PALMA SOLA TRACE COMMUNITY DEVELOPMENT DISTRICT...magnolia west community development district...

MAGNOLIA WEST COMMUNITY DEVELOPMENT DISTRICT

DISTRICT OFFICE • 2806 N. FIFTH STREET • UNIT 403 • ST AUGUSTINE, FL 32084 904-436-6270

www.magnoliawestcdd.org

October 2, 2018 Board of Supervisors Magnolia West Community Development District

AGENDA

Dear Board Members:

The regular meeting of the Board of Supervisors of the Magnolia West Community Development District will be held on Tuesday, October 9, 2018 at 3:30 p.m. at the Magnolia West Amenity Center located at 3490 Canyon Falls Drive, Green Cove Springs, FL 32043.The following is the agenda for the meeting.

1. CALL TO ORDER/ROLL CALL 2. AUDIENCE COMMENTS ON AGENDA ITEMS 3. BUSINESS ADMINISTRATION

A. Consideration of the Minutes of the Board of Supervisors’ Regular Meeting held July 10, 2018………….……………………………………………..……..Tab 1

B. Consideration of the Minutes of the Board of Supervisors’ Audit Committee Meeting held July 10, 2018……….………………………………………..…...Tab 2

C. Ratification of the Operation and Maintenance Expenditures for June 2018, July 2018 and August 2018……………………………………………………..Tab 3

4. STAFF REPORTS A. District Counsel B. District Engineer C. Amenity Manager Report…………….…………………………………………..Tab 4 D. Landscape Report

1.) Yellowstone Report Dated September, 2018 ……………………………..Tab 5 E. District Manager

5. BUSINESS ITEMS A. Resolution 2019-01 Declaring Vacancy in Seats 1&3………………………..Tab 6 B. Ratification of Approval of District’s Fiscal Year 2018-2019

Insurance Proposal………………………………………………………………Tab 7 C. Consideration of Amenity Center Stucco Repair Proposal(s)……………….Tab 8 D. Discussions regarding Amenity Center Rental & Suspension Policies……..Tab 9 E. Discussions regarding Landscaping Maintenance Concerns

1.) Consideration of Landscape and Irrigation Maintenance Proposals (Under Separate Cover)

6. AUDIENCE COMMENTS AND SUPERVISOR REQUESTS 7. ADJOURNMENT I look forward to seeing you at the meeting. In the meantime, if you have any questions, please do not hesitate to contact me at (904) 436-6270.

Very truly yours, Lesley Gallagher Lesley Gallagher Magnolia West Community Development District

http://www.magnoliawestcdd.org/

lgallagher

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lgallagher

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Magnolia West CDD Landscape RFP

October 2018

Yellowstone

Brightview Martex VerdeGo (current vendor -

existing pricing )

General Maintenance $21,324.00 $38,700.00 $30,560.00 $21,877.59

Irrigation $3,840.00 $1,440.00 $1,440.00 $788.24

Pest Control/Fertilization $2,400.00 $6,091.00 $5,226.86 $2,283.67

Contract Total $27,564.00 $46,231.00 $37,226.86 $24,949.50

Additional Services

4404 (320 Bales of Pine $1,132.00 (Cypress

Straw and 45 cublic $3,120.00 (Red Mulch $2,663.37 (62 cu yards Mulch one

yards of Pine Bark Estimated 65 yards) mulch - pine nugget bark) replenishment & Pine

Mulch /Pine Bark/Pine straw 1x/yrMulch) Straw one occurance)

Annuals 4x/yr

$1,260.00 (155 - 4"

annuals )

$1,065.60 (144 - 4"

annuals)$669.60 (90 per rotation) $2,320.24

Palm Pruning Annually $240.00 not specified $225.00 $237.76

Total Including Additional Services $33,468.00 $50,416.60 $40,784.83 $28,639.50

Top Choice Applications (optional) $750.00 $375.00

Notes: Proposal notes two

applications of

mulch/pinestraw which

would bring total to

$37,872.00

BrightView Landscape Services

October 2, 2018

Presented By:

Chris

Charbonneau

Magnolia West

Community

Development District

2018 Landscaping

RFP

11530 Davis Creek Court Jacksonville, FL 32256 T. 904-292-0716 www.brightview.com


October 2, 2018

Lesley Gallagher District Manager Rizzetta & Company 2806 North Fifth Street Unit 403 Saint Augustine, FL 32084

RE: Magnolia West CDD 2018 Landscape Maintenance RFP Dear Lesley:

BrightView is pleased to submit a professional landscape proposal for Magnolia West CDD. Based on our history servicing properties similar to Magnolia West CDD, as well as BrightView's 70 year service history, we will focus on being pro-active, providing consistent, high quality service, maintaining plant material health, strong contractor capabilities, fair pricing, and constant, written communication between your office, and our local BrightView branch.

The enclosed proposal was developed based on feedback and our experience. Our skilled team will continue to achieve your landscape goals and keep your property looking its best. Again, our service commitment will include these areas as a high priority:

Priority item #1: Plant Material Health screams "Curb Appeal" to Current and Prospective Residents as well as Management. BrightView feels and understands your concern when residents and visitors notice the lack of green color in the turf, dead palm fronds, bed weeds and the like.. Healthy turf is a deep, dark green color signifying proper nutrients, appropriate irrigation and fertilization, as well as the care and pride of the community. We also understand the concern for following the "Florida Best Management Practices" directives established by the University of Florida. Items such as proper fertilization techniques, minimizing grass clippings into retention ponds, proper mowing and trimming techniques, and community landscape enhancement plantings. We further understand that trees and shrubs are expected to be healthy, upright, vigorous and colorful. To these ends, we will use the latest fertilizer formulations, irrigation techniques and Florida Friendly maintenance practices to achieve this high level curb appeal, with details presented later in this proposal.

