Participant Handbook 2012

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Table of contents

Welcome! 1

Safety instructions and awareness/Respect of others 2

Map 1: How to get to Ahoy Convention Centre 3

Map 2: General sitemap 4

Vist The Lab and Smarter Driving Zone 4

Event schedule 5

Opening hours 7

Participants Pack 8

Important on-site information 8

Map 3: Paddock area 11

Description of paddock plan 12

Map 4: Race course 13

Vehicular traffic 14

Identification of vehicles (Prototype and UrbanConcept) 17

Identification of drivers overalls 18

Useful information 19

Whos who? 21

Thank you! 22


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Driving Innovation at Shell Eco-Marathon.General emergency telephone number: 112Medical Centre telephone number: +33 (0)010 29 33 410

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Welcome!

Each year Shell Eco-marathon poses a unique challenge for students around the world: to design andbuild vehicles that go as far as possible on 1 litre of fuel or 1 kilowatt hour of electricity. After three

happy years at EuroSpeedway Lausitz in Germany, we are proud that the 28th edition of the

competition is taking place in Rotterdam, the Netherlands. For the first time the contest will take place oncity streets, taking the action closer to the public and turning the event into a showcase for the studentsimmense efforts.

At our new location we have also introduced an attraction called The Lab where all members of the

family can take an interactive, educational journey into the future of energy, technology and mobility.

Shell has found a perfect partner in the City of Rotterdam: a vibrant city which is one of the worlds

transport hubs, right at the heart of Europe. More importantly, the city shares a passion for smartermobility, as demonstrated by their continuous efforts to improve air quality, reduce traffic noise and cut

CO2 emissions.

During this years competition, the City of Rotterdam and Shell will host the Powering Progress TogetherForum to promote debate about the future of energy and how that interconnects with two other vital

resources: water and food. It will bring together business leaders, academics, specialists from the

energy, water and food industries, and experts from governments and non-governmental organisations

to discuss and better understand the connections between the worlds energy, water and food systems.What better atmosphere for such a forum than the spirit of innovation and passion that embodies ShellEco-marathon?

With the competition, the Forum, The Lab and many other activities, Shell and its partners trust you will

find the event both enjoyable and inspiring!

Peter VoserPeter VoserPeter VoserPeter VoserCEO of Royal Dutch Shell plc


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Driving Innovation at Shell Eco-Marathon.General emergency telephone number: 112Medical Centre telephone number: +33 (0)010 29 33 410

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Safety has top priority for Shell. Please comply with the following instructions. Instructions from thesafety authorities must be strictly followed.

Inside the participants paddock: Individual safety protection materials (goggles, gloves, etc.) are mandatorymandatorymandatorymandatory while working on

your vehicle. Use tools (drills, grinders, etc.) with extreme care. Ensure that you have read completely the

operating instructions for any tools and respect these instructions to the full. Should any of thetools break down, return them to the manufacturer/authorised dealer do not try to repairthem yourself.

We will be organising special safety walks during the event to ensure that all the safety rulesare followed by every team.

Exercise extreme caution when handling flammable products such as fuels and solvents.Naked flames are not allowed within the paddock area. Welding is not permitted.

For more information please check the Special rules and regulations. Penalties for infractioncan include your teams disqualification.

On the track: Every morning mandatory briefings will be held in Hall 4 at 08:00. They include all safety

issues that need to be observed on the track. Each team must attend the mandatory morning briefings for the team leader and drivers. You

must bring your attempt sheet, on which a stamp will be placed to confirm your participation.Without this sticker you will not be allowed to access the track.


