PATTAN PANCHAYAT

KHANAPUR

RIGHT TO INFORMATION

ACT-4(1)(b)

Right to Information Act 2005

2017-18

Chapter 1

Organisation, Functions and Duties

[Section 4(1)(b)(i)]

Particulars of the organization, functions and duties :

Sl.

No

Name of the Office / employee

Address Functions and Duties

Town Panchayat,

Khanapur

Town Panchayat,

Khanapur

The Town Panchayat, Khanapur consists of 16

Councilors elected from the Wards, 3 Councilors

nominated by Govt. and the jurisdictional

MP/MLA/MLC as Members. After the Delimatation

ward has extended to 20 wards. The head of the

Council is the President elected from among the

Councilors of the Wards. There is also a Vice-

President elected from among the Councilors to

exercise such powers delegated to him by the

President. The commissioner appointed by the Govt.

is the executive head of the Council.

The Municipality has

Engineer/Engineers/Health Inspectors /FDA/SDA/

Bill Collectors and Pourkarmikas.

The Council has obligatory functions such as

maintenance of roads, markets, public toilets, drainage,

supply of drinking water, cleaning of streets, removal

of garbage, regulation of buildings, slaughter houses,

public hygiene, prevention of contagious diseases,

registration of births and deaths, street lighting, etc.,

and discretionary functions like maintenance of parks,

gardens, libraries, hospitals, providing entertainment in

public places, slum up gradations, promotion of

cultural, educational and aesthetic aspects urban

forestry maintenance of destitute homes and

implementation of urban poverty alleviation program

sponsored by Govt. etc.,

Chapter 2

Power and Duties of Officers and Employees

[Section 4(1)(b)(ii)]

Please provide details of the powers and duties of officers and employees of the authority by

designation as follows:

Sl.

No

Name of the Officer

/ employee Designation Duties and Power allotted

1 Shri. Ashok C Mathad Chief Officer 1) The Chief Officer as the executive head

shall exercise such powers as may be

delegated to him by the Municipal

Council under the provisions of the

Karnataka Municipalities Act 1964.

2) He shall have the powers to grant, give or

issue under his signature all license and

permission, extracts of the public

documents/certificates which may be

granted under the provisions of the

Municipal Act. 1964.

3) He is also empowered to with hold or

suspend or withdraw such license if

found to be against the interest of public

or the Municipality.

4) He has powers to operate municipal

funds, to receive, recover and credit to

the municipal fund, all fees, taxes

collected by the Municipality and to

make payment towards execution of

works and procurements, disbursement of

salaries to the staff and the

honorarium/Meeting fees etc., to the

Members of the Council.

5) He can invite tenders through public

notice for execution of works or

procurements of materials required by the

municipal council.

6) He can entered into a contract of behalf

of the council.

7) He also has the powers to transfer rights

of the properties in favor of the

transferees in the municipal registers.

8) He has powers to enter and inspect

buildings and to remove unauthorized

constructions, encroachments,

advertisements, prevent nuisance,

hazardous activities etc.,

2 Others Engineers, Junior Engineers To enter any land un construct or repair Shri. Ravindra Gadad Municipal drains there in under section 194 (2) to inspect drains Privies etc., under section

204(1) to make entry under section 267.

3 --- Accountant a) To maintain a concurrent supervision

over municipal incomes and expenditure;

b) To satisfy himself (i) that all expenditure

is covered by a provision in the

sanctioned budget of the Municipal

council; (ii) that no expenditure has

been incurred except with proper

sanction; (iii) that all sums due to and

received by the Municipal Council have

been brought to account without delay,

and (iv) that all receipts and payments

are correctly classified;

c) To examine all pay bills of permanent

and temporary establishments and for

fixed grants-in-aid and to see that none

but sanctioned charges are disbursed;

d) To examine-all bills for articles

purchased and to see that they are

supported by suitable

acknowledgements, that the articles have

been received and brought on the stock

registers where necessary;

