Part I: Objectives M. Belbeoch, T echnical Coordinator, JCOMMOPS

Technopole Brest-Iroise Juin 2013

JCOMM in-situ Observations Programmes Support Centre

Strategic movefrom Toulouse to Brest

Part I: Objectives (M. Belbeoch) Part II: IOC Decentralized Offices (A. Fischer) TO DO

Part III: JCOMMOPS Background (M. Belbeoch)Part IV: Strategy and Timing (M. Belbeoch )

Part V Mutual Benefits Part VI Conclusion & Actions


Part I: ObjectivesM. Belbeoch,

Technical Coordinator, JCOMMOPS


ObjectivesClarify

– Criteria and pathway for the establishment of IOC decentralized offices– JCOMMOPS actual means, activities and future plans– Strategy to succeed – Practical needs for JCOMMOPS establishment in Brest– Timing of the staff move from Toulouse to Brest– Mutual benefits– Actions required to reach a general agreement

JCOMMOPS governance is convinced of the legitimacy of such plan but requests tangible and short term gains for the structure, and optimistic perspectives.

Critical milestone JCOMM OCG biennal meeting5-7/09 Washington DC/NOAA HQ


Part II: IOC/UNESCO decentralized officesA. Fischer,

GOOS DirectorHead Ocean Observations and Services Section


UNESCO/IOC decentralized offices

Program/Project offices: IODE (Ostend/Belgium)

ODINAfrica (Nairobi/Kenya)JCOMMOPS (Toulouse/France)JTIC (Jakarta/Indonesia)HAB (Vigo/Spain)

Regional offices: Perth/Australia , Rio/Brazil


IOC Programme/Project Office

Minimum criteria for a Member States to host a Programme Office(agreed per Resolution)

Establishment + operating


Examples

• IODE (Oostende)– 1 M€/year Flemish Government– Model for JCOMMOPS establishment

• Perth– Multipart agreement


JCOMMOPS

• To become a true UN territory

• 1st step (JCOMM French partners): Commitments to JCOMM

• 2nd step (City-Region): Commitments to IOC Executive Secretary

• 3rd step (France/Member States): Consultation with national commission. Commitments to Member States

• JCOMMOPS Operational arm of IOC/UNESCOCrucial for GOOS!

Success in establishing the office success for France in GOOS!


Part III: JCOMMOPS BackgroundM. Belbeoch


JCOMMOPSInternational

Coordination

International Organisations

Platform Operators

Data systems

Research

IndustryFunding agencies

Member States

Outreach

Programmes managers

Global Ocean Observing System


Activities

Technical Coordination

•Expertise•Cooperation•Harmonization•Mediation• Synergies

Monitoring

• Network, instruments, data flow• Global … regional• Performance• Planning• Transparency

Assistance

•Technical•Data exchange/access• Support Centre•Operations


Key Achievements

• Unique and recognized essential element of the Global Ocean Observing System

• Day to day assistance (including industry)• Innovative Information System (RT tracking, GIS) and web

based services• Rigorous metadata control and platform certification• Uniform and authoritative status maps• Core metrics for networks performance (reports, bulletins

publication)• Technical expertise on codes, data systems, instrumentation,

telecommunication systems


• Expertise on international/intergovernmental issues

• Operating a notification and warning system for floats which might drift in Member States EEZ (IOC Resolutions XX-6 and XLI-4)

• Development of international cooperation (donor programmes)

• Operational ship time service, in particular through partnerships with sailing community Successful pilot projects with partners in

Brittany: MOD, VSF, RIEM

Successful missions with SY Lady Amberin the Atlantic and Indian Ocean

Partnership with Prolarge company (Lorient)

Key Achievements


• Lady AmberFeasibility of operational efficiencygreen, cheap, dedicated opportunitygaps filled up for the first timeEducation and communication x2 planet circumference100 units deployed (floats/drifters)3 Ministers of Environment/Science on boardTens of schools involvedHuge communication

impact (local newspaper, TV shows, etc)

Key Achievements


Near Future• Migration to Brest

• New generation of GIS and web interface for a high-performance “monitoring centre” - Ready for inauguration

• Partnership with ESRI Inc. (and its “Ocean Initiative”)

• Rational reporting and support services

• Governance, priorities, deliverables, efficiency, budget clarified

• Worldwide deployment strategy and services Varied, creative and integrated ship time solutions in line with requirements

• Work with Industry (e.g. WOC) , manufacturers (float/drifters pilot project), sponsors

• Expansion to new programs: regional/coastal observing systems (e.g. gliders): Additional International Technical Coordinator


Infrastructure & Staff

• Office in Toulouse (1985 - 2001 - 2013) hosted by CLS (CLS-USA)

