Overview Webinar - PMI Montgomery County Maryland€¢ Kavya Gupta, PMP • Oliver Yarbrough, PMP...

Taken from A Guide to the Project Management Body of Knowledge,

(PMBOK Guide) – Sixth Edition, 2017

Overview WebinarV6.0

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• Asad Naveed, PMP, RMP, MEF-CECP• Erjola Mimani, PMP, PSM 1• Greta Blash, PMP, PMI-ACP, PMI-PBA, CSM• Jason Saetrum, PMP, ASQ CSSBB, IASSC ATA, MCP, Project + Certified• Kavya Gupta, PMP• Oliver Yarbrough, PMP• Samuel Odemo, B. Tech, PMP• Steve Blash, MA, PMP, PMI-ACP• Varun Anand, PMP, CSM

• Joseph D. Launi, PMP, Project +

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Authors of:

What is New in the PMBOK®

Guide 6th Edition –An In-Depth Comparison

Unauthorized Use of this Material is Strictly Prohibited

Author of:What is New in the PMBOK® Guide 6th Edition –

An In-Depth ComparisonSlide Deck



Agenda1. Introduction

2. Environment in Which Projects Operate

3. Role of the Project Manager

Knowledge Areas Overviews

4. Project Integration Management

5. Project Scope Management

6. Project schedule Management

7. Project Cost Management

8. Project Quality Management

9. Project Human Resources Management

10. Project Communications Management

11. Project Risk Management

12. Project Procurement Management

13. Project Stakeholder Management

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Joseph D. Launi, PMP

• 30+ years in project management

• 15 years in project management training and consulting

• Project Management Professional (PMP)® Certification

• Specializing in project management office development and training

PMP is a registered mark of the Project Management Institute 4



Project Life Cycle

5, Figure 1-5, Pg. 18


(PMBOK Guide) – Sixth Edition, 2017 6

KNOWLEDGE

AREA

PROCESS GROUPS

INITIATING PLANNING EXECUTING MONITORING &

CONTROLLING

CLOSING

4. Project Integration

Management

4.1 Develop Project charter 4.2 Develop Project management plan 4.3 Direct and Manage Project

Work

4.4 Manage Project Knowledge

4.5 Monitor and Control Project

Work

4.6 Perform Integrated Change

Control

4.7 Close Project or

Phase

5. Project Scope Management 5.1 Plan Scope Mgt.

5.2 Collect Requirements

5.3 Define Scope

5.4 Create WBS

5.5 Validate Scope

5.6 Control Scope

6. Project Schedule

Management

6.1 Plan schedule Mgt.

6.2 Define Activities

6.3 Sequence Activities

6.4 Estimate Activity Durations

6.5 Develop schedule

6.7 Control schedule

7. Project Cost Management 7.1 Plan Cost Mgt.

7.2 Estimate Costs

7.3 Determine Budget

7.4 Control Costs

8. Project Quality

Management

8.1 Plan Quality Management 8.2 Manage Quality 8.3 Control Quality

9. Project Resource

Management

9.1 Plan Resource Mgt.

9.2 Estimate Activity Resources

9.3 Acquire Resources

9.3 Develop Team

9.4 Manage Team

9.6 Control Resources

10. Project Communications

Management

10.1 Plan Communications Mgt. 10.2 Manage Communications 10.3 Monitor Communications

11. Project Risk Management 11.1 Plan Risk Management

11.2 Identify Risks

11.3 Perform Qualitative Risk analysis

11.4 Perform Quantitative Risk analysis

11.5 Plan Risk Responses

11.6 Implement Risk Responses 11.7 Monitor Risks

12. Project Procurement

Management

12.1 Plan Procurement Management 12.2 Conduct Procurements 12.3 Control Procurements

13. Project Stakeholder Mgt. 13.1 Identify Stakeholders 13.2 Plan Stakeholder Engagement 13.3 Manage Stakeholder

Engagement

13.4 Monitor Stakeholder

Engagement

Project Management Process Groups and Knowledge Areas

, Table 1-4, Pg. 25



Knowledge Areas PMBOK® 5th Edition PMBOK® 6th Edition


4.1 Develop Project charter 4.1 Develop Project charter


13.1 Identify Stakeholders 13.1 Identify Stakeholders





4.1 Develop Project management plan

4.1 Develop Project management plan

5. Project Scope Management 5.1 Plan Scope Management5.2 Collect Requirements5.3 Define Scope5.4 Create WBS

5.1 Plan Scope Management5.2 Collect Requirements5.3 Define Scope5.4 Create WBS

6. Project Time Management (5th Edition)

6. Project schedule Management (6th Edition)

6.1 Plan schedule Management6.2 Define Activities6.3 Sequence Activities6.4 Estimate Activity Resources6.5 Estimate Activity Durations6.6 Develop schedule

6.1 Plan schedule Management6.2 Define Activities6.3 Sequence Activities<Estimate Activity Durations moved to HR>

6.4 Estimate Activity Durations6.5 Develop schedule

7. Project Cost Management 7.1 Plan Cost Management7.2 Estimate Costs7.3 Determine Budget

7.1 Plan Cost Management7.2 Estimate Costs7.3 Determine Budget

8. Project Quality Management 8.1 Plan Quality Management 8.1 Plan Quality Management




9. Project HR Management (5th

Edition)9. Project Resource Management (6th Edition)