e) To examine all bills for charges on

account of original works, petty repairs

and other expenditure and see that proper

certificates are furnished in support of

them;

f) To examine all receipt and

disbursements made, to see that each

payment is sufficiently vouched for, and

to initial each voucher that has been

examined by him;

g) To exercise a thorough check of the

registers, books, accounts challans, etc.,

of all the departments and branches of

the Municipality;

h) To see that the balances of stores in the

Stores Department and the dead stock in

all the Departments are verified once a

year;

i) To examine the comparative statement of

tenders received for supply of materials

or execution of Municipal works and

furnish his opinion;

j) To deal with Audit note and objection

statements of the Government Auditor,

taking immediate steps to ensure that the

irregularities brought to light are

removed without undue delay, and that

they do not recur in future;

k) To examine and certify all accounts,

returns, statements and accounts as may

be referred to him by the Chief Officer or

Municipal commissioner;

l) To sign all abstracts, bills, account and

all subsidiary documents connected with

them that may have been examined by

him;

m) To adopt all measures and precaution to

secure the Municipality against loss or

harm arising from dishonesty, error or

irregularity;

n) To complete the examination of the

monthly account within the first fortnight

of the ensuing month, and to submit it to

the Municipal Commissioner with the

following certificate the last clause being

dropped in case there is no disput4ed

item.

4

-

Environmental Engineer Supervision Sanitation taking preventive

measures to control communicable diseases,

supervision and granting permission to O & D

trades. Works pertaining to SWM and KMRP

Scheme.

5 - Office Manager The Karnataka Municipalities (Delegation of

powers, executive functions, Duties, Powers and

Determination of staff (Amendment-1) Rules,

1975, the Govt. have not specifically substitute

the power and duties of the Office Manager but,

Director, Director of Municipal Administration,

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6

-

_

Where the Municipal Council employs a

Revenue Officer, the Revenue Officer shall

subject to the general or special orders of the

Municipal Commissioner shall be responsible for

the collection of all Municipal revenues

including the property and vehicles taxes, cesses,

octroi dues, license fees; rents from buildings

and other miscellaneous items;

The Revenue Officer shall check each month

five percent of the original receipts issued in

order to prevent and detect cases of fraud in tax

collections.

7 Shri. Rajeshwari R Vernekar

Community Affairs

Officer

Implementing DAY-NULM and other poverty

eradication programmes.24.75%, 7.25% and 3%

8 Formation and

organizations

functioning or community

10 Shri . Vinod M sanadi Accountant ನನನನನನನನನನ ನನನನನನನನ ನನನನನನನನನನನ ನನನನನನನನ ನನನ ನನನನ ನನನನನನನನ ನನನನನನ:ನನನನನ:ನನನನನನನನನ:ನನನನನ1: 2005-06 ನನ:13.02.2006 ನನನನನನನ ನನನನನನನ ನನನನನನನನ ನನನನನನನನ ನನನ ನನನನನ ನನನನನನನನನನನ ನನನನ ನನನನನನ

ನನನನನನ. 11

_

Sr. Health Inspector

Supervision of all sanitation work, take

preventive measures to control communicable

disease and inspection and reporting in granting

of O & D trades.

12

Shri. S R Patil

Junior Health Inspector

1) to supervise the work or registration of

births and deaths and vaccination within

the municipal limits;

2) to maintain proper registers of vital

statistics of vaccination and cases of

deaths from (infections) diseases;

3) to prepare periodical statistics and returns

of vaccination and infectious diseases

and to submit them to the Municipal

Council and the Health Department;

4) to arrange for proper cleaning and

disinfection of localities affected by

infectious diseases;

5) to supervise burial grounds and

cemetries;

6) to assist the Health officer in his duties

and maintain and submit to him a regular

diary of his outdoor work every week;

7) to control and supervise public markets,

slaughter houses, privies, (burial grounds

and bathing places) and to enforce (bye-

law) in respect thereof 6t5o supervise

sale of unwholesome food or drink, to

report nuisances, encroachment and other

breach of (by-law) relating to sanitation.