Priority item #2: Communication. Communication between your Property Manager, and BrightView will either make or break our contract. All the best intentions and service capabilities are useless if we do not communicate clearly with you. Our proposal will refer to specific reporting tools such as property management reports, irrigation inspection reports, and site specific enhancement ideas. These written reports, along with monthly property walks, will demonstrate not only our ability to keep the board informed of our services, but demonstrate our care and concern to constantly improve the Magnolia West CDD landscape investment.

11530 Davis Creek Court Jacksonville, FL 32256 T. 904-292-0716 www.brightview.com


Priority item #3: Vendor Capabilities and Pricing. Vendor Capabilities and Pricing together reflect the Ultimate Outcome of your Satisfaction. Too few hours on the job means services go missed. Inadequate training and service practices result in unsightly "curb appeal". Rest assured, BrightView has extensive employee training, initial job assessment techniques, and a "value-driven" pricing program that results in a quality performance and customer satisfaction level second to none in the industry. All of this means our price and our service level is driven by your desired outcome for the property. Please note that our pricing that follows will be tied directly to your service expectations. As an added Bonus, our Digital Design studio is offered to all of our clients at no additional charge to provide digital renderings of any upcoming landscape project you have in mind.

As an experienced partner delivering both local expertise and national resources, we

understand how a well-maintained landscape attracts people, adds to your property value and contributes to your success. When you partner with BrightView, you will have a team of local

professionals dedicated to the careful stewardship of your landscape and its enduring beauty and value.

Thank you for the opportunity to submit this proposal. I will follow up with you in the next few days to answer any questions you may have. Feel free to contact me at (904) 887-8553 or by email at [email protected]. Sincerely,

Chris Charbonneau Business Developer

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Results in the First 30 Days

Our goal is to show a noticeable difference within the first 30 days on the job. Through our onsite inspections, property reviews and conversations with you and your team, together we will construct service, communication and action plans best suited for Magnolia West CDD. Listed below are tasks we will fulfill in the first 30 days based on priorities you have already identified.

Irrigation

• Perform a thorough inspection of

the systems and components.

• Map the system showing locations of major components and zone coverage.

• Sample the soil and adjust watering schedule for desired moisture.

• Recommend necessary repairs and upgrade

• Identify water shutoffs in event of emergency

Shrubs and Beds

• Remove weeds

• Prune all shrubs

• Eliminate sucker growth and volunteer plantings from beds.

• Apply insect and disease control practices to plant material

• Propose solutions for dead plant replacements

Safety

• Trim plant material blocking line of sight to buildings and facilities

• Identify obstacles in the path of motion for production teams

• Identify trip hazards created by plant or tree growth

• Provide proposal to ensure tree canopies are above the height or vehicles in parking areas

• Identify drainage problems and propose solutions

Communication

• Introduce Account Manager and key staff

• Walk site with Property Manager and BrightView team

• Determine your preferred communication methods

• Schedule key production cycles

• Deliver all key contact information for the team

Turf

• Apply Broadleaf Weed Control

• Develop customized fertilization program

• Apply blanket coverage of chinch bug suppression agent

• Apply Pre-emergent weed control to inhibit new growth.

Trees

• Provide proposal to elevate canopies for clearance and safety.

• Repair tree wells as needed

• Propose to replace or repair improperly installed or damaged tree stakes

• Provide an extensive plan for preserving and maintaining legacy trees


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Personnel and Experience


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Your Team

The crew hand selected to maintain Magnolia West CDD has the skills and experience necessary to meet your specific needs and expectations. Meet your team:

Lesley Gallagher

Randall Holmes Account Manager

Dave Lara Irriga ion Supervisor

Chemical Applicator

Chad Knight Digital Design Architect

Chad Knight Enhancemen s

Produ ion Manager

Mowing Crew Irrigation Technician


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Our Commitment to Our Profession and Community

Scott Dalton Branch Manager

Experience

• Years Working in Jacksonville: 15 years • Years at BrightView: 5 years • Years in Landscape Industry: 15 years

Local Involvement

• Former Director Police Athletic League Clay County

• First Coast Technical College Graduate in Business

Randall Holmes Account Manager

Experience

• Years Working in Jacksonville: 22 years

• Years at BrightView: 18 years • Years in Landscape Industry: 22 years

Local Involvement

• Licensed Spray Certification

• First Responder Certification

• Member of the FNGLA

Chad Knight Digital Design Architect / Enhancement Manager

Experience

• Years Working in Jacksonville: 7 years • Years at BrightView: 3 years • Years in Landscape Industry: 5 years

Local Involvement

• Graduated University of Florida with degree in Architectural Design minoring in landscape architecture

• Recognized Architectural Model builder

“I create a digital representation of the ideas from our

employees’ collaboration with our clients, bringing visual

realization to words“

“My commitment to fulfilling the landscape vision of a property

for my customers is what drives my passion for landscaping”

“My dedication to customer service and turf quality is demonstrated by beautiful turf and Highly Satisfied clients.”


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Customers Sold on BrightView

In our effort to provide the best possible landscape service in town, our customers have become raving fans. But don’t take our word for it. Ask them yourself!

Fleet Landing Naval Continuing Care Retirement

Atlantic Beach, Florida Contact: Luis Peterman Phone: (904) 504-8373

Email:[email protected]

BrightView Customer for 13 years

Mid-America Apartment Communities

Contact: Will Pescara Phone: (214) 534-1611

Email:[email protected]


Epping Forest Yacht and Country Club Jacksonville, Florida Contact: Terry Banning, Property Manager Phone: (904) 730-7071 Email: [email protected]



Communication Catered to Your Style

To ensure a successful partnership, effective communication is one of our top priorities. We have found the best way to keep our customers highly satisfied is to always make sure we understand your current needs and priorities. We believe strongly in being proactive in our communication and have designed several forms and checklists our customers find valuable for staying apprised of their landscape status and maintenance activity. Additionally, we are equipped to respond quickly to new and unexpected needs as they arise.

