Pennsylvania Information Management System Pennsylvania Information Management System (PIMS) The Use...

Pennsylvania Information Management System

Pennsylvania Information Management System (PIMS)

The Use of PIMS to Accommodate Career and Technical Education (CTE) Data Needs

June 7, 2012


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Agenda Assignment of Unique Student IDs (PAsecureID)

Overview of Perkins CTE Data Collection in PIMS

PIMS Data Submission Sources (LEAs and Other)

PIMS Reports Application - Data Quality Control Efforts

Using PIMS Data to Accommodate Perkins Accountability

Using PIMS Data to Support State Efforts Directed at Evaluating Local CTE Program Performance

Ongoing Improvement Efforts

Questions


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Student ID Needed for PreK-12 and Postsecondary PIMS


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Number of LEAs Providing CTE Data to PIMS

CTEProgram

LEVEL LEAs Enrollments

Secondary: 187 67,500

Postsecondary: 29 89,500


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PreK-12 PIMS Data Domains Populated by LEAs for Perkins

• Student Domain • (Demographics and Special Populations)

• CTE Domain • (CTE Program Enrollment

Information and Industry Certifications Earned)

• PreK-12 PIMS

Other (non-Perkins specific) data domains populated by LEAs relate to staff, subsidy data, discipline, enrollment status, program, and course information.


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Other Selected Data Loaded / Matched to PreK-12 PIMS

• Student Domain • CTE Domain

• PreK-12 PIMS

State Academic Assessment Results

CTE Technical Assessment Results

National Student Clearinghouse Data

CTE Placement Survey Data

PAsecureID

Approved School-Level CTE Programs (CATS Application)

CIP-Industry Certification Relationships


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Postsecondary PIMS Data Domains

• Campus• (Various measures of campus-level information)

• Student• (Demographics, awards

conferred, credits transferred, other)

• Course• (Courses a student must

take for degree completion, both for-credit

and remedial)

• Perkins CTE• (Demographics, special

populations, student CTE program enrollment

information)

• Postsecondary PIMS

NOTE: Perkins is a stand-alone collection in Postsecondary PIMS (distinct from other mandated postsecondary collections). .


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LEA-Level Data Submission Quality Control

Student-Level Data Errors (Mandatory Corrections) Student-Level Data Warnings (Correct or Verify) Reporting Year Aggregate Statistics (Review and Verification) Aggregate Statistics (Current vs. Prior Year Review)

State-Level Data Quality Control (Communicate Invalid / Questionable / Incomplete Data to LEAs)

Identify / Track Errors in LEA CTE Data Submissions Identify / Track LEA PIMS CTE Template Submissions Data Extracts / Reports for Data QC Analysis (PDF, Excel, Delimited Formats)

State- / Consortia- / LEA- / School- / School-Program-Level Reports Perkins Performance Indicators Other Aggregate Statistics

Student-Level Extracts for Other Efforts / Applications

Use of PIMS Reports Application for CTE Data


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PIMS Reports Application - LEA CTE Data Quality Review

SECONDARY


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POSTSECONDARY

PIMS Reports Application - LEA CTE Data Quality Review


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Use of Perkins Accountability Performance Indicators

Onsite Compliance – Determining lowest performing consortia

Use indicator data and plan quality/timeliness Bottom twenty percent of consortia receive onsite visits Lowest third of twenty percent must join TAP (Technical

Assistance Program)


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Use of Perkins Accountability Performance Indicators

Technical Assistance Project (TAP)• Administrators

Pennsylvania Inspired Leadership on (a) academic achievement, (b) technical achievement, (c) special education (d) curriculum leadership and (e) standards aligned systems

Distinguished School Leaders—mentor for administrators TCTW model of reform Data workshops

• Instructors NOCTI pre-assessments and study guides Professional Learning Communities for content areas to address

integration of academics Curriculum development including common core and 21st

Century Skills Literacy training


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Perkins Accountability Connections to Pennsylvania’s Secondary CTE Program Approval Regulations and Process

PA Chapter 339 Program Approval Regulations -

Include comparisons between Perkins program-level indicators and Local Plan targets

Supported by Career and Technical Education Information System (CATS) - A Web-Based Secondary CTE Program Approval System


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CATS Program Approval Application


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Ongoing Improvement Efforts

Modify CTE Student Follow-Up Survey Process

Goals: 1) Increase response rate for survey effort2) Enhance available data needed for CTE program

evaluation and improvement efforts

Modifications: 3) Turn to direct communication from LEAs to students4) Use PIMS and PIMS Reports Application to facilitate LEA

involvement in survey process Identify students targeted for survey Identify student who have not responded Provide response statistical reports


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Historic Perkins CTE Follow-Up (FLP) Survey Approach

PDE Web-Based FLP Application

PIMS

LEAs Submit CTE

Student Data

Survey Student Data Loaded

PDE

PDE mails reminders to students to complete

Web survey.

Students to complete FLP Web survey.


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Modified Perkins CTE Follow-Up (FLP) Survey Approach

PDE Web-Based FLP Application

PIMS

LEAs Submit CTE

Student Data

Survey Student Data Loaded

PDE

LEAs notify students to complete Web survey.

Students complete FLP Web survey.

Student Response Data Transferred

Response data

feedback via PIMS Reports


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Other Ongoing Improvement Efforts

Implement eScholar EDEN Solution Module Facilitate generation of EDEN files directly from PIMS

Implement PIMS Data Quality Engine Allow LEAs to cleans data extracted from local student

information systems prior to submitting to PIMS Reduce need for LEA quality control reports


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PIMS Information – www.education.state.pa.us


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PIMS Information


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PIMS Documents


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Bureau of Career and Technical Educationwww.portal.state.pa.us/portal/server.pt/community/career technical_education/7335

http://www.portal.state.pa.us/portal/server.pt/community/career


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PIMS CTE Data and Perkins Accountability Contacts

• Perkins Accountability System Administration Questions: Kevin Springman, Bureau of Career and Technical Education (BCTE), [email protected]

• PIMS CTE Data Collection and Reporting Questions: Steve Simchock, Division of Data Quality, [email protected]

PDE Information Contacts

Thank you for your attendance!

mailto:[email protected]

mailto:[email protected]

Pennsylvania Information Management System Pennsylvania Information Management System (PIMS) The Use...

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