He shall maintain the muster roll of the

several establishments, permanent and

temporary working under him and

produce the same before the Municipal

Commissioner or Chief Officer whenever

required.

(i) To inspect buildings to issue notices

and requisition under section 187 (7)

(ii) To enter the Municipal Buildings,

and land cleaning under section 232

to search for and seize articles unfit

for human food.

(iii)

12 Shri. Vithal N Patil Bill Collectors

To serve notices and bills under section 262.

13

-

Other Staff

All other staff of the Municipal Council do not

have individual powers but assist the Chief

Officer to carry out his duties and functions.

14 Shri. Ramesh S Hireholi

FDA

Managing Establishment section and Revunue

Inspector (Incharge)

Chapter 3

Procedure Followed in Decision making Process

[Section 4(1)(b)(iii)]

Describe the Procedure followed in decision making by the public authority.

The proposals received by the Town Panchayat Council in the matters of execution / repairs of

infrastructure works are processed and examine by the Commissioner in terms of the provisions of the

Karnataka Municipalities Act / the instructions of the Govt. and placed before the Council for necessary

approval. The council ordinarily meets once in a month. In urgent matters it can meet frequently. The

Commissioner is required to prepare the agenda for the meeting of the Council in consultation with the

President and send to all the members at least 7 days in advance. After approval of the proposal by the

Council the Commissioner can implement the decision of such decisions are within the powers of the

Council in such reasonable time as may be required. If the decisions required the approval of higher field

officers or the Govt. the Commissioner will accordingly seek the approval. The Deputy Commissioner

and the Director of Municipal Administration are vested with the supervisory power and these officers can

suspend / set aside the decisions if found to be contrary to the provisions of the Karnataka Municipalities

Act. The Council and the Commissioner are accountable for all happenings in the municipality.

Chapter 4

Norms set for the Discharge of Functions

[Section 4(1)(b)(iv)]

Please provide the details of the norms/standards set by the public authority for the discharge of its

functions/delivery of services.

The Town panchayat Council functions within the norms stipulated in the

Karnataka Municipalities Act 1964, and the Rules framed there under.

Chapter 5

Rules, Regulations, Instructions, Manual and Records, for Discharging Functions

[Section 4(1)(b)(v)&(vi)]

Please provide list and gist of rules, regulations, instructions, manuals and records, held by public

authority or under its control or used by its employees for discharging functions in the following

format.

1) The Karnataka Municipal Taxation Rules 1966.

2) Karnataka Municipalities (Election of Councilors) Rules,

3) The Karnataka Municipalities (President and Vice president) Elections Rules.

4) The Karnataka Municipalities (Powers and Expenditure) Rules, 1986.

5) The Karnataka Municipalities (Accounts) Rules.

6) The Karnataka Municipalities (Limitations on the powers of Contract) Rules, 1966

7) The Karnataka Municipalities (Preparation of plans and Estimates and Execution of Municipal

Works) Rules, 1966.

8) The Karnataka Municipalities (Guidance of Officers, Grant of Copies and Miscellaneous

Provisions) Rules, 1966.

9) The Karnataka Municipalities (Procedure and Conduct of Business) Rules 1977

10) The Karnataka Municipalities (Recruitment of Officers and Employees) Rules, 2004

11) The Karnataka Municipalities (Conditions of Service) Rules 1987.

12) The Karnataka Municipalities Accounts Rules 1965.

13) Bye-laws to regulate buildings.

14) Circular Instructions issued by the Govt. from time to time with regard to implementation of Govt.

sponsored programmes.

15) The Map/ Notifications with regard to Constitution of the Municipality and the Council.

16) The details such as extent, type of use and name of the owners of all the properties situated with in

the limits of the Municipalities.