Proactive Communication

• Walk your property with you to continually be aware of your priorities

• Report our daily maintenance activities as often as you prefer • Provide digital photos to verify technical issues, damage and plant and tree health

• Digital Design studio to provide state of the art imaging for your enhancement projects


Responsive Communication

• We will keep you informed when addressing unknown factors that occur from Mother Nature

• You will have 24/7 access to your Account Manager, Randall Holmes, by telephone (904) 545-0437 and email [email protected]. Our gardeners and irrigation specialists are also available around the clock.

• Emergencies that occur outside of regular business hours will be dealt with depending on the severity of the situation. - For minor irrigation issues, we will do everything possible to turn off the water supply

within two hours or less of being notified and fix the problem the next business day.

- All safety hazards will be resolved at the time we are notified.

- You can expect a response and proposed solutions to after hours emergencies within two hours or less

- The following are your 24-hour emergency contacts.

Randall Holmes Magnolia West CDD Account Manager (904) 545-0437 Dave Lara Irrigation Manager (904) 434-7494

Scott Dalton Branch Manager (904) 338-1995

Rodney Hicks Associate Branch Manager (904) 759-7753


Consistency in Quality Efficiently Delivered

Our goal is to consistently offer the best value in the marketplace by providing unmatched service, a customized approach focused on your specific priorities and a well maintained landscape you and the community are proud of – all while meeting your predetermined budget parameters. Doing this requires operational excellence. The operational practices that allow us to consistently meet our customers’ expectations include:

• The industry’s top talent – When selecting teams for each property, we match the

specific landscape needs with our most appropriately experienced talent. At BrightView, we have a deep pool of talent. We recruit from the top horticultural and landscape schools in the country and have an all-encompassing training program that ensures our crews perform at their peak year round.

• State-of-the-art equipment – Our crews operate high quality and well-maintained

equipment and are trained to use the most effective tool for each task on your property. The result – a better end product achieved with greater efficiency and fewer injuries.

• Horticultural excellence – Plant material looks and performs its best when maintained

properly. Our horticultural experts understand the science of landscape maintenance and will ensure the plant material on your property receives the proper care for each season and as unexpected circumstances arise.

• Innovation – Lead or follow; we choose to lead. BrightView seeks out and tests the

latest technology so we can help our customers reduce operating costs, benefit from greater efficiencies and have all around healthier and higher performing plant material.

• Systematic operations – We deploy to ensure our crews focus on your priorities and

important details are not overlooked. Our approach is to design the most effective path of motion for the work to be performed, specify the equipment to be used and supply our crew with detailed site plans that show their daily, weekly and monthly activities.

• Continuous improvement – We routinely evaluate for safety, quality and effectiveness

in a persistent effort to be better today than we were yesterday.


Training Your Team to Exceed Your Expectations

We understand that well trained and tenured team members provide outstanding quality and customer service. Every Gardener on your team is required to complete our certification program, which prepares your crew with the skills to perform quality work, safely and to your complete satisfaction.

Gardeners are offered training to progress along a career track within BrightView. We have found that our career progression opportunities and training motivates our team members to perform at their peak and remain committed to our company and our customers.

A Safe Community and Workplace is Our Priority

The safety and well being of our customers, your property visitors, the general public, and our employees is of paramount importance to our operation. Below are measures we employ to maintain a safe working environment on and off your property.

Preserving a safe environment Crew Safety

• Criminal background checks • Initial and random driving record checks • Initial and random drug/alcohol screenings • Fully uniformed crews with safety vests • BrightView logo clearly displayed on vehicles • “How’s my driving?” stickers on vehicles • Required use of cones to demark safety zone

• Extensive driver safety certification program • New hire safety orientation • Certification required to use all power

equipment

• Reward system for safety compliance • Mandatory weekly field crew safety meetings • Weekly management safety calls


Preserving the Value of Your Asset

The leader in innovative landscape maintenance solutions, we seek out ways to help our customers save money through more efficient and healthier landscapes. Our integrated practice allows us to offer our customers additional services that protect the landscape and add value to the asset. This provides you with the ease of working with your one trusted service provider, BrightView, and frees you up from having to manage multiple third-party consultants saving you time and money. Value-added services we offer that could benefit your property include:

• Highest percentage of Best Management Practices Certified Personnel in the industry • Multiple Certified and Licensed Irrigation Managers • 24 Hour Emergency Response

• Licensed Pest Control Services provider

• Digital Design Studio

• In-house nationally certified Tree Arborists


Saving Water Makes Cents

Water is money and every drop counts. Thus, we will water your plant material based on actual need, no more, no less. Our water management expertise has helped our customers save significant amounts of water, which translates to significant savings. We will start with a thorough assessment of your current irrigation system and offer our recommendations for better managing your water supply. This includes:

• Perform a detailed irrigation evaluation of

your current system

• Calculate potential savings based on past water usage and landscape needs

• Create a customized water management plan that ensures uniform coverage, reduced runoff and efficient operation

• Assess plant palette and make recommendations that can reduce overall water consumption

• Recommend smart controller options appropriate for your property with detailed information on pricing, water savings and other additional benefits you can expect

• Monitor existing and/or new system for stuck valves, breaks and other inefficiencies to prevent water-use waste and damage

Irrigation management technology

Irrigation analysis


Emergency Response Team Ready When You Need Us

With hundreds of locations, we can dispatch faster than other landscape service providers in the event of a catastrophic situation, including but not limited to hurricanes, tornadoes / water spouts, and severe weather.

When a catastrophe occurs, your local Branch Manager, Scott Dalton, will personally draw on resources and pull equipment from within the BrightView network to ensure your property is quickly, properly and safely serviced.

Resources from branch offices will be available in the event of an emergency to ensure our customers have access to crews and equipment quickly.


