PatumahoeNEW - 5571-1 Precinct - Additional Information With Attachments

of 19 PatumahoeNEW 5571-1 - Additional information as requested

PatumahoeNEW - 5571-1 Additional information as requested - Patumahoe Village Inc

Contents Introduction......................................................................................................................................2 Model for shared community facility .......................................................................................3 Consultation approach and consideration criteria ...................................................................4 1. PRECINCT DESIGN CRITERIA ...................................................................................................5 2. EXISTING USERS & IDENTIFIED STAKEHOLDERS - Consultation, feedback and reviews ..............................................................................................5 2.1 Patumahoe Rugby Club ..................................................................................................7 2.2 Patumahoe Bowling Club ................................................................................................7 2.3 Patumahoe Tennis Club ..................................................................................................8 2.4 Mauku Cricket Club ........................................................................................................8 2.5 Patumahoe Rugby League..............................................................................................8 2.6 Patumahoe Volunteer Fire Service ..................................................................................8 2.7 Tangata Whenua.............................................................................................................8 3. WIDER COMMUNITY ENGAGEMENT.........................................................................................9 3.1 Local residents ................................................................................................................9 3.2 Local landowners, community leaders and property developers......................................9 3.3 Schools ..........................................................................................................................9 3.4 Planning expertise and resources....................................................................................9 3.5 Local government............................................................................................................9 CONSULTATION SUMMARY..............................................................................................10 4. DESIGN PROCESS AND CONSIDERATIONS ..........................................................................11 4.1 Patumahoe - Identification of ecological sites ................................................................11 4.2 Patumahoe - Design of preliminary walkway master plan..............................................11 5. Community projects that were undertaken throughout the consultation process ..............13 5.1 Public footpath...............................................................................................................13 5.2 Te Ara O Whangamaire community access track ..........................................................13 6. Funding options for Precinct Development implementation..................................................16 6.1 Current Parks & Reserves assets..................................................................................16 6.2 Development contributions ............................................................................................16 6.3 Council ownership of community assets........................................................................16 6.4 Redevelopment of existing reserve space .....................................................................16 7. ACTIVITY TABLES ....................................................................................................................18 8. CONCLUSION............................................................................................................................19 Attachments: PatumahoeNEW - 5571-1 (1) PatumahoeNEW - 5571-1 (2) PatumahoeNEW - 5571-1 (3) PatumahoeNEW - 5571-1 Ecological sites PatumahoeNEW - 5571-1 Walkway (preliminary design plan) Example of consultation scope from proposal for summit development


Introduction Over a period of two years of initial consultation and less intensive ongoing review, existing Patumahoe residents expressed concern over the rapid residential growth, increased traffic through the centre of the village, and also identified the values and assets they wished to retain into the future. In providing this further information, we have referred to the Best Practice Approaches for Precincts considerations provided by Auckland Council. The precinct change that was finalised and shared with the community many times, reconfigures the existing community reserve, and requires the purchase of another Public Open Space - Active Sports & Recreation, close to the village centre. At this time the consultation documents and criteria were referred to as the Patumahoe village Draft Structure Plan, and the options offered as solutions were referred to as Spatial Plans for Patumahoe village. Option 2b was the most effective in addressing the concerns of the community, and providing the best opportunity for long-term resiliency while providing for an active, engaged community. Online viewing of that option is available on Google Maps - Option 2b extended. By viewing this map, and clicking on the various items the Hearing Panel can view the same consultation resource as the community, and read the considerations that were taken into account during the design. It is important to note that although negative comments were actively and openly sought during consultation and reviews, no community member took the opportunity to publicly, or anonymously oppose this solution. Several opportunities were given for anonymous input in order to encourage opposing viewpoints. For that reason option 2b. was chosen as the template for the precinct outlined in the following PatumahoeNEW - 5571-1 (1) and PatumahoeNEW - 5571-1 (3) maps. It is appropriate that these defined areas are included in the PAUP deliberations as a precinct because there is a mix of zoning, retail and accommodation in combination with a variety of public open space designations. The identified additional block of reserve land (see PatumahoeNEW - 5571-1 (3) ) also accommodates a versatile parking area adjacent to rugby fields and rezoned residential area. Considered design of this new community space could very easily and without futher expenditure accommodate the possibity of a commuter train station in the distant future. The provision of parking for the active recreation areas, can be utilised during the week as commuter carparks increasing the use of that facility, and adapting multiple-use strategies to that new precinct reserve. The demographic of the community is changing, and a long term solution that caters to all age groups and interests is required. Existing facilities are ageing, and will not meet that growing need. There are already interest and community groups that are not accommodated by existing facilities. Young people and adults in particular - if not associate with rugby have access only to licensed premises to meet and socialise. Older community members do not have a central community space to meet without spending money, or belonging to the bowling club. The existing Playcentre land may be needed for an extension to the school, and could be accommodated in a centralised community facility, which could also serve a dual purpose as a creche at other times.


Model for shared community facility Moutere Hills community centre was provided by Franklin District Council in the early stages of consultation as an appropriately sized shared community facility. This effort towards integration by Franklin District Council was the impetus for the whole village community planning project. The Moutere Hills rural community has a similar size to Patumahoe, and is located at a similar distance to Richmond as the community is to Auckland. The community consultation included visual photo galleries of this facility, and the history of it's development and use. Of particular interest, was the fact that it became economically sustainable after only a few years use, and was able to employ a full-time manager as well. After the defining criteria was developed, a short video was quickly created to help community members envisage what a redevelopment of the central area would look like. This rendition of the central area used a model of Moutere Hills community centre, as it was considered to be a appropriately sized facility for this community. The original cost of Moutere Hills - a decade ago - was $2.4 million. The video was created using open source software and overlaid on an existing high resolution map of the area to ensure that spatial considerations had been accurately portrayed. Identified local buildings were scaled into basic 3D models and included to provide residents with points of reference, and a 3D model of the Moutere Hills was created and included to provide a visual confirmation that it would be a good fit in the reserve. For expediency and cost purposes open source models were used to create the village green and surrounding retail and accommodation buildings. These are not intended to be a representation of the final forms, just indicate location and spatial impact. Many community members identified the current heritage architectural form of the central village to be one of the design features they wished to have retained and enhanced in the development of a central community space. The specific video that was used for community review and comment can be viewed online. Attached are the two maps that make up the requested precinct: PatumahoeNEW - 5571-1 (1) PatumahoeNEW - 5571-1 (3) Also included is the identified and requested rezoning which includes permanent community access between existing council reserves of natural bush and significant waterways and features.. PatumahoeNEW - 5571-1 (2) Finally, are the two maps that identify the location of ecological features and corridors, and the preliminary plan for community requested walkways and cycleways. PatumahoeNEW - 5571-1 Ecological sites PatumahoeNEW - 5571-1 Walkway (preliminary design plan)


Consultation approach and consideration criteria The approach taken by Patumahoe Village Inc was to use a variety of methods, publications and reviews to allow any interested member of the community to play an active part in the design of the Patumahoe precinct (Patumahoe Draft Structure Plan), and to ensure that any considerations and designs were publicly distributed and available for review at any time. The impetus was that the finalised precinct plan be community-led rather than committee-led, and would give opportunities for both existing and new residents to engage. A fully transparent review process was undertaken, with all submissions to Auckland Council and the Franklin Local Board published and/or available online. This open approach was also taken with landowners whose properties had been identified as containing ecological sites or possible walkway/cycleway routes. Several landowners took the opportunity to be included on the committee email loop to ensure that although they may not be active committee members, they would remain informed about any possible changes and designs that would impact on their properties. Community consultation included:

• Open community workshops with community members working in groups to define values and identify local assets,

• A series of open community meetings including some with professional planners in attendance, • Several street parties - gathering groups of local residents together in their streets to define design criteria

and encourage social engagement, • Three well attended open days - used for both identication of design criteria and review purpose, • Publication and distribution of four community newsletters over the course of the first year which related,

summarised and reviewed the design criteria. Distributed to approx 1300 households in the surrounding regions.