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DRIVING INNOVATION AT SHELL ECO-MARATHONGeneral emergency telephone number: 112Medical Center telephone number: +33 (0)010 29 33 410 3

For your safety, respect these rules during Shell Eco-marathon Europe 2012:In case of alarm (siren, loudspeaker), evacuate the building; go to the nearest exit of thepaddocks, The Lab or the track. Please do not return until it is announced that it is safe to doso.The medical centre is open Monday to Sunday

In case of incident or accident, call the medical centre number +33 (0) 010 29 33 410Due to access to the venue you must call the medical centre and allow them toDue to access to the venue you must call the medical centre and allow them toDue to access to the venue you must call the medical centre and allow them toDue to access to the venue you must call the medical centre and allow them tocommunicate the bestcommunicate the bestcommunicate the bestcommunicate the best pointpointpointpoint for the emergency servifor the emergency servifor the emergency servifor the emergency services to arrivces to arrivces to arrivces to arrive at.e at.e at.e at.Never walk on the track (except during the track walk around), on the safety lane or inrestricted areas.

Do not smoke in the paddocks, or throughout the venue. Smoking is only permittedin thedesignated areas at the Ahoy.

Beware of moving vehicles (Prototypes, UrbanConcepts, forklift engines, service vehiclesetc.)Pay attention to pedestrians at all times when moving or driving vehicles. The maximumspeed for all vehicles is 30 km/h throughout the event.

Any questions? We have two safety offices:Safety office camping at the entrance of the camping areaSafety office paddock In Hall 4

Map 1: How to get to Ahoy, RotterdamWHERE TO FIND US

Ahoy Rotterdam, Ahow-weg 10

3084 BA ROTTERDAM

From the directionFrom the directionFrom the directionFrom the directionDordrecht/GorinchemOn the A16/A15 directionRotterdam, follow the A15 directionEuropoort. On the intersectionVaanplein, take the exitZuidplein/Ahoy. You are now on

the Vaanweg. Follow the signs toreach Ahoy Rotterdam.

Address:Address:Address:Address:Ahoy Rotterdam, Ahow-weg 10


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DRIVING INNOVATION AT SHELL ECO-MARATHONGeneral emergency telephone number: 112Medical Center telephone number: +33 (0)010 29 33 410 4

Map 2: General map

Visit The Lab

This year at Shell Eco-marathon Europe, the venue will be open to the general public, schools andattendees of a Shell Business forum from Wednesday 16th May at 10:00 am. The Lab will be open dailyWednesday 16th - Friday 18th 10:00-21:00 and Saturday 20th 10:00-18:00.

For the first time we will have The Lab for all students and general public to visit. Exciting interactiveexperiences await the whole family at The Lab, a four-day educational spectacular. Located in Halls 2 &3, The Lab is packed full of attractions where you can learn about innovation and the future of energy

while expending your own having tonnes of fun.

From Zorb racing to getting funky on the Kinetic dance floor, exploring the Lego Energy Zone andsampling nitrogen ice-cream (that's right, nitrogen) there's excitement for all the family.

Visit The Driving Zone

This year next to the track will be the traditional SEM stage and results area. There will also be a chanceto go on the Michelin simulator, try your hand at the Pitt Stop wheel change game and the chance to wina new I-pad by playing our Shell Retail Target One Million game.


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Driving Innovation at Shell Eco-MarathonGeneral emergency telephone number: 112Medical Center telephone number: +31 (0) 10 29 33 410. Or 3410 on a internal phone

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Event schedule

Please notice:In compliance with the regulations, race organisers reserve the right to make any changesthat may prove necessary.

Sunday, 13May 201209:00 Camping area opens for teams

Monday, 14 May 201211:00 20:00 Reception open- Hall 4 at the Ahoy11:00 20:00 Access to paddocks for registered teams11:00 18:00 Getting queuing number for technical inspections23:30 Paddock closes( participants can stay inside but no re-access after this time)

Tuesday, 15 May 2012

08:00 20:00 Reception open- Hall 4 at the Ahoy11:00 20:00 Access to paddocks for registered teams11:00 18:00 Getting queuing number for technical inspections08:00 18:00 Technical inspection open14:00 14:30 Mandatory briefing for teams (drivers and team leader) in the Hall 414:30 18:00 Reconnaissance laps by foot of the track.18:30 Family Photo- Start/Finish Line.23:30 Paddock closes( participants can stay inside but no re-access after this time))

Wednesday, 16May 201206:30 23:30 Paddocks open for participants (Hall 1)

