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Transcript of PE220 User Guide
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8/20/2019 PE220 User Guide
1/200
WorkCentre PE220
User Guide
708P88184
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8/20/2019 PE220 User Guide
2/200
Prepared by:
Xerox
GKLS European Operations
Bessemer Road
Welwyn Garden City
Hertfordshire
AL7 1BU
ENGLAND
©2005 by Xerox Corporation. All rights reserved.Copyright protection claimed includes all forms and matters of copyrighted material and information now allowed by
statutory or judicial law or hereinafter granted, including without limitations, material generated from the software
programs which are displayed on the screen, such as icons, screen displays, looks etc.
All Xerox products mentioned in this publication are trademarks of Xerox Corporation. Product names and trademarks of
other companies are hereby acknowledged.
The information in this document is correct at the time of publication. Xerox reserves the right at any time to change the
information without notice. Changes and technical updates will be added in subsequent editions of the documentation.
For the latest information go to www.xerox.com.
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Table of Contents
Xerox PE220 Table of Contents-1
1 Welcome About This Guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-2
Getting to know your machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-3Component location . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-3
Control Panel Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-5
Special Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-7 Customer Support. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-8 Safety Notes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-9
WARNING - Electrical Safety Information . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-10Laser Safety Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-11
Operational Safety Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-11
Maintenance Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-12Ozone Safety Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-12
For Consumables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-13Radio Frequency Emissions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-13
Product Safety Certification . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-13 Regulatory Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-14
CE Mark . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-14For Fax Function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-14Environmental Compliance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-18
Illegal Copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-19Product Recycling and Disposal . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-22
2 Getting Started Unpacking the machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-2
Selecting a Location . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-3Clearance Space . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-3
Installing the Smart Kit ® Print Cartridge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-4
Loading Paper. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-6 Making Connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-8
Switching On the Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-11 Installing Printer Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-12
System Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-12Printer Driver Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-13
Changing the Display Language and Country . . . . . . . . . . . . . . . . . . . . . . . .2-14Setting the Machine ID . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-14
Entering Characters Using the Number Keypad . . . . . . . . . . . . . . . . . . . . . . .2-15
Setting the Date and Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-16Setting the Paper Size and Type . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-18
Setting Sounds . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-18Using the Save Modes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-20
3 Paper Handl ing Selecting Print Materials . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-2
Paper Type, Input Sources, and Capacities . . . . . . . . . . . . . . . . . . . . . . . . . . .3-2Guidelines for Paper and Special Materials . . . . . . . . . . . . . . . . . . . . . . . . . . .3-3
Loading Paper. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-5
Using the Paper Tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-5Using the Manual Tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-5
Copy Output Tray. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-6
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4 Copying Making Copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-2
Loading Paper for Copying . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-2Preparing a Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-2
Making Copies on the Document Glass . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-3
Making Copies from the Automatic Document Feeder . . . . . . . . . . . . . . . . . . . 4-4 Selecting Copy Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-5Basic Copy Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-5
Special Copy Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-7 Copy Setup. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-11
Changing the Default Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-11
Setting the Time Out Option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-11Setting the Favorite Copy Option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-12
5 Printing Printing a Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-2
Canceling a Print Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-2 Installing Printer Software in Windows . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-3
Installing Printer Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-3
Basic Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-8Printing a Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-8
Printer Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-9 Advanced Printing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-17
Printing Multiple Pages on One Sheet of Paper (N-Up Printing) . . . . . . . . . .5-17Printing Posters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-18
Printing a Reduced or Enlarged Document . . . . . . . . . . . . . . . . . . . . . . . . . .5-19Fitting Your Document to a Selected Paper Size . . . . . . . . . . . . . . . . . . . . . .5-20
Using Watermarks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-20
Using Overlays . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-23 Sharing the Printer Locally . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-26
Setting Up a Host Computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-26Setting Up a Client Computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-26
Using ControlCentre . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-27The Scan Settings Tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-29
The Phonebook Tab (fax available model only) . . . . . . . . . . . . . . . . . . . . . . .5-29The Firmware Update Tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-30
Using Your Printer in Linux . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-31
Getting Started . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-31Installing the MFP Driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-31
Using the MFP Configurator . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-34Configuring Printer Properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-38Printing a Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-39
Scanning a Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-41
Using Your Machine with a Macintosh . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-45 Installing Software for Macintosh . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-45
Setting Up the Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-47Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-47
Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-50
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6 Scanning Scanning Basics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-2
Scanning From the Control Panel to an Application . . . . . . . . . . . . . . . . . . . . .6-2Scanning Process with TWAIN-enabled Software . . . . . . . . . . . . . . . . . . . . . .6-3
Scanning Using the WIA Driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-4
7 Faxing Setting Up the Fax System . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-2
Changing the Fax Setup options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-2 Available Fax Setup Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-2
Sending a Fax. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-5Loading a Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-5
Adjusting the Document Resolution . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-6
Sending a Fax Automatically . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-7Sending a Fax Manually . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-8
Redialing the Last Number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-8
Confirming Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-9 Automatic Redialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-9
Receiving a Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-10
About Receiving Modes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-10Loading Paper for Receiving Faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-10
Receiving Automatically in Fax Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-11Receiving Manually in Tel Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-11
Receiving Automatically in Ans/Fax Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-11Receiving Manually Using an Extension Telephone . . . . . . . . . . . . . . . . . . . .7-12
Receiving Faxes Using the DRPD Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-12Receiving Faxes in the Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-13
Automatic Dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-14
Speed Dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-14Group Dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-15
Searching for a Number in Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-17Printing a Phonebook List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-18
Other Ways to Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-19Sending Broadcast Faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-19
Sending a Delayed Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-20Sending a Priority Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-21
Adding Documents To a Scheduled Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-22
Canceling a Scheduled Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-23 Additional Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-24
Using Secure Receiving Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-24Printing Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-25Using Advanced Fax Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-27
8 Maintenance Clearing the Memory. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-2 Cleaning Your Machine. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-3
Cleaning the Outside . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-3
Cleaning the Inside . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-3Cleaning the Scan Unit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-5
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Maintaining the Smart Kit ® Print Cartridge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-6Smart Kit ® Print Cartridge Storage . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-6Expected Cartridge Life . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-6
Redistributing Print Cartridge Toner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-6Replacing the Smart Kit ® Print Cartridge . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-7
Setting the Notify Toner Option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-7
Cleaning the Drum . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-8 Consumables and Replacement Parts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-9
Replacing the ADF Rubber Pad . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-10
9 Troubleshooting Clearing Document Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-2
Input Misfeed . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-2
Exit Misfeed . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-3
Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-4In the Tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-4
In the Manual Tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-5In the Fuser Area or Around the Print Cartridge . . . . . . . . . . . . . . . . . . . . . . . .9-5
In the Paper Exit Area. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-6Tips for Avoiding Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-7
Clearing LCD Error Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-8 Solving Other Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-12
Paper Feeding Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-12
Printing Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-13Printing Quality Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-16
Copying Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-20Scanning Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-21
Fax Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-21
Common Linux Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-23Common Macintosh Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-26
10 Specifications General Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-2
Scanner and Copier Specifications. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-3 Printer Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-4
Facsimile Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-5
Paper Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-6
Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-6Supported Sizes of Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-7
Guidelines for Using Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-8Paper Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-8
Paper Output Capacity . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-9
Paper Storage Environment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-9Envelopes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-10Labels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-11
Transparencies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-12
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1 Welcome
Thank you for choosing the Xerox PE220. This product has been designed forease of use, but to use your machine to its fullest potential take some time to
read this User Guide.