• Creation of community website to create online depository of documents on ongoing review. • Printed surveys and postcard drops • Specific meetings with community members on request • Specific local landowner and developer meetins held to intentionally ensure that they were kept informed

and had opportunity to ask questions without discomfort. It is reasonable to say that without any financial support from either Franklin District Council or Auckland Council a very comprehensive and considered open community consultation and engagement plan was undertaken using the resources and volunteer time available. Opposing views were actively encouraged in order to design the most robust and resilient solutions. Opportunities for feedback are ongoing, all committee submissions and requests to local government have been published online and remain in accessible domain. As expected, there has been resistance from members of the community who have been significant in the current form of the village, who are not used to public discussion of their ideas and input. Over time, some have become more comfortable with this approach. Most - if not all - remain on the email list to receive all communications. The approach of the consultation plan acknowledged the personal change that each of these community leaders would need to make to be relaxed with open public discussion of their input. Most - if not all - remain on the email list to receive all communications. It is reasonable to assume that instead of doing so, they return to existing networks to local government representatives to relate their discomfort. Given the high number of other residents that have chosen to actively participate and share their views, Patumahoe Village Inc believes that it is reasonable to ask that their views - if negatively expressed in this way, and without opportunity for us to address - be weighted as the concerns of one household and be given the same consideration as any other household in the community. That being said, there have been absolutely no specific negative comments have been received regarding the PatumahoeNEW precinct plans.


1. PRECINCT DESIGN CRITERIA The design criteria that resulted: 1.1 recognised that the exponential residential growth has potential to change the

established community rapidly, 1.2 acknowledged that Patumahoe village has been identified as a growth area by

successive local government bodies - Franklin District Council, Auckland Regional Council, and the current Auckland Council in the Auckland Plan,

1.3 determined that an ongoing comprehensive consultation and engagement plan with community members was necessary. This would help identify community values and create a precinct design for community spaces and development that would allow concerns to be addressed, so that the community is both resilient to the large change and adaptive,

1.4 identified ecological sites of value and included them in considerations and future development designs,

1.5 identified and specified the need to protect areas and community assets of value to existing community members, and if possible enhance and extend those features,

1.6 provision of a vibrant, active, accessible village green space that can be safely accessed by residents using alternative transport methods such as walking, running, cycling or scooting while still allowing appropriate vehicular access,

1.7 identified the requirement to procure additional reserves space to ensure all existing and emerging community activities can be provided easily and remain accessible to as many as possible,

1.8 worked with community landowners and property developers to give everyone an opportunity to provide options for precinct location and design,

1.9 identified that creating links from existing natural features to community spaces, would allow residents to access, value and maintain them. Patumahoe has a unique landform which provides natural boundaries to residential growth, but also within very close proximity are a number of natural bush reserves, waterways and ecological sites that are not always accessible to the public. Ongoing development should include connected public access to these sites in their design.

1.10 consulted with existing users on current use of community facilities and parks, and determine what is their expected future use and use this information to help guide options,

1.11 looked at similar sized communities for possible solutions, in particular regarding the merging of various clubs,

1.12 assessed the need for upgrades or maintenance of existing facilities, 1.13 provided long-term sustainable and multiple use spaces, 1.14 sought professional planning advice which was consistent in identifying the need to

restrict the number of vast active recreational fields if a vibrant, well-utilised village centre was going to be created,

1.15 allowed for businesses and/or residential development away from the main intersection which is the natural centre of the business, but which is getting busier as time and development continues not only in Patumahoe but in surrounding communities (Kingseat)


1.16 many residents asked for considered development of walkways and/or cycleways that

would allow them and their families to safely move around the village shops, parks and natural environment reserves without their cars, it was determined that an design overlay that linked identified ecological sites, facilities and community spaces would allow an effective connected design to be developed alongside future residential/commercial development,

1.17 the community also indicated a preference for sympathetic built forms in the redevelopment that would acknowledge the existing older built heritage in the village centre,

1.18 Most importantly - during this process - care was taken to continually revisit and review with community using varied methods and allow for public feedback. This feedback is still able to be accommodated at the present time.

Map PatumahoeNEW - 5771-1 (1) identifies this location: Patumahoe War Memorial Hall: Area m2 1615 Legal Description Pt Lot 1 DP 77508 PAR_ID: 4905232 Bowling Club parking and three tennis coursts Area m2: 4995 Legal Description: Pt Allotment 51 SBSC 1 PAR_ID: 5047956 Bowling clubrooms and playing field, tennis court and clubrooms, most of Junior clubrooms part of carpark Number 1 rugby field, grandstand, half of number two rugby field Area m2: 29137 Legal Description: Allotment 124 SBSC1 PSH of Puni PAR_ID: 4746174 Carpark near toilets Area m2: 1012 Legal Description: Lot 5 DP 41908 PAR_ID: 5028025 Public toilet and entrance to Patumahoe Road Area m2: 582 Legal Description: Lot 1 DP 419018 PAR_ID: 5159721 Remainder of Number two rugby field Area m2: 7618 Legal Description: Lot 1 DP 45069 PAR_ID: 4900516

Currently the existing War Memorial Hall is permanently leased and maintained by the Patumahoe Rugby club. There are bowling clubrooms, and a green, along with two rugby fields, a cricket pitch, tennis courts and clubrooms, a recently built junior rugby, cricket clubrooms, public toilets and pedestrian access to Patumahoe Road. Also in this area is a very active volunteer fire station on land owned by the NZFS.


2. EXISTING USERS & IDENTIFIED STAKEHOLDERS - Consultation, feedback and reviews 2.1 Patumahoe Rugby Club Wanted to keep the current Patumahoe Rugby clubrooms in the existing Patumahoe War Memorial Hall. They foresaw a need for another rugby field in addition to the two they have on the reserve, and also identified the need for a grandstand. (This has subsequently been built). A Junior Clubrooms in conjunction with Mauku Cricket Club has been built, and this has the changing rooms for the players). Over the course of time, several meetings were held with different members of the Patumahoe Rugby Club. There was understandable concern that the redevelopment of the central reserve would impact negatively on the decades of hard work and community contribution that the Patumahoe Rugby Club still continues to this day. Concerns were also about the loss of active rugby playing from the centre of the village. Also, efforts by the club to engage the wider community in the development of the shared Junior clubrooms had also been disheartening, and had resulted in some members feeling community burnout. 2.1.1 It was acknowledged that the Patumahoe War Memorial Hall is the heart of the Patumahoe

Rugby Club, and it should be retained for their use as long as they wanted it. The location on the intersection of two busy roads, makes it suitable for continued existing use and patronage, and would not be suitable for vastly increased numbers.

As the building that sits between the Fire Station and the road, it's current usage does not impair

the efficiency of the Patumahoe Volunteer Fire Service, and it was considered best to try and keep the traffic away from their egress and return points.

Currently both rugby fields are in this reserve. It is imperative that the Number 1. Rugby field

and grandstand is maintained, as many Patumahoe residents identify strongly with their club membership. However, access to suitable land for additional fields is becoming more and more limited, as land is developed. An open approach was held with local landowners to see if they would be willing to sell their current RURAL land for development into extra rugby fields. In return, the community has throughout our consultation, said they would support a change of zone for other property held by the same landowner.

Two possible locations were identified, and all local landowners and property developers

attended several meetings where criteria and options were openly discussed. Only one landowner indicated a willingness to sell suitable rural property to accommodate two rugby fields, an access road with parking, space for the relocated Junior clubrooms and provide access to a formidable stand of Totara with a natural spring which has native koura. In return the community would support a change of use for his remaining land to residential. There are two adjacent titles and the final proportion of reserve to residential would be dependent on design. Property details can be found on the map: PatumahoeNEW 5571-1 (3)

2.2 Patumahoe Bowling Club Existing membership was low, but has picked up. A lot of work is required on the green, and maintenance is necessary for the clubrooms, which are only utilised by club members. 2.2.1 The needs of the bowling club can be accommodated in the proposed reconfiguration of the

reserve, included within the space released by the existing number two rugby field. The precincts design allows for the clubrooms of Patumahoe Bowling club to be accomodated in a shared facility with other codes, including existing tennis, cricket, rugby league and rugby clubs.


