Part V: Microso Outlook 2016 -...
Transcript of Part V: Microso Outlook 2016 -...
Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xv
Part I: Microso� Offi ce 2016
CHAPTER 1Ge� ing Started with Microso� Offi ce 2016 . . . . . . . . . . . . . . . . . . . . . . . . Pg. 2
CHAPTER 2Working with Offi ce Applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Pg. 12
CHAPTER 3Working with Text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Pg. 40
CHAPTER 4Working with Pictures . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Pg. 50
CHAPTER 5Working with Shapes, SmartArt, and Screenshots . . . . . . . . . . Pg. 62
CHAPTER 6Using Microso� Offi ce on the Web and Mobile Devices . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Pg. 72
Part II: Microso� Word 2016
CHAPTER 7Creating a Document in Microso� Word . . . . . . . . . . . . . . . . . . . . . . . . . . Pg. 94
CHAPTER 8Enhancing Word Documents. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Pg. 116
CHAPTER 9Controlling Page Layout . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Pg. 134
CHAPTER 10Reviewing and Viewing Word Documents . . . . . . . . . . . . . . . . . . . . . . . Pg. 150
easyOffi ce 2016
800 East 96th StreetIndianapolis, Indiana 46240
Patrice-Anne Rutledge
ii
Part III: Microso� Excel 2016
CHAPTER 11Creating an Excel Workbook . . . . . . . . . . . . . . . . . . . . Pg. 162
CHAPTER 12Forma� ing Worksheet Data . . . . . . . . . . . . . . . . . . . . . . Pg. 178
CHAPTER 13Working with Cell Formulas and Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Pg. 194
CHAPTER 14Working with Charts, PivotTables, and Sparklines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Pg. 204
Part IV: Microso� PowerPoint 2016
CHAPTER 15Creating and Managing PowerPoint Presentations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Pg. 214
CHAPTER 16Editing and Forma� ing Presentations . . . . Pg. 226
CHAPTER 17Working with Audio, Video, and Animation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Pg. 246
CHAPTER 18Reviewing and Making Presentations . . . . . Pg. 260
Part V: Microso� Outlook 2016
CHAPTER 19Sending and Receiving Messages . . . . . . . . . . . . . Pg. 276
CHAPTER 20Organizing and Scheduling in Outlook . . .Pg. 292
Part VI: Microso� OneNote 2016
CHAPTER 21Creating Notebooks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Pg. 312
CHAPTER 22Enhancing and Managing Notebooks . . . . . .Pg. 326
Part VII: Microso� Publisher 2016
CHAPTER 23Creating Publications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Pg. 338
CHAPTER 24Enhancing and Managing Publications . . . Pg. 348
Glossary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Pg. 368
Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Pg. 372
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INTRODUCTION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . XV
CHAPTER�� GETTING�STARTED�WITH�MICROSOFT�OFFICE����� . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . �Using the Ribbon . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
Exploring Backstage View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
Using the Quick Access Toolbar. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Using the Mini Toolbar . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Using Contextual Tabs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Using Task Panes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
CHAPTER�� WORKING�WITH�OFFICE�APPLICATIONS . . . .��Se� ing Up Your Account . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
Opening a File . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Using the Clipboard to Cut, Copy, and Paste . . . . . . . . 18
Saving a File to Your Computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20
Saving as a PDF or an XPS Document . . . . . . . . . . . . . . . . . . . . 22
Sharing a File with Other People . . . . . . . . . . . . . . . . . . . . . . . . . . 24
Exploring Other Sharing Options . . . . . . . . . . . . . . . . . . . . . . . . . .26
Printing a File . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28
Closing a File . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30
Customizing Offi ce . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32
Using the Tell Me Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36
Ge� ing Help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37
Using Insights to Search the Web . . . . . . . . . . . . . . . . . . . . . . . . . 38
CHAPTER�� WORKING�WITH�TEXT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ��Using the Font Dialog Box to Format Text . . . . . . . . . . . 42
Aligning Text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43
Replacing Text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44
Inserting WordArt . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46
Forma� ing WordArt . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47
Checking Spelling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48
CONTENTS
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CHAPTER�� WORKING�WITH�PICTURES . . . . . . . . . . . . . . . . . . . . . . . . . . ��Inserting a Picture from Your Computer . . . . . . . . . . . . . . . 52
Inserting an Online Picture . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54
Enhancing a Picture . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56
Applying a Picture Style . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58
Applying a Picture Border . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59
Resizing a Picture . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60
Cropping a Picture . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61
CHAPTER� WORKING�WITH�SHAPES�SMARTART�AND�SCREENSHOTS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ��Inserting a Shape . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64
Forma� ing a Shape . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66
Inserting a SmartArt Graphic . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68
Inserting a Screenshot . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70
CHAPTER� USING�MICROSOFT�OFFICE�ON�THE�WEB�AND�MOBILE�DEVICES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . �Ge� ing Started with OneDrive . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74
Creating a New Folder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75
Managing Folders . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76
Uploading Files to OneDrive . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78
Creating a New File in OneDrive . . . . . . . . . . . . . . . . . . . . . . . . . . 80
Editing a File in OneDrive . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .82
Managing Files in OneDrive . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84
Downloading OneDrive . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86
Ge� ing Started with Offi ce Online . . . . . . . . . . . . . . . . . . . . . . .87
Installing Offi ce on a Mobile Device . . . . . . . . . . . . . . . . . . . . . 88
Using Offi ce on a Mobile Device . . . . . . . . . . . . . . . . . . . . . . . . . . . 90
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CHAPTER� CREATING�A�DOCUMENT�IN�MICROSOFT�WORD . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ��Starting a Blank Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96
Starting a New Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98
Selecting Text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99
Creating a Document from a Template . . . . . . . . . . . . . . 100
Creating Bulleted Lists . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102
Creating Numbered Lists . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103
Changing Text Color . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104
Applying Styles . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 105
Adding Quick Parts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 106
Creating Custom Quick Parts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 107
Creating a Table. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 108
Creating a Quick Table . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 109
Applying a Table Style . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 110
Inserting Rows and Columns . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111
Deleting Rows and Columns . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112
Deleting a Table . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 113
Merging Table Cells . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114
Spli� ing Table Cells . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 115
CHAPTER�� ENHANCING�WORD�DOCUMENTS . . . . . . . . . . . . . . ���Inserting a Cover Page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 118
Inserting a Blank Page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 119
Inserting a Page Break . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 120
Inserting Page Numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121
Adding Headers and Footers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 122
Editing Headers and Footers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 124
Inserting a Text Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 126
Inserting a Drop Cap . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 128
Inserting a Date . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 129
Inserting a Symbol . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 130
Inserting a Hyperlink . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 132
Inserting a Bookmark . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 133
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CHAPTER�� CONTROLLING�PAGE�LAYOUT . . . . . . . . . . . . . . . . . . . � �
Changing Page Margins . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 136
Modifying Page Orientation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 137
Changing Page Size . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 138
Creating Columns . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 139
Applying Page Borders . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 140
Adding Indents on the Home Tab . . . . . . . . . . . . . . . . . . . . . . . . 142
Adding Indents on the Layout Tab . . . . . . . . . . . . . . . . . . . . . . . 143
Changing Line Spacing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 144
Controlling Paragraph Spacing . . . . . . . . . . . . . . . . . . . . . . . . . . . . 145
Se� ing Tabs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 146
Applying a Theme . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 148
CHAPTER��� REVIEWING�AND�VIEWING�WORD�DOCUMENTS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ���Tracking Changes with Document Reviewers . . . . . . 152
Adding Comments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 154
Viewing Document Markup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 156
Accepting or Rejecting Changes . . . . . . . . . . . . . . . . . . . . . . . . . . 157
Exploring Document Views . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 158
Zooming In and Out of Documents . . . . . . . . . . . . . . . . . . . . . . 160
CHAPTER��� CREATING�AN�EXCEL�WORKBOOK . . . . . . . . . . . ���Creating a Workbook from a Template . . . . . . . . . . . . . . . . 164
Creating a Blank Workbook . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 166
Navigating the Worksheet Screen . . . . . . . . . . . . . . . . . . . . . . . 167
Entering Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 168
Inserting a New Row . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 169
Inserting a New Column . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 170
Deleting Rows and Columns . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 171
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Inserting a New Worksheet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 172
Renaming Worksheet Tabs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 173
Deleting a Worksheet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 174
Hiding a Worksheet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 175
Protecting a Workbook with a Password . . . . . . . . . . . . . 176
CHAPTER��� FORMATTING�WORKSHEET�DATA . . . . . . . . . . . . . . ��Wrapping Text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 180
Merging and Centering Text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 181
Forma� ing Numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 182
Applying Cell Styles . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 183
Forma� ing as a Table . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 184
Adjusting Column Width. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 186
Adjusting Row Height . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 187
Finding Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 188
Freezing Panes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 189
Sorting Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 190
Filtering Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 192
CHAPTER�� WORKING�WITH�CELL�FORMULAS�AND�FUNCTIONS� . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ���Creating a Simple Formula . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 196
Copying Formulas Using Fill. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 197
Creating a Compound Formula . . . . . . . . . . . . . . . . . . . . . . . . . . . 198
