request. CAP-NHQ LG has to approve, Wing State request. CAP-NHQ LG has to approve, Wing State Director has to approve and finally SWR CAP-USAF LG Director has to approve and finally SWR CAP-USAF LG must approve. Wing screener must drive to DRMO, must approve. Wing screener must drive to DRMO, complete paperwork and pickup.complete paperwork and pickup.

Ft. Polk is the sole location in LouisianaFt. Polk is the sole location in Louisiana Items are there for a reasonItems are there for a reason

The Wing has two approved screeners and check on-The Wing has two approved screeners and check on-line for equipment.line for equipment.

If item is availableIf item is available - Wing LGS justifies & submits - Wing LGS justifies & submits request. CAP-NHQ LG has to approve, Wing State request. CAP-NHQ LG has to approve, Wing State Director has to approve and finally SWR CAP-USAF LG Director has to approve and finally SWR CAP-USAF LG must approve. Wing screener must drive to DRMO, must approve. Wing screener must drive to DRMO, complete paperwork and pickup.complete paperwork and pickup.

Ft. Polk is the sole location in LouisianaFt. Polk is the sole location in Louisiana Items are there for a reasonItems are there for a reason


LACAPF 17 Uniform RequestLACAPF 17 Uniform RequestLACAPF 17 Uniform RequestLACAPF 17 Uniform Request

Used to request uniforms from Wing Used to request uniforms from Wing Supply.Supply.

MEASURE members before MEASURE members before submitting requestssubmitting requests

Should be signed by Squadron CCShould be signed by Squadron CC Send to me via fax, e-mail or mailSend to me via fax, e-mail or mail Will fill what I canWill fill what I can Use the ORMS on-line CAPF 111a to Use the ORMS on-line CAPF 111a to

log uniforms issued to member.log uniforms issued to member.

Used to request uniforms from Wing Used to request uniforms from Wing Supply.Supply.

MEASURE members before MEASURE members before submitting requestssubmitting requests

Should be signed by Squadron CCShould be signed by Squadron CC Send to me via fax, e-mail or mailSend to me via fax, e-mail or mail Will fill what I canWill fill what I can Use the ORMS on-line CAPF 111a to Use the ORMS on-line CAPF 111a to

log uniforms issued to member.log uniforms issued to member.


Donations / Donation ReceiptDonations / Donation ReceiptDonations / Donation ReceiptDonations / Donation Receipt

Donation Receipt required for items $250 or more (LACAPF 86). Wing CC must sign.

Copy of receipt is uploaded in ORMS with donated item.

Consult with Legal Officer before accepting any donation

Review CAPR 173-1, Financial Procedures and Accounting and contact Wing LG with specific questions/examples

Donation Receipt required for items $250 or more (LACAPF 86). Wing CC must sign.

Copy of receipt is uploaded in ORMS with donated item.

Consult with Legal Officer before accepting any donation

Review CAPR 173-1, Financial Procedures and Accounting and contact Wing LG with specific questions/examples

HEADQUARTERS

LOUISIANA WING CIVIL AIR PATROL AUXILIARY OF THE UNITED STATES AIR FORCE

9163 BLANCHE NOYES AVE , BATON ROUGE, LA 70807 PHONE: 225 359-9497; FAX 225 359-9496

DONATION RECEIPT

Date _________________________

To: _________________________________ _________________________________ _________________________________ Thank you for your charitable contribution of ________________________________ to Civil Air Patrol. Civil Air Patrol, whose taxpayer identification number is 75-6037853, is a nonprofit organization under section 501(c) (3) of the Internal Revenue Code and contributions to Civil Air Patrol may be deductible under section 170 of the Internal Revenue Code. Your contribution will help us carry out our important emergency services and civil support, aerospace education and cadet programs. Donations to Civil Air Patrol may be deductible only to the extent that the contributions exceed the value of goods or services provided by Civil Air Patrol. Civil Air Patrol has provided goods or services having a fair market value of, or in the amount of $__________________. (if none, so state.) If the contribution is a motor vehicle, aircraft or boat: Donor’s Taxpayer Identification Number: ___________________________ Motor vehicle, aircraft or boat identification number : ___________________________ Check and complete one of the following paragraphs: o The motor vehicle, airplane or boat was sold in an arm’s length transaction between unrelated parties. The gross

proceeds received from the sale were $__________________, which is the maximum amount that you may deduct.