08:00 20:00 Reception open (Hall 4)08:00 18:00 Technical inspection open (Hall 1)08:00 08:30 MandatoryMandatoryMandatoryMandatory briefing for teams (drivers and team leader) Hall 410:30 12:30 Practice runs for UrbanConcept cars13:00 18:30 Practice runs for Prototype cars18:30 20:00 Practice runs for UrbanConcept cars10:00 21:00 Catering area open18:30 Family photo23:30 Paddock closes( participants can stay inside but no re-access after this time)

Thursday, 17 May 201206:30 23:30 Paddocks open for participants (Hall 1)08:00 20:00 Reception open (Hall 4)08:00 18:00 Technical inspection open (Hall 1)08:00 08:30 MandatoryMandatoryMandatoryMandatory briefing for teams (drivers and team leader) Hall 409:00 12:30 Practice runs for Prototype cars15:00 15:30 Opening Ceremony for Shell Eco-Marathon15:30 20:00 Competition begins for Prototype cars10:00 21:00 Catering area open


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Friday, 18 May 201206:30 23:30 Paddocks open for participants (Hall 1)08:00 20:00 Reception open (Hall 4)

08:00 18:00 Technical inspection open (Hall 1)08:00 08:30 MandatoryMandatoryMandatoryMandatory briefing for teams (drivers and team leader) Hall 409:00 12:30 Competition begins for urban Concept cars13:00 15:00 Media Challenge15:00 20:00 Competition for Prototype cars10:00 21:00 Catering area open23:30 Paddock closes (participants can stay inside but no re-access after this time)

Saturday, 19 May 2012

06:30 23:30 Paddocks open for participants (Hall 1)08:00 20:00 Reception open (Hall 4)08:00 18:00 Technical inspection open (Hall 1)08:00 08:30 MandatoryMandatoryMandatoryMandatory briefing for teams (drivers and team leader) Hall 409:00 11:30 Competition for Prototype cars12:00 16:30 Competition for Urban Concept cars17:00 18:00 Awards Ceremony20:00 Paddock closes (all teams to have cleared the paddocks)

Sunday, 20 May 2012

Up to 12:00 Departure of teams from campsite (latest on Sunday midday)


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Opening hours

The camping area is open to teams:Open:Open:Open:Open: Sunday 13th May 11:00Rest of period:Rest of period:Rest of period:Rest of period: 24 hours / day to studentsClosedClosedClosedClosed: Sunday 20th 12:00

The reception is open (Hall 4):Monday 11:00 - 20:00Tuesday - Saturday 08:00 - 20:00

The paddock area is open to teams (Hall1):Monday: 11:00 - 23:30Tuesday: 06:30 - 23:30Wednesday: 06:30 - 23:30

Thursday: 06:30 - 23:30Friday: 06:30 - 23:30Saturday: 06:30 - 20:00

Please notice:You may stay at the paddock area later than 23:30 but once you have left after this timeyou will not be able to gain re-entry.

Car access to paddock:Monday 11:00 - 20:00Tuesday: 08:00 - 20:00Wednesday: No access unless before 06:00 or after 20:00

Thursday: No accessFriday: No accessSaturday: 18:00 - 20:00Sunday 08:00-12:00Please notice:The car CANNOT be moved during the course of the event.

Public opening hours (free entrance):Wednesday: 10:00 - 21:00Thursday: 10:00 - 21:00Friday: 10:00 - 21:00Saturday: 10:00 - 18:00

Racetrack by foot:Racetrack reconnaissance may be performed on foot or by bicycle during the following hours:Tuesday: 14:30-18:00

Practice runs and races: (UC= Urban Concept/ PT= Prototype)Driving on the track is prohibited outside these hours:Wednesday: 10:30 -12:30 (UC), 13:00 -18:30 (PT) & 18:30 -20:00 (UC)Thursday: 09:00 -12:30 (PT), 13:00 -15:30 (UC) & 15:30 -20:00 (PT)


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Participants pack

Each team receives a so called Participants pack once they register at the reception at the Ahoy.Each team will receive the following:

Item nameNo. of itemsper team

Suppliedat

Rented items tobe returned

T-shirt 13 ReceptionCap 13 ReceptionPen 1 ReceptionLeaflet 1 ReceptionBadge with number 3 ReceptionBadge without team no. 1 per team

memberReception

Lanyard 1 per teammember

Reception

Participants handbook 1 ReceptionShell logo 3 ReceptionShell Eco-marathon logo = 400mm 2 ReceptionShell Eco-marathon logo = 130mm 2 ReceptionPartner stripe 2 ReceptionRace no. plate (big) 3 ReceptionRace no. plate (small for helmets) 2 Technical

Inspection

Vests for paneling areaBlue (UC)/ Green (P) 2 per team Reception x

Transponder, joulemeter, hydrogencylinder, fuel sample

1 TechnicalInspection

x

Important on-site information

In the event of electrical problems in the Paddocks: During the day (between 08:00 and 20:00) go to the Reception desk in Hall 4 to declare exactly

where the electrical problem has occurred (team number). At night (between 20:00 and 08:00) go to the security in Hall 1. The night watchperson will

contact a person authorised to work on fuse boxes.

Electricity on site

Type of electricity available 220 V220 V220 V220 VAmperage 16 A16 A16 A16 A


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Rules for participants staying at the campground: Please use the containers provided to sort and dispose of waste. Please use the facilities with respect (e.g. toilets, showers, etc.). It is forbidden to light unauthorised campfires. No noise between 23:00 and 06:00. Finally, the camping ground will close at 12:00 on Sunday 20th May Please leave it as clean as when you arrived. An enormous amount of garbage had become a problem in the last two years. An improvement is

crucial! We need your support to keep the camping area clean. Please take responsibility foryourself and others and do your bit to save the environment.

Rules for participants staying at the paddock area: Please use the containers provided to sort and dispose of waste. Please use the facilities with respect (e.g. toilets etc.).

Alcoholic beverages are strictly forbidden. Smoking is only permitted in the venues designated smoking areas. Please leave it as clean as when you arrived. You may stay at the paddock area later than 23:30 but once you have left after this time you will

not be able to gain re-entry.

Instructions for the correct handling of paddock: Bill-sticking, attaching logos or lettering and any other form of marking can be attached. The

same applies to all other rental items. Modifying paddocks by drilling, bending or trimming is prohibited. Smoking and the use of open fire is strictly prohibited inside of the Hall 1.

Costs for necessary repairs or replacements will be charged to the teams. Please turn off lights when leaving your paddock.

Medical Center: The Medical Center is open from Monday to Saturday 08:00-23:00 hours every day. After hours please contact a member of security who will call for first aid attention. Due to access to the venue you must seek medical attention from the Ahoy so that the correct

instructions can be given to the emergency services if required. The team leader takes responsibility for his team members:

o Contact person for the hospital and the Medical Centre

o Supervisor at the hospitalo Supervisor for bringing your team member back to The Ahoy.


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Internet: How it works

There will be free Wi-fi throughout the venue. This excludes the campsite.

Catering: How it works

Teams will have access to Hall 4 which will have vending machines containing drinks and snacks.This area will also have kettles and microwaves for teams to prepare snacks and meals. There is asupermarket across the road from the Ahoy for additional supplies.

Hall 4 will close at 23:00 each evening,

From Wednesday there will be catering facilities for teams to purchase food from in the outdoor carpark by the main stage.

Opening hours of the food court:Tuesday: 09:00 - 21:00Wednesday: 10:00 - 21:00Thursday: 10:00 - 21:00Friday: 10:00 - 21:00Saturday: 09:00 - 18:00

Garbage recycling in the Ahoy

Throughout the Ahoy there will be specific bins for sperating rubbish into recycling. Please ensure youuse these correctly and maintain a full recycled event for the first year at the Ahoy.

All teams take responsibility for a clean camping area. Garbage bags will be provided at theentrance to the camping areas.


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Map 3: Paddock areaDescription of paddock plan

Team paddocks are coloured according to the fuel type:

You will be offered an individual paddock per team 4m x5m per team. The paddock plan is colourcoded to the fuel types.