Creating an Absolute Reference in a Formula . . . . 200
Using the SUM Function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 201
Using the AutoSum Bu� on . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 202
Using the AVERAGE Function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 203
viii
CHAPTER��� WORKING�WITH�CHARTS�PIVOTTABLES�AND�SPARKLINES� . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ���Inserting a Chart . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 206
Applying a Chart Style . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 208
Modifying a Chart . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 209
Creating a PivotTable . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 210
Adding a Sparkline . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 212
CHAPTER��� CREATING�AND�MANAGING�POWERPOINT�PRESENTATIONS� . . . . . . . . . . . . . . . . ���Creating a New PowerPoint Presentation . . . . . . . . . . 216
Exploring Normal View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 218
Adding Slides to Your Presentation . . . . . . . . . . . . . . . . . . . . . 219
Adding a Slide with a Bullet List . . . . . . . . . . . . . . . . . . . . . . . . . . 221
Adding Sections to Your Presentation . . . . . . . . . . . . . . . . . 222
Creating a Presentation Outline . . . . . . . . . . . . . . . . . . . . . . . . 224
CHAPTER��� EDITING�AND�FORMATTING�PRESENTATIONS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ���Applying a New Slide Layout . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 228
Applying a New Theme . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 229
Forma� ing a Slide’s Background . . . . . . . . . . . . . . . . . . . . . . . . . 230
Organizing Your Presentation with Slide Sorter View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 232
Copying and Moving Slides from One Presentation to Another . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 234
Deleting a Slide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .236
Using Slide Masters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 237
Inserting a Hyperlink to the Web . . . . . . . . . . . . . . . . . . . . . . . . .238
Inserting a Hyperlink to Another Slide in Your Presentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 239
Adding Headers and Footers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 240
Creating Handouts in Microso� Word . . . . . . . . . . . . . . . . . 242
Printing Your Presentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 244
ix
CHAPTER�� WORKING�WITH�AUDIO�VIDEO�AND�ANIMATION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ���Inserting Online Video . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 248
Inserting a Video Clip from Your Computer . . . . . . . 250
Forma� ing Video Clips . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 251
Inserting an Audio Clip from Your Computer . . . . . . 252
Se� ing Slide Transitions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .254
Animating Slide Objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 256
Customizing Animations on the Animation Pane . 258
CHAPTER��� REVIEWING�AND�MAKING�PRESENTATIONS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .���Adding Comments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 262
Managing Comments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 263
Comparing Presentations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .264
Se� ing Up a Slide Show . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .266
Rehearsing Timings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .268
Recording Voice Narrations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 269
Presenting Your Show. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .270
Presenting Online . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 272
Exploring Presenter View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 274
Creating Videos from PowerPoint Presentations . . . 275
CHAPTER��� SENDING�AND�RECEIVING�MESSAGES . . . . .��Add an Email Account . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 278
Exploring the Outlook Layout . . . . . . . . . . . . . . . . . . . . . . . . . . . . 280
Sending an Email Message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 282
Receiving and Reading Your Email . . . . . . . . . . . . . . . . . . . . . . . 283
Replying to a Message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 284
Forwarding a Message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .286
A� aching Files to a Message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 287
Creating an Email Signature . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 288
Creating Email Rules to Manage Spam . . . . . . . . . . . . . . . 290
x
CHAPTER��� ORGANIZING�AND�SCHEDULING�
IN�OUTLOOK . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ���Viewing Your Contacts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 294Adding a New Contact . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 295Emailing a Contact . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 297Viewing the Calendar . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .298Scheduling an Appointment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .299Scheduling a Meeting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 300Sharing Your Calendar . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 302Creating a Task . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 304Managing Tasks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 306Creating Notes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 307Subscribing to RSS Feeds . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 308
CHAPTER��� CREATING�NOTEBOOKS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ��Creating a New Notebook . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 314Adding a Page Title . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 315Creating a Section . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 316Moving a Section . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 317Adding Notes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 318Adding Pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 319Creating Subpages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 320Adding a Picture . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 321Applying Tags . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 322Inserting Links . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 323Applying a Template . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .324Change Notebook Views . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 325
CHAPTER��� ENHANCING�AND�MANAGING�NOTEBOOKS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ��A� aching Files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 328
Inserting Tables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 329
Recording Audio . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 330
Recording Video . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 331
Adding a Timestamp . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 332
xi
Emailing a Page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 333
Drawing in Your Notebook . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 334
Sending a Task to Outlook . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 336
Viewing a Task in Outlook . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 337
CHAPTER�� CREATING�PUBLICATIONS . . . . . . . . . . . . . . . . . . . . . . . . . . �Creating a New Publication from a Template . . . . . 340
Creating a New Blank Publication . . . . . . . . . . . . . . . . . . . . . . 342
Viewing a Publication . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 344
Replacing Text in a Template . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 346
Replacing a Picture in a Template . . . . . . . . . . . . . . . . . . . . . . . .347
CHAPTER��� ENHANCING�AND�MANAGING�PUBLICATIONS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ��Applying a Color Scheme . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 350Applying a Background . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 351Inserting a New Page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 352Drawing a Text Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 353Inserting a Picture Placeholder . . . . . . . . . . . . . . . . . . . . . . . . . . 354Inserting Headers and Footers . . . . . . . . . . . . . . . . . . . . . . . . . . . 356Inserting Page Numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 357Inserting Page Parts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 358Inserting Borders and Accents . . . . . . . . . . . . . . . . . . . . . . . . . . . .359Inserting a Table . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 360Inserting Business Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . 361Managing Publication Pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 362Running the Design Checker . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 364Saving a Publication for Commercial Printing . . . . 366
GLOSSARY . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ��
INDEX . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . �
xiiEASY�OFFICE�����Copyright © 2016 by Pearson Education, Inc.
All rights reserved. No part of this book shall be reproduced, stored in a retrieval system, or transmi� ed by any means, electronic, mechanical, photocopying, recording, or otherwise, without wri� en permission from the publisher. No patent liability is assumed with respect to the use of the information contained herein. Although every precaution has been taken in the preparation of this book, the publisher and author assume no responsibility for errors or omissions. Nor is any liability assumed for damages resulting from the use of the information contained herein.
ISBN-13: 978-0-7897-5505-6ISBN-10: 0-7897-5505-X
Library of Congress Control Number: 2015945801
Printed in the United States of America
First Printing: October 2015
TRADEMARKSAll terms mentioned in this book that are known to be trademarks or service marks have been appropriately capitalized. Que Publishing cannot a� est to the accuracy of this information. Use of a term in this book should not be regarded as aff ecting the validity of any trademark or service mark.
WARNING�AND�DISCLAIMEREvery eff ort has been made to make this book as complete and as accurate as possible, but no warranty or fi tness is implied. The information provided is on an “as is” basis. The author and the publisher shall have neither liability nor responsibility to any person or entity with respect to any loss or damages arising from the information contained in this book.
SPECIAL�SALESFor information about buying this title in bulk quantities, or for special sales opportunities (which may include electronic versions; custom cover designs; and content particular to your business, training goals, marketing focus, or branding interests), please contact our corporate sales department at [email protected] or (800) 382-3419.
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Editor-in-ChiefGreg Wiegand
Acquisitions EditorMichelle Newcomb
Development EditorCharlotte Kughen
Managing EditorSandra Schroeder
Senior Project Editor Tonya Simpson
Copy EditorBarbara Hacha
Indexer Erika Millen
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Editorial Assistant Cindy Teeters
Cover DesignerMark Shirar
Compositor Trina Wurst
xiii
ABOUT�THE�AUTHORPatrice-Anne Rutledge is a business technology author and consultant who specializes in teaching others to maximize the power of new technologies. Patrice has used—and has trained others to use—Microso� Offi ce for many years. She is the author of numerous books about Offi ce for Pearson Education, including Easy Offi ce 2013, Offi ce 2013 All-In-One Absolute Beginner’s Guide, and PowerPoint 2013 Absolute Beginner’s Guide. She can be reached through her website at www.patricerutledge.com.
DEDICATIONTo my family, with thanks for their ongoing support and encouragement.
ACKNOWLEDGMENTSSpecial thanks to Michelle Newcomb, Charlo� e Kughen, Vince Averello, Barbara Hacha, and Tonya Simpson for their feedback, suggestions, and a� ention to detail.
WE�WANT�TO�HEAR�FROM�YOU!As the reader of this book, you are our most important critic and commentator. We value your opinion and want to know what we’re doing right, what we could do be� er, what areas you’d like to see us publish in, and any other words of wisdom you’re willing to pass our way.
We welcome your comments. You can email or write to let us know what you did or didn’t like about this book—as well as what we can do to make our books be� er.
Please note that we cannot help you with technical problems related to the topic of this book.
When you write, please be sure to include this book’s title and author as well as your name and email address. We will carefully review your comments and share them with the author and editors who worked on the book.
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READER�SERVICESVisit our website and register this book at quepublishing.com/register for convenient access to any updates, downloads, or errata that might be available for this book.
xiv
IT’S�AS�EASY�AS��-�-�
Each part of this book is made up of a series of short, instructional lessons, designed to help you understand basic information.
