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parishofrayleigh

Annual Report

and

Financial Statements

of the

Parochial Church Council

for the year ended 31 December 2012

Team Rector:

The Revd.Canon Michael J. Lodge

Parish Office:

Rectory Garth,

Rayleigh SS6 8BB

Bank: Barclays Bank PLC

High Street

Rayleigh

Independent Examiners:

Connah Goldsworthy

12 Station Court Station Approach

Wickford, Essex

SS11 7AT

The Parochial Church Council of The Ecclesiastical Parish of Rayleigh, Rayleigh Parish Centre, Rectory Garth, Rayleigh, Essex, SS6 8BB - Registered Charity Number 112956

grovewood holytrinity st michael’s

2

_________________________________________________________________________________________________________________________________________

PAROCHIAL CHURCH COUNCIL OF RAYLEIGH

CONTENTS

Page

Members & Professional Advisers 3

Annual Report of the PCC 4-6

Independent Examiner’s Report 7

Balance Sheet 8

Statement of Financial Activities 9

Notes to the Financial Statements 10-16

3


MEMBERS & PROFESSIONAL ADVISERS

YEAR ENDED 31 DECEMBER 2012

Membership

Members of the PCC are either ex-officio or elected by Annual Parochial Church Meetings (APCMs) in accordance with the Church Representation Rules.

Team Rector The Revd. Canon Mike Lodge Chairman Team Vicar The Revd. Nick Rowan

Team Curate The Revd. Jackie Reily

Church Wardens Mrs Val Barrell Grovewood

Mr David Bradshaw Holy Trinity (after May 1st)

Mr Ian Gale Parish and Holy Trinity (until May 1st) Mr David Medcraft Grovewood (and Parish after May 1st)

Mr Wayne Prankard St. Michael’s Mrs Elizabeth Simmonds Holy Trinity (until May 1st)

Mr Graham Woolhouse Holy Trinity (after May 1st)

Mrs Marie Weir Parish and St. Michael’s

Representatives on Ms Ruth Cartwright

Deanery Synod Mr Ian Gale Mr Geoff Edmunds (until September)

Mrs Joyce Edmunds (until May 1st)

Mr Gordon Simmonds Mr Norman Toogood

Elected members Mrs Pat Greensmith (Secretary)

Mrs Sue Woolhouse (Treasurer) Mrs Deborah Prankard

Mr Peter Norgate

Status: THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF RAYLEIGH has been a registered

Charity, number 1129561, since May 2009

Independent Examiners: Connah Goldsworthy, 12 Station Court, Station Approach,

Wickford, SS11 7AT

Bankers: Barclays Bank PLC, High Street, Rayleigh

4


ANNUAL REPORT FOR THE YEAR ENDED 31 DECEMBER 2012 Background

The PCC has the responsibility of co-operating with the Team Rector in promoting, in the

ecclesiastical parish of Rayleigh, the whole mission of the Church, pastoral, evangelistic, social

and ecumenical. It also has maintenance responsibilities for the church complexes of Holy Trinity, High Street, Rayleigh and at St Michael’s, Sir Walter Raleigh Drive, Rayleigh.

Structures The principal groups which assist the PCC in its task are as follows:

Standing Committee Has the power to transact the business of the PCC between its meetings, subject to any directions given by the Council.

District Church Councils are elected for Grovewood, Holy Trinity and St Michael’s to oversee

the worship and mission in their areas. Holy Trinity and St Michael’s are also responsible for maintaining the fabric of their respective churches.

Parish Centre Management Committee oversees the use and maintenance of the Parish Centre.

Working Groups are appointed by the PCC to act and make recommendations in particular

areas.

Church Membership

There are 312 (301 in 2011) members on the Electoral Roll, of these 72 (77 in 2011) are not

resident in the Parish. The average weekly attendance during October was 325 but numbers were much greater at Festivals. The number of people at services on Christmas Eve and

Christmas Day was 1580

Staff The parish has two clergy of incumbent status. We were delighted when Mike lodge, our Rector,

was installed as a Canon of Chelmsford Cathedral. In his capacity as Rural Dean the Rector has been supporting Hockley Parish after the exit to the ordinariate of the incumbent and many

congregation members. Nick Rowan has developed the Messy Church which welcomes about 60

children with their parents monthly. The clergy team is completed by Jackie Reily our Curate. The team is supported by Jackie’s husband, the Revd. Paul Reily, three retired clergy and 4

licensed readers.