• About This Guide – page 1-2
• Getting to know your machine – page 1-3
• Special Features – page 1-7• Customer Support – page 1-8
• Safety Notes – page 1-9
• Regulatory Information – page 1-14
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1-2 Xerox PE220
About This Guide
This User Guide provides information you need for setting up your machine. It
also provides all the detailed instructions for using your machine as a printer,scanner, copier and facsimile and information for maintaining and
troubleshooting the machine.
Throughout this User Guide some terms are used interchangeably:
• Paper is synonymous with media.
• Document is synonymous with original.
• Page is synonymous with sheet.
• Xerox PE 220 is synonymous with the machine.
The following table offers further information about the conventions usedwithin this Guide.
Related Information Sources
Information available for the products consists of:
- This User Guide
- The Quick Set Up Guide
- The Xerox website http://www.xerox.com
Convention Description Example
Italic Typeface Used to emphasise a word or
phrase. In addition,
references to other
publications are displayed in
Italic typeface.
Xerox PE220.
Bold Typeface Used to emphasise the
selection of a feature mode or
button.
Select the resolution required
by pressing Resolution.
Notes Provides additionalinformation relating to the
procedure.
NOTE: For instructions onloading paper, refer toLoading Paper on page 2-6.
Caution Cautions are statements that
may cause mechanical
damage to the machine as a
result of an action.
CAUTION: DO NOT useorganic or strong
chemical solvents oraerosol cleaners.
Warning Used to alert users to the
possibility of personal injury.
WARNING: This productmust be connected to a
protective earthingcircuit.
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Getting to know your machine
Component location
These are the main components of your machine:
Front View
Document
Guides
Document
Input Tray
Document
Cover Automatic
Document Feeder
Paper Output
Extension
DocumentOutput Tray
Manual Tray
Control Panel
Document Glass
Paper Input
Tray
Front Door
Output Tray
(Face Down)
Smart Kit ®
Print Cartridge
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Rear View
EXT. Jack USB Connector
Parallel
Connector
NOTE: If your country has a different telephone connectionsystem, this socket may be blocked.
Power
Switch
AC Power Cord
Connector
Line Jack
Rear Cover
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Control Panel Functions
1 2 3 4 5 6 7 8
910
Feature Description
1 Lighten/ Darken Adjusts the brightness of the image for the current copy job.
2 Original Type Selects the document type for the current copy job.
3
Reduce/Enlarge Makes the image on the copy smaller or larger than the
original.
Favorite Copy Allows you to use one of the special copy features, such as
Clone, Collation, Auto Fit, ID Card Copy, 2/4 Up (multiplepages on a sheet), and Poster copying after assigning it. For
details see Setting the Favorite Copy Option on page 4-12.
Resolution Adjusts the resolution of the documents for the current fax
job.
4
Copy Select to Activate the Copy Mode.
Scan Allows you to access a list of your PC software programs
that an image can be scanned to. You must create the scan
list using the Xerox software (Printer Settings ControlCentre)
provided with this machine. For details see UsingControlCentre on page 5-26
Fax Select to Activate the Fax Mode.
5Displays the special features, current status and prompts
during an operation.
http://5_printing_en.pdf/http://5_printing_en.pdf/http://5_printing_en.pdf/http://5_printing_en.pdf/
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6
Phone Book Allows you to store frequently-dialed fax numbers as one or
two-digit speed dial or group dial numbers for automatic
dialing and edit the stored numbers. Also allows you to print
a Phonebook list.
Manual Dial Engages the telephone line.
Broadcasting Allows you to send a fax to multiple destinations.
Redial/Pause In Standby mode, redials the last number or in Edit mode,
inserts a pause into a fax number.
7Number Keypad Dials a number or enters alphanumeric characters for Fax
and Copy functions.
8
Stop/Clear Stops an operation at any time.
In Standby mode, clears/cancels the copy options, such as
the brightness, the document type setting, the copy size,
and the number of copies.
9 Start Starts a job.
10
Used to scroll through the available options for the selected
menu items on the display.
Enter Confirms the selection on the display.
Menu Enters Menu mode and scrolls through the menus available.
Exit Sends you back to the upper menu level. Used to Exit menu
functions.
Feature Description
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Xerox PE220 1-7
Special Features
Your new machine is equipped with special features that improve the print
quality. You can:
Print with excellent quality and high speed
• You can print up to 600 dots per inch (dpi).
• Up to 20 pages per minute in A4 or 20 pages per minute in Letter .
Paper tray capacity and media recommendations
• Manual t ray supports one sheet of envelopes, labels, transparencies,custom-sized materials, postcards and heavy paper.
• Standard 150-sheet tray supports standard type and size of paper. Also,
standard tray supports one sheet of special materials.
• 50-sheet output tray supports convenient access.
Create professional documents
• Print Watermarks . You can customize your documents with words, such
as “Confidential”. For details, see Chapter 5, Printing.
• Print Posters. The text and pictures of each page of your document are
enlarged and printed across the sheet of paper and taped together to form
a poster. For details, see Chapter 5, Printing.
Save time and money
• Allows you to use the Toner Save mode to save the toner. For details, seeChapter 5, Printing.
• You can print multiple pages on one single sheet of paper to save paper.
• You can use preprinted forms and letterhead on plain paper.
• This machine automatically conserves electrici ty by substantially
reducing power consumption when not printing.
• This machine meets Energy Star guidelines for energy efficiency.
Print in various environments
• You can print in Windows 98/Me/NT 4.0/2000/XP.
• Compatible with Linux and Macintosh.
• Both USB and Parallel interface.
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Customer Support
If you need assistance during or after product installation, please visit the
Xerox website for online solutions and support:
http://www.xerox.com
If you require further assistance, call our experts at the Xerox WelcomeCenter , or contact your local representative. When telephoning please quote
the machine serial number. Use the space below to make a note of the
machine serial number:
# ____________________________________________
The Xerox Welcome Center or local representative telephone number isprovided when the machine is installed. For convenience and futurereference, please record the telephone number in the space below:
Xerox Welcome Center or local representative telephone number:
# __________________________________________________
Xerox US Welcome Center:1-800-821-2797
Xerox Canada Welcome Center:1-800-93-XEROX (1-800-939-3769)
Serial Number
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Safety Notes
Read these safety notes carefully before using this product to ensure you
operate the equipment safely.
Your Xerox product and recommended supplies have been designed and
tested to meet strict safety requirements. These include safety agencyapproval, and compliance to established environmental standards. Pleaseread the following instructions carefully before operating the product and refer
to them as needed to ensure the continued safe operation of your product.