206INSERTING�A�CHARTThe Recommended Charts tool simplifi es creating an Excel chart by suggesting the best chart types for your selected data. This is particularly useful if you are new to charts and aren’t familiar with the available Excel chart types.
Continued
Select the cells that you want to include in your chart.
On the Insert tab, click the Recommended Charts bu� on.
In the Insert Chart dialog box, select one of the chart types recommended for your data.
Click OK to close the dialog box.
Start
206
Preview Your Chart As you click each chart thumbnail in the Insert Chart dialog box, Excel displays a preview of the chart type. ■
NOTENew Chart Types Offi ce 2016 includes several new chart types including Treemap, Sunburst, Histogram, Box & Whisker, and Waterfall. To preview these charts, click the All Charts tab in the Insert Charts dialog box. ■
NOTE
Each step is fully illustrated to show you how it looks onscreen.
Each task includes a series of quick, easy steps designed to guide you through the procedure.
Items that you select or click in menus, dialog boxes, tabs, and windows are shown in bold.
Tips, notes, and cautions give you a heads-up for any extra information you might need while working through the task.
How to Drag: Point to the starting place or object. Hold down the mouse bu� on (right or le� per instructions), move the mouse to the new location, and then release the bu� on.
Click: Click the le� mouse bu� on once.
Click and Type: Click once where indicated and begin typing to enter your text or data.
Selection: Highlights the area onscreen discussed in the step or task.
Double-click: Click the le� mouse bu� on twice in rapid succession.
Right-click: Click the right mouse bu� on once.
Pointer arrow: Highlights an item on the screen you need to point to or focus on in the step or task.
xv
INTRODUCTION�TO�EASY�OFFICE�����Microso� Offi ce 2016 is the latest version of Microso� ’s popular suite of business so� ware applications. Using Offi ce, you can quickly create documents such as le� ers, reports, and resumes; calculate and analyze data in spreadsheets; design and deliver presentations; send and receive email; store data in digital notebooks; and create publications such as newsle� ers and brochures.
The world is becoming increasing mobile, and so is Offi ce 2016. This new version is integrated with OneDrive (Microso� ’s online storage solution) as well as Offi ce Online, which off ers web-based versions of Word, Excel, PowerPoint, and OneNote. Offi ce 2016 makes it easy to access, edit, and create Offi ce fi les on the go, using a mobile device such as a tablet or smartphone.
Easy Offi ce 2016 is designed to get you up and running on Offi ce as quickly as possible. This book covers six of the most popular Offi ce applications—Word, Excel, PowerPoint, Outlook, OneNote, and Publisher—and provides visual, step-by-step instructions that help you master tasks with li� le eff ort. For now, turn to Chapter 1, “Ge� ing Started with Microso� Offi ce 2016,” to begin exploring this powerful application suite.
WHO�THIS�BOOK�IS�FORThis book is for you if…
• You want to become productive with the latest version of Offi ce as quickly as possible and are short on time.
• You’re new to Offi ce and need to learn the basics in an easy-to-understand format.
• You’re a visual learner and want to see what to do rather than read lengthy paragraphs describing what to do.
HOW�THIS�BOOK�IS�ORGANIZEDEasy Offi ce 2016 is divided into seven parts.
Part I, “Microso� Offi ce 2016,” introduces Offi ce fundamentals, such as navigating applications, using the Ribbon and Backstage view, ge� ing help, and saving and opening fi les. If you’re an experienced computer user but are new to Offi ce, these chapters provide a foundation for using the Offi ce suite. If you’ve used Offi ce in the past, they can serve as a quick review and introduce you to the new, exciting features of Offi ce 2016.
In Part II, “Microso� Word 2016,” you continue on to one of the most popular Offi ce applications: Microso� Word. In this section, you learn how to create and format documents, modify page layout, and perform a collaborative review of your documents before you print, publish, or send.
Next, you can start exploring Excel, Offi ce’s spreadsheet application. Part III, “Microso� Excel 2016,” shows you how to create and format Excel workbooks and worksheets and introduces you to cell formulas and functions. Finally, you can analyze your worksheet data using visual tools such as charts, PivotTables, and sparklines (mini charts).
Part IV, “Microso� PowerPoint 2016,” shows you how to create eye-catching presentations using PowerPoint’s powerful collection of ready-made tools, even if you’re design challenged. You also learn how to edit and format presentations; incorporate audio, video, and animation; and prepare for delivery, either in person or on the Web.
Part V, “Microso� Outlook 2016,” helps you get up and running quickly with the Offi ce email, calendaring, and scheduling tools.
Part VI focuses on OneNote, the Offi ce digital notebook application that helps you organize masses of data. “Microso� OneNote 2016” introduces you to OneNote basics, such as creating, enhancing, managing, and sharing notebooks.
Finally, you explore Publisher in Part VII, “Microso� Publisher 2016.” In this section, you discover how to create publications including newsle� ers, brochures, fl yers, and more.
WORKING�WITH�TEXTAdding text in an Offi ce application is easy; just start typing. If the default text forma� ing doesn’t suit your needs, however, Offi ce also off ers numerous text forma� ing and customization options.
The Home tab in Word, PowerPoint, Publisher, and Excel is home to a solid collection of text-forma� ing tools, giving you the option to select a font style and size; change text color; or apply bold, italic, and underlining to your text. You can also align text, use WordArt to create sophisticated text objects, search for and replace text, and use the Font dialog box for more advanced forma� ing.
Finally, you can fi x any spelling errors by performing a spell check—something you need to do on every Offi ce document.
Chapter 3
FORMATTING� TEXT�ON�THE�HOME�TAB��WORD�
Bold
FontFont size
Italic Underline Text eff ects
Font color
42USING�THE�FONT�DIALOG�BOX�TO�FORMAT�TEXT�The Font dialog box offers some advanced formatting options not available on the Home tab.
End
Select the text you want to format.
Click the dialog box launcher in the Font group.
In the Font dialog box, select a forma� ing option.
Click the OK bu� on to close the dialog box and apply the font forma� ing.
Start
Font Tab in Excel In Excel, clicking the dialog box launcher opens the Format Cells dialog box with the Font tab selected. This tab off ers many of the same options as the Font dialog box. ■
NOTE
abc
43ALIGNING�TEXTYou can quickly align text using buttons on the Home tab.
End
Select the text you want to align.
Click the Align Le� bu� on to align your text to the le� (the default).
Click the Center bu� on to center your text, such as a heading.
Click the Align Right bu� on to align your text to the right.
Click the Justify bu� on to justify your text.
Start
Justifi ed Text When you justify text, it’s stretched or compressed to align to both the le� and the right. ■
NOTE
44REPLACING�TEXTAt times, you might need to change a word or phrase that’s used throughout a document. The Find and Replace dialog box makes it easy to replace text, especially in long documents.
Continued
On the Home tab, click the Replace bu� on.
In the Find and Replace dialog box, enter the text you’re searching for in the Find what box.
Enter the replacement text in the Replace with box.
Click the Replace bu� on to make the replacement.
Start
Replace All Instances If you don’t want to approve each instance of a replacement, you can click the Replace All bu� on to handle this process all at once. ■
NOTEExcel Navigation In Excel, click the Find & Select bu� on, and select Replace from the menu to open the Find and Replace dialog box. ■
NOTE
45
End
Offi ce notifi es you when the process is fi nished. Click OK to close the notifi cation.
Click the Close bu� on to close the Find and Replace dialog box.
Find Text Just want to fi nd specifi c text rather than replace it? Enter the text in the Find What box, and click the Find Next bu� on. You can also click the Find bu� on on the Home tab to perform a search. ■
NOTEMore Options Click the More bu� on to display more fi nd-and-replace options. For example, you might want to replace only text with matching case or search only for whole words. ■
NOTE
46INSERTING�WORDARTWordArt enables you to create special text effects such as shadowed, rotated, stretched, and multicolored text.
End
On the Insert tab, click the WordArt bu� on.
In the WordArt gallery, click the WordArt style you prefer.
Replace the placeholder text with text you want to format using WordArt.
Start
Don’t Overuse WordArt Be careful not to overuse WordArt in your document or presentation, or it can become clu� ered and confusing. Use WordArt only for emphasis. ■
CAUTIONExcel WordArt Navigation This example demon-strates adding WordArt in Microso� Word. In Excel, click the Text bu� on on the Insert tab, and select WordArt from the menu. ■
NOTE
47FORMATTING�WORDARTOffi ce offers a wide selection of formatting options for WordArt. You can apply a Quick Style, gradients, textures, bevels, rotations, and more.
End
Select the WordArt object you want to format.
The Drawing Tools–Format tab displays.
Format your WordArt object using the options on this tab, in particular those in the WordArt Styles group.
Start
Quick Styles
Text fi llText outlineText eff ectsOpen Format Shape pane
Text Fill and Text Outline The Text Fill bu� on and Text Outline bu� on include a down arrow to their right that displays an extensive menu of options. Clicking the bu� on directly applies the default. Clicking the Text Eff ects bu� on, however, displays the menu; there is no default to apply. ■
NOTE
48CHECKING�SPELLINGCreating quality, error-free, and easy-to-read content is a natural objective when you use an Offi ce application. Fortunately, Offi ce offers a spelling checker to help eliminate spelling errors. You can also spell check your entire presentation at once.