2.3 Patumahoe Tennis Club The club is a very active one, and has members at competition and social levels. Engagement is across all age demographics, and it is a vibrant weekend and evening activity. The number of courts is deemed to be sufficient, but the existing courts and clubrooms will need upgrading in the not too distant future. 2.3.1 The amalgamation of the codes into a new shared clubrooms facility will provide the club with a

long-term solution to maintenance and building costs. The courts will be accommodated in the space released by the Number 2 rugby field.

2.4 Mauku Cricket Club The club is a very active social group and has the oldest continual cricket club in the country. The existing pitch is located on the current reserve, and it is imperative that the cricket pitch remains in the design of the active reserve space in the new precinct. 2.4.1 The amalgamation of the codes into a new shared clubrooms facility will provide the club with a

long-term solution to maintenance and building costs. The pitch can be accommodated in the designed precinct plan. Both cricket and rugby will provide seasonal backdrops to the village green, retail and accommodation areas.

2.5 Patumahoe Rugby League The popular offshoot of the rugby code community members. Contacted via Patumahoe Rugby who organises field and facility use for them. Supports the acquisition of additional playing fields. Currently accommodated in Junior clubrooms alongside the Junior Rugby, and Mauku Cricket club. 2.5.1 Considerations are the same as 2.1.1 above discussed for Patumahoe Rugby club. 2.6 Patumahoe Volunteer Fire Service This is a very active brigade, and the NZFS owns the property and land. It is located in a very suitable area, and the brigade would like to stay in that location. 2.6.1 This location is accommodated in the precinct plan, and care has been taken to keep traffic and

parking away from the fire station the the egress to the Mauku Road exit point. From this location it is able to quickly travel in four different directions because it is located within 50 metres of all intersecting main Patumahoe roads: Kingseat Road, Ostrich Road, Patumahoe Road and Mauku Road.

2.7 Tangata whenua Very early on in the consultation, the process identified points of contact for two local iwi. They have been included in all email correspondence and invitations to events, and have not raised any concerns regarding the design of the precinct area for PatumahoeNEW community spaces. Ngati Te Ata and Ngati Tamaoho representatives have been members of our direct mailing list and specifically invited to any significant events or discussions with local residents, Auckland Council or landowners. Both iwi were included and involved in the development of the community track linking the Clive Howe Bush Reserve to Henry's Bush and waterfall. 2.7.1 During investigations it was discovered that Patumahoe's 'Native Reserve' was the original block of land

whose first subdivision led the way for the development of the fairly compact residential nature of the village. There are two archived maps showing this quite clearly, the original map of the area showing the location and boundaries of the Native Reserve and a later map showing the first subdivision of that same block of land after it had been 'purchased' from one identified Maori representative.

We would like the PAUP to acknowledge this history, and when time and resources permit, would

work with both local iwi to find some method of marking this reserve.


3. WIDER COMMUNITY INPUT & ENGAGEMENT 3.1 Local residents Systematically targeted and engaged over the course of the consultation period. The input of inviduals and households played a vital part in informing and creating the design criteria for the precinct. 3.2 Local landowners, community leader and property developers As the intention of the consultation was to result in a community-led design, care was taken to give local community leaders, significant landowners in the area and property developers many opportunities to stay informed and be welcome to participate. Some requested individual meetings which were provided, and many of them chose to receive community and/or committee emails in order to stay informed. We believe we followed a best practice approach to this interaction, and acknowledge the contributions made during past development to the shape of the village, and welcomed their active engagement throughout. Only one landowner indicated that he was willing to negotiate a mutually beneficial development of additional reserve space. Wellingford Wai Shing has two property titles that have been identitied in PatumahoeNEW - 5571-1 (3) Map as the identified location of a new active sports and recreation space. Given the community support for this precinct design, we ask that the Hearing Panel seriously consider the inclusion of this area into the Precinct Plan and rezones the remainder as residential. It is closely connected to the existing residential area, and adjacent to the recently resourced Private Plan Change 34. It is very important to the committee that this willingness of Wellingford Wai Shing to engage with community in this way, not be used to coerce the sale of his property for this use. This offer was made more than two years ago, and if further considerations have been made that have already earmarked this area for rezoning, we ask that normal considerations apply. We are very appreciative of Mr Wai Shing's offer to negotiate at a time when this is not normal practice and do not wish this to have any negative impacts on his ownership options. 3.3 Schools - Patumahoe Primary School & Mauku Primary School Both schools have been contacted and used as venues for consultation purposes. Any events or opportunities for engagement were also sent to the schools to be circulated via school newsletters. Both principals were on the direct email list, and attended meetings and events during the consultation period. Several meetings were held onsite. 3.4 Planning expertise and resources From the beginnning of the consultation period to the current day we have had several experienced community planners assist with the development of the PatumahoeNEW Precinct plan, and carried out numerous reviews with their input.

Hayden Easton - Low Impact Design Planner - Auckland Council Sam Blackbourn - Low Impact Design Planner - Auckland Council Solomon Brett - Town Planner - Auckland Council Joel Cayford - Planning Consultant Ross Moffatt - Unitary Plan Manager - Auckland Council Matt Earle - recent Planning graduate

Patumahoe Village Inc was a member of the Flaxroots community planning group based on the North Shore, and still continues that relationship today. 3.5 Local government Over the course of the years since 2010 we have engaged with:

• elected members of Franklin District Council, Auckland Regional Council, Auckland Council, Franklin Local Board

• staff members in administration, communication, planning, parks & reserves, and transport departments, • actively engaged in Unitary Planning workshops and submission processes, • attended information sessions and provided feedback, • maintained contact with local representatives and made presentations to Franklin Local Board, • contacting and invited Auckland Council Staff out to talk to the community about engagement opportunities,

planning and community development initiatives eg. Thriving Communities etc • Ensured that local representatives are included in committee emails and informed of any significant

meetings or events.


CONSULTATION SUMMARY

Community feedback The consultation review document that identifies the criteria for the precinct (Draft Structure Plan - 2011) is over 70 pages long, and details the submissions that were made in written and verbal form. Many methods of engagement were utilised to encourage wide engagement and to improve comfortable levels for all to engage in. During this period, four newsletters were sent to over 1600 households outlining the development of the criteria - and asking for further comments. A website was used to post all developments and comments are still able to be added to the present day. Meetings, workshops and open days all provided different times so that many opportunities were given to locals to attend. Specific meetings were also set up by request, and were a great opportunity to give detailed answers to questions. Patumahoe Village Inc deliberately and methodically undertook an approach that provides a precinct plan design that resulted from robust, open, continuing engagement with as many community members as possible. For that reason, we ask that the Precinct Plan shown on the two maps provided: PatumahoeNEW - 5571-1 (1) PatumahoeNEW - 5571-1 (3) be adopted into the Auckland Council Unitary Plan.


4. DESIGN PROCESS & CONSIDERATIONS

Low Impact Design approach The Low Impact planning approach allowed us to first identify natural and geological features that - if possible - should be included and linked so that any future development could consider allowing public access to these areas. The development of walkways and cycleways in line with development was an idea enthusiastically supported by the community. These two design approachments provided the framework for the precinct design and can be seen in the two maps: PatumahoeNEW - 5571-1 Ecological sites PatumahoeNEW - 5571-1 Walkway (preliminary design plan)

4.1 Patumahoe - Identification of ecological sites Map: PatumahoeNEW - 5571-1 Ecological sites 4.1.1 Patumahoe Hill Summit Identifies the summit of Patumahoe Hill which is the highest point in the residential area. 4.1.1.1 Patumahoe Summit This summit can be seen by most of Patumahoe village, and has been included in the

Private Plan Change 34 which has changed zoning from Rural to Residential. During council consultation with community, Patumahoe Village engaged with

stakeholders and community to try and include access to the summit as part of the development design. This was not included as part of the plan change, but records will indicate that the hearing panel was reassured that public access and design of a community place could take place on the summit if the Plan Change was approved.