Revd. Peter Hillman was appointed to the half time post Parish Operations Manager in Feb 2012, funding being provided by a generous donation. The PCC appointed Susan Mumby as part time

Parish Administrator from 8 May 2012 the salary for this post from PCC funds. We marked Rod

Hunter’s retirement from his voluntary service of 20 years in this capacity with a thank you celebration.

An appeal in the summer secured on-going funding for the Youth Worker salary. After a thorough review, the PCC decided that the remit should be augmented to include work with

children. At about the same time Jamie Sawtell decided to move on and then Joe Honeyands was

appointed to the new post of “Children and Youth Worker”. He will support Sunday Children’s work, Messy Church and Holiday club as well as Legacy Rayleigh. Legacy Rayleigh continues to

be a worshipping congregation of 20+ on Sunday evenings with linked events during the week

and supported by an independent charitable trust.

Review of the Year There has been an emphasis on prayer through the Parish this year. The Lent course comprised

teaching about prayer, the monthly Connect meetings led by members of the clergy offer

opportunity for reflection and prayer both in the afternoon and the evening. The prayer working group supported the week of prayer organised by Jamie Sawtell in July (providing a prayer

labyrinth) and the day of prayer and giving for the Youth Worker salary.

We joined in the two big national events of 2012. Both our church buildings were open for

refreshments on the day the Olympic Torch was carried through Rayleigh. The Jubilee weekend

was marked at Holy Trinity with open church, an Exhibition of art from the Primary schools in Rayleigh and craft activities and refreshments.

The Parish Centre has been maintained to its usual high standard and, in addition to church group

usage including the expanding youth work and the Baden Powell groups the Centre continues to welcome many community groups. These include the S E Essex Health Trust and the Police

Community Safety Group, the Blood Donor service and social clubs for example the U3A and the

Bridge Club.

5

The popular monthly ‘Breakfast at Trinity’s’ continued, supported by a large band of hardworking volunteers. They are great social events open to all, and also provide funds on average £850 per

month. This year contributions were made to the thanksgiving offering for the completion of

Project 350, outreach activities and the salary of the Youth Worker prior to the summer appeal.

Our Pastoral Team headed by Margaret Allen with three authorised Lay Assistants has continued

its work despite being handicapped by Margaret’s illness this year. We continue to participate in

the C of E Weddings Project and to provide Marriage and Baptism preparation as well as Bereavement ministry. 23 Baptisms, 28 weddings, 22 funerals were conducted in church plus a

further 42 other funerals. 12 Carol Services were held during December for specific community

groups such as the Town Council and voluntary organisations including Baden Powell groups and local schools.

The Coffee Shop is very popular, serving an average of 45 people per morning and manages to

make a surplus which this year has been put towards the PCC Outreach fund and the Youth

Worker salary. It is pleased to welcome visitors from Heston Lodge, the home of severely disabled adults, with their carers, on a regular basis.

Grovewood Sunday worship is now enhanced by being held in the meeting room at Grove Wood

School and is still attended by about 20 people each Sunday. The Bishop of Bradwell led the 20th Anniversary Celebration Service in November to which all the parish, founder members and

former clergy were invited.

Members continue to support a monthly service at Frances Cottee Lodge. Many non-church people come along to the monthly film show held in the Parish Centre, started

by Ann Helliwell. It has grown in popularity, the numbers attending increasing to about 25.

Holy Trinity Congregations total average attendance on the Sundays in October was 194. The

Trinity Women’s Outreach (TWO) group held more events to attract an average of 40 women to

Holy Trinity and so introduce them to the Lord Jesus. As well as children’s work on Sundays, the Holiday Club (2 weeks in August) and Messy church (monthly in the Parish Centre) were

supported by volunteers from all congregations. The Alpha course for enquirers into the Christian

Faith has been continuing in the Parish. The faithful Church Open team continue to serve so that people can come into Holy Trinity any morning of the week. Visitor numbers are very variable

but over 2,000 candles were lit during the year. As ever, we are most appreciative of the fund

raising done by the Friends of Holy Trinity who have again given a generous donation, £20,000, for work on the church fabric. Their social events also add to the life of the parish.