A Custom Color Program For Your Brand and Budget

On a per-square-foot basis, color plantings are usually the most intensively managed element of a landscape. There are ways, however, to develop an outstanding color program that makes a strong return on the investment. Color themes may be used to complement buildings, company colors or the appropriate season of the year. The number of potentially successful color schemes are many, but we’ll put together a proposal based on your input— and deliver a customized, cost-effective plan that’s uniquely yours.

With careful planning, we can offer your sites a well-designed and maintained seasonal

color display that:

• Creates aesthetic excitement • Provides an individual identity to the property • Attracts the attention of tenants, residents,

employees, guests and the general public

• Complements a well-maintained landscape • Creates a pleasing atmosphere • Makes an eye-catching statement about the property • Adds value to the property


Your Full Service Landscape Expert BrightView takes pride in providing the highest-quality landscape and snow services with a worry-free, dependable service commitment. As the nation’s leading landscape services company, we consistently bring excellent landscapes to life at thousands of clients’ properties, fostering collaborative relationships to drive clients’ success.

A full service landscape company, BrightView can mobilize quickly to respond to special requests that may fall outside of the scope of landscape maintenance. In addition to landscape maintenance, our expertise extends to:

At every stage of your property’s lifecycle, BrightView is here to take care of your landscape.


Specifications and Pricing


COMPETITIVE PRICING THAT FITS YOUR BUDGET We are committed to fulfilling the specific landscape needs of Magnolia West CDD while providing the service you expect at a price point that fits your budget. LANDSCAPE MANAGEMENT

Base Management pricing includes: � 52 Grounds Maintenance Visits � Mowing, Weeding, Edging � Blowing Debris � Bed Weed Control � Shrubs and Groundcover Pruning � Pond Maintenance (21 visits)

Agronomics Management pricing includes: � 4x Turf Fertilization � Turf Insect and Weed Control as needed � 2x Shrub and Groundcover Fertilization � Shrub and Groundcover Insect Control as needed

Irrigation Inspection pricing includes: � Monthly check and adjust all 16 zones � Monthly cleaning irrigation heads � Replace broken heads and all above ground delivery systems (ie Drip Tubing) � Monthly Irrigation report Base Maintenance Total……………. $2,297.00/Month $27,564.00/Year

Base Management Monthly Price $ 1,777.00 Base Management Yearly Fee $21,324.00

Fertilizer/Pest Control/Weed Control Monthly Price $ 200.00 Fertilizer/Pest Control/Weed Control Yearly Fee $2,400.00

Irrigation Inspection Service Monthly Price $ 320.00 Irrigation Inspection Service Yearly Fee $ 3,840.00


Additional Services:

Annual Installation pricing Includes: � Install 155 - 4” annuals 4x/year � Soil amendment, prep and cleanup is included in price

Palm Pruning pricing includes: � Palms pruned 1x/ year � 8 Sabal Palms � Cleanup and debris removal is included in the price

Mulch pricing includes: � 2x/year Top Dressing of all ornamental beds and tree rings � 320 bales of Pine Straw & 45 cubic yards of Pine Bark Mulch � $4,404.00 per occurrence � Prep and cleanup is included in the price � Billed at time of completion

Total Contract Value: $37,872.00 per year

Annual Installation Monthly Price $ 105.00 Annual Installation Yearly Fee $ 1,260.00

Palm Tree Pruning Monthly Price $ 20.00 Palm Tree Pruning Yearly Fee $ 240.00

Mulch Application Monthly Price $ 734.00 Mulch Application Yearly Fee $ 8,808.00


BrightView Landscape Maintenance

Jacksonville Program

St Augustine TurfTrt Application Dates Type Maintenance Description (unit of measure) Material

1 March G Fertilization 24-0-10 75% PSCU + AS Pre M2 May L Fertilization with Chinchbug control (lb) 10-0-20 +.95% Arena3 July L Fertilization with Chinchbug control (lb) 10-0-20 +.95% Talstar 4 September G Fertilization 24-0-10 75% PSCU + AS Pre M

IPM and Misc ApplicationsA Dec/Jan L Broadleaf weed control CelsiusB Mar to Oct Octane (ml)C As needed L Summer weed control Mansion (oz)

Lontrel (Not on residental lawns)D As needed L Sedge control and with Amine 400 in winter Certainy (gm)

Amine 400E As needed L Brown Patch or other Disease Heritage GF As needed L Sedge control Certainty (gm)

* Product formulation to be determined.

Ornamental ProgramTrt Application Dates Type Maintenance Description (unit of measure) Material

1 February L Merit Drench on Azalea, Crape Myrtle (oz) Bandit 2F2 April G Fertilization of beds 13-0-133 April May L Preemergence Weed Control in Beds Pre M Aquacap4 Aug Sept L Preemergence Weed Control in Beds Pre M Aquacap5 Sept Oct G Fertilization of beds 13-0-13

IPM and Misc ApplicationsA. As needed L Insect and Scale Control CrossCheck Plus

Horticultural Oil (gal/100 gal)B As needed L Spider mite control AvidC As needed L General Disease Control T-Storm Flowable (fl oz)D Apr/May & Sept L Plant growth reduction Atrimmec (fl oz/100 gal)E As needed L Weed control in beds Prosecuter Pro (fl oz)


VCLM Horticulture/Operations CalendarPalm Coast

Week 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52Horticulture Activities

1 Turf2 Mow6 Ornamental

Shrub cut backs (Azaleas)9 Tree stake removal On Going all year long

10 Limb ups16 Ornamental grass shearing17 Shub prunning

Seasonal Color20 4 changes21 Agronomic Program (Turf)22 24-0-10 with pre m23 10-0-20 plus Talastar24 30-0-17 plus Talstar/Arena25 24-0-11 26 Bfren for Chinchbug Spot treatments27 Lontrel /Mansion/Q-silver for turf weeds