17) Records of Births and Deaths of persons within the Municipalities. Basic data such as No. of

streets length of roads, No. of properties, play grounds, schools, hospitals, post offices, banks,

public offices etc.,

Chapter 6

Categories of Documents held by the Public Authority under its Control

[Section 4(1)(b)v&(i)]

Provide information about the official documents held by the public authority or under its control.

Sl No

Register / Books

1 KMF No.01 Cash Book

3 KMF No.03 Bank Book

5 KMF No.05 Ledger

7 KMF No.07 Monthly Classified Abstract of Receipts & Payment

9 KMF No.09 Payment voucher

11 KMF No.11 Journal Voucher

13 KMF No.13 Summary Statement of Demand Raised or Income Accrued

15 KMF No.15 Register of Cheques Received

17 KMF No.17 Chitta

19 KMF No.19 Summary of Daily Cheque Collection

21 KMF No.21 Departmental Register of Bills Received

23 KMF No.23 Register of Bills Received By Accounts Department

25 KMF No.25 Special Demand Collection & balance (DCB) Register

27 KMF No.26A Demand Collection & balance (DCB) Register (License Fees0

Sl No

Register / Books

2 KMF No.02 Register of Cash drawn and Disbursed

4 KMF No.04 Journal Book

6 KMF No.06 Classified Register of Receipts and Payment

8 KMF No.08 Receipt Voucher

10 KMF No.10 Contra Voucher

12 KMF No.12 Voucher Number Register

14 KMF No.14 Receipt

16 KMF No.16 Collection Register

18 KMF No.18 Summary of Daily Cash Collection

20 KMF No.20 Summary of Daily Collection Through Bank / Treasury

22 KMF No.22 Payment Order

24 KMF No.24 Demand Collection & Balance (DCB) Cum Forma III Register

26 KMF No.26 Miscellaneous Demand Collection & balance (DCB) Register

28 KMF No.27 Monthly Statement of Change in Demand or Adjustments

30 KMF No.29 Register of Civil Sults

32 KMF No.31 Form of License

34 KMF No.33 Register of Ticket Books

Issued to Collection Staff

36 KMF No.35 Grant Register

38 KMF No.37 Progress Report on the Project

Undertaken Under Delegated Loans for the

Month

40 KMF No.39 Nominal Muster Roll

42 KMF No.41 Register of Public Works

44 KMF No.43 Royal Register

46 KMF No.44A Register of Land Under

Roads

48 KMF No.46 Register of Movable Properties

50 KMF No.48 Proposition Statement for

Revision of Establishment

52 KMF No.50 Pay Bill Cum Acquaintance

Roll of Permanent or Temporary

Establishment of the

54 KMF No.51 Periodical Increment Certificate

56 KMF No.53 Register of the Stores

58 KMF No.55 Material Issue Note

60 KMF No.57 Half yearly Statement of

Closing Stock

62 KMF No.59 Detail Bill of Other Expenditure

64 KMF No.61 Register of Advances

66 KMF No.63 Permanent Advance Register

68 KMF No.65 Stationary Stock Register for the Year

70 KMF No.67 Register of Deposits

72 KMF No.69 Deposit Re-fund / Adjustment /

laps Advice

74 KMF No.71 Register of Loans

76 KMF No.73 Earmarked Funds Register

78 KMF No.75 Trail Balance

29 KMF No.28 Suspense Register

31 KMF No.30 Register of Decrees

33 KMF No.32 Stock Register of Ticket

Books for the year

35 KMF No.34 Register of Miscellaneous

Sales or Auction

37 KMF No.36 Advice Showing The

Details of Delegated Loan Raised

39 KMF No.38 Contractors Bill (Facing

Sheet)

41 KMF No.40 Daily Labour Report

43 KMF No.42 Summary Statement of

Status of Capital Works in progress

45 KMF No.44 Register of Land

47 KMF No.45 Register of Immovable

Properties (Other Than Land)