The safety and environment testing and performance of this product have
been verified using Xerox materials only.
WARNING: Any unauthorized alternation, which may include theaddition of new funct ions or connection of external devices, may impact
the product certi fication. Please contact your authorized local dealer formore information
Warning Markings
All warning instructions marked on or supplied with the product should befollowed.
WARNING: This WARNING alerts users to areas of theproduct where there is the possibility of personal injury.
WARNING: This WARNING alerts users to areas of theproduct where there are heated surfaces, which should not betouched.
Electr ical Supply
This product shall be operated from the type of electrical supply indicted onthe product 's data plate label. If you are not sure that your electrical supply
meets the requirements, please consult your local power company for advice.
WARNING: This product must be connected to a protectiveearth circuit.
This product is supplied with a plug that has a protective earth pin.
This plug will fit only into an earthed electrical outlet. This is a safety feature.To avoid risk of electric shock, contact your electrician to replace the electrical
outlet if you are unable to insert the plug into it. Never use an earthed adapterplug to connect the product to an electrical outlet that lacks an earth
connection terminal.
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Operator Accessib le Areas
This equipment has been designed to restrict operator access to safe areas
only. Operator access to hazardous areas is restricted with covers or guards,
which would require a tool to remove. Never remove these covers or guards.
Maintenance Any operator product maintenance procedures will be described in the user
documentation supplied with the product. Do not to carry out anymaintenance on this product, which is not described in the customer
documentation.
Cleaning Your Product
Before cleaning this product, unplug the product from the electrical outlet.
Always use materials specifically designated for this product, the use of other
materials may result in poor performance and may create a hazardoussituation. Do not use aerosol cleaners, they may be explosive and flammable
under certain circumstances.
WARNING - Electrical Safety Information
• Use only power cord supplied with this equipment.
• Plug the power cord directly into a grounded electrical outlet. Do not usean extension cord. If you do not know whether or not an outlet is
grounded, consult a qualified electrician.
• Improper connection of the equipment-grounding conductor can result inelectrical shock.
• Do not place this equipment where people might step on or trip on the
power cord.
• Do not place objects on the power cord.
• Do not override or disable electrical or mechanical interlocks.
• Do not obstruct the ventilation openings.
• Never push objects of any kind into slots or openings on this equipment
• If any of the following conditions occur, switch off the power to the
machine immediately and disconnect the power cord from the electrical
outlet. Call an authorized local service representative to correct theproblem.
– The equipment emits unusual noise or odors. – The power cord is damaged or frayed.
– A wall panel circuit breaker, fuse, or other safety device has been
tripped. – Liquid is spilled into the copier/printer.
– The equipment is exposed to water. – Any part of the equipment is damaged.
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Xerox PE220 1-11
Disconnect Device
The power cable is the disconnect device for this equipment. It is attached to
the back of the machine as a plug-in device. To remove all electrical power
from the equipment, disconnect the power cable from the electrical outlet.
Laser Safety Information
CAUTION: Use of cont rols, adjustments or performance of procedureother than those specified herein may result in hazardous light
exposure.
With specific regard to laser safety, the equipment complies with performance
standards for laser product set by government, national and international
agencies as a Class 1 laser product. It does not emit hazardous light, as thebeam is totally enclosed during all phases of customer operation and
maintenance.
Operational Safety Information
To ensure the continued safe operation of your Xerox equipment, follow these
safety guidelines at all times.
Do These:
• Always connect equipment to a correctly grounded power outlet. If indoubt, have the outlet checked by a qualified electrician.
• This equipment must be connected to a protective earth circuit.
This equipment is supplied with a plug that has a protective earth pin. Thisplug will fit only into an earthed electrical outlet. This is a safety feature.
To avoid risk of electric shock, contact your electrician to replace the
electrical outlet if you are unable to insert the plug into it. Never use a plugthat lacks an earth connection terminal to connect the product to anelectrical outlet.
• Always follow all warnings and instructions that are marked on or suppliedwith the equipment.
• Always exercise care when moving or relocating equipment. Please
contact your local Xerox Service Department, or your local support
organization to arrange relocation of the product to a location outside ofyour building.
• Always locate the equipment in an area that has adequate ventilation, andthe room for servicing. For minimum dimensions see Clearance Space on
page 2-3.
• Always use materials and supplies specifically designed for your Xeroxequipment. Use of unsuitable materials may result in poor performance.
• Always unplug this equipment from the electrical outlet before cleaning.
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1-12 Xerox PE220
Do Not Do These:
• Never use a plug that lacks an earth connection terminal to connect the
product to an electrical outlet.
• Never attempt any maintenance function that is not specifically described
in this documentation.
• This equipment should not be placed in a built-in installation unless properventilation is provided, please contact your Authorized local dealer for
further information.
• Never remove covers or guards that are fastened with screws. There are
no operator serviceable areas within these covers.
• Never locate the equipment near a radiator or any other heat source.
• Never push objects of any kind into the ventilation openings.
• Never override or "cheat" any of the electrical or mechanical interlockdevices.
• Never operate the equipment if you notice unusual noises or odors.
Disconnect the power cord from the electrical outlet and contact your localXerox Service Representative or Service Provider immediately.
Maintenance Information
Do not attempt any maintenance procedure that is not specifically describedin the documentation that is supplied with your copier/printer.
• Do not use aerosol cleaners. The use of cleaners that are not approvedmay cause poor performance of the equipment, and could create a
dangerous condition.
• Use supplies and cleaning materials only as directed in this manual. Keepall of these materials out of the reach of children.
• Do not remove covers or guards that are fastened with screws. There are
no parts behind these covers that you can maintain or service.
• Do not perform any maintenance procedures unless you have beentrained to do them by an authorized local dealer or unless a procedure is
specifically described in the user manuals.
Ozone Safety InformationThis product will produce ozone during normal operation. The ozone
produced is heavier than air and is dependent on copy volume. Providing the
correct environmental parameters as specified in the Xerox installationprocedure will ensure that the concentration levels meet safe limits.
If you need additional information about ozone, please request the Xeroxpublication Ozone by calling 1-800-828-6571 in the United States and
Canada. In other markets please contact your authorized local dealer or
Service Provider.
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For Consumables
Store all consumables in accordance with the instructions given on the
package or container.
• Keep all consumables away from the reach of children.
• Never throw toner, print cartridges or toner containers into an open flame.
Radio Frequency Emissions
United States, Canada, Europe, Australia/New Zealand
NOTE: This equipment has been tested and found to comply with the limitsfor a class A digital device, pursuant to Part 15 of the FCC Rules. These
limits are designed to provide reasonable protection against harmfulinterference when the equipment is operated in a commercial environment.
This equipment generates, uses, and can radiate radio frequency energyand, if not installed and used in accordance with the instruction manual, maycause harmful interference to radio communications. Operation of this
equipment a residential area is likely to cause harmful interference in which
case the user will required to correct the interference at his own expense.
Changes and modifications to this equipment not specifically approved by
Xerox may void the user's authority to operate this equipment.