St Michael’s numbers on Sunday mornings have steadied at 20-30, however the Parade service is

flourishing with double these numbers. This service and the Friday toddler group supported by the church are widening our reach into the local community. The “Over 55’s” club held at St

Michael’s and supported by volunteers from across the Parish continues to welcome people to lunch twice a month. They mourned the death of Fay Randall, a founder caterer, and were

delighted when Mike Tautz regained his health at the end of the year.

The PCC met 7 times during the year; there was a good level of attendance by the members. Much thought was given to the best way to support Children’s work in the Parish (as reported

above). A meeting with DCC’s in September began the process of planning the way forward and

we expect to revise our organisational structure. The deliberations of the District Church Councils and committees were reported to the PCC and were discussed where necessary. Other

working groups dealing with particular issues such as prayer and mission support, the youth

worker and finance also acted for and reported to the PCC. The PCC received regular reports from the Child Protection and the Electoral Roll officers, and from time to time on work done at

the Deanery and the other synodical levels.

Review of financial activities and affairs

During the early part of 2012 there was concern on the part of the PCC that everyday expenditure was exceeding income. In addition, the funds set aside for youth work were running

low and not being replenished. Accordingly, a day of prayer and thanksgiving was held, resulting

in an 8.9% increase to giving to general funds. Moreover, a number of individuals and families committed to give specifically for youth work (and now youth and children’s work) with the result

that monthly salary costs can now be met from monthly income. However, the PCC must still

monitor income carefully as costs are rising all the time and we have responsibility towards a number of employees.

6

A legacy of £111,000 was received in 2012 for the use of Holy Trinity. It is planned to put

towards the re-ordering of the interior of the ancient building.

We recognise that by far our most important source of income is direct giving by Church Members

and are committed to keeping them informed as to our financial status and of any particular financial needs. We anticipate that they will continue to respond generously, especially in

emergencies. We also feel justified, bearing in mind the public benefit of the churches and the

Parish Centre, to appeal to the community of Rayleigh for financial assistance in the case of special need. We shall therefore continue our past policy of minimising financial reserves,

ensuring that there is an uncommitted sum in general and designated funds sufficient to cover two months of normal expenditure. In addition, we will ensure that there is at least £20,000

uncommitted, in all appropriate funds (including restricted funds) to cover emergency repairs and

other such actions.

Approved by the Parochial Church Council on 18th March 2013 and signed on its behalf by

The Reverend Canon Michael J. Lodge

Chairman

8


BALANCE SHEET

AT 31 DECEMBER 2012

2012

2011

Notes £ £ £ £

Fixed Assets

Freehold Property at cost:

Rayleigh Parish Centre 360,000 360,000

St Michael’s Annexe 6,000 6,000

366,000 366,000

Investments at cost

£351.86 3.5% War Stock – R M Evatt 300 300

431 shares in CCLA Investment Fund – R M Evatt 9 400 400

64 shares in CCLA Investment Fund – Hillson 10 52 52

£1,000 4% consolidated Stock - Woolhouse 1,000 1,000

118 shares in CCLA Investment Fund – Anon. Donor 11 100 100

1,852

1,852

Total Fixed Assets 367,852 367,852

Current Assets

Stock – Book Agency 426 564

Debtors & Prepayments 5 490 -

Barclays Bank – Coffee Shop 1,002 528

Barclays Bank – Book Agency 1,415 624

Barclays Bank – PCC Account 17,407 33,923

Barclays Bank – Parish Centre 4,940 7,024

Lloyds Bank – Fees Account 2,406 3,162

CBF No 1 Account 308,280 147,253

CBF St Michael’s Account - 15,074

Cash in hand 90 90

336,456 208,242

704,308 576,094

Total Assets

Creditors: Amounts falling due within one year 6 840 20,840

Total Assets less Current Liabilities

Total Funds 7 703,468 555,254

Approved by the Parochial Church Council on 18th March 2013 and signed on its behalf by

Mr D Medcraft Mrs M Weir

Parish Warden Parish Warden

The notes on pages 9 to 15 form part of these financial statements.

