WELCOME TO DATA 101!

Patrick BrownKim Cartland

Heather Knous-WestfallLiz Park

October 26, 2015

AGENDA Introductions/Ice breakerWhy do we need data?Data integrityData definitionsData sourcesQuestion boxBreak

Surveys and evaluationsData requestsLoad count/FTE reportsDashboardsQuestions

INTRODUCTION

Patrick Brown, Director of Enrollment Services /Registrar, pbrown@rtc.edu

Heather Knous-Westfall, Institutional Research Manager, hknous-westfall@rtc.edu

Liz Park, Institutional Research Analyst, lpark@rtc.edu

Kim Cartland, Research Assistant, kcartland@RTC.edu

WHY DO WE NEED DATA?

DATA INTEGRITY

HAVE YOU EVER USED CLICKERS?

A. I am a clicker proB. A couple timesC. What the heck is a

clickerD. Only to change the

channel on my TV

A. B. C. D.

23%

30%

10%

37%

FUN FACT #1:OUR MOST RECENT ESTIMATED JOB PLACEMENT RATE IS 78%.

A. TrueB. False

True

False

19%

81%

DATA DEFINITIONS

COMMONLY CONFUSED TERMSRetention vs. PersistenceCohortsFTE IntentCompleter vs. CredentialCIP vs. EPC

WHAT IS A RETENTION RATE?A. The percentage of students from

an identified cohort who re-enroll in a subsequent quarter.

B. The percentage of students from an identified cohort who re-enroll or complete their credential by a subsequent quarter.

C. A short-term measure of persistence.

D. An unimportant measure of student success.

A. B. C. D.

55%

3%

10%

31%

WHAT IS A PERSISTENCE RATE?A. The percentage of students who

indicate they intend to complete a degree.

B. The percentage of students from an identified cohort who re-enroll or complete their credential by a subsequent quarter.

C. The best measure of student success.

D. The percentage of students from an identified cohort who re-enroll in a subsequent quarter.

A. B. C. D.

10% 13%

0%

77%

2011 2012 20130%

10%

20%

30%

40%

50%

60%

70%

80%

90%

62.2% 61.1% 61.5%

78.1% 78.6% 77.6%

Retention vs. Persistence RatesF-S Retention F-S Persistence

FUN FACT #2:HOW DOES IPEDS MEASURE RETENTION?A. Fall to Fall retention, the percent of

students from a defined cohort that were enrolled in the next Fall quarter.

B. Fall to Spring retention, the percent of students from a defined cohort that were enrolled in the next Spring quarter.

C. Fall to Fall persistence, the percent of students from a defined cohort that were enrolled OR who had completed by the next Fall quarter.

A. B. C.

17%

52%

31%

WHICH STUDENTS ARE INCLUDED IN THE IPEDS COHORT?A. Students who are new to RTC,

denoted by their state start coding with a degree-seeking intent code; usually reported for Fall enrollment only.

B. Degree-seeking, full-time students who are new to RTC, who have no prior education, and started in the fall or summer quarter.

C. Derived from the Student Achievement Initiative database. A. B. C.

43%

11%

46%

WHICH OF THE VARIABLES LISTED BELOW IS NOT PART OF THE PEP COHORT CRITERIA?

A. IntentB. Prior Earned CreditsC. First Year/QuarterD. Full-Time Status

A. B. C. D.

29%

0%0%

71%

2009-2010 2010-2011 2011-2012 2012-2013 2013-2014 2014-20150

100

200

300

400

500

600

700

800

147 158 150 164134 139

447429

389 390

334311

479496

457 447418

668 664

548 555

483 476

Cohort Comparison 2009-2014

IPEDS First-Time AtD PEP

AtD IPEDS PEP0%

10%

20%

30%

40%

50%

60%

70%

51%

56%

61%

Completion Rates for the 2009 Cohorts

HOW MANY CREDITS ARE NEEDED FOR ONE (1) QFTE-S?

A. 12B. 15C. 20D. 45

A. B. C. D.

31%

14%

0%

55%

HOW MANY CREDITS ARE NEEDED FOR ONE (1) AFTE-S?

A. 12B. 15C. 45D. 60

A. B. C. D.

47%

7%

43%

3%

WHAT IS STUDENT INTENT?A. The student’s intent for enrolling.

It’s collected the first quarter that the student is enrolled and will never change.

B. The program code (EPC) that the student is enrolled in.

C. The student’s intent for enrolling. It’s collected each quarter that the student is enrolled and may change for each student over time.

A. B. C.

19%

68%

13%

STUDENT INTENT CONT.Examples of Use:

A: Academic Non-Transfer Degree

B: Academic Transfer

F: Occupational Preparatory M: Multiple Goal Seeker (F &M degree seeking)

H: Apprenticeship

I: Applied Baccalaureate Program

L: General Studies

WHAT IS INSTITUTIONAL INTENT?A. A code assigned to a program for

identifying the primary intent of the college for offering the specified program.