A detailed summary of the consultation that was undertaken for this particular

submission has been included as Appendix Two in order to give the Hearing Panel of the care that has been taken by Patumahoe Village Inc to be transparent and open and to treat all members of the community with respect and acknowledgement.

Patumahoe Village Inc requests that this promised public access to the summit is included in any appropriate Patumahoe overlays and it is developed alongside the residential development. 4.1.2 Natural bush areas in close proximity to residential village It also identifies two public bush reserves - Clive Howe bush reserve and Henry's Bush - that had limited residential access which has been improved by two community initiatives - Te Ara O Whangamaire, link across public and private land connecting both spaces to residential part of the village, and the footpath extension along Patumahoe Road. Henry's Bush also has a spectacular waterfall and pest and weed control projects have been undertaken by the local Landcare group. Clive Howe reserve has been enhanced by the Te Ara O Whangamaire project, and has had community involvement including students from the


local primary school with the development of an access and exploratory track, significant plantings and the discovery and clearing of a natural spring. Other areas of native bush on private land in close proximity to residential areas have been identified, and in all cases the owners have been informed that this has happened. Some landowners have expressed openness to allowing public access to those areas, if and when future development occurs, and are prepared to negotiate when the time is right. 4.1.3 Natural waterways Patumahoe is located on two underwater acquifers, and has naturally occurring springs throughout the region. These result in a number of waterways, that would not be appropriate for built forms but would be ideal locations for walkways and cycleways that would both link areas, and promote active residential use and connection to the natural environment. These waterways also include natural springs, waterfalls on both public and private land, and areas containing populations of native fauna.


4.2 Patumahoe - Design of preliminary walkway master plan Map: PatumahoeNEW - 5571-1 Walkway (preliminary design plan) The community also supported overwhelmingly both the identification of ecological sites - both on public land and private land - and the council ratification of a walking/cycling track design overlay that would inform future development designs and naturally permit the creation of such integrated design as development occurred. Also - a recognised feature of the village is the existing operational railway that provides another corridor for a more substantial link to surrounding communities. There is opportunity for a railway corridor walkway/cycleway of 3 km to link Patumahoe to Mauku which will provide a long-term off road route for recreational and fitness running, walking and cycling for both communities. Following the railway corridor in the other direction will link Patumahoe village to Paerata which has been included as a pivotal train station development. This 6km stretch would allow train commuters to cycle to a planned station, and would allow recreational cyclists to get to Pukekohe without being on the 100km rural roads. The development of these identified routes can be done at the same time as land is developed, resulting in individual routes that are working towards a cohesive whole. A development mitigation plan was created with the input of community and shared with all community members. Alternative transport suggestions including these have had an immense amount of support from the community. There have been no registrations of opposition to the development of these ideas or a Walking/Cycling master plan. Therefore, Patumahoe Village Inc requests that a walkway/cycling master plan be designed with these considerations in mind and included in a Patumahoe precinct plan.


5. Community projects that were undertaken throughout the consultation process

During the time of consultation and engagement two separate community initiated projects have taken place. Both of these were included in the precinct design and when implemented created concrete examples of how small projects of an integrated design can work towards a cohesive whole. 5.1 Public footpath - there is an identified recreational route on the 100k rural road that is heavily used by residents and students attending the local primary school. There are two identified stretches of footpath that would remove walkers and cyclists from two of the high speed entry roads into Patumahoe village. One is on Patumahoe Road, the other on Woodhouse Road. This project as initiated by parents group from Patumahoe Primary School but identified as supported as necessary infrastructure by the wider community. At the time of council amalgamation, they were very close to getting both legs completed as a slag track with donations from local businesses providing supplies and services. Franklin District Council, however, failed to provide a resource consent after requiring agreement of all residents along the routes. Two residents would not give permission for a walkway along council owned land, and this did not allow time for a considered appeal to be lodged before Franklin District Council was dismantled. However, the project remained in the Transport priorities list and the Patumahoe Road leg of this designated path has been completed, and as expected is constantly in use by students and other residents. The cost was $110,000, when it could have been provided by the community with minimal financial outlay. The community continues to advocate for the second leg, and has asked for it to be designated as a horse riding route which would allow for the community to provide the materials and services to achieve at a very low cost.

5.2 Te Ara O Whangamaire community track Secondly, a community track funded and provided by community volunteers and made permissible by owners of adjacent land who have - for now - allowed public access which links two bush reserves in close proximity to the village. 5.2.1 Properties included in all community consultation events during this time In our original submission to the Unitary Plan we asked that three properties included in

PatumahoeNEW - 5571-1 (2) be rezoned, in return for permanent public access across these properties:

A: CT number: NA39A/275 Legal Description: Lot 1 DP 82415 Area: 0.8094 Change from RURAL to RESIDENTIAL. Already within DGS and connects adjoining property noted in ‘B’ to existing residential area. B: CT number: NA139D/495 Legal Description: Lot 2 DP211908 Area: 3.1125 Change from RURAL to RESIDENTIAL. Adjoining DGS on boundary line, and change of landuse will allow compensatory development of residential as existing chicken farm is removed. Consultation has indicated this extra residential area isconsidered preferable to existing land use. C: CT number: NZ139D/496 Legal Description: Lot 3 DP211908 Area: 5614 Change from RURAL to RURAL-RESIDENTIAL or appropriate lifestyle blocks. Project with Whakaupoko Landcare and Auckland Council allows for public access across land to link existing native bush reserves – Clive Howe and Henry’s Bush. These reserves currently have no walking track access, and this would be the first such off road access in the village. Land contourmakes it unsuitable for alternative primary production use.

The initial approach for the community track was reinforced by the considerable amount of comments and submissions regarding the negative impact of the existing poultry operation on the surrounding residents and nearby school and community. The owner - included in consultation - advised that he


was not adverse to closing his business if there was a way to ensure that his capital value was not impacted adversely. During the engagement regarding the removal of the poultry operation and the development of the community public access track, the response was overwhelmingly in favour of rezoning this property as residential. The location is ideal and fits within the naturally formed geological boundaries of the existing village, and this border is further delineated by an operational railway line. 5.2.2 Property not included in community consultation but requested by landowner for

consideration Shortly after the majority of the consultation was complete, another landowner - whose land was not used for the community track, approached Patumahoe Village Inc to ask to be included in our Unitary Plan request for rezoning. As a committee we recognise that his corner properties would be also within that natural geological boundary, and is also delineated by a road and the aforementioned railway line. Legal Description: Pt Allotment 49 SBSC 1 PSH of Puni PAR_ID: 5005871 Area m2: 17831 If the PatumahoeNEW precinct plan is adopted, it seems reasonable that the result would accommodate the new residents that would reside here, and their addition would further enhance and diversity the community which would contribute to ongoing vibrancy and engagement. However, If this property were to be included we would ask that the following our approach of open and effective public communication that the community be engaged for comment and that the public access walkway between the Clive Howe Bush Reserve and Henry's Bush and waterfall be redesigned for optimum use and access, and be made permanent if this is approved.


6. FUNDING & RESOURCES OPTIONS FOR PRECINCT PROPOSAL IMPLEMENTATION 6.1 Current Parks & Reserves assets Under existing Franklin District Council policies, the catchment area for Patumahoe reserves and parks was determined by the existing residential area only. In reality the Patumahoe community has a very large catchment region for its sports, interests and community clubs and groups. This is addressed comprehensively in the Draft Structure Plan, and has been acknowledged by Auckland Council representatives. This formula has inaccurately defined Patumahoe as being over-supplied with parks and reserves. This is effectively challenged in previous submissions to Auckland Council, and detailed in the Draft Structure Plan document. Existing native bush reserves have been determinedly maintained and enhanced by local community groups rather than council, which gives an indication of the effort local residents will expend to help improve their community. 6.2 Development contributions Existing policy puts development contributions into a central parks and reserves fund, which alongside 6.1 means that the significant development has not resulted in any considered approach to the safeguarding of community values in terms of community spaces. This means that recent significant development has not been mitigated with targeted community enhancement or protection. There is an opportunity for this to be rectified as further permitted development takes place, and if rezoning creates other developments within the natural environs of the village. We ask that the PatumahoeNEW precinct plan also provide for future development contributions to be partly directed towards identified land acquisition, and redevelopment of the central area. 6.3 Council ownership of community assets At this time, we understand Mauku Tennis Club - which has for many years been in recess - is looking to hand over ownership of their land to Auckland Council. This land is in a small residential area and would help offset the purchase cost of the land acquisition for extra sports fields identified in: PatumahoeNEW - 5571-1 (3). 6.4 Redevelopment of existing reserve space 6.4.1 Shared community facility We can assume a ballpark figure of $2.5 million, commensurate with the development of our Moutere Hills model. This allows for inflation, while also acknowledging the savings the come from Auckland Council already owning the land. It would be envisioned that the facility also becomes self-sufficient in financial terms within several years of implementation. A more detailed investigation into Moutere Hills will assist with creating this. 6.4.2 Development of community neighbourhood retail and accommodation in council owned

reserve The inclusion of retail and accommodation in a pedestrian friendly environment was well supported by community. Many expressed preferences for sympathetic built forms, and multi-story story buildings with retail on the ground floor and accommodation on the first and second.