9


STATEMENT OF FINANCIAL ACTIVITIES

FOR THE YEAR ENDED 31 DECEMBER 2012

Notes Unrestricted

Funds

£

Restricted

Funds

£

Endow-

ment

Funds

£

Total

Funds

2012

£

Total

Funds

2011

£

Incoming Resources

Regular voluntary income from donors

2a 164,057 11,264 - 175,321 144,022

Other voluntary income from donors

2b 138,191 40,804 - 178,995 151,217

Church activities

2c 79,005 - - 79,005 88,108

Activities for generating funds

2d 15,930 314 - 16,244 22,647

Income from investments

2e 886 1,323 - 2,209 1,204

Other income

2f - - - - 5,000

Total incoming resources 398,069 53,705 - 451,774 412,198

Resources used

Cost of generating voluntary income

3a - - - - 8

Grants

3b 3,345 - - 3,345 4,172

Church activities

3c 235,577 30,738 - 266,315 393,950

Governance costs

3d 33,900 - - 33,900 35,463

Total Resources Used 272,822 30,738 - 303,560 433,593

Net incoming/outgoing resources

125,247 22,967 - 148,214 (21,395 )

Gross transfers

(14) 14 - -

Net movement in funds

7 125,233 22,981 - 148,214 (21,395)

Balance brought forward

426,635 126,767 1,852 555,254 576,649

Balance carried forward

551,868 149,748 1,852 703,468 555,254

10


NOTES TO THE FINANCIAL STATEMENTS


1. Accounting Policies

Basis of Accounting The financial statements have been prepared in accordance with the Church Accounting Regulations 2006

together with applicable accounting standards and the SORP 2005. The financial statements have been prepared under the historical cost convention. The financial statements

include all transactions, assets and liabilities for which the PCC is responsible in law. They do not include the accounts of church groups that owe their main affiliation to another body, nor those that are an informal gathering of church members.

Funds Endowment funds are funds, the capital of which must be maintained; only income arising from investment of the

endowment may be used either as restricted or unrestricted funds depending upon the purpose for which the endowment was established.

Restricted funds represent (a) income from trusts or endowments which may be expended only on those restricted objects provided in terms of the trust or bequest, and (b) donations or grants received for a specific object or invited by the PCC for a specific object. The funds may only be expended on the specific object for which they were given. Any balance remaining unspent at the end of each year must be carried forward as a balance on that fund. The PCC does not usually invest separately for each fund. Where there is no separate investment, interest is apportioned to individual funds on an average balance basis.

Unrestricted funds are general funds which can be used for ordinary purposes of the PCC. Funds designated for a

particular purpose by the PCC are also unrestricted.

Incoming resources Planned giving, collections and donations are recognised when received. Tax refunds are recognised when the incoming resource to which they relate is received. Grants and legacies are accounted for as soon as the PCC is legally entitled to the amounts due. Dividends and interest are accounted for when received. All other income is recognised when it is receivable. All incoming resources are accounted for gross.

Resources expended

Grants and donations are accounted for when paid over, or when awarded, if that award creates a binding or constructive obligation on the PCC. The diocesan Parish Share is accounted for when paid. Amounts received specifically for mission are dealt with as restricted funds. All other expenditure is generally recognised when it is incurred and is accounted for gross. Fixed Assets

Consecrated and beneficed property is not included in the accounts in accordance with s.96 (2) (a) of the Charities Act 1993. Movable church furnishings held by the Rector and Churchwardens on special trust for the PCC and which require a faculty for disposal are inalienable property, listed in the church’s inventory, which can be inspected (at any reasonable time). All expenditure on church furnishings is written off when incurred. The Parish Centre complex and St. Michael’s annexe are included at cost. Equipment used within the church buildings and complexes are written off on acquisition. Investments are included at cost and their market value at 31 December is disclosed in notes 9 to 11 to the financial statements.