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Team numbersThe number categorisation is used to be able to differentiate the teams by looking at the race numbersassigned to each team. The first numbers in the series are usually given to the top teams from the previousevent.

Please see team list insert or link.

Access to General Public

Following areas are open for the public and the teams: paddock, main grandstand, partner tents, TheLab, catering facilities and visitor area.


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Map 4: Race course

Pedestrian traffic

Participants:Participants have access to the paddock (with a badge) between 06:30 and 23:30.After 23:30 you cannot re-enter the paddock.

Presenting this badge gives the holder access to the paddock after thetrack has been closed for public visitors.

Participants are allowed to stay in the paddock as long as they enteredbefore 23:30. After 23:30 no entry is possible before 06:30 the next

This badge with the teams race number is reserved for the two drivers andthe team leader. This badge gives you access to the technical inspection andpit lane. Once the vehicle is on the track, the team members must leave the


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Vehicular traffic

This sticker, which must be placed on the windshield of your vehicle, authorises parking of the vehiclet.Any vehicle without this sticker will not have access to the paddock area.

If you drive a car on-site please: Observe the speed-limit; Fasten your seatbelt; Watch out for other vehicles and guests.

Hours during which the vehicles can be driven to/from paddock:

Tuesday: 08:00 - 20:00Wednesday: Before 06:30 or after 20:00Thursday: Not permittedFriday: Not permittedSaturday: 18:00 - 20:00

Please notice: Cars CANNOT be moved during the course of the event. For any movement of vehiclesoutside of these hours, please contact reception.

Please notice:The vehicle inside the venue may not be moved during the event. You will be directed toyour parking space most suitable for your size of vehicle.No trailer will be allowed to park in the official paddock area.

Only one vehicle per team will be authorised to enterthe participants paddock. The access allowance needsto be handed over at entry control.

In return, you receive a parking permission sticker.Depending on the size of your car you will be directedto the appropriate parking location.


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Rules related to the competition

A helmet is mandatory for all persons driving a two-wheeled vehicle, regardless of where thevehicle is being driven on site!

In the pit lane (including in the starting area): vehicles shall be moved with the engine off; they

shall be pushed by the team manager, the drivers or two helping hands, wearing a Shell Eco-marathon bib.

At the eastern pit lane entrance, only two team members wearing a Shell Eco-marathon bib canstay on the grass along the track.

Please notice: Every team has a two minutes timeframe for starting their car at the start line. Tokeep to the time schedule, any team unable to start their car within this time will be disqualified.

Track signals: red/green lights at the pit lane exit:

Green light: Track open, after the track has been opened by the race director. Red light: It is forbidden to leave the starting line. Participants already on the track must complete

their laps. The track is closed after the race director completes a lap with the chequered flag.

Flags on the track:

GREEN FLAGTrack access is authorised

YELLOW FLAGDanger on track

No passing allowed

BLUE FLAGA vehicle is about to pass you

Please give way

RED FLAGMandatory stop under the orders of

race management

EUROPEAN FLAGStart of competition

CHEQUERED FLAGEnd of race, arrival at finish line


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Towing of vehicles:

In the event of a breakdown participants shall: Clear the track by moving to the right; If possible, and as needed, with the help of the red team or track marshals, move closer to one of

the drop zone areas indicated by a green arrow on the protective walls around the track; If the breakdown occurs away from the drop off zone catchment area you the red team and

marshalls will move you to an area off-track where your team can collect the vehicle. Wait for a tow truck to arrive.

Tow trucks:

Will respond to breakdowns at the request of the track manager, marshals or red team in theintervention area;

Must, where possible, limit their interventions to the grassy area (particularly if wet) and keep trackinterventions to a strict minimum;

Must enter and leave the intervention area only using the services lanes; Drop off the vehicles only at the staff entrance of the circuit.

Access to technical inspection and competition:

During the technical inspection, 4 persons are authorised to join: the two drivers, the team leaderand one assistant.

During the competition, 3 persons are authorised, the two drivers and one assistant.