Optional turf weed is 24D Amine3233 Ornamental Program34 Fertilization 13-0-13 35 Insect control as needed36 Growth Regulator Cutless/Atrimmec40 Merit Drench Axaleas, Crepes,etc.41 Pre-emergent (beds)Snapshot/AqaCap43 Irrigation45 Summer adjustments

Significantly reduce irrigation

Turf LegendOrnamentalSeasonal ColorAgronomic TurfOrnamental ProgramIrrigation

O Order material

July August DecemberSeptember October NovemberJuneJanuary February March April May

BrightView Horticultural Calendar

Jacksonville


STORM RATES

BrightView owned/operated equipment

• Dump Truck $75/man hour • Bucket Truck $75/man hour • Knuckle Boom Truck $75/man hour • Chip Truck $75/man hour • Chipper $75/man hour • PoleCat Lift $75/man hour • Stump Grinder $75/man hour • Skid Steer Loader $75/man hour • Tractor $75/man hour • Chainsaw $75/man hour

Rental Equipment

• Crane & Operator per quote

• Loader & Operator per quote

• Backhoe & Operator per quote

• Tractor Trailer & Operator per quote

Dump Expenses

• Roll off dumpster at $475 for drop & removal plus weight cost of material

• All dump and chip truck loads additional expense for weight of material

to be dumped as additional cost to operated equipment rates quoted


Unit Pricing

Unit prices for routine maintenance repair and replacement of the following items. Each price shall include all costs

for complete, installed work including materials, labor, overhead, and profit.

CONTROLLER:

Rainbird ESTP-32MC $__1,118.00_____

Rainbird ESP-24 $__822.00_______

VALVES:

Rainbird PGA/50 $__44.00________

Irritrol 3” $__469.00_______

VALVE BOX:

VP – 10, EA $___20.00______

VP – 12, EA $___37.00______

WIRE:

14-1 Ft. $___.18________

12-1 Ft. $___.23________

Wire Splice 3MDBR, EA $___2.00_______

PIPE:

6” PR-Sch 160, per LF $___7.00________

4” PR-Sch 160, per LF $___3.00________

3” PR-Sch 160, per LF $___1.75________

2” PR-Sch 160, per LF $___.75_________

1-1/2” PR-Sch 160, per LF $___.50_________

1-1/4” PR-Sch 160, per LF $___.35_________

1” CL – 200, PER LF $___.25_________

3/4” CL – 200, per LF $___.20_________

1/2" PR – 315, per LF $___.15_________


Flex-pipe:

1/2" Flex PVC $___.40_________

3/4" Flex PVC $___1.00________

SLIP FIX REPAIR COUPLING:

3”, EA $____38.00______

2-1/2”, EA $____28.00______

2”, EA $____18.00______

1-1/2”, EA $____12.00______

1-1/4”, EA $____11.00______

1”, EA $____7.00_______

3/4”, EA $____6.00_______

1/2", EA $____4.25_______

MISCELLANEOUS:

TOP CHOICE APPLICATION $ 750.00 PER APPLICATION

OTC INJECTIONS $ 70.00 PER INJECTION (RECOMMENDED MINIMUM 2)


PRACTICAL SPECIFICATIONS FOR CONTRACT LANDSCAPE MANAGEMENT SCOPE OF WORK: Contractor shall furnish all horticultural supervision, labor, material, equipment and transportation required to maintain the landscape throughout the contract period, as specified herein. LAWN CARE: Mowing and Edging: Lawns shall be mowed more frequently during the active growing season and as needed during other seasons. During extended rainy or dry periods mowing will take place as conditions dictate. Mowing height will be based on what is horticultural correct for the turf variety taking into account the season. Clippings shall not be caught and removed from lawn area unless they are lying in swaths which may damage the lawn. Edges shall be trimmed to maintain a neat appearance. Outside of focal areas, edging surfaces will alternate between hard surfaces and bed lines weekly. Fertilization: Lawns shall be fertilized as warranted with a commercial fertilizer. The number of applications will be dependent on the type of nitrogen used and the type of turf grass. Disease control: Disease control is maintained through proper fertilization, mowing and water management. In the event that disease problems occur Contractor will use treatments to stop or slow progression of disease. This program does not include the prevention of disease with weekly or monthly applications of disease control products although such protection is available at substantial additional cost. Insect control: Contractor will provide control of turf damaging insects using Federal and State registered insect control products as needed to prevent or mitigate turf damage. These treatments do not include the prevention of fire ant infestation which is available at added cost. Disease caused by infestation of nematodes (microscopic round worms that feed on roots) is not included. Currently, there is no effective nematode control product registered for use on landscapes. Contractor will recommend additional treatments and procedures to minimize damage should nematodes become a problem. These treatments will be provided at additional cost. Nematode control is available for some sports turf locations and will be quoted separately if required.


Weed control: Contractor will use proper fertilization, mowing and watering practices to promote the growth of weed resistant turf. Additionally, applications of pre and post emergence weed controls will be applied at times if warranted to control weeds without damaging desirable turf. Recent changes in Federal regulations have resulted in our loss of ability to selectively control some weeds including crabgrass when they are present in St Augustine. The only control of these weeds is to treat infested turf with non-selective products such as Roundup. These treatments require the resodding which will be quoted at additional charge. GROUND COVER AREA/SHRUB AREAS: Edging: Edge ground cover as needed to keep within bounds and away from obstacles. Pruning: Shrubs shall be pruned only as necessary to maintain the natural form of the plant, to maintain growth within space limitations, and to eliminate damage or diseased wood. This excludes pruning necessitated by storm damage, disease, neglected overgrowth or winterkill. Weed Control: Keep beds reasonably free of broadleaf or grassy weeds, preferably with pre-emergent and/or selective post-emergent/contact herbicides. Pre-emerge: This type of control should be used only if a known weed problem warrants its use. Post-emerge: Control broadleaf weeds with selective herbicides. The chosen chemical will be recommended and legally approved for the specific weed problem. Fertilization: Apply fertilizer as warranted. The number of applications will be dependent on the type of nitrogen used and the type of plant material. Fungicide: Apply recommended, legally approved fungicides to control disease-causing damage to ornamentals if warranted. Pesticide: Apply recommended, legally approved pesticides to control insects causing damage to ornamentals if warranted. Control of imported pests: Certain locations in the United States have a record of accidental introduction of pests from other countries. These imported pests can be very damaging and difficult or impossible to control with available products. Where such pests become a problem Contractor will recommend the most cost effective alternatives for pest mitigation. Such recommendations may include plant replacement or intensified treatment schedules that may require additional cost to the customer.