Continued
On the Review tab, click the Spelling & Grammar bu� on. (In Excel and PowerPoint, this is called the Spelling bu� on.)
The Spelling pane opens, and the spell checker starts examining your document.
Select the correct spelling, and click the Change bu� on.
Click the Ignore bu� on if the suspected misspelling isn’t an error.
Click the Add bu� on to add the word as-is to the dictionary.
Start
Suspected misspelling
No Spelling Errors If your document contains no errors, Offi ce displays a dialog box informing you of this and doesn’t open the Spelling pane. ■
NOTEChange or Ignore All To save time, you can click either the Change All bu� on or Ignore All bu� on to resolve all instances of the suspected error at once. ■
TIP
49
End
Offi ce notifi es you when the spelling checker is fi nished. Click OK to close the notifi cation.
Spelling Checker Limitations Keep in mind that, although an automated tool can help you catch errors, it isn’t foolproof and doesn’t take the place of thorough proofreading by a person. ■
CAUTIONSpelling Options By default, Offi ce checks spelling as you type and displays a red squiggly line under all suspected misspellings. To modify the default spell-checking options, click the File tab, select Options in Backstage view, and click Proofi ng. ■
NOTE
Index
animating slide objects, 256-257customizing animations, 258-259
Animations tab (PowerPoint), 256-258applying
picture borders, 59styles
Excel, 183picture styles, 58Word, 105, 110
templates to notebooks, 324appointments, scheduling, 299Arrange All bu� on (PowerPoint), 234Artistic Eff ects (pictures), 57A� ach File option (Outlook), 287a� achments
email a� achments, 287notebook a� achments, 328
audioadding to PowerPoint presentations, 252-253, 269recording to notebooks, 330
Audio bu� on (PowerPoint), 252Audio & Video Se� ings bu� on (OneNote), 331AutoSum bu� on (Excel), 202AVERAGE function, 203
Bbackgrounds
publications, 351slides, 230-231
Backstage view, 6-7Bcc (blind courtesy/carbon copy), 282bitmap pictures, 53Blank document bu� on (Word), 96-98blank documents (Word), creating, 96-98Blank Page command (Word), 119blank pages (Word), 119blank publications, creating, 342-343
GlossaryIndex
Symbols: (colon), 201, (comma), 201= (equal) sign, 196
Aabsolute references in formulas, 200accents, adding to publications, 359Accept All Changes to the Presentation option
(PowerPoint), 264accepting changes
in PowerPoint, 264in Word, 157
Account command, 7, 14Account Se� ings dialog box, 279, 309Accounting Number Format bu� on (Excel), 182accounts
email accountsadding to Outlook, 278-279removing from Outlook, 279
Microso� accountscreating, 14se� ing up, 14-15switching, 14
Add Account command (Outlook), 278Add a Drop Cap bu� on (Word), 128Add a service bu� on, 15add-ins, managing, 35addresses, cell, 167Advanced Options, 34advancing slides, 267Align Le� bu� on, 43Align Right bu� on, 43aligning text, 43Animation Pane bu� on (PowerPoint), 258animation (PowerPoint)
copying, 197COUNT function, 203MAX function, 203MIN function, 203overview, 194simple formulas, 196SUM function, 201
Cell Styles bu� on (Excel), 183cells
in Excel worksheets, 183in Word tables
deleting, 112merging, 114spli� ing, 115
Center bu� on, 43centering text in Excel worksheets, 181Change Picture command (Publisher), 347Change View bu� on (Outlook), 304changes
accepting/rejectingin PowerPoint, 264-265in Word, 157
tracking in Word, 152-153undoing in OneNote, 335
changingnotebook views, 325page layout (Word)
character spacing, 144columns, 139indents, 142-143leader characters, 147line spacing, 144page borders, 140-141page margins, 136page orientation, 137page size, 138paragraph spacing, 145tabs, 146-147themes, 148-149
text color in Word, 104character spacing (Word), 144charts
chart types, 206-207inserting into Excel worksheets, 206-207modifying, 209previewing, 206styles, 208
checking spelling, 48-49Choose a SmartArt Graphic dialog box, 68circles, creating, 65Clear All Forma� ing bu� on, 105clearing styles in Word, 105Clipboard, 19
blank workbooks, creating, 166blind courtesy/carbon copy (Bcc), 282Block Sender feature (Outlook), 290blocking email messages, 290Bookmark command (Word), 133Bookmark dialog box (Word), 133bookmarks, inserting into Word documents, 133borders
picture borders, 59publication borders, 359 Word pages, 140-141
Borders & Accents option (Publisher), 359Borders and Shading dialog box (Word), 140-141Browse for Themes option (Word), 148Browse the Web bu� on (OneNote), 323building blocks (Word)
custom building blocks, 107deleting, 107inserting, 106Quick Parts library, 106
bulleted listsadding to PowerPoint presentations, 221creating, 102
business information, adding to publications, 361Business Information option (Publisher), 361
Ccalculation precedence in Excel formulas, 199Calendar
navigating, 293notes, 307publishing, 303reserving conference rooms, 300scheduling appointments, 299scheduling meetings, 300-301sharing, 302-303tasks
color coding, 306creating, 304-305managing, 306marking as completed, 306removing, 306views, 304
viewing, 298case sensitivity of Excel formulas, 196Cc (courtesy copy), 282cell addresses, 167cell formulas (Excel)
absolute references in, 200AutoSum bu� on, 202AVERAGE function, 203compound formulas, 198-199
374 Close bu� on
comparingPowerPoint presentations, 264-265Word documents, 157
composite proof, 367compound formulas, 198-199conference rooms, reserving, 300connected services, viewing, 15contacts
adding, 295-296deleting, 295editing, 296emailing, 297searching, 294viewing, 294
content pale� e (PowerPoint), 220contextual tabs, 10Copy command, 18copying, 18-19
formulas, 197slides, 234-235
Corrections bu� on, 56COUNT function, 203courtesy copy (Cc), 282Cover Page command (Word), 118cover pages (Word), 118Create a New Section command (OneNote), 316Create command (Publisher), 341Create Handouts bu� on (PowerPoint), 242Create New Color Scheme command (Publisher), 350Create New Style from Forma� ing dialog box, 110Create Notebook command (OneNote), 314Create PDF/XPS bu� on, 22Create Rule option (Outlook), 290Create Rules dialog box (Outlook), 290Create Sparklines dialog box (Excel), 212Create Video bu� on (PowerPoint), 275creating. See also inserting
bullet/number formats, 103circles, 65contacts, 295-296email signatures, 288-289Excel charts
Insert Chart dialog box, 206-207styles, 208
Excel workbooksblank workbooks, 166from template, 164-165saving, 165
Close bu� on, 30Close command (File menu), 7, 30closing
fi les, 30-31Revisions Pane (PowerPoint), 264
cloud-based storage. See OneDriveCollapse All command (PowerPoint), 222-224collapsing
PowerPoint sections, 222presentation outlines, 224
colon (:), 201Color bu� on, 57colors
color codingtasks, 306worksheet tabs, 173
customizingnotebook section tabs, 316publication color schemes, 350Publisher templates, 343Word text, 104
columnsin Excel worksheets
column headers, 190column width, 186deleting, 171inserting, 170
in Word pages, 139in Word tables
deleting, 112inserting, 111selecting, 108
Columns dialog box (Word), 139Columns option (Word), 139Combine command (Word), 157combining Word documents, 157comma (,), 201comments
presentation commentsadding, 262managing, 263
Word documentsadding, 154-155deleting, 155
commercial printing, saving publications for, 366-367Compare command
PowerPoint, 264Word, 157
375Delete Text option (Publisher)
page breaks, 120page numbers, 121Quick Parts, 106-107ScreenTips, 132styles, 105symbols, 130-131from templates, 100-101text boxes, 126-127text color, 104
Word tables, 108deleting cells, 112deleting rows/columns, 112forma� ing, 110inserting rows/columns, 111Quick Tables, 109selecting rows/columns, 108styles, 110undoing changes, 112
Creative Commons license, 55Crop bu� on, 61Crop to Shape command, 61cropping pictures, 61Custom Margins option (Word), 136Custom Sort command (Excel), 190Customize Tags command (OneNote), 322Customize Tags dialog box (OneNote), 322customizing Offi ce, 32-35Cut command, 18cu� ing, 18-19
Ddata entry (Excel), 168Date and Time dialog box, 129dates, inserting into Word documents, 129Decrease Indent option (Word), 142Defi ne New Bullet command (Word), 103Defi ne New Number Format command (Word), 103Delete All Comments and Ink in This Presentation option
(PowerPoint), 263Delete bu� on
Excel, 171OneDrive, 85
Delete Cells command, 112Delete command (Excel), 174Delete Comment command (Word), 155Delete Outlook Task command (OneNote), 336Delete Table command (Word), 113Delete Text option (Publisher), 346