• 3 International Technical Coordinators (UN civil servants) with mission budgetDBCP/OceanSITES (buoys, moorings, etc), Argo (floats),SOT/GO-SHIP (ships)

• 1.25 software engineer (System Development/Maintenance)• 1-2 occasional students

• ~800 k$ yearly budget (~600 k€) [IOC – WMO – CLS]

• Information System (Operational - 4 servers – Oracle, Esri licenses)• Backup, 24/7 support for web services (procedures)


JCOMMOPS Budget (↗)• Overall operating budget: ~750 K$/year• France: ~30% in kind (CLS), 5% in cash (Ifremer)• USA: ~40 % in cash

– critical funder– has repeated difficulties to send cash outside (e.g. restrictions on

financial transfers to UNESCO)

Contributions into JCOMMOPS(used for salaries, mission, infrastructures)

(* contribution likely to be increased in 2013)

Host contribution

(k$ in-kind)Evaluation

Host contribution

(k$ in-cash)

Full JCOMMOPS operating

budget/year in k$

Argo DBCP SOT OceanSITES

GO-SHIP

JCOMMOPSservices and misc.

CLS CoriolisIfremer

Total 160 160 20 *(100)

55(70)

25 30* ~250 40 740k$(~900)


Host: France

• Why in CLS (satcom industry competition, private entity, etc) ?

• 2009: France (new) offer selected amongst 15 (NOAA: HQ and NDBC, INCOIS, etc) to host an expanded JCOMMOPS– Ifremer/Coriolis in the loop– Additional means

• 30 keuros/year• Commitments to facilitate its expansion

• Move to Brest to materialize these commitments


Governance

• Panels and Steering Teams (Ocean Observing programmes)

• International organizations– IOC/UNESCO and WMO Secretariats– Member States– Commissions (JCOMM)

• Host country partners

• JCOMMOPS coordinators


InfrastructureVisible identity: logos, signage, etc


InfrastructureOffice space

(x1)

(x2)

Office Space (today):22 m² (1 staff + “small meeting room”)17 m² (2 staff)17 m² (2 staff)


Infrastructureoffice current needs

• Phone, mail, Internet, office computing• Access to meeting/room conference• Administrative and secretarial support

(limited)• Communication support (limited)• CNES Cafeteria access• Storage (archives, publications)


Part IV: Strategy and TimingM. Belbeoch


Aim

• Naturally anchor the centre in the French marine pole (for a while …)

• Increase resources now and gradually

• Increase visibility

• Balance MS contributions: France to increase by 20% to reach at least ~50%

• Guide JCOMMOPS development and allow its “take off”


Timeline: Negotiations

2012

• Discussions with Brest partners• Coriolis partners• Technopole• BMO/Region

• Meeting Brest (11/2012)• Technopole/BMO• Coriolis

• Meeting « salon nautique » (12/2012)• IOC Exec. Secretary• Region President• Brest Mayor• Vice pdt conseil regional

(ocean, coast, europe )

2013

• Migration details finalized: Logistics, funds

• Oceanopolis/UNESCO agreement (06/2012)Communication

• Agreement by all parties: Brest partners IOC/UNESCO, WMO, JCOMM

• JCOMM OCG (Washington/NOAA 09/2013)

2014

• Additional support negotiated with France (IOC/UNESCO delegation, ministerial level)

• « Multipart » agreementFrance, Bretagne, IfremerUNESCO,…

• Resolution adopted by Member States for the establishment of a decentralized office in Brest

• Ceremony at IOC Assembly plenary Brest mayor (Paris/June)

2015

• Inauguration of office in Brest with full staff

• Communication campaign

• JCOMMOPS on the rails …


Timeline: Migration

2013(1 staff)Ifremer

• Coordinator#1

• 09/2013

2014(2 staff)Ifremer

• Coordinator #1• Coordinator #2

• 01-06/2014

2015(5+ staff)Ifremer

• Coordinator #1• Coordinator #2• Coordinator #3

• Soft. Engineer

• 1-2 students

• AssistantManagementCommunication

• 01/2015


UNESCO/IOC- Oceanopolis/Brest

• Partnership being finalized …• Generic agreement (1st step)• Means and cooperation

details TBD• 1st international meeting

Education (« adopt floats »)to be organized in 2014

• Communication can start …


Office Migration Act 1

• Recall: Sustained financial support from Ifremer/Coriolis ( 45k€ / year)

• Office space for a UN office– 5 permanent staff – + 1-2 students– Phone, Internet connection– Access to cafeteria– Space for a monitoring/meeting room– Misc. (signage, help for the move, space for archives, etc)

• All computing needs (office and server), as well as funding managementOr staff employment still contracted to CLS