_____________________________________________________________________________________________________

11




2. Incoming Resources

a) Regular voluntary income from donors

Unrestricted

Funds

Restricted Funds Total Funds

2012 2011 £ £ £ £

Gift Aid & planned giving 114,694 - 114,694 95,220

Tax recoverable on Gift Aid 30,082 11,264 41,346 31,617

Loose plate collections 18,849 - 18,849 16,857

Giving through church boxes 432 - 432 328

164,057 11,264 175,321 144,022

b) Other voluntary income from donors

One-off Gift Aid 18,587 37 18,624 33,094

Friends of Holy Trinity - 20,000 20,000 21,975

One-off Grants (see note 8b) 2,200 - 2,200 44,100

Legacies 110,816 - 110,816 8,961

Donations, Appeals, etc 6,588 20,767 27,355 43,087

138,191 40.804 178,995 151,217

c) Income from church activities

Bookstall sales 1,504 - 1,504 2,231

Church hall lettings 35,105 - 35,105 41,855

Coffee shop 4,269 - 4,269 4,695

Fees for weddings and funerals 8,214 - 8,214 7,892

Parish magazine sales 1,661 - 1,661 1,352

Fees Income 28,252 - 28,252 30,083

79,005 - 79,005 88,108

d) Activities for generating funds

Other funds generated 14,834 314 15,148 21,544

Parish magazine advertising 1,096 - 1,096 1,103

15,930 314 16,244 22,647

e) Income from Investments Dividends - 44 44 44

CBF Dividends & Interest 886 1,279 2,165 1,160

886 1,323 2,209 1,204

f) Other Income Insurance claims - - - 5,000

- - - 5,000

Total Incoming Resources 398,069 53,705 451,774 412,198

12




3. Resources Used

Unrestricted

Funds

Restricted

Funds

Total

2012

Total

2011

£ £ £ £

a) Costs of Generating Funds

Cost of Generating Funds - - - 8

- - - 8

b) Grants (see note 8a)

Giving to missionary societies 1,920 - 1,920 3,897

Home mission 1,425 - 1,425 275

3,345 - 3,345 4,172

c) Activities relating to the work of the church

Architects fees - - - 8,531

Assistant staff cost 30,081 16,901 46,982 23,800

Bookstall expenses 850 - 850 1,367

Church expenses:

Cleaning 105 - 105 650

Electricity 1,113 - 1,113 1,925

Gas 2,747 - 2,747 2,916

Insurance 4,728 - 4,728 4,458

Church maintenance 3,825 443 4,268 3,014

Coffee shop expenses 2,446 - 2,446 2,561

Hall costs:

Cleaning 5,605 - 5,605 5,643

Electricity 806 - 806 1,843

Gas 4,192 - 4,192 3,461

Insurance 390 - 390 558

Maintenance 2,034 - 2,034 1,898

Miscellaneous 2,811 - 2,811 2,636

Repairs 1,309 - 1,309 276

Telephone 78 - 78 166

Water 1,136 - 1,136 1,048

Interior & exterior decoration 2,063 - 2,063 18,295

Magazine expenses 1,611 - 1,611 1,956

Major repairs – installations 11,821 14,192 26,013 13,910

Major repairs – structures - (858) (858) 124,739

Ministry Parish Share 131,974 - 131,974 126,931

Moveable furnishings 1,941 - 1,941 7,236

Organ & piano tuning 250 - 250 121

Organist salary 5,205 - 5,205 5,200

Parish Training & Mission 5,215 - 5,215 5,327

Parish Weekend Payments - - - 9,652

Parsonage House expenses 596 - 596 181

Rent expense 2,820 - 2,820 2,820

Schools visits 166 - 166 184

Support Cost for Church 3,186 60 3,246 4,854

Upkeep of services 1,577 - 1,577 1,614

Working expenses of incumbent 2,884 - 2,884 4,083

Young church expense 12 - 12 96

235,577 30,738 266,315 393,950

13




3. Resources Used (continued)

Unrestricted

Funds

Restricted

Funds

Total

2012

Total

2011

d) Governance Costs £ £ £ £

Administration 1,375 - 1,375 1,307

Fees expenditure 29,008 - 29,008 29,211

Independent examiner’s fee 840 - 840 840

Parish office Telephone 513 - 513 1,061

Photocopying 989 - 989 1,142

Stationery 1,175 - 1,175 1,902

33,900 33,900 35,463

Total Resources used 272,822 30,738 303,560 433,593

The PCC employed a full time youth worker at a cost in 2012 of £24,685 and two part time organists at a cost of £5,205. The

youth worker was made redundant in October as the PCC considered that the role had changed substantially to include work

with younger age groups. In addition, from February, the parish has employed a part time Parish Operations Manager at a cost

of £15,375 and, from May a part time Parish Administrator at a cost of £4,222. During the year we have also employed the

services of two cleaners and two key-holders (all part time).