formulasabsolute references, 200compound formulas, 198-199copying, 197simple formulas, 196
handouts, 242-243Microso� accounts, 14notebooks, 314
links, 323notes, 318page titles, 315pages, 319pictures, 321sections, 316-317subpages, 320tags, 322templates, 324text forma� ing, 318
OneDrive fi les, 80-81OneDrive folders, 75Outlook notes, 307PDF/XPS fi les, 22-23PivotTables, 210-211PowerPoint
animations, 258-259presentations, 216-217
publicationsnew blank publications, 342-343standard page size, 342from templates, 340-341
Publisher templatespictures, 347text, 346
Quick Parts, 107sparklines, 212-213spreadsheets in Offi ce Mobile, 91squares, 65tags, 322tasks, 304-305Word documents
blank documents, 96-98blank pages, 119bulleted lists, 102cover pages, 118date/time fi elds, 129drop caps, 128headers/footers, 122-125hyperlinks, 132margins, 136numbered lists, 103in Offi ce Mobile, 90-93page borders, 140
376 deleting
page layoutcharacter spacing, 144columns, 139indents, 142-143leader characters, 147line spacing, 144overview, 134page borders, 140-141page margins, 136page orientation, 137page size, 138paragraph spacing, 145tabs, 146-147themes, 148-149
pagesblank pages, 119cover pages, 118page breaks, 120page numbers, 121
Quick Partscustom Quick Parts, 107deleting, 107inserting, 106Quick Parts library, 106
reviewing, 150accepting/rejecting changes, 157comments, 154-155document markup, 156document views, 158-159tracking changes, 152-153zooming in/out, 160-161
saving, 97tables
creating, 108deleting, 113deleting cells, 112deleting rows/columns, 112forma� ing, 110inserting from other sources, 115inserting rows/columns, 111merging cells, 114navigating, 108Quick Tables, 109resizing, 114selecting rows/columns, 108spli� ing, 115spli� ing cells, 115styles, 110undoing changes, 112
textbulleted lists, 102color, 104
deletingbackgrounds from publications, 351cells in Word tables, 112columns from Excel worksheets, 171comments from Word documents, 155contacts, 295cover pages (Word), 118email accounts from Outlook, 279email signatures, 288Excel fi lters, 193hyperlinks from PowerPoint presentations, 239notebook pages, 319notebook sections, 316OneDrive fi les, 85picture placeholders, 355PowerPoint animations, 259PowerPoint comments, 263PowerPoint sections, 223Quick Parts, 107rows/columns
from Excel worksheets, 171from Word tables, 112
slide timings, 268slides, 236styles in Word, 105tasks, 306, 336video clips, 249Word pages, 119Word tables, 113worksheets, 174
Design Checker, 348Design Checker Options dialog box, 364Design Checker (Publisher), 364-365Display Options, 33.doc format, 96docking notebooks, 325document markup, viewing in Word documents, 156documents (Word). See also text
bookmarks, 133combining, 157comparing, 157creating
blank documents, 96-98in Offi ce Mobile, 90-93from templates, 100-101
headers/footerscreating, 122-123editing, 124-125
mini toolbars, 99opening, 98
377Excel workbooks
email messagesa� aching fi les to, 287blocking, 290forwarding, 286moving, 291reading, 283receiving, 283replying to, 284-285rules, 290-291sending, 282signatures
choosing, 289creating, 288-289deleting, 288
Email Page command (OneNote), 333E-mail Calendar bu� on (Outlook), 302emailing
Calendar, 302-303contacts, 297notebooks pages, 333
Encrypt Document dialog box, 177enhancing pictures, 56-57entering data into Excel worksheets, 168equal (=) sign, 196Excel workbooks
chartschart types, 206-207inserting, 206-207modifying, 209previewing, 206styles, 208
columnsdeleting, 171inserting, 170
creatingblank workbooks, 166in Offi ce Mobile, 91from template, 164-165
data forma� ing, 178cell styles, 183column headers, 190column width, 186freezing panes, 189merging and centering text, 181numbers, 182row height, 187tables, 184-185wrapping text, 180
defi ned, 162
date/time fi elds, 129drop caps, 128hyperlinks, 132numbered lists, 103ScreenTips, 132selecting, 99styles, 105symbols, 130-131text boxes, 126-127
.docx format, 96Download bu� on (OneDrive), 85downloading
OneDrive app, 86OneDrive fi les, 85
Dra� mode (Word), 159Draw Text Box option (Publisher), 353drawing
in OneNote notebooks, 334-335lines, 65
drop caps, 128duplicate pages, inserting into publications, 352
EEdit Document command (OneDrive), 82editing
contacts, 296Excel charts, 209headers/footers (Word), 124-125notebook page titles, 315OneDrive fi les, 82-83picture placeholders, 355Quick Tables, 109
Eff ect Options (PowerPoint), 259email
accountsadding, 278-279removing, 279
email messagesa� aching fi les to, 287blocking, 290forwarding, 286moving, 291reading, 283receiving, 283replying to, 284-285rules, 290-291sending, 282signatures, 288-289
sharing fi les with, 26
378 Excel workbooks
Ffi elds, 122File A� achment command (OneNote), 328File menu commands
Account, 14Close, 30Export, 22New, 342Open, 98Print, 29Save As, 20, 101
fi lesa� aching
to email, 287to notebooks, 328
closing, 30-31.doc format, 96.docx format, 96OneDrive fi les
creating, 80-81deleting, 85downloading, 85editing, 82-83managing, 84-85opening, 16-17printing, 82sharing, 83-84uploading, 78-79version history, 85
opening, 16-17picture fi le formats, 53printing, 28-29renaming, 17saving
to computer, 20-21to OneDrive, 21as PDF/XPS documents, 22-23
sharing, 24-27Filter command (Excel), 192fi ltering worksheet data, 192-193Find and Replace dialog box, 44Find & Select bu� on (Excel), 188fi nding
RSS feeds, 309templates online, 164, 340text, 45
fi rst line indents, 143Folder Pane (Outlook), 280
formulasabsolute references in, 200AutoSum bu� on, 202calculation precedence, 199compound formulas, 198-199copying, 197overview, 194simple formulas, 196
functionsAVERAGE, 203COUNT, 203MAX, 203MIN, 203SUM, 201
password protection, 176-177PivotTables, 210-211read-only workbooks, 176rows
deleting, 171inserting, 169
saving, 165sparklines, 212-213worksheets
cell addresses, 167creating in Offi ce Mobile, 91defi ned, 162deleting, 174entering data into, 168fi ltering data in, 192-193hiding, 175inserting, 172navigating, 167protecting data, 177renaming, 173replacing data, 188searching, 188sorting data in, 190-191tab color, 173unhiding, 175
Exchange, sharing calendar with, 302Expand All command (PowerPoint), 222-224expanding
PowerPoint sections, 222presentation outlines, 224
Export command, 7File menu, 22PowerPoint, 275
exporting PowerPoint presentations as video, 275
379Header option (Publisher)
cell styles, 183column headers, 190column width, 186freezing panes, 189merging and centering data, 181numbers, 182row height, 187tables, 184-185wrapping text, 180
formulas (Excel)absolute references in, 200AutoSum bu� on, 202AVERAGE function, 203calculation precedence, 199compound formulas, 198-199copying, 197COUNT function, 203MAX function, 203MIN function, 203overview, 194simple formulas, 196SUM function, 201
Forward bu� on (Outlook), 283, 286forwarding email messages, 286Freeze Panes bu� on (Excel), 189freezing panes in Excel worksheets, 189From Beginning bu� on (PowerPoint), 270functions
AVERAGE, 203COUNT, 203MAX, 203MIN, 203SUM, 201
Ggalleries
Quick Tables Gallery, 110WordArt, 46
General Options, 33Get OneDrive apps option (OneDrive), 86graphics. See images
Hhandouts, creating, 242-243hanging indents, 143Header command (Word), 122Header & Footer bu� on (PowerPoint), 240Header option (Publisher), 356
foldersOneDrive folders
creating, 75managing, 76-77organizing, 75properties, 77
Outlook folders, creating, 291Font dialog box, 42, 144fonts
customizing in Publisher templates, 343forma� ing, 42
Footer command (Word), 122Footer option (Publisher), 356footers
in PowerPoint, 240-241in publications, 356in Word
creating, 122-123editing, 124-125
Format as Table bu� on (Excel), 184Format as Table dialog box (Excel), 185Format Background bu� on (PowerPoint), 230Format Cells dialog box, 42, 180Format Page Number command (Word), 121Format Painter, 19Format Shape command, 67forma� ing
notebook tables, 329page numbers in Word documents, 121pictures. See picturespublications, 349
backgrounds, 351borders and accents, 359business information, 361color schemes, 350headers/footers, 356inserting pages into, 352page design, 362-363page numbers, 357page parts, 358picture placeholders, 354-355tables, 360text boxes, 353
shapes, 66-67slides. See slidestext, 41-42video clips for PowerPoint presentations, 251Word tables, 110WordArt, 47worksheet data, 178
380 headers
Insert Picture dialog box, 52-54inserting. See also creating