• Increased visibility and support (projects, meetings, news, brochures, etc)



Additional support from city (BMO) and Region Bretagne: Reasonable and minimum Target : 100 k€ / year

– Relieve the rent to CLS in Toulouse (~20 k€)– Fund a dedicated staff for the office (~50 k€)

(management, communication, administration) in-kind– Funding to complete it (~50 k€) in-cash

• Requirements for a decentralized office approached • France share approaching 50 %• A Resolution project can be anticipated …



• Commitments to be sent from Brest partners to IOC Exec. Secretary

• Letter of intent (copy as appropriate City, Region, etc)

• Principle to be formally agreed at JCOMM Observations Coordination Group biennial meeting (Washington 4-7 Sept. 2013)



• To seek additional financial support at higher level (French delegation to UNESCO, ministerial level)• Staff increase: Coordinator (regional/coastal), Office Director• Activity fueling (developments, operations, communication, etc)

• MoU/Multipart agreement to be prepared: Ifremer, City/Region, Ministerial level, national commission for UNESCO

• Resolution to be adopted by Member States IOC Assembly June 2014• Formal ceremony with all MS at Assembly plenary.

MoU signed by all parties


Inauguration

• 2015 full staff in Brest• Servers stay in the Toulouse cloud (0.25 staff for maintenance)• New developments, brochure ready

• Inauguration (international audience), in conjunction with a major meeting on GOOS ?Argo Steering Team, next JCOMM OCG ?

• Communication campaign

• New era starting for JCOMMOPS.


Part IV: Mutual BenefitsM. Belbeoch


For JCOMMOPS

– Increased visibility and means– New developement milestone marker– Easier to cooperate with future GOOS initiatives led by France

and Europe– Stronger day to day synergies with Coriolis partners (and others:

Seadatanet, Esurfmar, etc)– Strategic move to ease Operations (in a port)– Stronger synergies with Industry and blue economy– Stronger synergies with sailing community– Stronger synergies with Education (engineering schools on Science

Park, Oceanopolis)


For Ifremer & Coriolis partners

• Another key brick in the GOOS implementation• Confirm its leadership: Europe … international• Day to day access to JCOMMOPS experts (GOOS, I.T. ,

International/intergovernmental, etc)– Why CLS funds the office?: Argos and professional relationship(staff

available)• Cooperation on developements and services• Easier access to JCOMMOPS deliverables• Access to ship time• Communication


For Brest/Bretagne/France …

– Modest but true participation in city growth (Brest is not Toulouse …)

– 5 young/senior dynamic executives (UN civil servants) + family

– JCOMMOPS Funding to be spent in Brest area (development, etc)

– Anchor a UN office on it’s territory• UNESCO (Education Science Culture) and Ocean is a good combination

– Communication support

– Attract sailing community (calibrate instruments, load floats, etc )• Barcelona World Race (Vendee globe, MultiOne, etc)


For Brest/Bretagne/France• UNESCO/Oceanopolis/Brest partnership

• Communication opportunity• substancial visibility increase• Projects and events anticipated• Attract international community• Museum update on GOOS issues (old content)

• A unique brick to participate in building an international marine pole in Brest

• Strengthen linkage with other international organisations

• Host internships in an international environment and cooperate with university/engineering schools programmes.

• Participate actively in Brest events on ocean (sailing, maritime festivals, network of maritime innovative territories, etc)

• Make its expertise and strategic position in the GOOS accessible to local industrial partners (Pole Mer, etc)

• JCOMMOPS focal point = attracting professionals around (e.g. SailingOne ships in Brest rather than in PACA)


Conclusion

• Existing support to JCOMMOPS is very modest (CLS and USA critical)

• Short term requirements are more than reasonables

• Short term gain are real for Brest partners (partnership, staff)

• Risk is extremely low or null (considering history, funding, and JCOMMOPS unique role)

• Perspectives are optimistic


Actions

• Brest partners: to write a letter to IOC with appropriate cc:• Quantify support level: in kind (office and staff if any) and in cash • Requirements (3 years minimum ?)• Perspectives

• JCOMMOPS to synthetise the way forward• Offer to be presented at JCOMM OCG

• UNESCO/IOC to report and establish link with FR delegation (natural path to ministerial level)

• All to prepare a project of MoU to be presented to Member States


ORGANISATION OF AREAS OF DEPLOYMENT

N3N2

I1

I2

S2S1 S3

P2P1

P3 P4P5

M3

A1

A2

M4

M1

M5

M2

I3

N1

Part I: Objectives M. Belbeoch, T echnical Coordinator, JCOMMOPS

Documents

Transcript of Part I: Objectives M. Belbeoch, T echnical Coordinator, JCOMMOPS