49 KMF No.47 Register of Sinking Fund

for Asset Replacement

51 KMF No.49 Scale Register

53 KMF No.50A Abstract of Pay Bill Cum

Acquaintance Roll

55 KMF No.52 Details Statement of the

Permanent / Temporary Pension able

and Non pension able Establishment of

the

57 KMF No.54 Material Receipt roll

59 KMF No.56 Summary of Material

Issued to the Other Department for the

Month of

61 KMF No.58 Log Book for Vehicles

63 KMF No.60 Statement of Bills Pending

Approval

65 KMF No.62 Register of Interest on

Loans and Advances to Employees for

the Year

67 KMF No.64 Stamps Register

69 KMF No.66 Register of Investments for

the year

71 KMF No.68 Register of Bank

Guarantees

73 KMF No.70 Register of Securities

75 KMF No.72 Register of Sinking funds

77 KMF No.74 Receipts and Payments

Chapter 7

Arrangement for Consultation with, or Representation by, the Members of the Public in relation to the Formulation of Policy

or Implementation thereof

[ Section 4(1)(b)viii ]

Describe arrangements by the public authority to seek consultation/ participation of public or its

representatives for formulation and implementation of policies?

The programmes and policies of the Town Panchayath are formulated by members of the Town

Panchayath who are none other than public representatives. The Town Panchayath in certain occasions

does consult the members of the public 8/ local welfare association / NGOs wherever necessary.

80 KMF No.77 Balance Sheet

82 KMF No.79 Budget Summary Statement

84 KMF No.81 B1. Estimate of Revenue

Payment (Function Wise)

86 KMF No.83 C2 Estimate of Capital

Payment

88 KMF No.85 D2 Estimate of Extra-Ordinary

payments

90 KMF No.87 Stock Book of Forms, Receipts

Book and Cheque Books

Account for the Year

79 KMF No.76 Consolidated Statement of

Demand Collection and Balance for the

Month of

81 KMF No.78 Income And Expenditure

83 KMF No.80 B1. Estimate of Revenue

Receipts (Function Wise)

85 KMF No.82 Ci. Estimate of Capital

Receipts

87 KMF No.84 D1. Estimate of Extra-

Ordinary Receipt

89 KMF No.86 Application for Addition

Allotment by Transfer on Account of

Expenditure not Provided for in the

Budget Estimate

Chapter 8

Boards, Councils, Committees and other Bodies constituted as part of Public

Authority

[Section 4(1)(b)v(iii)]

Please provide information on boards, councils, committees and other bodies related to the public

authority in the following format.

1) Under Karnataka Municipalities Act 1964, section 63 standing committee, “ In every Municipal

Council there shall be a standing committee, which will deal with the following subjects, namely:-

a) Taxation, finance and appeals ;

b) Public health, education and social justice ;

c) Town planning and improvement ;

d) Accounts.

2) The members of the standing committee shall hold office for a period of one year.

3) The President and the Vice-President shall not be eligible for election as members of the standing

committee.

4) The standing committees shall exercise the functions allotted to them under this Act and subject to any

limitations specified by the municipal council especially in this behalf or generally by rules made under

clause (a) of sub-section (2) of Section 323, and to the provisions of Chapter XIV shall exercise all the

powers of the municipal council.

1) In Khanapur Town Panchayat there is a standing committee.

Chapter 9

Directory of Officers and Employees

[Section 4(1)(b)(ix)]

Please provide information on officers and employees working in different units or offices at

different levels and their contact.

Sl.

No.

Name of the officer / employees

Designation

Office address

Contact

Numbers E-

mail ID

1 Shri. Ashok C Mathad Chief Officer T.P Khanapur 08336 222240

2 Smt. R B gadad Junior Engineer T.P Khanapur 08336 222240

3 Shri . Vinod M Sanadi KMRP Accountant T.P Khanapur 08336 222240

4 Shri. Raghavendra P sarathi Junior Programmer T.P Khanapur 08336 222240

5 Shri. Vijay Terani Computer Operator T.P Khanapur 08336 222240

Chapter 10

Monthly Remuneration received by Officers and Employees, including the System

of Compensation as provided in Regulations

[Section 4(1)(b)(x)]

Provide information on remuneration and compensation structure for officers and employees in the

following format April 2017

Sl.