TREE CARE: Pruning: Height limitation for tree pruning covered in the specification is 8 feet. On trees over 8 feet in height only low-hanging branches that present a hazard to pedestrian or vehicular traffic will be raised. Trees under 10 feet are scheduled to be pruned in the winter months except for safety-related pruning, which will be done only if necessary. Staking: Stakes are to be inspected and adjusted or removed as necessary. When trees attain a trunk caliper of 4” or substantial root development stability, removal will be discussed with client. Palm Pruning: Dead or dying fronds should be removed annually. It is best to leave healthy fronds when possible and defer to specific pruning methods and finished cuts per palm type. MULCHED AREA: Mulched areas will be inspected on our days of service. Weeds and grasses shall be controlled with recommended, legally approved herbicides only if necessary. Mulch beds should be replenished with up to 2” of mulch annually. In those areas with excessive mulch build up, alternatives will be discussed with the client. IRRIGATION SYSTEM: Watering shall be scheduled with automatic controllers to supply quantities and frequencies consistent with seasonal requirements of the plant materials in the landscape. In some circumstances, water scheduling may be limited by local watering restrictions. Where practical, watering shall be done at night or early morning if the system is automatic, unless notified otherwise by the owner. Any damages to the irrigation system caused by the Contractor while carrying out maintenance operations shall be repaired without charge. Where practical, repairs shall be made within one watering period. Faulty equipment, vandalism or accidental damage caused by others shall be reported promptly to owner. Cost of labor and material to perform repair is an extra and shall be paid for by the owner upon authorization. Whenever possible, owner’s representative shall be instructed on how to turn off system in case of emergency. Our office is to be advised at once or by next business day. If the Contractor is required to make emergency repairs or adjustments on other than regularly scheduled visits, a minimum charge of $75.00 emergency calls will apply. DEBRIS CLEANUP: All landscape areas shall be inspected on days of service and excess debris removed. Gardening debris, generated from our work, shall be removed from paved areas on days of service. This excludes heavy leaf fall pickup from parking areas, sidewalks, pools, etc.


Our Eye Is Always on Quality and Continuous Improvement

Our team management will review your property periodically to ensure our crew is meeting quality standards and your expectations. This internal review process is an important element of our quality assurance and continuous improvement programs. The crew takes these reports very seriously as they impact their compensation.

Your Complete Satisfaction is Our #1 Goal

We judge our success by the complete satisfaction of our customers. Every member of your landscape team will strive to earn your trust and loyalty through a proactive relationship in which we consistently perform work of the highest quality with unmatched responsiveness. To meet this goal, we continually collect feedback through a comprehensive customer satisfaction program. We use the valuable insight gained through our survey program to determine system improvements and guide the content of our employee training program.

Magnolia West CDD

Proposal

For

Landscape Maintenance

10/1/2018

Magnolia West CDD

Proposal

For

Landscape Maintenance

3490 Canyon Falls Dr

Green Cove Springs, FL 32043

October 1, 2018

386-931-6018 Phone

3335 North State Street

Bunnell, FL 32110

October 1, 2018

Magnolia West CDD

3490 Canyon Falls Dr Green Cove Springs, FL 32043

[email protected]

RE: Bid Proposal For Landscape Maintenance

Dear Ms. Gallagher,

Thank you for the opportunity to provide a proposal for the Magnolia West CDD. At VerdeGo,

we fully understand the high expectations for your property, and our focus is to exceed those expectations

through proactive communication and extensive landscape experience.

VerdeGo has been providing high-quality plant material, landscape design, landscape construction and

maintenance services to Northeast Florida for more than 15 years. Our maintenance division has the

best and brightest talent throughout the United States and is comprised of more than 60 full-time employees.

Many of our employees have multiple certifications (BMP, OHSA, FNGLA, Arborist, GC, Designer) and degrees

that are specific to landscape horticulture, design, architecture, sports turf, finance and landscape construction. Such education and certifications allow us to serve you and your property with knowledge and experience.

Our qualified team is here to clearly communicate the services performed on your property. A proactive

approach to serving you and your property is strongly valued at VerdeGo. We understand your time is

valuable, and we are here to simplify the landscape process.

Again, we sincerely appreciate the opportunity to provide a quote for your property’s landscape services.

Sincerely,

T.J. McNitt

Owner

[email protected]

386-931-6018

Proposal

Maintenance Proposal:

Full Service Landscape Maintenance:

Cost:

Mowing, Edging, Line Trimming, Blowing $ 23,648.00

Round-Up or Sureguard $ 384.00

Detail Work: (Manual Weeding & Shrub Pruning) $ 6,912.00

Irrigation Inspection & Wet Checks $ 1,440.00

Turf—Fert & IPM $ 3,801.60

Shrub & Ornamentals—Fert & IPM $ 1,041.26

Palm Pruning $ 225.00

________________________________________________________________________________

Annual Total $ 37,451.86

Monthly Total $ 3,120.99

Additional Maintenance Options Frequency Cost:

Mulch 1 $ 2,663.37

Annual Flowers 4 $ 669.60

_________________________________________________________________________________________

Yearly Cost For Additional Services: Total Annual $ 3,332.97

Monthly Cost For Additional Services: Total Monthly $ 277.75

Grand Total Annually $ 40,784.83

Grand Total Monthly $ 3,398.74

Maintenance Proposal:

Full Service Landscape Maintenance: Frequency

Mowing and Affiliated Services 38

Round-Up or Sureguard 12

Detailing—Weeding / Pruning 10

Irrigation Inspections 12

Turf Fert / IPM See Attached

Shrub Ornamental—Fert / IPM See Attached

Palm Pruning 1

Additional Maintenance Options:

Mulch—Pine Nugget Bark ( 62 cu yards) 1

Annual Flowers (90 per rotation/360 annually) 4

COMBINED SERVICES PROPOSAL

Customer: Magnolia West

Address: 3940 Canyon Falls Dr., Green Cove Springs, FL 32043

LAWN:

ST Augustine: 50000 sq ft

6 services per year (Every other month)

Includes: Fertilizer/micro-nutrients, Lawn damaging insect control(systemic & residual), disease control and

broadleaf weed treatment(pre & post emergent).

Bahia: 70000 sq ft

3 services per year (Spring, Summer & Fall)

Spring/Fall complete fertilizer w/ pre-emergent herbicide. Summer- slow release fertilizer w/ micro-nutrients

(1.25lb N) and systemic/residual insecticide.

SHRUBS/PLANTS:

3 services per year(Spring, Summer & Fall)

-Includes: Spring/Fall: 4-4-5 liquid fertilizer w/ iron and micro-nutrients, Residual & systemic insecticide and

fungicide. Summer: Granule slow release fertilizer.

TREES:

3 services per year (Spring, Summer & Fall)

Granule slow release fertilizer with micro-nutrients per spec.

Company History,

Experience

&

Services

Our History

Flor-

History At VerdeGo, we opened our doors in 2002 as a small, locally owned company. Our owner, T.J. McNitt, a Flagler County native, realized the area’s need for a friendly retail garden center that provided the ability for homeowners to beautify their residences with affordable plants and landscaping. As Palm Coast and the surrounding areas grew, so too did VerdeGo. In 2005, we launched our full-service design center, offering groundbreaking trends in commercial and residential design, including irrigation, lighting and hardscape. This service was added to our already successful retail center and landscape installation division. Our continued success in the industry led us to open our landscape maintenance division. Today, we take pride in serving the landscape architecture, installation and maintenance needs of Flagler, Duval, Volusia, Clay and St. Johns Counties. At VerdeGo, we offer a comprehensive approach to managing the outdoor needs of properties such as yours. Our professional team is certified in University of Florida’s Green Industries Best Management Practices and is dedicated to offering the time, care and dedication your superior landscape deserves. Our team provides sustainable solutions to meet and surpass your needs and expectations.

We pride ourselves not only on our attractive landscape design, professional installation and quality

maintenance but also on the wealth of knowledge and experience of our team.

We invite you to experience more at www.VerdeGo.com.

http://www.VerdeGo.com

Experience

Installation / Maintenance / Design

Installation

• Industrial, Commercial - Shopping Centers, Roadways & Office

Parks

• High End Residential - Plantation Bay, Ocean Hammock,

Grand Haven

• Parks & Recreation - Holland Park

Maintenance

• State of Florida’s ‘Best Management Practices’

• Skilled & Experienced Personnel

• Pro-Active Communication with Focus on the ‘Details’

Design

• Personnel Education / Training

Bachelor of Landscape Architecture

Florida Certified Landscape Designer

AutoCAD & 3D Modeling

Irrigation Installation & Management Certified & Licensed Technicians

Florida Memorial Hospital, Ormond Beach Irrigation Installation & Management

• Installation - Our highly qualified technicians are licensed and certified.

• Maintenance - Monthly performance checks are scheduled.

- The proper coverage of all areas is ensured.

• Service Calls - Our team of trained and licensed irrigation technicians are ready to deploy and serve you.

Fertilization & Pest Management

Certified Pest Control Operators

Florida Memorial Hospital, Ormond Beach

Fertilization & Pest Management

• Our goal is to achieve the optimal health of all trees, palms,

shrubs and turf.

• Our team is comprised of licensed and experienced technicians.

• A site-specific analysis and management programs are offered.

Fertilization

• We have commercial, resort and residential experience.

• The environmental impacts are considered.

• All equipment is updated and efficient.

Pest Management

• Pest management includes insecticide, herbicide and fungicide

applications.

• Our team is comprised of knowledgeable personnel to identify

and treat all needs of the landscape.

• All safety standards are promoted and maintained.

Landscape Lighting

VerdeGo, Lighting the Way

Florida Memorial Hospital, Ormond Beach

Landscape Lighting

• Final Step To Create A Beautiful Landscape

• Low Voltage

• Highlighting Specimen Palms & Trees

• 15—Lifetime Warranties

• Anti—Rust And Corrosion

• High-Quality Halogen or Astro-Brite Lamps

• 2,000-Hours Life Expectancy

Landscape Management

Specifications

Landscape Management Specifications

1. Turf Care Our Turf Program focuses on proper mowing techniques that promote optimal vigor for turf grass health. Great care will be taken to ensure proper edging, line trimming and blowing are in the best interest of you, your guests and the plants on your property.

• Turf areas will be free of bare spots, holes and depressions.

• Hard edging of curbs and sidewalks will be performed with each mowing rotation.

• Grass clippings will be blown off all hardscape surfaces after mowing.

• Mowing equipment will be well maintained (sharpened blades and proper deck height positioning).

• The health of the turf will be monitored. This includes: Color Density Weed/pest control

• Pesticide applications will be applied as needed (herbicide, insecticide and fungicide).

• Soil samples will be administered as part of our Start-Up Program to determine the appropriate fertiliza-tion program for your site.

• Pesticide applicators at VerdeGo are licensed with the Florida Department of Agriculture and Consumer Services.