Shielded interface cables must be used with this equipment to maintain
compliance with FCC regulations in the United States and theRadiocommunications Act 1992 in Australia/New Zealand as applicable.
Product Safety Certification
This product is certified by the following Agency using the Safety standardslisted.
This product was manufactured under a registered ISO9001 Quality system.
Agency Standard
Underwriters Laboratories Inc. UL60950-1 1st (2003) (USA/
Canada)
Intertek ETL Semko IEC60950-1 Edition 1 (2001)
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Regulatory Information
CE Mark
The CE mark applied to this product symbolizes Xerox's declaration ofconformity with the following applicable Directives of the European Union asof the dates indicated:
January 1, 1995: Council Directive 72/23/EEC amended by Council directive
93/68/EEC, approximation of the laws of the member states related to lowvoltage equipment.
January 1, 1996: Council directive 89/336/EEC, approximation of the laws of
the member states related to electromagnetic compatibility.
March 9, 1999: Council Directive 99/5/EC, on radio equipment and
telecommunications terminal equipment and the mutual recognition of their
conformity. A full declaration of conformity, defining the relevant directives and referencedstandards, can be obtained from your Authorized local dealer.
WARNING: In order to allow this equipment to operate in proximity toIndustrial Scientific and Medical (ISM) equipment, the external radiationfrom the ISM equipment may have to be limited or special mitigation
measures taken.
WARNING: This is a Class A product. In a domestic environment theproduct may cause radio frequency interference, in which case the user
may be required to take adequate measures.
WARNING: Shielded interface cables must be used with this product tomaintain compliance with Council Directive 89/336/EEC.
For Fax Funct ion
USA
FAX Send Header Requirements:
The telephone Consumer Protection Act of 1991 makes it unlawful for anyperson to use a computer or other electronic device, including a Fax machine,
to send any message unless such message clearly contains in a margin at the
top or bottom of each transmitted page or on the first page of the transmission,the date and time it is sent and an identification of the business or other entity,
or other individual sending the message and the telephone number of thesending machine or such business, other entity or individual. (The telephone
number provided may not be a 900 number or any other number for whichcharges exceed local or long distance transmission charges.)
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In order to program this information into your FAX machine refer to Setting theMachine ID – page 2-14 and follow the steps provided. To enter the date andtime, please refer Setting the Date and Time – page 2-16.
Data Coupler Information:
This equipment complies with Part 68 of the FCC rules and the requirementsadopted by the Administrative Council for Terminal Attachments (ACTA). On
the rear of this equipment is a label that contains, among other information, a
product identifier in the format US:AAAEQ##TXXXX. If requested, thisnumber must be provided to the Telephone Company.
A plug and jack used to connect this equipment to the premises wiring and
telephone network must comply with the applicable FCC Part 68 rules andrequirements adopted by the ACTA. A compliant telephone cord and modular
plug is provided with this product. It is designed to be connected to a
compatible modular jack that is also compliant. See installation instructionsfor details.
You may safely connect the machine to the following standard modular jack:USOC RJ-11C using the compliant telephone line cord (with modular plugs)
provided with the installation kit. See installation instructions for details.
The Ringer Equivalence Number (or REN) is used to determine the number ofdevices that may be connected to a telephone line. Excessive RENs on a
telephone line may result in the devices not ringing in response to an incomingcall. In most but not all areas, the sum of RENs should not exceed five (5.0).
To be certain of the number of devices that may be connected to a line, as
determined by the total RENs, contact the local Telephone Company. Forproducts approved after July 23, 2001, the REN for this product is part of theproduct identifier that has the format US:AAAEQ##TXXXX. The digits
represented by ## are the REN without a decimal point (e.g., 03 is a REN of0.3). For earlier products, the REN is separately shown on the label.
If this Xerox equipment causes harm to the telephone network, the TelephoneCompany will notify you in advance that temporary discontinuance of service
may be required. But if advance notice isn't practical, the Telephone Companywill notify the customer as soon as possible. Also, you will be advised of yourright to file a complaint with the FCC if you believe it is necessary.
The Telephone Company may make changes in its facilities, equipment,operations or procedures that could affect the operation of the equipment. If
this happens the Telephone Company will provide advance notice in order foryou to make necessary modifications to maintain uninterrupted service.
If trouble is experienced with this Xerox equipment, for repair or warranty
information, please contact the appropriate service center; details of which aredisplayed either on the machine or contained within the user guide. If the
equipment is causing harm to the telephone network, the TelephoneCompany may request that you disconnect the equipment until the problem isresolved.
Repairs to the machine should be made only by a Xerox representative or anauthorized Xerox service agency. This applies at any time during or after the
service warranty period. If unauthorized repair is performed, the remainder of
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the warranty period is null and void. This equipment must not be used on partylines. Connection to party line service is subject to state tariffs. Contact thestate public utility commission, public service commission or corporation
commission for information.
If your office has specially wired alarm equipment connected to the telephone
line, ensure the installation of this Xerox equipment does not disable youralarm equipment. If you have questions about what will disable alarmequipment, consult your Telephone Company or a qualified installer.
CANADA
NOTE: The Industry Canada label identifies certified equipment. Thiscertification means that the equipment meets certain telecommunications
network protective, operational and safety requirements as prescribed in theappropriate Terminal Equipment Technical Requirements document(s). The
Department does not guarantee the equipment will operate to the users
satisfaction.
Before installing this equipment, users should ensure that it is permissible to
be connected to the facilities of the local telecommunications company. Theequipment must also be installed using an acceptable method of connection.
The customer should be aware that compliance with the above conditions may
not prevent degradation of service in some situations.
Repairs to certified equipment should be coordinated by a representative
designated by the supplier. Any repairs or alterations made by the user to thisequipment, or equipment malfunctions, may give the telecommunications
company cause to request the user to disconnect the equipment.
Users should ensure for their own protection that the electrical groundconnections of the power utility, telephone lines and internal metallic water
pipe systems, if present, are connected together. This precaution may beparticularly important in rural areas.
CAUTION: Users should not attempt to make such connectionsthemselves, but should contact the appropriate electric inspection
authority , or electrician, as appropr iate.
NOTE: The Ringer Equivalence Number (REN) assigned to each terminaldevice provides an indication of the maximum number of terminals allowed to
be connected to a telephone interface. The termination on an interface may
consist of any combination of devices subject only to the requirement that thesum of the Ringer Equivalent Numbers of all of the devices does not exceed
5.
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Europe
Certi fication to 1999/5/EC Radio Equipment &Telecommunications Terminal Equipment Directive
This Xerox product has been self-certified by Xerox for pan-European single
terminal connection to the analogue public switched telephone network(PSTN) in accordance with Directive 1999/5/EC.
The product has been designed to work with the national PSTNs and
compatible PBXs of the following countries:
In the event of problems, you should contact your local Xerox representative
in the first instance.
This product has been tested to and is compliant with TBR21, a technical
specification for terminal equipment for use on analogue-switched telephone
networks in the European Economic Area.