bookmarks into Word documents, 133comments in Word documents, 154pictures
from computer, 52-53online pictures, 54-55
publication pages, 352Quick Parts into Word documents, 106-107rows/columns
into Excel worksheets, 169-170into Word tables, 111
screenshots, 70-71shapes, 64-65slides, 69SmartArt, 68-69tables into notebooks, 329timestamps in OneNote notebooks, 332Word tables, 115WordArt, 46worksheets, 172
Insights, 38-39installing Offi ce Mobile, 88-89
J-K-LJustify bu� on, 43justifying text, 43
Language Options, 34layout
Outlook, 280-281slides, 219, 228Word page layout
character spacing, 144columns, 139indents, 142-143leader characters, 147line spacing, 144overview, 134page borders, 140-141page margins, 136page orientation, 137page size, 138paragraph spacing, 145tabs, 146-147themes, 148-149
Layout bu� on (PowerPoint), 220, 228leader characters, 147le� indents (Word), 143licenses, Creative Commons license, 55
headersPowerPoint, 240-241publications, 356Word
creating, 122-123editing, 124-125
worksheet columns, 190headings (PivotTable), 210height of worksheet rows, 187help
Help window, 37Tell Me box, 36
Help window, 37Hide command (Excel), 175hiding worksheets, 175highlighting in OneNote notebooks, 335Hyperlink command
PowerPoint, 238-239Word, 132
hyperlinksin notebooks, 323in PowerPoint presentations, 238-239in Word documents, 132sharing fi les with, 25
Iimages
pictures. See picturesscreenshots, 62, 70-71shapes
defi ned, 62forma� ing, 66-67inserting, 64-65
SmartArtdefi ned, 62inserting, 68-69
importing presentation outlines, 225improving Insights results, 39Increase Indent option (Word), 142indents (Word), adding
on Home tab, 142on Layout tab, 143
Info window, 6Insert bu� on (Excel), 169-170Insert Chart dialog box (Excel), 206-207Insert Date and Time bu� on (Word), 129Insert Duplicate Page command (Publisher), 352Insert File dialog box, 328Insert Hyperlink dialog box (Word), 132
381Normal view (PowerPoint)
sending, 282signatures
choosing, 289creating, 288-289deleting, 288
Microso� accountscreating, 14se� ing up, 14-15switching, 14
Microso� Exchange, sharing calendar with, 302MIN function, 203mini toolbar, 9, 99mobile devices, Offi ce Mobile. See also OneDrive
creating documents in, 90-93installing, 88-89limitations, 90
Mouse Mode, 8moving
email messages, 291notebook sections, 317PowerPoint presentations, 222slides, 234-235
multiple columns, entering into worksheets, 170multiple pictures, selecting, 53-55multiple rows, entering into worksheets, 169
Nnaming worksheets, 173narrations, adding to PowerPoint presentations, 269navigating
bookmarks, 133Outlook, 277Outlook Calendar, 293Word tables, 108worksheets, 167
New Appointment command (Outlook), 299New command (File menu), 6, 342New Comment command
PowerPoint, 262Word, 154-155
New Contact command (Outlook), 295New Email command (Outlook), 282New Folder command (Outlook), 291New Meeting command (Outlook), 300New Note (Outlook), 307New Slide bu� on (PowerPoint), 69, 219New Table Style command (Word), 110New Task option (Outlook), 304Normal view (PowerPoint), 218
linesdrawing, 65line spacing (Word), 144
Link dialog box, 323links
in notebooks, 323in PowerPoint presentations, 238-239in Word documents, 132sharing fi les with, 25
Links option (Word), 132-133lists
bulleted listsadding to PowerPoint presentations, 221creating, 102
numbered lists, 103
MMake Subpage command (OneNote), 320managing
add-ins, 35OneDrive fi les, 84-85OneDrive folders, 76-77PowerPoint comments, 263tasks, 306
margins, changing in Word documents, 136Margins option (Word), 136Mark as Final command (Excel), 176marking tasks as completed, 306Markup command (Word), 156MAX function, 203meetings, scheduling, 300-301Merge Cells command (Word), 114Merge & Center bu� on (Excel), 181Merge into Another Section command (OneNote), 317Merge Section dialog box (OneNote), 317merging
cells in Word tables, 114notebook sections, 317text in Excel worksheets, 181
Message Preview (Outlook), 281messages (email)
a� aching fi les to, 287blocking, 290forwarding, 286moving, 291reading, 283receiving, 283replying to, 284-285rules, 290-291
382 notebooks
Offi ce Lens, 337Offi ce Mobile
creating documents in, 90-93installing, 88-89limitations, 90
Offi ce Online, 80, 87Offi ce themes, 15OneDrive
additional storage, 74downloading, 86fi les
creating, 80-81deleting, 85downloading, 85editing, 82-83managing, 84-85opening, 16-17printing, 82sharing, 83-84uploading, 78-79version history, 85
folderscreating, 75managing, 76-77organizing, 75properties, 77
overview, 72-73saving fi les to, 21signing in to, 74signing up with, 74
OneNote Clipper, 337OneNote notebooks
a� aching fi les to, 328audio recording, 330creating, 314
links, 323notes, 318page titles, 315pages, 319pictures, 321sections, 316-317subpages, 320tags, 322templates, 324text forma� ing, 318
docking, 325drawing in, 334-335emailing pages from, 333highlighting in, 335notes, turning into Outlook tasks, 336OneNote apps, 337
notebooksa� aching fi les to, 328audio recording, 330creating, 314
links, 323notes, 318page titles, 315pages, 319pictures, 321sections, 316-317subpages, 320tags, 322templates, 324text forma� ing, 318
docking, 325drawing in, 334-335emailing pages from, 333highlighting in, 335notes, turning into tasks, 336OneNote apps, 337overview, 312saving, 314switching between, 314tables
forma� ing, 329inserting, 329
timestamps, 332undoing changes, 335video recording, 327, 331views, 325
notesadding to notebooks, 318creating, 307turning into tasks, 336views, 307
Notes pane (PowerPoint), 218numbered lists, 103numbers
Excel formulas, 196Excel worksheets, 182page numbers
adding to publications, 357inserting into Word documents, 121
Oobjects
copying, 18-19cu� ing, 18-19defi ned, 18pasting, 18-19
383Page Number command
searching, 294viewing, 294
email accountsadding, 278-279removing, 279
email messagesa� aching fi les to, 287blocking, 290forwarding, 286moving, 291reading, 283receiving, 283replying to, 284-285rules, 290-291sending, 282signatures, 288-289
layout, 280-281navigating, 277notes
creating, 307views, 307
RSS feedsfi nding, 309subscribing to, 308-311unsubscribing from, 311
taskscolor coding, 306creating, 304-305deleting, 336managing, 306marking as completed, 306removing, 306turning notes into, 336viewing, 337views, 304
Outlook Tasks command (OneNote), 336Outlook.com, 87
PPack and Go Wizard, 366-367Page Borders option (Word), 140Page Break command (Word), 120page breaks, inserting into Word documents, 120Page Design (Publisher), 362-363page layout (Word)
overview, 134page margins, 136
Page Number commandPublisher, 356-357Word, 121
overview, 312saving, 314switching between, 314tables
forma� ing, 329inserting, 329
timestamps, 332undoing changes, 335video recording, 327, 331views, 325
online pictures, inserting, 54-55Online Pictures bu� on, 54online presentations, 27Online Video option (PowerPoint), 248Open command (File menu), 6, 16, 98Open dialog box, 17, 98Open Task in Outlook command (OneNote), 337opening
a� achments in OneNote, 328fi les, 16-17
OneDrive fi les, 16-17recent documents, 16Word documents, 98
Options command, 7Options dialog box, 32-35organizing
email messages, 291folders on OneDrive, 75
orientation of Word pages, 137Orientation option (Word), 137Outline mode (Word), 159Outline view (PowerPoint), 224-225outlines of PowerPoint presentations
collapsing/expanding, 224creating, 224-225importing, 225
OutlookCalendar
navigating, 293publishing, 303reserving conference rooms, 300scheduling appointments, 299scheduling meetings, 300-301sharing, 302-303viewing, 298
contactsadding, 295-296deleting, 295editing, 296emailing, 297
384 page numbers
enhancing, 56-57fi le formats, 53inserting
from computer, 52-53into notebooks, 321online pictures, 54-55into publications, 354-355
multiple pictures, selecting, 53-55publication pictures, replacing, 347resizing, 60, 321styles, 58vector pictures, 53
Pictures bu� on, 52PivotTables, 210-211Playback tab (PowerPoint), 251Pop Out bu� on (Outlook), 283Portable Document Format (PDF), saving fi les as, 22-23Poster Frame bu� on (PowerPoint), 251PowerPoint presentations
animationanimating slide objects, 256-257customizing animations, 258-259
audioinserting, 252-253voice narrations, 269
commentsadding, 262managing, 263
comparing, 264-265creating, 216-217design options, 227exporting as video, 275handouts, creating, 242-243headers/footers
adding, 240-241previewing, 241
hyperlinksadding, 238-239removing, 239testing, 239
online presentations, 27outlines