2. Palms, Trees, Shrubs and Ground Cover

Our horticulture techniques are based on the Green Industries ‘Best Management Practices’. Many of our lead-

ers are licensed and trained by UF-IFAS Florida-Friendly Landscaping program professionals. These programs

are designed to promote environmentally safe landscaping practices and protect Florida’s water sources. Ver-

deGo Landscape promotes these practices at the same time as providing beautiful outdoor spaces that Florida

residents and visitors have come to enjoy and expect.

Our management practices and components consist of, but are not limited to the following:

• Pruning and shearing—equipment will be maintained to the highest of standards

• Pruning and shearing techniques will be performed according to horticulture industry standards

• Soil samples will be taken to promote optimal tree and plant health

• Fertilization will be performed per contractual obligation, however, (VerdeGo Landscape will advise and

make recommendations to promote plant health and vigor)

• Pesticide Applications will be administered to protect trees and plants from diseases and decline

• Recommendations for plant replacement will be made on an ‘as needed’ basis. ‘Right Plant, Right Place’ will

be promoted to enhance the aesthetics and health of all plant material



3. Irrigation VerdeGo irrigation experts have developed practices to ensure your turf, trees, palms and shrubs are healthy and all water needs have been met. Our teams are trained and encouraged to consider Best Management Practices in all irrigation practices while achieving optimal plant health. Our practices include the following:

• Monthly wet checks will be performed.

• Rain sensors will be used whenever possible.

• Highly trained personnel in all irrigation practices and techniques will work on your property.

• The VerdeGo irrigation team will receive continual education on the latest irrigation techniques and materials.

4. Annuals Annuals bring a pop of color to landscapes. Whether it’s to enhance and highlight a monument sign or simply bring attention to a community’s entrance or amenity center, VerdeGo prides itself on providing great annual designs for you and your property. Our practices include:

• Rotations will be determined per contract specifications.

• Variety choices or annuals will be determined by seasonal availability.

• Pesticides (insecticides and fungicides) will be applied to prevent plant decline.

• Fertilization will be provided to promote optimal growth and longevity.

• Soil amendments and treatments will be administered before planting each rotation (fertilization and roto-tilling).

5. Mulch The installation or replenishment of mulch will be performed per contract specifications.

References

&

Letters of Recommendations

Project Name: Florida Memorial Hospital

Client Since: 2014

Services Provided: Landscape Maintenance, Landscape Enhancements

Client Contact Information: Drew Droste, Facilities Director

301 Memorial Medical Pkwy Daytona Beach, FL 32117

386-231-3084

[email protected]

Project Name: Reserve at Ormond

Client Since: 2016

Services Provided: Landscape Maintenance

Client Contact Information: Shannon Karins

600 Crowne Commerce Court

Ormond Beach, FL 32174

386-672-7484

manager@[email protected]

Project Name: Whisper Ridge HOA

Client Since: 2016

Services Provided: Landscape Maintenance

Client Contact Information: Cindy Chapman, c/o Alliance Realty and Management

205 Waler Way

St. Augustine, FL 32086

904-429-7624

[email protected]

References

mailto:[email protected]



Letters Of Recommendation

Certificates & Licenses

Certifications & Licenses

CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY)

05/08/2018

THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.

IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).

PRODUCER Caton-Hosey Insurance

3731 Nova Rd.

Port Orange

FL 32129

CONTACT Melissa Adrian, CPSR NAME: PHONE (386) 767-3161 (A/C,

No, Ext): FAX (386) 760-1770 (A/C, No):

E-MAIL [email protected] ADDRESS:

INSURER(S) AFFORDING COVERAGE NAIC #

INSURER A : Westfield Insurance Company 24112 INSURED

VerdeGo, LLC VLSW, Inc 3335 North State Street Bunnell

FL 32110

INSURER B : Builders Mutual Insurance company 10844 INSURER C : INSURER D : INSURER E : INSURER F :

COVERAGES CERTIFICATE NUMBER: CL17122118677 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.

INSR LTR

TYPE OF INSURANCE ADDL INSD

SUBR WVD

POLICY NUMBER POLICY EFF (MM/DD/YYYY)

POLICY EXP (MM/DD/YYYY)

LIMITS

A

COMMERCIAL GENERAL LIABILITY

TRA5095617 01/01/2018 01/01/2019

EACH OCCURRENCE 1,000,000 $

CLAIMS-MADE

OCCUR $500 PD Deductible

DAMAGE TO RENTED PREMISES (Ea occurrence) 500,000

$

MED EXP (Any one person) 1,000

$ PERSONAL & ADV INJURY 1,000,000

$ GEN'L AGGREGATE LIMIT APPLIES PER:

GENERAL AGGREGATE 2,000,000 $

POLICY LOC OTHER:

PRODUCTS - COMP/OP AGG 2,000,000 $

$

A

AUTOMOBILE LIABILITY

TRA5095617 01/01/2018 01/01/2019

COMBINED SINGLE LIMIT (Ea accident) $ 1,000,000

ANY AUTO BODILY INJURY (Per person) $

OWNED AUTOS ONLY HIRED AUTOS ONLY

SCHEDULED AUTOS NON-OWNED AUTOS ONLY

BODILY INJURY (Per accident) $

PROPERTY DAMAGE (Per accident)

$

PIP-Basic $ 10,000

A

UMBRELLA LIAB EXCESS LIAB

OCCUR CLAIMS-MADE

TRA5095617 01/01/2018 01/01/2019

EACH OCCURRENCE 3,000,000 $

AGGREGATE 3,000,000 $

DED RETENTION $ $

B

WORKERS COMPENSATION AND EMPLOYERS' LIABILITY Y / N

N / A

WCP1056353-0 01/01/2018 01/01/2019

PER STATUTE OTHER

E.L. EACH ACCIDENT 1,000,000 $

ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? (Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS below

N

E.L. DISEASE - EA EMPLOYEE 1,000,000

$

E.L. DISEASE - POLICY LIMIT 1,000,000 $

Certifications & Licenses

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