The product may be configured to be compatible with other country networks.
Please contact your Xerox representative if it needs to be reconnected to
another country's network.
NOTE: Although this product can use either loop disconnect (pulse) orDTMF (tone) signaling it is recommended that it is set to use DTMF signaling.
DTMF signaling provides reliable and faster call setup.
Modification, connection to external control software or to external controlapparatus not authorized by Xerox, will invalidate its certification.
Austria Germany Luxembourg Sweden
Belgium Greece Netherlands Switzerland
Denmark Iceland Norway United Kingdom
France Ireland Portugal Finland
Italy Spain Czech Republic Poland
Bulgaria Romania Hungary
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Environmental Compl iance
USA
Energy Star As an ENERGY STAR® partner, Xerox Corporation has determined that (the
basic configuration of) this product meets the ENERGY STAR guidelines forenergy efficiency.
The ENERGY STAR and ENERGY STAR MARK are registered United States
trademarks.
The ENERGY STAR Office Equipment Program is a team effort between U.S.,European Union and Japanese governments and the office equipment
industry to promote energy-efficient copiers, printers, fax, multifunctionmachine, personal computers, and monitors. Reducing product energy
consumption helps combat smog, acid rain and long-term changes to the
climate by decreasing the emissions that result from generating electricity.
Xerox ENERGY STAR equipment is preset at the factory to enter a "low
power" state and/or shut off completely after a specified period of use. Theseenergy-saving features can reduce product energy consumption in half when
compared to conventional equipment.
Canada
Environmental Choice
Terra Choice Environmental Serviced, Inc. of Canada has verified that this
product conforms to all applicable Environmental Choice EcoLogorequirements for minimized impact to the environment.
As a participant in the Environmental Choice program, Xerox Corporation has
determined that this product meets the Environmental Choice guidelines forenergy efficiency.
Environment Canada established the Environmental Choice program in 1988
to help consumers identify environmentally responsible products andservices. Copier, printer, digital press and fax products must meet energy
efficiency and emissions criteria, and exhibit compatibility with recycledsupplies. Currently, Environmental Choice has more than 1600 approved
products and 140 licensees. Xerox has been a leader in offering EcoLogoapproved products.
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Illegal Copies
USA
Congress, by statute, has forbidden the reproduction of the following subjects
under certain circumstances. Penalties of fine or imprisonment may beimposed on those guilty of making such reproductions.
1. Obligations or Securities of the United States Government, such as:
2. .Adjusted Compensation Certificates for Veterans of the World Wars.
3. Obligations or Securities of any Foreign Government, Bank, or
Corporation.4. Copyrighted materials, unless permission of the copyright owner has
been obtained or the reproduction falls within the "fair use" or libraryreproduction rights provisions of the copyright law. Further information of
these provisions may be obtained from the Copyright Office, Library ofCongress, Washington, D.C. 20559. Ask for Circular R21.
5. Certificates of Citizenship or Naturalization. (Foreign NaturalizationCertificates may be photographed.)
6. Passports. (Foreign Passports may be photographed.)
Certificates of Indebtedness National Bank Currency
Coupons from Bonds Federal Reserve Bank Notes
Silver Certificates Gold Certificates
United States Bonds Treasury Notes
Federal Reserve Notes Fractional Notes
Certificates of Deposit Paper Money
Bonds and Obligations of certain agencies of the government, such as
FHA, etc
Bonds. (U.S. Savings Bonds may be photographed only for publicitypurposes in connection with the campaign for the sale of such bonds.)
Internal Revenue Stamps. (If it is necessary to reproduce a legaldocument on which there is a canceled revenue stamp, this may be done
provided the reproduction of the document is performed for lawful
purposes.)
Postage Stamps, canceled or uncanceled. (For philatelic purposes,Postage Stamps may be photographed, provided the reproduction is in
black and white and is less than 75% or more than 150% of the lineardimensions of the original.)
Postal money Orders.
Bills, Checks, or Draft of money drawn by or upon authorized officers of theUnited States.
Stamps and other representatives of value, of whatever denomination,
which have been or may be issued under any Act of Congress.
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7. Immigration Papers.
8. Draft Registration Cards.
9. Selective Service Induction Papers that bear any of the followingRegistrant's information:
Earnings or IncomeDependency Status
Court Record
Previous military service
Physical or mental condition
Exception: United States military discharge certificates may be
photographed.
10. Badges, Identification Cards, Passes, or Insignia carried by militarypersonnel, or by members of the various Federal Departments, such as
FBI, Treasury, etc. (unless photograph is ordered by the head or suchdepartment or bureau.)
Reproducing the following is also prohibited in certain states:
Automobile Licenses - Drivers' Licenses - Automobile Certificates of Title.
The above list is not all inclusive, and no liability is assumed for itscompleteness or accuracy. In case of doubt, consult your attorney.
Canada
Parliament, by statute, has forbidden the reproduction of the followingsubjects under certain circumstances. Penalties of fine or imprisonment may
be imposed on those guilty of making such reproductions.
1. Current bank notes or current paper money.
2. Obligations or securities of a government or bank.
3. Exchequer bill paper or revenue paper.
4. The public seal of Canada or of a province, or the seal of a public body orauthority in Canada, or of a court of law.
5. Proclamations, orders, regulations or appointments, or notices thereof(with intent to falsely cause same to purport to have been printed by the
Queen's Printer for Canada, or the equivalent printer for a province).6. Marks, brands, seals, wrappers or designs used by or on behalf of the
Government of Canada or of a province, the government of a state other
than Canada or a department, board, Commission or agency establishedby the Government of Canada or of a province or of a government of a
state other than Canada.
7. Impressed or adhesive stamps used for the purpose of revenue by theGovernment of Canada or of a province or by the government of a state
other than Canada.
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8. Documents, registers or records kept by public officials charged with theduty of making or issuing certified copies thereof, where the copy falsely
purports to be a certified copy thereof.
9. Copyrighted material or trademarks of any manner or kind without theconsent of the copyright or trademark owner.
The above list is provided for your convenience and assistance, but it is notall-inclusive, and no liability is assumed for its completeness accuracy. Incase of doubt, consult your solicitor.
Other countries
Copying certain documents may be illegal in your country. Penalties of fine orimprisonment may be imposed on those found guilty of making such
reproductions.
Currency notes
Bank notes and chequesBank and government bonds and securities
Passports and identification cards
Copyright material or trademarks without the consent of the owner
Postage stamps and other negotiable instruments
This list is not inclusive and no liability is assumed for either its completenessor accuracy. In case of doubt, contact your legal counsel.
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Product Recycl ing and Disposal
If you are managing the disposal of your Xerox product, please note that the
product contains lead, mercury, and other materials whose disposal may beregulated due to environmental considerations in certain countries or states.
The presence of lead and mercury is fully consistent with global regulations
applicable at the time that the product was placed on the market.
European Union
WEEE Directive 2002/96/EC
Some equipment may be used in both a domestic/household and aprofessional/ business application.