o Civil Air Patrol intends to use the motor vehicle, airplane or boat for Civil Air Patrol business for at least two

years. Civil Air Patrol will not sell the motor vehicle, airplane or boat before the completion of that use. o Civil Air Patrol intends to make a material improvement to the motor vehicle, airplane or boat. The intended

material improvement is ____________________. Civil Air Patrol will not sell the motor vehicle, airplane or boat before completion of the improvement.

We greatly appreciate your generosity. ____________________________________ Michael H. Dubois, Col, CAP Louisiana Wing Commander

HEADQUARTERS

LOUISIANA WING CIVIL AIR PATROL AUXILIARY OF THE UNITED STATES AIR FORCE

9163 BLANCHE NOYES AVE , BATON ROUGE, LA 70807 PHONE: 225 359-9497; FAX 225 359-9496

DONATION RECEIPT

Date _________________________

To: _________________________________ _________________________________ _________________________________ Thank you for your charitable contribution of ________________________________ to Civil Air Patrol. Civil Air Patrol, whose taxpayer identification number is 75-6037853, is a nonprofit organization under section 501(c) (3) of the Internal Revenue Code and contributions to Civil Air Patrol may be deductible under section 170 of the Internal Revenue Code. Your contribution will help us carry out our important emergency services and civil support, aerospace education and cadet programs. Donations to Civil Air Patrol may be deductible only to the extent that the contributions exceed the value of goods or services provided by Civil Air Patrol. Civil Air Patrol has provided goods or services having a fair market value of, or in the amount of $__________________. (if none, so state.) If the contribution is a motor vehicle, aircraft or boat: Donor’s Taxpayer Identification Number: ___________________________ Motor vehicle, aircraft or boat identification number : ___________________________ Check and complete one of the following paragraphs: o The motor vehicle, airplane or boat was sold in an arm’s length transaction between unrelated parties. The gross

proceeds received from the sale were $__________________, which is the maximum amount that you may deduct.

o Civil Air Patrol intends to use the motor vehicle, airplane or boat for Civil Air Patrol business for at least two

years. Civil Air Patrol will not sell the motor vehicle, airplane or boat before the completion of that use. o Civil Air Patrol intends to make a material improvement to the motor vehicle, airplane or boat. The intended

material improvement is ____________________. Civil Air Patrol will not sell the motor vehicle, airplane or boat before completion of the improvement.

We greatly appreciate your generosity. ____________________________________ Michael H. Dubois, Col, CAP Louisiana Wing Commander


CAP-USAF SWR Survey AuditCAP-USAF SWR Survey AuditCAP-USAF SWR Survey AuditCAP-USAF SWR Survey Audit

Wing and 2 squadrons are inspected each year. Will physically review all assigned items listed in

ORMS. If squadron has vehicle or aircraft, they and its

paperwork will be reviewed. Will also inspect/review Communications

equipment Squadron member representing Supply,

Transportation and Communications must be present.

Once inspected, squadrons usually won’t be selected again for 10 years!

Wing and 2 squadrons are inspected each year. Will physically review all assigned items listed in

ORMS. If squadron has vehicle or aircraft, they and its

paperwork will be reviewed. Will also inspect/review Communications

equipment Squadron member representing Supply,

Transportation and Communications must be present.

Once inspected, squadrons usually won’t be selected again for 10 years!


Logistics RatingsLogistics RatingsLogistics RatingsLogistics Ratings


Questions?Questions?Questions?Questions?


Thanks for attending!Thanks for attending!Thanks for attending!Thanks for attending!


Property ManagementProperty ManagementProperty ManagementProperty Management

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