No. Name of the Official Working Designation

Remuneration

per month

1 Shri. Ashok C Mathad Chief Officer 39378

2 Smt. R B gadad Junior Engineer(on deputation) ----

3 Shri .Vinod M Sanadi KMRP Accountant 14934

4 Shri. Raghavendra P sarathi Junior Programmer 9937

5 Shri. Vijay Terani Computer Operator 11777

Chapter 11

Budget Allocated to Each Agency including Plans etc.,

[Section 4(1)(b) xi]

Provide information about the details of the plans, programmes and schemes undertaken by the

public authority for each agency.

Rs. In lakhs

Description

(site adder / location where available at http://www.khanapurtown.mrc.gov.in/

Chapter 12

Manner of Execution of Subsidy Programmes

[Section 4(1)(b) xii]

1. Describe the activities/ programmes/ schemes being implemented by the public

authority for which subsidy is provided 2008-09.

2. Provide information on the nature of subsidy, eligibility criteria for accessing subsidy

and designation of officer competent to grant subsidy under various programmes /

schemes.

Chapter 13

Particulars of Recipients of Concessions, Permits or Authorisation Granted by the

Public Authority

[Section 4(1)(b) xii]

Provide the name and addresses of recipients of benefits under each programme/ scheme separately

in the following format.

------ NIL ------

Chapter 14

Information Available in Electronic Form

[Section 4(1)(b) (iv)]

Please provide the details of information related to the various schemes of the department which are

available in electronic formats.

(Floppy, CD, VCD, Web site, Internet etc.

Sl.

No

Electronic Description

(site adder / location where

available etc.,

Contents or

title

Designation and

address of the

custodian of

information

held by whom?

1 --- http://www.khanapurtown.mrc.gov.in/

Accounting Records can be maintained in Government readymade software

Chapter 15

Particulars of Facilities available to Citizens for Obtaining Information

[Section 4(1)(b) xv]

Describe the particulars of information dissemination mechanisms in place / facilities available to

the public for accessing of information:

Sl. No.

Facility Description (Location of

Facility / Name etc.,

Details of Information

made available

1

Chapter 16

Names, Designation and other Particulars of Public Information Officers

[Section 4(1)(b) xvi]

Please provide contact information about the Public Information Officers and Assistant Public

Information Officers designated for various offices / Administrative units and Appellate Authority/

Officer for the public authority in the following format.

PUBLIC INFORMATION OFFICER :

Sl.

No

Name of the Office /

Administrative Unit

Name of

Designation of

Office Tel.

Residence Tel. E-mail

PIO Fax

1 T.P Khanapur Smt. Shobha

Pattar

Office:

08336 222240

itstaff_ulb_khanapur@yahoo.co

m

Asst. PUBLIC INFORMATION OFFICER :

Sl.

No

Name of the Office /

Administrative Unit

Name of

Designation of APRO

Office Tel.

Residence Tel. Fax

E-mail

1 - - Office:

08336 222240

itstaff_ulb_khanapur@yahoo.co

m

APPELLATE AUTHORITY :

Sl.

No

Name of the Office /

Administrative Unit

Name of

Designation of

Appellate

Authority

Office Tel.

Residence Tel.

Fax

E-mail

1 T.P Khanapur Shri A. C Mathad Office:

08336 222240

itstaff_ulb_khanapur@yahoo.co

m

Chapter 17

Other Useful Information

[Section 4(1)(b) xvii]

Please give below any other information or details of publications which are of relevance or of use to

the Citizens.

----- NIL ---