Domestic/Household Environment
Application of this symbol on your equipment is confirmation that you shouldnot dispose of the equipment in the normal household waste stream.
In accordance with European legislation, end of life electrical and electronicequipment subject to disposal must be segregated from household waste.
Private households within EU member states may return used electrical andelectronic equipment to designated collection facilities free of charge. Please
contact your local disposal authority for information.
In some member states, when you purchase new equipment, your localretailer may be required to take back your old equipment free of charge.
Please ask you retailer for information.
Professional/Business Environment
Application of this symbol on your equipment is confirmation that you must
dispose of this equipment in compliance with agreed national procedures.
In accordance with European legislation, end of life electrical and electronicequipment subject to disposal must be managed within agreed procedures.
Prior to disposal, please contact your local dealer or Xerox representative for
end of life takeback information.
Mercury Safety
LAMP(S) INSIDE THIS PRODUCT CONTAIN MERCURY AND MUST BERECYCLED OR DISPOSED OF ACCORDING LOCAL, STAT OR FEDERAL
LAWS. For details see lamprecylce.org, eiae.org or call 1-800-ASK-Xerox.Hg
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2 Getting Started
Before you start to use your machine, there are a number of tasks to perform.Using the instructions provided in this chapter, unpack and setup your
machine.
This chapter includes:
• Unpacking the machine – page 2-2
• Selecting a Location – page 2-3• Installing the Smart Kit ® Print Cartridge – page 2-4
• Loading Paper – page 2-6
• Making Connections – page 2-8
• Switching On the Machine – page 2-11
• Installing Printer Software – page 2-12
• Changing the Display Language and Country – page 2-14
• Setting the Machine ID – page 2-14
• Setting the Date and Time – page 2-16• Setting the Paper Size and Type – page 2-18
• Setting Sounds – page 2-18
• Using the Save Modes – page 2-20
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Unpacking the machine
1. Remove the machine and all accessories from the packing carton. Makesure that the machine has been packed with the following items:
NOTE: The appearance of the power cord and the telephone line cord maydiffer depending on your country’s specifications. The Power Cord must be
plugged into a grounded power socket.
NOTE: The CD-ROMs contain the Xerox printer driver, scan drivers,software, User Guide, and ControlCentre.
NOTE: Components may differ from country to country. You should use thetelephone line cord which is supplied with your machine. If you are replacing
it with another vendor’s, it should be AWG #26 or larger telephone line cord.
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2. Remove the packing tape from the front, back, and sides of the machine.
Selecting a Location
Select a level, stable place with adequate space for air circulation around the
machine. Allow extra space for opening doors and trays.
The area should be well-ventilated and away from direct sunlight or sourcesof heat, cold, and humidity. Do not set the machine close to the edge of a desk
or table.
Clearance Space
The diagram shows the space that
should be left around the machine for
access and ventilation.
Tape
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Install ing the Smart Kit ® Print Cartridge
1. Open the front door.
2. Remove the Smart Kit ®Print Cartridge from it’s bag and
remove the paper protecting the
cartridge by pulling the packing tape.
3. Gently rock the cartridge 5 or 6 times todistribute the toner. This will loosen the
toner and make sure that you get themaximum copies from the cartridge.
NOTE: If toner gets on your clothing, wipe itoff with a dry cloth and wash clothing in cold
water. Hot water sets toner into fabric.
CAUTION: To prevent damage, do not expose the Smart Kit ® PrintCartridge to light for more than a few minutes. Cover it with a piece of
paper if left exposed for more than a few minutes.
CAUTION: Do not touch the green underside of the Smart Kit ® PrintCartridge. Use the handle on the cartridge when lif ting the cartridge toavoid touching this area.
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4. Unfold the Smart Kit ® PrintCartridge handle. Hold the
handle and insert thecartridge into the machine
until it snaps into place.
NOTE: When inserting orremoving the Smart Kit ® PrintCartridge take care not to
scratch it against the machineframe. This will damage the
cartridge and may produce
marks on the copies.
5. Close the front door. If the
door is not firmly closed,printing errors may occur.
NOTE: When printing text at 5%coverage, you can expect a printcartridge life of approximately
3,000 pages. (1,000 pages for
the print cartridge that is shippedwith the machine.)
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Loading Paper
The tray can hold a maximum of 150 sheets of 20 lb (75 g/m2) plain paper.
1. Pull the tray toward you to open.
2. Squeeze the rear guide and pullit out to extend the tray.
3. Fan the edges of the paper stackto separate the pages. Gently tap
the stack on a flat surface to
even up the edges.
4. Load paper into the tray toregister at the rear, left corner of
the tray. Make sure that all fourcorners lay flat in the tray.
NOTE: Do not put too much paper inthe tray. Over filling the tray maycause paper jams.
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5. Squeeze the rear guide and side guide and move them so that they justtouch the edge of the paper stack.
NOTE: Do not push the guides hardagainst the paper stack to cause thestack to bend. If you do not adjust the
paper side guide correctly, paper jamsmay occur.
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Making Connections
1. Plug one end of the suppliedtelephone line cord into the LINE
jack on the machine and the
other end into the telephone wallsocket.
NOTE: If you want to use yourmachine to receive both faxes andvoice calls, you will need to connect
a telephone and/or answeringmachine to your machine.
2. Plug the cord of your extensionphone or answering machine into
the EXT. jack.
For Users in the UK:
UK users should plug the cord of
the extension phone into the
supplied TAM lead and plug thecord of the TAM lead into the
EXT. jack on the back of themachine.
NOTE: Use the TAM lead and thetelephone line cord supplied withyour machine.
In the United Kingdom, if a three-wiretype (SHUNT-wire, older equipment)
telephone or answering machine is
To the wall socket
To an extension phone or
answering machine
TAM lead
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connected to the EXT. jack on the machine, the external equipment will fail toring when receiving an incoming call as the machine is designed to operatewith the latest technology. To prevent this incompatibility, use two-wire (newer
equipment) telephones or answering machines.
For Users in Germany
For Users in France
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3. Connect a USB cable to the USB port on your machine. Connect to theUSB port on your computer.
4. If you want to use a parallel printer cable, purchase only an IEEE-1284compliant parallel cable and connect it to the parallel connector on your
machine.Push the metal clips down to fit inside the notches on the cable plug and
then to the parallel port on your computer.
NOTE: You only need to connect one of the cables mentioned above. Do notuse the parallel and the USB cables at the same time.
If you are using a USB cable, you must be running Windows 98/Me/2000/XP,
Macintosh 10.3 or later, or Linux.
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Switching On the Machine
1. Plug one end of the suppliedpower cord into the AC socket
on the machine and the other
end into a properly grounded ACoutlet.
2. Press the power switch to turnthe machine on. “Warming UpPlease Wait” appears on the
display indicating that the
machine is now on.
To view your display text inanother language, see Changing
the Display Language andCountry on page 14.
WARNING: The fusing areainside the machine is hot. Be careful not to touch hot surfaces when
accessing this area.
CAUTION: Do not disassemble the machine with power on. If you do,you may receive an electric shock.