The history and current built form of Patumahoe village has had multi-story buildings contributing to it's character. A design manual for this neighbourhood centre should be created, and opportunity for local residents to lease the land for low rents while the neighbourhood centre is developed. When complete an agreed upon lease or purchase price can be determined. Ongoing lease receipts can be used to support the reconfiguration costs of the reserves, and purchase receipts can be used to offset capital expenditures. 6.4.3 Create a Precinct Community Trust A long-term sustainable approach to the village centre would be to create a Patumahoe Community Trust that is specifically designed to aim for a fully sustainable community centre and associated facilities and assets into the future. The Trust can receive rental fees and income from shared community facilities and can deal with Auckland Council as a trusted and significant client. The Trust could also retain ownership of units in the Neighbourhood Centre development and use the income from these to help sustain continued community management of the area. 6.4.4 Targeted residential rates Another funding option is to approach the community to have targeted residential rates to ensure that the precinct is developed in a timely and efficient manner. Some residents have expressed interest in this method, especially if they can be assured of reasonable implementation schedules, and improved values in their properties. 6.4.5 Community fundraising The Patumahoe community has a long and continuing history of identifying and providing community assets for themselves and their neighbours. It is reasonable to expect that this will continue in the future, and can be relied upon when necessary to push the precinct plan to a successful conclusion. Community also provides donations in the form of goods and services.


7. ACTIVITY TABLES A request has been made for an activity table for the precinct to be provided. Given the volunteer component of this submission, we ask that this be assumed from the information provided, although we are open to fillling out an activity table if a template can be provided by the PAUP administrators. Please contact Paula Crosswell by emailing: [email protected] if you wish to do this.


8. CONCLUSION The precinct plan provided is an demonstrably accurate reflection of the Patumahoe community design outcomes for community spaces. The following actions are requested: 8.1 Adopt the Precinct Plan Include the Precinct plans shown in PatumahoeNEW - 5571 (1) & PatumahoeNEW - 5571 (3) in fhe final Unitary Plan.

8.1.2 This will involve the Unitary Planners to engage with the landowner identified in PatumahoeNEW - 5571 (3), or order to accurately define the new reserve, access roads and residential property rezoning.

8.2 Walking/Cycling Master Plan Include in the Unitary plan a Design Framework for the implementation and development of a cohesive walking and cycling network Include in the Unitary Plan a walkway master plan based on the map provided (PatumahoeNEW - 5571-1 Walkway (preliminary design plan) and details outlined in 4.2 8.3 Patumahoe Village Neigbourhood Centre - Design Manual. Include in the Unitary Plan a place for a specific, and provide the necesary planning resources to do so, via the Empowering Communities or Thriving Communities initiatives or the proposed village planning projects. 8.4 Rezoning identied properties in Patumahoe Consult with identified property owners in the Precinct Plan maps provided PatumahoeNEW - 5571 (3) & PatumahoeNEW - 5571 (2), to rezone their properties in return for land acquisition at rural prices, and for public access to identified places. 8.5 Community facility ownership and stewardship Provide alternate methods of ownership and funding such as those outlined in topic 6. in the Unitary plan. This will enable communities to take ownership of their community spaces, and have input into continuing design and value decisions. 8.6 Finally, a request for tolerance... Patumahoe Village Inc would ask the Hearing Panel to acknowledge that continued volunteer engagement at this scale and scope required immense sustained effort of committed community members. The committee does not have the financial resources to provide a complete professional planning response, and we assume that Auckland Council planners should be able to accommodate this. While Auckland Council's efforts at consultation has been significant and ongoing - very few true grassroots initiatives are able to maintain the level of engagement, time and effort that is needed at these final stages. Especially when it is required to be provided in planning frameworks. The expected result is a final stage with the usual stakeholders and community shapers. We hope we have detailed enough of our process to ensure that our failings as planning professionals are offset by the acknowledgement of the true level of community engagement that has informed the precinct plan design.

THE STORY OF PATUMAHOE HILL COMMUNITY SUMMIT PROPOSAL - Once upon a time in 2010...

Page 1 of 14

As information comes to hand this will be distributed using appropriate methods, which will likely include open "community conversations", information sharing and events. An evening information session regarding the opportunities offered by the Thriving Communities Action Plan will be arranged and advertised to the wider community When required the final formal survey for community support for the summit proposal will take place - probably in a variety of methods including postal ballots, online and paper surveys.

OPEN COMMUNITY Various appropriate methods of contact: Email loops, school newsletters, website, FCN articles etc Open "community conversations" Information sharing events Online and paper formal survey to ascertain community support at appropriate time.

Ongoing conversation which depends on choices external to community and PVI control. However, at the stage when validation of community support is required a formal survey will be undertaken and those figures used to provide authentic numbers for community support of summit proposal before progressing to implementation.

PATUMAHOE HILL LANDOWNERS CURRENT LANDOWNERS Continue information sharing Have equal valid input as community members when they no longer own property FUTURE LANDOWNER/DEVELOPER Will be invited to be an active participant in the proposal, as were previous owners' Will be kept infomed of any progress AUCKLAND COUNCIL Potential owner, and potential shared owner with community if community indicates that proposal is aupported

Hopefully implementation of some of the initiatives contained in the Thriving Communities Action Plan, that will benefit existing and future residents and groups in Patumahoe

THRIVING COMMUNITIES Ongoing email contact Have agreed to provide evening talk to community to help inform community on how it can work for Patumahoe

May 2014 - future

...where to now?

Current indications of community support:

• Of those at the meeting: according to the notes provided 5 were vocal in their opposition – but it is fair to say that more than that may have been opposed, there were also several in favour,

• Of those who chose to cast a paper ballot at the meeting: – 5 were in favour of the proposal, 0 were made in opposition

• Of those who commented on the online form: 19 in favour – 1 in opposition.

• Update: Paper ballots collected at Butcher Shop Cafe/Weck’s ITM – 22 in favour – 0 in opposition

Ongoing contact with various staff members when required and updates on progress of summit. As the wording for "viewing summit" has been removed from decision document, there is a lack of clarity over whether current landowners commitment to provide community access will have to be enforced by a new landowner. Bill Cashmore and Alan Cole have been

LOCAL GOVERNMENT STAFF Various departments RESOURCE CONSENT PROCESS If development of subdivision requires submissions, a formal survey of support for the summit proposal will be undertaken at this time and if community in favour, PVI will take a strong advocacy role in getting it


Page 2 of 14

contacted to provide this information (Mar 2014) If the development requires a resource consent, it is at this point a formal survey will be undertaken and if in favour a submission on behalf of community will be made to Auckland Council. Same procedures will be followed as with existing owner. Will be invited to Thriving Communities Action Plan event when scheduled Will be asked to support Patumahoe Hill community summit proposal if/when formal survey indicates community support.

implemented using best options available from Thriving Communities Action Plan framework. PROSPECTIVE OWNER OF BUFFER ZONE RESERVE As above, , a formal survey of support for the summit proposal will be undertaken at this time and if community in favour, PVI will take a strong advocacy role in getting it implemented using best options available from Thriving Communities Action Plan framework. REPRESENTATIVES Will be kept informed Will be asked to support the proposal (using the Thriving Communities if the final formal survey indictes that is what the community wants

Ongoing contact Still trying to arrange a day for presentation to selected representatives of both Ngati te Ata, and Ngati Tamaoho

LOCAL IWI Ongoing contact

LOCAL GOVERNMENT Contacted: Bill Cashmore Councillor Andy Baker - Franklin Local Board chairman Alan Cole - Local Board representative PVI contacted asking for their support of Patumahoe to be included in the Village Planning programme And for use of framework to help implement community defined projects and priorities in future.