Payments were made to PCC members in connection with travel and other incidental expenses incurred in the delivery of their

ministries.

4. Analysis of Net Assets by Fund

Unrestricted

Funds

Restricted

Funds

Endowment

Funds

Total

Funds

2012

£ £ £ £

Fixed assets 366,000 - 1,852 367,852

Current assets 186,768 149,748 - 336,516

Current liabilities (840) - (840)

551,928 149,748 1,852 703,528

Tangible fixed assets comprise the original cost of buildings in the Parish Centre complex and St. Michael’s Annexe.

5. Debtors & Prepayments 2012 2011

£ £

Tax Receivable on Gift Aid - -

Prepayments & accrued income 490 -

Centre donations re lettings - -

490 -

14




6. Creditors: Amounts Falling Due Within One Year

2012 2011

£ £

Creditors and accruals - Independent Examiner’s fees 840 840

- Loan from Friends of Holy Trinity - 20,000

840 20,840

7. Fund Movements

Brought forward Net movement Carried forward

Holy Trinity general reserve (1,732) 5,826 4,094

Holy Trinity Fabric Designated 8,441 74 8,515

Holy Trinity Current Projects 4,003 114,396 118,399

St Michael’s general reserve (813) 679 (134)

St Michael’s Fabric 14,997 (9,495) 5,502

St Michael’s Outreach 77 1 78

Grovewood general reserve (1,634) 1,819 185

Grovewood Growth 2,818 21 2,839

PCC general reserve 2,079 109 2,188

Parish Centre Maintenance 17,057 (5,529) 11,528

Coffee shop 558 474 1,032

Parish Outreach 2,501 2,099 4,600

Breakfast 6,223 (892) 5,331

Youth Work Designated 6,060 15,651 21,711

Fixed Assets- Tangible assets 366,000 - 366,000

Total Unrestricted Funds 426,635 125,233 551,868

Holy Trinity Fabric 65,737 10,886 76,623

Holy Trinity Organ 3,776 (3,686) 90

Holy Trinity Bells 41 - 41

Parish Operations Manager - 8,117 8,117

Trinity Women’s Outreach - 893 893

P F Trust 57,213 6,771 63,984

Total Restricted Funds 126,767 22,981 149,748

Endowment Funds 1,852 - 1,852

Total Funds 555,254 148,214 703,468

15




8a.Grants made

2012 2011

£ £

Holy Trinity

Church Pastoral Aid Society 1,100 -

1,100 -

St Michael’s

Olive Tree Centre 400 240

UCCF 300 240

St Micheals, Obiya 400 360

CMS 400 360

Life in Abundance Trust (Ecuador) -

1,500 1,200

Grovewood

Crestin Trust 420 60

Bar ‘n’ Bus 275 125

695 185

Coffee Shop

Fairhavens 50 -

50 -

Other (from Parish Funds)

John Dunnett of CPAS - 150

Pleshey Retreat House - 1,055

St Micheals, Obiya - 1,055

Vision to Serve, India - 527

- 2,787

Total Grants made 3,345 4,172

8b. Grants received

Garfield Weston - 5,000

Friends of Essex Churches - 8,000

Essex Environmental Trust - 10,000

Essex County Council - 15,000

Veolia 2,200 1,800

English Heritage

Total Grants received

- 4,300

2,200 44,100

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9. 432 income shares in the CCLA Investment Fund are held with the income thereon to be used for the maintenance and repair of

west window, chancel screen and little window. The value of these shares at 31 December 2012 is £6,308. (2011 - £5,644).

10. 64 income shares in the CCLA Investment Fund are held with the income thereon to be used for fire insurance and repair of

chancel. The value of these shares at 31 December 2012 is £972. (2011 - £873).

11. 118 income shares in the CCLA Investment Fund are held with the income thereon used for the fabric of Holy Trinity Church.

The value of the shares at 31 December 2012 is £1,339. (2011 - £1,218).

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