To the AC outlet
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Install ing Printer Software
NOTE: You must install software using the supplied CD-ROM after you haveset up your machine and connected it to your computer. For details, seeChapter 5, Printing.
The CD-ROM provides you with the following software:
Programs for Windows
To use your machine as a printer and scanner in Windows, you must install
the MFP driver. You can install some or all the following components:
• Printer driver - Use this driver to take full advantage of your printer’sfeatures.
• Scan driver - TWAIN and Windows Image Acquisition (WIA) driver is
available for scanning documents on your machine.
• ControlCentre- Use this program to create phonebook entries and configure
the destination of the scan button. You can also update the firmware of the
machine.
Macintosh Driver
You can print and scan to and from Macintosh operating systems using yourmachine.
Linux Driver
You can print and scan to and from Linux operating systems using yourmachine.
System Requirements
Your machine supports following operating system.
Windows 98/Me/NT 4.0/2000/XP
The following table shows Windows requirements.
Item Requirements Recommended
CPU Windows 98/Me/NT
4.0/2000
Pentium II 400 MHz or
higher
Pentium III 933
MHz
Windows XP Pentium III 933 MHz or
higher
Pentium IV 1
GHz
RAM Windows 98/Me/NT
4.0/2000
64 MB or higher 128 MB
Windows XP 128 MB or higher 256 MB
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Macintosh 10.3 or later - See Chapter 5, Printing
Various Linux - See Chapter 5, Printing.
Printer Driver Features
Your printer drivers support the following standard features:
• Paper source selection
• Paper size, orientation and media type
• Number of copies
The following table lists a the features supported by your printer drivers.
NOTE: For details about installing software and using its features, seeChapter 5, Printing.
Free disk
space
Windows 98/Me/NT
4.0/2000
300 MB or higher 1 GB
Windows XP 1 GB or higher 5 GB
Internet
Explorer
5.0 or higher 5.5
Item Requirements Recommended
Feature
Printer Driver
Win 98/Me/
NT4.0/2000/XP
Linux Macintosh
Toner Save Y Y N
Print quality option Y Y Y
Poster printing Y N N
Multiple pages per sheet (N-up) Y Y(2,4) Y
Fit to page printing Y Y N
Scale printing Y Y Y
Watermark Y N N
Overlay Y N N
Print order Y N N
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Changing the Display Language and Country
Setting Language
To change the language that displays on the control panel, follow these steps:
1. Press Menu until “Machine Setup” appears on the top line of the display.
2. Press the scroll button ( or ) until “Language” appears on the bottomline of the display.
3. Press Enter . The current setting appears on the bottom line of thedisplay.
4. Press the scroll button ( or ) until the language you want appears onthe display.
5. Press Enter to save the selection.
6. To return to Standby mode, press Stop/Clear .
Setting Country
1. Press Menu until “Machine Setup” appears on the top line of the display.
2. Press the scroll button ( or ) until “Select Country” appears on thebottom line of the display.
3. Press Enter . The current setting appears on the bottom line of thedisplay.
4. Press the scroll button ( or ) until your country appears on the display.
5. Press Enter to save the selection.
6. To return to Standby mode, press Stop/Clear .
NOTE: Changing the country clears the memory.
Setting the Machine ID
In some countries, you are required by law to indicate your fax number on any
fax you send. The Machine ID, containing your telephone number and name
(or company name), will be printed at the top of each page sent from yourmachine.
1. Press Menu until “Machine Setup” appears on the top line of the display.The first available menu item, “Machine ID”, displays on the bottom line.
2. Press Enter . The display asks you to enter the fax number.
3. If there is a number already set, the number appears.
4. Enter your fax number using the number keypad.
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NOTE: If you make a mistake while entering numbers, press the button todelete the last digit.
5. Press Enter when the number on the display is correct. The display asksyou to enter an ID.
6. Enter your name or the company name using the number keypad.7. You can enter alphanumeric characters using the number keypad, and
include special symbols by pressing the 0 button.
8. For details on how to use the number keypad to enter alphanumericcharacters, see Entering Characters Using the Number Keypad on
page 15.
9. If you want to enter the same letter or number in succession (e.g. SS, AA, 777), enter one digit, move the cursor by pressing the button andenter the next digit.
10. If you want to insert a space in the name, you can also use the button
to move the cursor to skip the position.
11. Press Enter when the name on the display is correct.
12. To return to Standby mode, press Stop/Clear .
Entering Characters Using the Number Keypad
As you perform various tasks, you need to enter names and numbers. For
example, when you set up your machine, you enter your name (or your
company’s name) and telephone number. When you store one or two digitspeed dial or group dial numbers, you may also enter the corresponding
names.To enter alphanumeric characters:
1. When you are prompted to enter a letter, locate the buttonlabeled with the character you want. Press the button untilthe correct letter appears on the display.
For example, to enter the letter O, press 6, labeled with“MNO”.
Each time you press 6, the display shows a different letter,M, N, O, and finally 6.
You can enter special characters, such as space, plus sign, and etc. Fordetails, see Keypad Letters and Numbers on page 16.
2. To enter additional letters, repeat step 1.
If the next letter is printed on the same button, move the cursor bypressing the button and then press the button labeled with the letter you
want. The cursor will move to the right and the next letter will appear onthe display.
You can enter a space by pressing 1 twice, and by using the cursor button.
3. When you finish entering letters, press Enter .
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Keypad Letters and Numbers
Changing Numbers or Names
If you make a mistake while entering a number or name, press the button to
delete the last digit or character. Then enter the correct number or character.
Inserting a Pause
With some telephone systems, you must dial an access code (9, for example)and listen for a second dial tone. In such cases, you must insert a pause in the
telephone number.
To insert a pause, press Redial/Pause at the appropriate place while enteringthe telephone number. A “−” appears on the display at the corresponding
location.
Setting the Date and Time
When you turn the machine on for the first time, the display prompts you toenter the current date and time. After entering, it will not appear again.
NOTE: When turning on the machine after it has been off for a long time, youneed to reset date and time.
1. Press Menu until “Machine Setup” appears on the top line of the display.
2. Press the scroll button ( or ) to display “Date & Time” on the bottomline and press Enter .
Key Assigned numbers, letters, or characters
1 1 Space
2 A B C 2
3 D E F 3
4 G H I 4
5 J K L 5
6 M N O 6
7 P Q R S 7
8 T U V 8
9 W X Y Z 9
0 + - , . ‘ / * # & 0
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3. Enter the correct time and date using the number keypad.
NOTE: The date format may differ from country to country.
You can also use the scroll button ( or ) to move the cursor under the
digit you want to correct and enter a new number.
4. To select “AM” or “PM” for 12-hour format, press the or button.5. When the cursor is not under the AM or PM indicator, pressing the or
button immediately moves the cursor to the indicator.
6. You can change the clock mode to 24-hour format (e.g. 01:00 PM as13:00). For details, see Changing the Clock Mode on page 17.