14 May 2014 THRIVING COMMUNITIES ACTION PLAN LAUNCHED AND ACTIVE

This initiative by Auckland Council provides a concrete framework to local government to use to implement and support many of the initiatives previously contained in the Draft Structure Plan and accompanying outcomes. It also contains a commitment to grassroots village planning - aligned with previous work by PVI and community. The document also contains commitment to implement different community design, implementation and ownership models for community spaces, facilities and reserves.

OPEN COMMUNITY Advised of release of plan via website, PVI email list Copy of action plan posted online


Page 3 of 14

Contact and information sharing continues. Attended 14/3/2014 open community meeting and raised concern over perceived expectation that they would be paying for the implementation of design. Contacted with clarification post and given one week to provide corrections, and offered right of reply before posting Contact ongoing

PATUMAHOE HILL LANDOWNERS Continued information and design sharing, Sent presentation for Community Meeting 14 March 2013 one week in advance as gesture of courtesy Attending meeting and raised concern over perceived expectation that they would be paying for the implementation of design. Sent preview of online clarification post Offered right of reply

Consultation and information continues with email loop postings, online website postings and distribution of proposal surveys via website, postal delivery and information/survey sites in local shops and cafe. Open Community Meeting held on 14 March 2013 resulted in passionate debate, with some confusion over where proposal may be in terms of feasibility, Meeting concludes fairly quickly after local representatives declare - inaccurately - that all avenues for input are now closed now that current landowners do not want to participate. Follow up posts address meeting confusion, and conclude with noting that all feedback received - before and AFTER the meeting is overwhelming in favour of continued effort for mound proposal.

OPEN COMMUNITY Consultation methods continue Open Community meeting arranged for 14 March 2014 - advertised via email loops, website, Franklin County News, two school newsletters and hand deliver of flyers in residential area. Follow up online postings and corrections Culminating in final post in March aggregating responses which are overwhelmingly in favour of continued effort for mound proposal As minutes are not kept of these information sharing and discussion events, PVI offers those who carried the floor the use of the website to publish their concerns.

Remain in contact regarding details of proposal and offer to present proposal to iwi representatives Discuss possible design acknowledgement of cultural history

LOCAL IWI Email, phone and face-to-face contact

Dec 2013- 14 March 2014

Ongoing consultation with community in order to ascertain community support for access to to the summit, and mound design - culminating in open community meeting on March 14 2014 This meeting advertised in local FCN, Both school newsletters, via PVI and Whakaupoko email loops and by hand delivered flyers in residential area of village.

Over this period information was sought regarding the registration of the Native Reserve map, the ommission of Franklin's volcanoes from the UNESCO heritage proposal by Auckland council, and various other items to do with the summit. Advice was received to avoid the use of the word "significant", but it plays such a recognised part in planning documentation it is hard to replace with accuracy. Also, was advised that personal relationships of Local Board members precluded them from providing some information and any advice.

LOCAL GOVERNMENT Various council staff and representatives contacted regarding information and intention of PVI to continue to ascertain whether there is community support for access to the summit and mound design. Sent presentation notes in advance of open community meeting scheduled for 14 March 2013 Local councilllor Bill Cashmore, and Franklin Local Board member, Alan Cole attended the meeting.


Page 4 of 14

Andrew Sinclair also sent the Franklin Local Board a copy of the proposed presentation for the 14 March 2013 in order to verify accuracy. PVI was contacted by Andy Baker, and stated that Franklin Local Board was not against UNESCO certification of Franklins volcanoes. We thanked him for his input, and were pleased to edit that Franklin Local Board were in favour of volcanoes recognition. Contacted again, we received the following wording which we repeat for accuracy here: " Just want to update you on my investigations into the UNESCO / Local Board issue raised. I appreciate you have pulled any reference to it from your presentation and hope if it is discussed at all this evening that the facts are very clearly put. There is absolutely no record within our minutes, agendas or workshop notes of the Franklin Local Board ever considering or discussing our position re the UNESCO sites. Likewise I have been unable to find within the archives of my emails any mention whatsoever. So the staff member who advised you that we as a board had given a view and chosen to not submit anything is completely and totally wrong and had no right in giving you that advice as far as we can ascertain. I found information about the Council undertaking a study of volcanic

cones with reference to the UNESCO thing, but that is all I could find." At the March 14 2013 meeting, Bill Cashmore advised that no further possiblity of community involvement existed now the application process had been finalised. Alan Cole reiterated this. That night both representatives are sent a draft post giving them one week's right of reply before online posting showing that decision documents DO provide for continued community involvement with current landowner, developer and/or Auckland Council. No corrections were received and the clarifications were posted online. Alan Cole attends next PVI meeting and concedes he was unaware of the removal of the words regarding the viewing summit, and in fact agrees that this may have removed the option for community access altogether. It is reiterated that the community meetinga are an information sharing and discussion activity to gauge community support for proposal.

Both representatives receive a draft post giving them one week's right of reply to correct inaccuracies before posting online Alan Cole attends next PVI committee meeting


Page 5 of 14

There is no harm in continuing this so that when evidential support is required an informed community can be systematically polled and an accurate figure determined.

9/11/2013 APPEAL DEADLINE PASSED

Landscape architect drawings are forwarded to landowners and after consideration they indicate that they are no longer interested in being involved in any design of a community space at the summit of Patumahoe Hill, PVI thanks them for their previous engagement and extends to them the offer to be involved at any time as members of the community. As courtesy they are kept informed of any progress or information on the mound proposal

PATUMAHOE HILL LANDOWNERS Receive drawings and consider options Decline involvment as current owners Continue to be sent information when relevant

October 2013 THRIVING COMMUNITIES ACTION PLAN

PVI committee members attend pre-launch of grassroots community initiatives. The presentation aligns perfectly with PVI's intent and practice of a community-led approach. It also puts a concrete framework in place for Auckland Council to implement some of the design, implementation and ownership models that PVI has been advocating and submitting on for three years.

THRIVING COMMUNITIES Attend presentation of pre-launch of this initiative as members of the Flaxroots Community Village planning network

PVI send info about application and post information online for wider community Start to release surveys into wider community to ascertain support rather than pursue combative appeal process with existing landowners who are also long term community members.

OPEN COMMUNITY Printed surveys and discussions in community Contact with interested individuals

Ongoing advice from planners that had been working with PVI in the past. Engagement of landscape architect to produce drawings of possible options to aid discussion with current landowners.

PROFESSIONAL PLANNING ADVICE AND INPUT - experienced local landscape architect, - advice from Auckland Council community space planner - participation in Flaxroots village planning programme which included Auckland Council spatial planning advice

8/10/2013 to 8/11/2013

PPC 37 - Patumahoe Hill Structure Plan Appeal period

PVI committed to ongoing collaborative approach, and it considered that the best starting point will be back with the current owners who had indicated at the regulatory meeting that they were open to this discussion.

PATUMAHOE HILL LANDOWNERS Email conversations, Face to face meetings Forwarding on of ideas and design documents


Page 6 of 14

Conversations around possible options were limited by the handdrawn and basic photoshop skills of PVI members, so request for basic option choices was met with a decision to spend some funds in obtaining the services of a landscape architect to provide professional drawings for better visioning purposes, Preference of landowners was for use of existing 20m width of buffer zone, but more than one option was drawn up on the advice of the landscape architect and to offer alternatives to current owners, or future owners, developer or community.