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Identification of vehicles (Prototype and UrbanConcept)

Front view Side view

Identification Position Format Number Notes

Shell logo

Right side Left side Front of vehicle

250 mmx

250 mm3 Mandatory

Race no. plate

Right side

Left side Front of vehicle

210 mm

x275 mm 3 Mandatory

Partner strip Right side Left side

L = 770 mm 2 Mandatory

Safety and secuitystickers

Team sticker 1 Mandatory?

Vehicle stickers

At yourconvenience

L = 400 mm 2 Optional

Helmet stickers

Right side Left side Or on chin guard

L = 130 mm 2 Optional


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Identification of drivers overalls

These rules apply to drivers no. 1 and no. 2 when they are on the track.

Mandatory

Drivers must display the two patches on their overalls. These patches must be attached to the garmentusing the following procedure.

Procedure Place the overalls on a flat surface and then position the patches as indicated in the image above

(make sure they are straight and properly aligned). Pass a hot iron over each patch and repeat until the glue takes hold. Once the patches adhere to the garment, sew around the circumference of each patch to ensure

firm attachment and correct positioning.

Now youre ready to enter the track!

Shell Eco-marathon logo placedat chest level

above the heart

Shell logo placed at chest levelon the right side


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List of supermarkets

Useful information

Distance Name and address Opening Hours

Distance to

Ahoy 750mAlbert HeijnZuidplein 622

3083 CX Rotterdam

www.ah.nl

14-16 May 08:00-20:00

17 May 12:00-17:30

18-19 May 08:00-20:00

20 May 12:00-17:30

Distance to

Ahoy 1,2 kmALDI RotterdamEbenhaezerstraat 153083 RC Rotterdamwww.aldi.nl

Monday Friday (closed on

17th May) 08:30 -20:00

Saturday 08:30 18:00

Sunday closed

Distance to

Ahoy 1,5kmPlus SupermarktSchere 4-6 3085 DWRotterdamhttp://www.plus.nl/supermarkten/rotterdam/plus-both

Monday Wednesday and

Saturday 08:00-20:00

Thursday and Sunday 12:00-18:00


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List of car repair and car equipment shops

Car repair and equipment shops Address

Autobedrijf L.D.Beumer bv Nieuwe Haven 7

3114 AA Schiedam, +31 010 426

Gigant Autodemontage B.V. Gigant Autodemontage B.V.Fultonstraat 93133 KH Vlaardingen,

A.T.S. Auto Techn. Specialisten Bloemenlaan 132235 EM Valkenburg Z.H., Netherlands

List of do-it-yourself stores

Name Address

Intergamma B.V. Storkstraat 23833 LB Leusden, Netherlands

Maxeda Nederland B.V. Eekholt 541112 XH Diemen, Netherlands

List of petrol stations

Station Address

Shell Station Slinge 244

CharloisShell Station Stadionweg 483078 HV


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Whos who?

The following table provides an at-a-glance overview of the event organisers and their roles andresponsibilities.

Area of responsibility Detailed responsibilities

Organisation Ensure that the event runs smoothly throughout

Reception/Information Arrival to departure care Providing equipment Orienting all journalists and guests on site Present information about Shell and the history of Shell

Eco-marathon Contact for any questions

Safety (red team) Ensure enforcement of safety rules on track Tow broken down vehicles from track to paddock Ensure enforcement of safety rules off track, especially in

the paddock area and at the camp ground Contact for questions on safety (box 32)

Technical Ensure enforcement of technical rules from start to finish

Ensure compliance of the vehicle with Shell Eco-marathon regulations during technical inspections Fuel-tank filling and measurements Calculation of results

Logistics Handle all material and logistic aspects of the event Ensure that everything runs smoothly Responsible for all equipment and settings on site


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Thank you!

Special thanks to:

All participantsAll participantsAll participantsAll participants, without whom the Shell Eco-marathon Europe would not be possible

ANWB, Linde, MICHELIN, and SwRI, our partners

All Shell volunteers coming from all over Europe and beyond

All the volunteers!

The Ahoy region

Everyone working at the Ahoy Convention Centre

The technical partners of this years event

Participant Handbook 2012

Documents

Transcript of Participant Handbook 2012