7. Press Enter when the time and date on the display is correct.
8. To return to Standby mode, press Stop/Clear .
Changing the Clock Mode
You can set your machine to display the current time using either a 12-hour or24-hour format.
1. Press Menu until “Machine Setup” appears on the top line of the display.
2. Press the scroll button ( or ) until you see “Clock Mode” on the bottomline and press Enter .
3. The clock mode currently set for the machine displays.
4. Press the scroll button ( or ) to select the other mode and then pressEnter to save the selection.
5. To return to Standby mode, press Stop/Clear .
Unit Range
Month 01 - 12
Day 01 - 31
Year Required four digits
Hour 01 - 12 (12 hour mode)
00 - 23 (24 hour mode)
Minute 00 - 59
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Setting the Paper Size and Type
After loading paper in the tray, you need to set the paper size and type using
the control panel buttons. These settings will apply to copy and fax modes. ForPC-printing, you need to select the paper size and type in the print driver you
use on your PC.
1. Press Menu. The display shows “Paper Setting” on the top line of thedisplay.
2. Press the scroll button ( or ) to display “Paper Size” on the bottom lineand press Enter to access the menu item.
3. Use the scroll button ( or ) to find the paper size you are using andpress Enter to save it.
4. Press the button to scroll to “Paper Type” and press Enter to accessthe menu item.
5. Use the scroll button ( or ) to find the paper type you are using andpress Enter to save it.
6. To return to Standby mode, press Stop/Clear .
Setting Sounds
You can control the following sounds:
• Speaker : You can turn on or off the sounds from the telephone line through
the speaker, such as the dial tone or a fax tone. With this option set to“Comm.” the speaker is on until the remote machine answers.
• Ringer : You can adjust the ringer volume.• Key Sound: With this option set to “On” a key tone sounds each time a
key is pressed.
• Alarm Sound: You can turn the alarm sound on or off. With this option setto “On” an alarm tone sounds when an error occurs or fax communication
ends.
• You can adjust the volume level using the Manual Dial button.
Speaker, Ringer, Key Sound, and Alarm Sound
1. Press Menu until “Sound/Volume” appears on the top line of the display.
2. Press the scroll button ( or ) to scroll through the options. Press Enter when you see the desired sound option.
3. Press the scroll button ( or ) to display the desired status or volume forthe option you have selected.
You will see the selection on the bottom line of the display.
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For the ringer volume, you can select “Off”, “Low”, “Med”, and “High”.Setting “Off” means that the ringer does not sound. The machine worksnormally even if the ringer is turned off.
4. Press Enter to save the selection. The next sound option appears.
5. If necessary, repeat steps 2 through 4.
6. To return to Standby mode, press Stop/Clear .
Speaker Volume
1. Press Manual Dial. A dial tone sounds from the speaker.
2. Press the scroll button ( or ) until you hear the volume you want. Thedisplay shows the current volume level.
3. Press Manual Dial to save the change and return to Standby mode.
NOTE: You can adjust the speaker volume only when the telephone line isconnected.
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Using the Save Modes
Toner Save Mode
Toner Save mode allows your machine to use less toner on each page.
Activating this mode extends the life of the Smart Kit ® Print Cartridge beyondwhat one would experience in the normal mode, but it reduces print quality.
NOTE: When PC-printing, you can also turn on or off the toner save mode inthe printer properties. For details, see Chapter 5, Printing.
Power Save Mode
Power Save mode allows your machine to reduce power consumption when itis not in use. You can turn this mode on and select a length of time for which
the machine waits after a job is printed before it switches to a reduced powerstate.
1. Press Menu until “Machine Setup” appears on top line of the display.
2. Press the scroll button ( or ) until “Power Save” appears on the bottomline. Press Enter .
3. Press the scroll button ( or ) to display “On” on the bottom line andpress Enter .
Selecting “Off” means that the power save mode is deactivated.
4. Press the scroll button ( or ) until the time setting you want appears.
The available options are 5, 15, 30, 60 and 120 (minutes).
5. Press Enter to save the selection.
6. To return to Standby mode, press Stop/Clear .
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3 Paper Handling
Xerox PE220 3-1
3Paper Handling
This chapter explains how to select print materials and load them into yourmachine.
This chapter includes:
• Selecting Print Materials – page 3-2
• Loading Paper – page 3-5
• Copy Output Tray – page 3-6
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Selecting Print Materials
You can print on a variety of print materials, such as plain paper, envelopes,
labels, and transparencies. Always use print materials that meet theguidelines for use with this machine. See Paper Specifications on page 10-6.
To get the best possible print quality, use only high-quality copier-grade paper.
When you choose print materials, consider the following:
• Size: You can use any size paper that fits easily within the paper adjusters
of the tray.
• Weight: 16 ~ 24 lb (60 to 90 g/m2) for the tray when feeding multiple
pages, and 16 ~ 43 lb (60 to 165 g/m2) for the manual tray and the tray
when feeding a single page.
• Brightness: Some papers are whiter than others and produce sharper,
more vibrant images.• Surface smoothness: The smoothness of the paper affects how crisp the
printing looks on the paper.
CAUTION: Using print materials that do not conform to thespecifications listed on page 10-6 may cause problems that may require
service. This service is not covered by the warranty or service
agreements.
Paper Type, Input Sources, and Capacities
NOTE: If you experience excessive jamming, load one sheet at a timethrough the tray or manual tray.
NOTE: Maximum capacity may differ depending on media weight, thickness,and environmental conditions.
Paper TypeInput Tray/Capacity
Tray Manual Tray
Plain paper 150 1
Envelopes 1 1
Labels 1 1
Transparencies 1 1
Card stock 1 1
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Guidelines for Paper and Special Materials
When selecting or loading paper, envelopes, or other special material, keep
these guidelines in mind:
• Always use paper and other materials that conform with the specifications
listed under Paper Specifications on page 10-6.• Attempting to print on damp, curled, wrinkled, or torn paper can cause
paper jams and poor print quality.
• Use only high quality copier grade paper for the best print quality.
• Avoid paper with embossed lettering, perforations, or a texture that is toosmooth or too rough. Paper jams may occur.
• Store paper in its wrapper until you are ready to use it. Place cartons onpallets or shelves, not on the floor. Do not place heavy objects on top of
the paper, whether it is packaged or unpackaged. Keep it away frommoisture, or other conditions that can cause it to wrinkle or curl.
• Store unused materials at temperatures between 15 oC and 30 oC (59 oF
to 86 oF). The relative humidity should be between 10 % and 70 %.
• During storage, you should use a moisture-proof wrap, such as a plastic
container or bag, to prevent dust and moisture from contaminating yourpaper.
• Load special paper types one sheet at a time through the manual tray or
the paper tray to avoid paper jams.
• Only use materials specifically recommended for use in laser printers.
• To prevent special materials, such as transparencies and label sheets
from sticking together, remove them as they print out.
• For envelopes:
– Use only well-constructed envelopes with sharp and well creased folds.
– Do not use envelopes with clasps and snaps. – Do not use envelopes with windows, coated lining, self-adhesive s