collapsing/expanding, 224creating, 224-225importing, 225
overview, 214printing, 244-245sections
adding, 222-223collapsing/expanding, 222moving, 222
page numbersadding to publications, 357inserting into Word documents, 121
page orientation (Word)character spacing, 144columns, 139indents, 142-143leader characters, 147line spacing, 144page borders, 140-141page orientation, 137page size, 138paragraph spacing, 145tabs, 146-147themes, 148-149
page parts, adding to publications, 358Page Parts option (Publisher), 358Page Setup dialog box, 137-138Page Setup option (Word), 137pages
notebook pagesadding, 319deleting, 319emailing, 333promoting, 320rearranging, 319subpages, 320titles, 315
publication pages, inserting, 352Word page
blank pages, 119cover pages, 118page breaks, 120page numbers, 121
Paragraph dialog box (Word), 146paragraph spacing (Word), 145password protection (workbooks), 176-177Paste command, 18Paste Options dialog box, 18pasting, 18-19PDF (Portable Document Format), saving fi les as, 22-23People (Outlook). See contactsphotos. See picturesPicture Border bu� on, 59Picture Placeholder option (Publisher), 354pictures, 50
bitmap pictures, 53borders, 59Creative Commons license, 55cropping, 61
385Print command
hyperlinksadding, 238-239removing, 239testing, 239
online presentations, 27outlines
collapsing/expanding, 224creating, 224-225importing, 225
overview, 214printing, 244-245sections
adding, 222-223collapsing/expanding, 222moving, 222removing, 223renaming, 223
slide showspresenting, 270-271rehearsing timings, 268se� ing up, 266-267sharing online, 272-273
slidesadding, 69, 219-220advancing, 267backgrounds, 230-231bulleted lists, 221copying, 234-235deleting, 236layouts, 219, 228moving, 234-235publishing, 27section headers, 222-223size, 228slide masters, 237transitions, 254-255
themes, 216-217, 229video
forma� ing, 251inserting online video, 248-249inserting video clips from computer, 250
viewsNormal, 218Outline, 224-225Presenter, 274Slide Sorter, 232-233
Presenter View (PowerPoint), 274previewing
Excel charts, 206picture styles, 58
Print command, 7, 29, 82
removing, 223renaming, 223
slide showspresenting, 270-271rehearsing timings, 268se� ing up, 266-267sharing online, 272-273
slidesadding, 69, 219-220advancing, 267backgrounds, 230-231bulleted lists, 221copying, 234-235deleting, 236layouts, 219, 228moving, 234-235publishing, 27section headers, 222-223size, 228slide masters, 237transitions, 254-255
themes, 216-217, 229video
forma� ing, 251inserting online video, 248-249inserting video clips from computer, 250
viewsNormal, 218Outline, 224-225Presenter View, 274Slide Sorter view, 232-233
Present Online bu� on (PowerPoint), 272presentations (PowerPoint)
animationanimating slide objects, 256-257customizing animations, 258-259
audioinserting, 252-253voice narrations, 269
commentsadding, 262managing, 263
comparing, 264-265creating, 216-217design options, 227exporting as video, 275handouts, creating, 242-243headers/footers
adding, 240-241previewing, 241
386 Print Layout view (Word)
tables, 360text boxes, 353
inserting pages into, 352replacing pictures, 347replacing text, 346saving for commercial printing, 366-367standard page size, 342viewing, 344-345
publishingCalendar, 303slides, 27
QQuick Access Toolbar
customizing, 35overview, 8
Quick Parts (Word)custom Quick Parts, 107deleting, 107inserting, 106Quick Parts library, 106
Quick Tables, 109Quick Tables Gallery, 110
RRead Mode (Word), 158read-only workbooks, 176reading email messages, 283Reading Pane (Outlook), 281-283rearranging notebook pages, 319receiving email messages, 283recent documents, opening, 16Recommended PivotTables bu� on (Excel), 210Recommended PivotTables dialog box (Excel), 210Record Audio command (OneNote), 330Record Slide Show bu� on (PowerPoint), 269Record Video command (OneNote), 331recording
audio in OneNote notebooks, 330video in OneNote notebooks, 327, 331
Rehearse Timings bu� on (PowerPoint), 268rehearsing timings (PowerPoint), 268rejecting changes
in PowerPoint, 265in Word documents, 157
Remove All Sections command, 223Remove Current Cover Page command (Word), 118Remove from List (Outlook), 306
Print Layout view (Word), 158printing
fi les, 28-29OneDrive fi les, 82PowerPoint presentations, 244-245
privacy, Insights, 38Promote Subpage command (OneNote), 320promoting notebook pages, 320Proofi ng Options, 34, 49Protect Sheet command (Excel), 177Protect Workbook bu� on (Excel), 176publications (Publisher), 348
creating from templates, 340-341creating new blank publications, 342-343Design Checker, 348, 364-365forma� ing
backgrounds, 351borders and accents, 359business information, 361color schemes, 350headers/footers, 356page design, 362-363page numbers, 357page parts, 358picture placeholders, 354-355tables, 360text boxes, 353
inserting pages into, 352replacing pictures, 347replacing text, 346saving for commercial printing, 366-367standard page size, 342viewing, 344-345
Publish Online bu� on (Outlook), 303Publish to WebDAV Server option (Outlook), 303Publisher publications
creating from templates, 340-341creating new blank publications, 342-343Design Checker, 348, 364-365forma� ing
backgrounds, 351borders and accents, 359business information, 361color schemes, 350headers/footers, 356page design, 362-363page numbers, 357page parts, 358picture placeholders, 354-355
387searching
rowsin Excel worksheets
deleting, 171inserting, 169row height, 187
in Word tablesdeleting, 112inserting, 111selecting, 108
RSS feedsfi nding, 309subscribing to, 308-311unsubscribing from, 311
Ruler (Word), 136rules (email), 290-291Run Design Checker bu� on (Publisher), 364
SSave As command (File menu), 6, 20, 101Save As dialog box, 101Save bu� on, 97Save command, 6Save for a Commercial Printer option (Publisher), 366Save for Photo Printing option (Publisher), 367Save to Cloud bu� on, 25saving
fi lesto computer, 20-21to OneDrive, 21as PDF/XPS documents, 22-23
notebooks, 314publications for commercial printing, 366-367shortcuts, 20Word documents, 97workbooks, 165
schedulingappointments, 299meetings, 300-301
Screen Clipping bu� on, 70-71Screen Recording bu� on (PowerPoint), 250screen resolution, 118Screenshot bu� on, 70screenshots, 62, 70-71ScreenTips, inserting into Word documents, 132searching
contacts, 294text, 45Web with Insights, 38-39worksheet data, 188
Remove Hyperlink bu� on (PowerPoint), 239Remove Section and Slides command, 223Remove Section command, 223removing. See deletingRename command, 17, 173renaming
fi les, 17presentation sections, 223worksheets, 173
Replace All bu� on, 44Replace bu� on, 44replacing
pictures in publications, 347text, 44-45, 346worksheet data, 188
Reply All bu� on (Outlook), 283-284Reply bu� on (Outlook), 283-284replying to email messages, 284-285reports, PivotTables, 210-211reserving conference rooms, 300Reset Background bu� on (PowerPoint), 231resizing
pictures, 60in OneNote, 321picture placeholders, 355
video clips, 249Word tables, 114
resolution (screen), 118Review tab (Word)
Delete Comment, 155Markup, 156New Comment, 154-155Track Changes, 152-153
Reviewing Pane (Word), 156reviewing Word documents, 150
accepting/rejecting changes, 157comments, 154-155document markup, 156document views, 158-159tracking changes, 152-153zooming in/out, 160-161
Revisions Pane (PowerPoint), closing, 264Ribbon
customizing, 34display options, 5overview, 4-5
Ribbon Display Options bu� on, 5right indents (Word), 143
388 sections
signatures (email)choosing, 289creating, 288-289deleting, 288
signing in to OneDrive, 74signing up with OneDrive, 74simple formulas, 196Single Page option (Publisher), 344Size option (Word), 138sizing
pictures in OneNote, 321slides, 228video clips, 249Word pages, 138worksheet columns, 186worksheet rows, 187
Slide Master bu� on (PowerPoint), 237slide masters, 237slide shows
presenting, 270-271rehearsing timings, 268se� ing up, 266-267sharing online, 272-273
Slide Size bu� on (PowerPoint), 228Slide Sorter bu� on (PowerPoint), 232Slide Sorter view (PowerPoint), 232-233slides
adding, 69adding to presentations, 219-220advancing, 267backgrounds, 230-231bulleted lists, 221copying, 234-235deleting, 236layouts, 219, 228moving, 234-235publishing, 27section headers, 222-223size, 228slide masters, 237slide shows
presenting, 270-271rehearsing timings, 268se� ing up, 266-267sharing online, 272-273
transitions, 254-255Smart Lookup bu� on, 38SmartArt
defi ned, 62inserting, 68-69
sectionsnotebook
creating, 316deleting, 316merging, 317moving, 317