B. A code assigned to a college for identifying their primary institutional goal and intent.

C. A code assigned to a course for identifying the primary intent of the college for offering the specified course.

D. The funding source assigned to a course.

A. B. C. D.

40%

7%

33%

20%

IF A STUDENT IS INTENDING ON EARNING A DEGREE, BUT ONLY FINISHES A CERTIFICATE, ARE THEY CONSIDERED A COMPLETER?

A. YesB. NoC. Only if they are

awarded the certificate in SMS

A. B. C.

55%

28%

17%

WHAT DOES CIP CODE STAND FOR?A. Crazy Instructional

ProgramB. Classification of

Instructional ProgramsC. College Institutional

ProgramD. Current Institutional

ProgramA. B. C. D.

4% 4%

18%

75%

WHAT DOES EPC STAND FOR?A. Economic Policy

CommitteeB. Emergency Planning

CommissionC. Engineering Production

CertificateD. Equipment Product CodeE. Educational Program Code

A. B. C. D. E.

0% 0%

100%

0%0%

FOR OTHER DEFINITIONS, CHECK OUT THE DATA DICTIONARY!

DATA SOURCES

WHERE DOES THE DATA COME FROM?Student Management System (SMS)

Operational Data Store (ODS)Data Warehouse (DW)

THE IR WEBSITEDid you know you can find these on our website?IPEDS dataFast FactsLinks to the SBCTC reportsResources for labor market researchCCSSE and SENSE research and resultsDashboards and data reports!

IR WEBSITE TOUR

Research ReportsHelpful LinksResourcesDashboards

WHAT IS MISSING?

What resources, reports, or links do you think we should provide?Send any useful reports or links to RTCResearch@RTC.edu

QUESTION BOX

SURVEYS AND EVALUATIONS

FUN FACT #3:OUR STUDENTS’ MEDIAN AGE IN 2014-2015 WAS:

A. 31B. 32C. 24D. 35

A. B. C. D.

33%

22%

4%

41%

STUDENT EVALUATIONS

http://www.rtc.edu/page/student-evaluations

DATA REQUESTS

FUN FACT #4:FROM 11/2014 TO 09/2015, HOW MANY DATA REQUESTS DID THE IR OFFICE RECEIVE?

A. 17B. 53C. 108D. 146

A. B. C. D.

4%

19%

62%

15%

Dean Faculty Grants IA Other Staff President VPI0

5

10

15

20

25

30

35

14

9

2320

29

6 7

Requests Received by Employee Type

Nov 2014 to Sep 2015

108 data requests

January: 20 requests

DATA REQUESTS RECEIVED

11 12 01 02 03 04 05 06 07 08 090

5

10

15

20

25Requests Received by Month

0

5

10

15

20

25

30

35

57 7

25

29

33

27

7

10 11

Data Requests Received by Type

DATA REQUESTS RECEIVED CONT.

IR CHALLENGES

1. Data Availability

We rely on Data Warehouse.

There is a time lag, data is delayed

We can use live data; however, the numbers may change over time (e.g. FTEs, headcounts)

Let me

ask a

data

questionGlad to help!

We can..BUT BUT…

Dataset Data Type Received

FA -B454 Financial aid spring 2015

8/11/2015

COMPL-B561 Completion data summer 2015

10/13/2015

Hispanic

headcount

s Fall

2015?

Financial aid Fall 2015?

IR CHALLENGES CONT. 2. Unclear data requests

e.g.

3. Small staff, lots of compliance reporting work, surveys, and some special projects

4. Complicated data requests with multiple relationships between tables takes a long time just to create/run the queries

Can you give me some retention data for my program ?

Program

name?

Year?

Quarter?

What question do you want to answer?

http://www.rtc.edu/page/institutional-research-ir-office

Request Form Link

LOAD COUNT/FTE REPORTS

FUN FACT #5:IN 2014-2015 WE MET AT LEAST 98% OF OUR FTE ALLOCATION.

A. TrueB. False

19%

81%

Load Count Report

DASHBOARDS

FUN FACT #6:OUR TOTAL FTE FOR THE PAST TWO YEARS WAS:

A. 4,004 and 4,141B. 4,006 and 4,141C. 4,141 and 3,980D. 3,980 and 4,004

A. B. C. D.

4%

35%38%

23%

This dashboard

looks great,

but….how do I use

it?

DASHBOARD WISHLIST

What kind of dashboard(s) would you like to see?

FUTURE DIRECTIONS

WHAT’S NEXT?

Data 102 in Winter 2016 Application of data Real-life examples Data-driven decision making

Special Topic Spring 2016 Additional Dashboards IR/DIG Newsletter Additional Reports Special Projects

QUESTIONS?

THANK YOU FOR COMING!

Please complete an evaluation form so we know how we did, and how we can improve for next time. We encourage you to be open and honest so we can ensure we are meeting your needs.