Presentation of architects drawings and discussion around possibilities Meeting on site to discuss possible options on Wednesday 6th November, a request for better illustrations was made

Local iwi contacts PVI to say that they will support PVI if they appeal the decision. After much passionate and invigorating committee discussion, the commitment to maintain a community-led and collaborative approach is given and the support declined. However, conversations continued with Local lwi regarding possible design and incorporation of cultural significance. This is ongoing.

LOCAL IWI In contact regarding the map of the Native Reserve that they had been unaware existed,

8/10/2013 PPC 37 - Patumahoe Hill Structure Plan Decision released

Approval is given to application. At the request of the applicant's landscape architect the words " The removal of the words “Potential Summit Viewing Area”

from the Landscape Concept Plan" are removed from the decision document. The landscape architect's opinion was also given more weight than community input, but it was considered by the commissioners that progress could still occur on the mound in the future: " As partial mitigation, Patumahoe Village Inc, sought a viewing platform/mound at the top of the cone within the area of the buffer strip (to be public open space once vested in the Council). We acknowledge the considerable effort and commitment by these submitters; however for the reasons below we do not support the submitters’ request. Ms Gilbert did not support viewing platform/mound at the top of the cone from a landscape/visual perspective and considered it could be “contrived” and /or impact on the visual screening ‘function’ of the buffer area. As stated, we have not incorporated this aspect into the plan change and have deleted the wording as suggested by Ms Gilbert if it were to be included – “Potential Submit Viewing Area”. The deletion of these words does not mean we did not support the concept, and clearly some parts of the community would like it. However there is nothing that we can see that would preclude this from occurring.

LOCAL GOVERNMENT Regulatory Committee release decision and notification of appeal process


Page 7 of 14

It is matter that should be discussed with the Council if this land is to be vested – or with the Applicant should the land not be vested."

PVI was not present for the landscape architects presentation, and was not made aware that any request to remove the words "Potential Summit viewing" was to be undertaken. Notification of decision was distributed to PVI email loop and those who had indicated an ongoing interest

OPEN COMMUNITY Informed via of decision via online post and email loop

PVI presents history of process and itemises the reasons why Patumahoe Hill summit is significant: • Ecological • Geographical, • Cultural (native reserve) • Volcanic cone • rural and village aesthetics • Includes recent research uncovering native reserve - but

as this site is not onthe FDC register it cannot be considered during this hearing.

• Applicants planners demur when asked if they were aware of this history

• Commissioners ask applicant planners, and current owners if there is any reason why the mound proposal could not be achieved after the decision was given.

• Both applicant planners and current owners indicated that they were willing to discuss options in the future.

LOCAL GOVERNMENT Presentation at regulatory hearing Contacted regarding various items of research and enquiry for accuracy of information

Sept 2013 Regulatory Hearing for PPC 37 3 day hearing at the Council Chambers in Pukekohe

Notice and content of presentaion in line with existing community support and input is related by email to PVI loop and interested parties.

OPEN COMMUNITY Kept informed via online tools Direct contact with come of the interested community members that had indicated ongoing interest in outcome of application

Late 2011-March 2012

Application for PPC 37 - Patumahoe Hill Structure Plan accepted by Auckland Council Formal notification period for Private Plan Change takes place

Asked for input into mound proposal. As local iwi groups were already involved in submissions, this was an extra requirement of their time and attention, so a decision of full and frank disclosure of any designs or considerations was decided upon. As a first point, local iwi did not want the development to

LOCAL IWI In regular contact after discovery of significance of Patumahoe Hill summit to local iwi,


Page 8 of 14

go ahead, and were reluctant to even consider any further detrimental changes to the Patumahoe Hill summit. Ongoing interaction with local staff and representatives, in order to collate accurate information to try and determine a best outcomes scenario. Submission made to formal process -out of format with the only avaialable reject/accept Conditions.

LOCAL GOVERNMENT Information regarding this process and outcome was kept flowing between local governent staff, planners and PVI.

Planners comments on built platform was to avoid it if at all possible for the reasons stated below. However, there were favourable comments regarding the mound, with notes that if an extra area of land could be acquired, (by means not yet defined) a better and more accommodating community asset could be designed as it would not have to stay within a 20m restriction.

PROFESSIONAL PLANNING ADVICE AND INPUT - low impact design planner advice still accessed - advice from Auckland Council community space planner - participation in Flaxroots village planning programme which included Auckland Council spatial planning advice

• Feedback continued to be against subdivision, however some support for walkway and viewing platform of some type did begin to develop especially from those who attended more than one meeting or participated in a variety of activities

• Also, from reasearch a land survey map was discovered that showed that before the first subdivision took place in Patumahoe, the Native Reserve covered 700 acres and Patumahoe Hill summit was almost directly centred on this area. It is important to note that this information was not recorded on FDC's existing register of cultural sites of significance, this becomes relevant during the regultory hearings,

• Recognition of significance of Patumahoe Hill as a volcanic cone,

• acknowledgement that extensive cropping has destroyed original summit but sees community ownership as an opportunity to acknowledge this and replace value.

OPEN COMMUNITY Website postings, Community newsletters, Open Community meetings, Email conversations and information sharing Research into history of Patumahoe Hill


Page 9 of 14

Ongoing meetings, discussions with planning consultants, owners and identified contacts: • Reinforced identification of ecological significance, • Reviewed Draft Structure Plan document and proposed

outcomes in relation to Patumahoe Hill with owners, • Reiterated community feedback support for public

access to summit, to be developed as a community asset,

• Request for buffer zone community walkway access to be retained, and also for direct subdivision access,

• When request for change to property lines (which retained section total) was not able to be accommodated, started investigation into alternate methods of achieving the best panoramic view from the summit.

• Suggestions from community included a built viewing platform. This was rejected due to safety and engineering design requirements, high ongoing maintenance and safety issues, lack of fulll accessibility and sheer ugliness,

• At this time, the mound proposal was first considered. It reduced the need for extra built structure on an already changed landscape, and if designed and agreed to early enough, could be formed from excess base soil that would result from development.

• Passed on information that came to hand regarding Native Reserve as discovered above in Open Community.

• Mound comments from planners was related to owners and planners with the request that consideration be given to providing extra land at summit to achieve this,

• owners advise that if application is approved they would be onselling and a developer is likely to implement the development,

• No definitive design commitment or proposal was made by the planners or the existing landowners at this stage.

Discussion over costings never took place as it was considered that this was pointless until a design brief could be agreed upon. However, PVI would always advocate for community fundraising and grants and did not state at any time that the landowners would need to pay for final outcome,

PATUMAHOE HILL LANDOWNERS & CONSULTANTS, & IDENTIFIED CONTACTS Continuation of oonversations openness and transparency in dealing with the current landowners. their consultants and their identified contacts. Information once checked for accuracy or feedback obtained was given to the private landowners and consultants in order to achieve an outcome to mutual benefit. Current owners were invited to be involved with investigation of possible solutions, and understandbly opted for a more passive role of being presented with options as they became available. Owners permitted visits to the site, and allowed for the erection of a 4m scaffold to determine the minimum height required to achieve the closest 360 degree view possible. It is important to note that the existing landowners accommodated requests and queries with courtesy, and were extended the same by PVI.


Page 10 of 14

During this time, negotiations between planning consultants and Auckland Council planners was underway: • With any redevelopment, council ownership of reserves

is usual practice. This means that council will purchase the property for a set figure and will have the responsibility of ongoing maintence in perpetuity.

• In the case of Patumahoe Hill the following items are relevant:

• Due to a flawed calculation process, but one that dictates Auckland Council spending, Patumahoe is considered to have an over- allocation of Parks & Reserves,

• Any agreement to allow a new reserve on the PPC further diminishes any chance of other reserves being provided,

• Auckland Council then is committed to purchasing, taking ownership after completion of development, and paying for maintenance in perpetuity,

• Value of subdivided property increases with the provision of a reserve,

• The end result was the inclusion of a reserve in the subdivision, a linked access to summit, a proposed community access along the buffer zone that included the summit location.

LOCAL GOVERNMENT Information regarding this process and outcome was kept flowing between local governent staff, planners and PVI.