PowerPoint, 223presentation, 222
security, Excel workbookspassword protection, 176-177Protect Sheet command, 177read-only workbooks, 176
selectingmultiple pictures, 53-55rows/columns in Word tables, 108text in Word documents, 99
Send a Calendar via E-mail dialog box, 302Send/Receive All Folders command (Outlook), 282-283sending
email messages, 282tasks to Outlook, 336
sequential data, entering into worksheets, 168services, connected, 15Set Up Slide Show bu� on (PowerPoint), 266se� ing up
Microso� accounts, 14-15slide shows, 266-267
Shape Eff ects bu� on, 67Shape Fill bu� on, 67Shape Outline bu� on, 67Shape Style bu� on, 66shapes
defi ned, 62forma� ing, 66-67inserting, 64-65
Shapes bu� on, 64Share bu� on, 7, 24, 83-84Share Calendar bu� on (Outlook), 302Share window, 26-27sharing
Calendar, 302-303fi les, 24-27OneDrive fi les, 83-84
shortcuts, saving, 20Show Comments bu� on (PowerPoint), 263Sign In bu� on (OneDrive), 74Sign Up bu� on (OneDrive), 74
389text
PivotTables, 210-211Word tables
creating, 108deleting cells, 112deleting tables, 113forma� ing, 110inserting from other sources, 115inserting rows/columns, 111merging cells, 114navigating, 108Quick Tables, 109resizing, 114rows/columns, 112selecting rows/columns, 108spli� ing cells, 115spli� ing tables, 115styles, 110undoing changes, 112
tabs (Word), 146-147Tabs dialog box (Word), 146tags
adding to notebooks, 322customizing, 322
task panes, 11tasks
color coding, 306creating, 304-305deleting, 336managing, 306marking as completed, 306removing, 306turning notes into, 336viewing in Outlook, 337views, 304
Tell Me box, 36templates
applying to notebooks, 324Excel workbooks, 164-165fi nding online, 164, 340Publisher, 340-341
colors/fonts, 343creating publications from, 340-341customizing, 347replacing pictures, 347replacing text, 346
Word templates, 100-101testing hyperlinks in PowerPoint presentations, 239text, 40
aligning, 43fi nding, 45forma� ing, 41-42
Sort & Filter bu� on (Excel), 190-192sorting worksheet data, 190-191sparklines, 212-213spell-checking, 48-49Spelling & Grammar bu� on, 48Split Cells command (Word), 115Split Table command (Word), 115spli� ing
cells in Word tables, 115Word tables, 115
spreadsheets. See worksheetssquares, creating, 65standard page size (Publisher), 342Start Presentation bu� on (PowerPoint), 272Start screen, 3storage. See OneDrivestyles
chart styles, 208Excel styles, 183picture styles
applying, 58previewing, 58
PivotTable styles, 211video styles, 251Word styles
applying, 105clearing, 105creating, 105table styles, 110
subpages (notebook), creating, 320subscribing to RSS feeds, 308-311SUM function, 201switching
Microso� accounts, 14notebook views, 325notebooks, 314
symbols, inserting into Word documents, 130-131Symbols command (Word), 130
Ttab color (worksheets), 173Tab Color command (Excel), 173Table option (Publisher), 360tables
adding to publications, 360Excel tables, 184-185notebook tables
forma� ing, 329inserting, 329
390 text
toolbarsmini toolbar, 9Quick Access Toolbar, 8
Touch Mode, 8Track Changes (Word), 152-153tracking changes in Word documents, 144, 152-153transitions (slide), 254-255Transitions tab (PowerPoint), 254Trust Center, 35Two-Page Spread option (Publisher), 344
UUndo bu� on, 112undoing changes
OneNote notebooks, 335Word documents, 112
Unfreeze Panes command (Excel), 189Unhide Sheet command (Excel), 175unhiding worksheets, 175Universal Offi ce apps, 87unsubscribing from RSS feeds, 311Upload command (OneDrive), 78
Vvector pictures, 53version history, 85video
adding to PowerPoint presentationsforma� ing, 251online video, 248-249video clips from computer, 250
exporting PowerPoint presentations as, 275recording to notebooks, 327, 331video styles, 251
Video Border bu� on (PowerPoint), 251Video bu� on (PowerPoint), 248-250Video on My PC option (PowerPoint), 250Video Style bu� on (PowerPoint), 251View bu� on (OneDrive), 84viewing
Calendar, 298connected services, 15contacts, 294document markup, 156publications, 344-345tasks in Outlook, 337
Excel worksheet textmerging and centering, 181wrapping, 180
justifying, 43notebook text, 318publication text, 349
backgrounds, 351business information, 361color schemes, 350headers/footers, 356page numbers, 357replacing, 346tables, 360text boxes, 353
replacing, 44-45spell-checking, 48-49Word text
bulleted lists, 102color, 104date/time fi elds, 129drop caps, 128hyperlinks, 132numbered lists, 103ScreenTips, 132selecting, 99styles, 105symbols, 130-131text boxes, 126-127
WordArtforma� ing, 47inserting, 46
Text Box command (Word), 126text boxes, inserting
into publications, 353into Word documents, 126-127
Text Eff ects bu� on, 47Text Fill bu� on, 47Text Outline bu� on, 47themes
defi ned, 104Offi ce themes, 15PowerPoint presentations, 216-217, 229Word themes, 148-149
Themes option (Word), 148time fi elds, inserting into Word documents, 129timestamps, adding to notebooks, 332Timings (PowerPoint), 259, 268titles
notebooks, 315Word documents, 119
391Word documents
paragraph spacing, 145tabs, 146-147themes, 148-149
pagesblank pages, 119cover pages, 118page breaks, 120page numbers, 121
Quick Partscustom Quick Parts, 107deleting, 107inserting, 106Quick Parts library, 106
reviewing, 150accepting/rejecting changes, 157comments, 154-155document markup, 156document views, 158-159tracking changes, 152-153zooming in/out, 160-161
saving, 97tables
creating, 108deleting, 113deleting cells, 112deleting rows/columns, 112forma� ing, 110inserting from other sources, 115inserting rows/columns, 111merging cells, 114navigating, 108Quick Tables, 109resizing, 114selecting rows/columns, 108spli� ing, 115spli� ing cells, 115styles, 110undoing changes, 112
textbulleted lists, 102color, 104date/time fi elds, 129drop caps, 128hyperlinks, 132numbered lists, 103ScreenTips, 132selecting, 99styles, 105symbols, 130-131text boxes, 126-127
Word documents, 150comments, 154-155document markup, 156tracking changes, 152-153
viewsBackstage view, 6-7Calendar, 298Contacts (Outlook), 294notebooks, 325Outlook notes, 307PowerPoint presentations
Normal view, 218Outline view, 224-225Presenter View, 274Slide Sorter view, 232-233
tasks, 304Word documents, 158-159
voice narrations, adding to PowerPoint presentations, 269
Wweather bar (Calendar), 298Web Layout (Word), 159Web searches with Insights, 38-39Whole Page option (Publisher), 345width of worksheet columns, 186wizards, Pack and Go Wizard, 366-367Word documents, 94. See also text
bookmarks, 133combining, 157comparing, 157creating
blank documents, 96-98from templates, 100-101
creating in Offi ce Mobile, 90-93headers/footers
creating, 122-123editing, 124-125
mini toolbars, 99opening, 98page layout
character spacing, 144columns, 139indents, 142-143leader characters, 147line spacing, 144overview, 134page borders, 140-141page margins, 136page orientation, 137page size, 138
392 WordArt
worksheetscell addresses, 167defi ned, 162deleting, 174entering data into, 168fi ltering data in, 192-193hiding, 175inserting, 172navigating, 167protecting data, 177renaming, 173replacing data, 188searching, 188sorting data in, 190-191tab color, 173unhiding, 175
worksheets (Excel). See also workbookscell addresses, 167defi ned, 162deleting, 174entering data into, 168fi ltering data in, 192-193hiding, 175inserting, 172navigating, 167protecting data, 177renaming, 173replacing data, 188searching, 188sorting data in, 190-191tab color, 173unhiding, 175
Wrap Text bu� on (Excel), 180wrapping text in Excel worksheets, 180
X-Y-ZXPS (XML Paper Specifi cation), saving fi les as, 22-23
Zoom sliderPublisher, 345Word, 160
zooming in/outin Publisher, 345in Word, 160-161
WordArtforma� ing, 47inserting, 46WordArt gallery, 46
workbooks (Excel)charts
chart types, 206-207inserting, 206-207modifying, 209previewing, 206styles, 208
columnsdeleting, 171inserting, 170
creatingblank workbooks, 166from template, 164-165
data forma� ing, 178cell styles, 183column headers, 190column width, 186freezing panes, 189merging and centering text, 181numbers, 182row height, 187tables, 184-185wrapping text, 180
defi ned, 162formulas
absolute references in, 200AutoSum bu� on, 202calculation precedence, 199compound formulas, creating, 198-199copying, 197overview, 194simple formulas, creating, 196
functionsAVERAGE, 203COUNT, 203MAX, 203MIN, 203SUM, 201
password protection, 176-177PivotTables, 210-211read-only workbooks, 176rows
deleting, 171inserting, 169
saving, 165sparklines, 212-213
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