Planning advice indicated that previous local and regional government identification of Patumahoe as a "growth node", and Auckland Council's recognition of same, along with the inclusion of half the proposed property in the FDC District Growth Strategy would indicate a favoural outcome for the applicant when the process was completed. Emphasis should go to attaining community access to summit while still undeveloped, and getting community input on a design that would have the best long term outcome and recognition of the opportunity to have a valued community asset.

PROFESSIONAL PLANNING ADVICE AND INPUT - low impact design planner advice still accessed - advice from Auckland Council community space planner - participation in Flaxroots village planning programme which included Auckland Council spatial planning advice

Late 2011-March 2012

Pre application consultation by landowners of Patumahoe Hill This consultation is undertaken by the planning consultants engaged by the owners. It is a prerequisite for making an application for a Private Plan Change (PPC). A PPC changes the existing zoning on a property - in this case from Rural to Residential.

Engagement with community resulted in more than one open community meeting, with feedback mostly against the development occuring at all. As our purpose dictates this feedback was related to the

OPEN COMMUNITY Website postings, Community newsletters, Open Community meetings,


Page 11 of 14

planners. However, in recognition of likelihood of planning being approved - mitigation proposals were made and discussed. The proposal with overwhelming support was the one with the public access walkway to the summit, along the buffer zone and from the subdivision.

Email conversations and information sharing

Submissions to consultation resulted in the inclusion of public access to summit along the required 20m buffer zone. Also, included a link from the included reserve to the summit for proposed subdivision residents. Requests to widen this link (without loss of sections) to provide a better panoramic view were not accommodated. Information requested by planners or landowners on feedback was related without editing or censorship - although authors names were removed.

PATUMAHOE HILL LANDOWNERS & CONSULTANTS From this point a method of openness and transparency in dealing with the current landowners was committed to, Information once checked for accuracy or feedback obtained was given to the private landowners and consultants in order to achieve an outcome to mutual benefit.

Recognition was given to the fact that most community organisation exist purely from the goodwill and effort of volunteers and long-standing service providers to the community. Invitations to participate more fully went to as many organisations as we could identify. Invitations were also sent to all to be kept informed as a passive participant which many chose to do, When solutions were proposed that affected particular groups those groups were invited to meetings to go over the proposals so that they could comment to influence design.

LOCAL GROUPS AND ORGANISATIONS Invited by normal open community processes, Invited at start of project to be directly involved, Information shared by email, Specific meetings held when required to share information, promote discussion and invite feedback

2011-2013

Development of Draft Structure Plan

• Patumahoe Hill summit is included as a significant place to be considered if access to it ever became available.

• Reasons for this:

• Highest point in residential Patumahoe Village area,

• Aesthetic benefits for those in the village looking up, and those on the summit looking down,

• High points in communities are a natural drawcard for use and often become assets that are valued by community,

• Patumahoe Hill also identified as

Private landowners and businesses were directly contacted in addition to open community events and meetings, in order to inform those who may in any way be impacted by the proposals identified. They were presented with the progress of the document,

PRIVATE LANDOWNERS AND BUSINESSES Contacted by normal open community processes, Direct contact by other methods,


Page 12 of 14

and also with the final outcomes and proposals and given the opportunity to comment and by doing so influence the design.

Invited/attended information and feedback sessions during process and on completion of Draft Structure Plan document.

Local government was kept informed by an ongoing series of email conversations and meetings, This continues. As yet, no specific financial outlay has been requested - just support for the adoption of a community designed Spatial Plan for community or council owned spaces, facilities and reserves.

LOCAL GOVERNMENT Local government representatives were invited to events, Ongoing email conversations and information sharing took place with Franklin Local Board Chairman, and with local Patumahoe representatives, Formal presentation of the Draft Structure plan and request for inclusion into Spatial planning when it is allocated to Franklin, Formal presentation for LTCCP 2012-2022 Written submissions for a variety of plans and documents

A series of meetings and workshops that was ongoing throughout the two years for Low Impact Design and beyond for Flaxroots Village planning. Planning advice and considerations were added to the concerns and feedback from the community so that identified solutions would meet best practice.

PROFESSIONAL PLANNING ADVICE & REVIEW - advice from three low impact design planners - advice from one consultant community planner and lecturer, - advice from Auckland Council community space planner - participation in Flaxroots village planning programme which included Auckland Council spatial planning advice

volcano. Possible solutions for priorities are also identified and related back to the community. This includes a walkway to the summit of Patumahoe Hill if and when the opportunity for public ownership becomes available.

This "living" document identified potential solutions but did not commit to pursuing any of them in particular. Instead it gave a basic indication of where possible projects might be of most benefit, and may meet many of the identified areas of value and concern that had been given in feedback.

OPEN COMMUNITY Intensive 18 month public consultation using a combination of Open Days, group presentations, surveys, online postings, newsletters delivered to all RD3, RD4 addresses, street parties, workshops, discussions and events.

November 2010 The summit of Patumahoe Hill is the very first point of ecological significance identified by Low Impact Design Planner as a location of ecological significance

This identification of ecological site is to be used as a framework to identify best practice to develop and provide access to community spaces and reserves

PROFESSIONAL PLANNING ADVICE - Advice available to PVI for two years as recipient of Low Impact Design grant from previous Auckland City Council.

October 2010 PVI formed Low Impact Design Grant awarded

PVI formed in order to meet grant application requirements Low Impact Design grant awarded which provided money

PATUMAHOE VILLAGE INC Formal entity created open to all community members


Page 13 of 14

for consultation etc, and planning advice. Decision to use grant to as effectively as possible provide the best means of community consultation, feedback and priority identification as possible. Open and transparent methods to be chosen that give everyone who wishes to participate an equal say. Find methods to allow ongoing feedback and comments to occur Promote honest and robust discussion and invite all feedback, as addressing criticisms and concerns are valuable ways of providing best solutions.

Intention of open and effective community consultation and priority identification decided upon

2010 Once upon a time.... FRANKLIN DISTRICT & AUCKLAND REGIONAL COUNCIL Parks & Reserves staff held an open meeting to discuss situation of lack of reserve monies and options for Patumahoe and suggest a community effort to coordinate sports groups and clubs to work together as money will not be available in the short or long term for a continuation of building, renovation and maintainance of individual community facilities. This meeting was arranged by the need for Patumahoe Bowling Club to upgrade their greens and facilities. At this time FDC staff advised that all development monies collected from Patumahoe go into central fund, and as Patumahoe (using flawed calculation model) was currently oversupplied - none of this development contributions would be spent in mitigating the effects of increased residential development in the area. (At that time, up to $2 million dollars was to be contributed by the development in the next few years) Advised that community needed to come together to improve long-term outcomes to be able to validate numbers, usage and priorities and advocate for change. Provided information and support regarding population statistics, maps as visual aids, and encouragement of getting as much community involved as possible. Existing local councillors reiterated that for support from council, community needed to be brought together to identify priorities and support

LOCAL GOVERNMENT FRANKLIN DISTRICT COUNCIL Parks & reserves staff PLANNING STAFF LOCAL REPRESENTATIVES Des Morrison, Dianne Glenn, Andy Baker (AT),


Page 14 of 14

Existing representative pointed out that if a legal entity could be formed, a grant and planning support would be available to help consult, inform and engage community After quick formation of PVI, and LIDIG grant was applied for and this money has been used to do the above.

Were invited and attended first Open community meeting on 31 August 2010 AUCKLAND REGIONAL COUNCIL Low Impact Design grant

Initial meeting held to identify if community had aspirations they wanted to pursue, concerns, or values they wanted to enhance throughout this period of transition. Overwhelmingly there was support for the formation of some kind of programme that would inform and effectively consult with community and a starting list of priorities to begin consultation with.

OPEN COMMUNITY Meeting held in 31 August 2010 after suggestions from local councillor Des Morrision, Andy Baker (AT) and FDC staff.

PatumahoeNEW - 5571-1 Precinct - Additional Information With Attachments

Documents

Transcript of PatumahoeNEW - 5571-1 Precinct - Additional Information With Attachments