9.1 Plan Human Resources Management

9.1 Plan Resource Management9.2 Estimate Activity Resources


10.1 Plan Communications Management

10.1 Plan Communications Management

11. Project Risk Management 11.1 Plan Risk Management11.2 Identify Risks11.3 Perform Qualitative Risk Anal.11.4 Perform Quantitative Risk Anal.11.5 Plan Risk Responses

11.1 Plan Risk Management11.2 Identify Risks11.3 Perform Qualitative Risk Anal.11.4 Perform Quantitative Risk Anal.11.5 Plan Risk Responses


12. 1 Plan Procurement Management 12. 1 Plan Procurement Management


13.2 Plan Stakeholder Management 13.2 Plan Stakeholder Engagement





4.3 Direct and Manage Project Work 4.3 Direct and Manage Project Work4.4 Manage Project Knowledge

8. Project Quality Management 8.2 Perform Quality Assurance 8.2 Manage Quality


Edition9. Project Resource Management (6th Edition)

9.2 Acquire Project Team9.3 Develop Project Team9.4 Manage Project Team

9.3 Acquire Resources9.4 Develop Team9.5 Manage Team


10.2 Manage Communications 10.2 Manage Communications

11. Project Risk Management 11.6 Implement Risk Responses


12.2 Conduct Procurements 12.2 Conduct Procurements


13.3 Manage Stakeholder Engagement

13.3 Manage Stakeholder Engagement





4.4 Monitor and Control Project Work4.5 Perform Integrated Change Control

4.5 Monitor and Control Project Work4.6 Perform Integrated Change Control

5. Project Scope Management 5.5 Validate Scope5.6 Control Scope

5.5 Validate Scope5.6 Control Scope

6. Project Time Management (5th Edition)6. Project schedule Management (6th Edition)

6.7 Control schedule 6.6. Control schedule

7. Project Cost Management 7.4 Control Costs 7.4 Control Costs

8. Project Quality Management 8.3 Control Quality 8.3 Control Quality





Edition9. Project Resource Management (6th Edition)

9.6 Control Resources


10.3 Control Communications Management

10.3 Monitor Communications

11. Project Risk Management 11.6 Control Risks 11.7 Monitor Risks


12. 3 Control Procurements 12.3 Control Procurements


13.4 Control Stakeholder Engagement

13.4 Monitor Stakeholder Engagement





4.6 Close Project or Phase 4.7 Close Project or Phase


12.4 Close Procurements



Trends and Emerging PracticesThe PMBOK® is considered a “good practice”. Some of the new information on “other ways” to manage are included in the introductory portions of each Process Groups and Knowledge Areas.

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• Methodology: system of practices, techniques, procedures, and rules used by those who work in a discipline. The PMBOK® is not a methodology but a guide.

• Tailoring allows for consideration of the unique nature of projects.

• Tailoring allows for the PMBOK® to be used as a guide to address competing constraints of scope, schedule, cost, resources, quality and risk.

Tailoring

Taken from: "What is New in the PMBOK Guide® 6th Edition - An In-Depth

Comparison," Pg. 8



Considerations for Agile/Adaptive Environment

The use of various aspects of agile, iterative and adaptive approaches for projects is increasing. This includes development methods, techniques, outputs and other activities and practices. Some agile terminology and techniques have been integrated into specific PMBOK® Guide processes. This section provides specific approaches that are associated with various agile environments to help practitioners recognize and integrate these practices into their projects where it makes sense to do so.

15Taken from: "What is New in the PMBOK Guide® 6th Edition - An In-Depth

Comparison," Pg. 8



Process Categories

16Taken from: "What is New in the PMBOK Guide® 6th Edition - An In-Depth

Comparison," Pg. 8

Lessons Learned

Each process has been categorized by of three descriptions:

• Processes used once or at predefined point in the project• Processes that are done periodically as needed• Processes that are done continuously throughout the project

“Manage Project Knowledge” is a new process to reflect the importance of how knowledge and information is shared.



Tools and Techniques

17Taken from: "What is New in the PMBOK Guide® 6th Edition - An In-

Depth Comparison," Pg. 9

To support the importance of project tailoring, many tools and techniques are grouped together based on their purpose. The groups include:

• Data gathering• Data analysis• Decision making• Communications• Interpersonal and team skills• Communication skills



Project Business Documents and Pre-Project Work

18, Pg. 30



Project Success Measures

19, Pg. 34-35

• Completing the project benefits management plan;• Meeting agreed upon financial measures (Net Present Value, Return on Investment,

Internal Rate of Return, Payback Period, and Benefit Cost Ratio);• Meeting business case nonfinancial measures;• Completing movement of an organization from current to future state;• Fulfilling contract terms and conditions;• Meeting organizational strategy, goals, and objectives;• Achieving stakeholder satisfaction;• Acceptable customer/end-user adoption;• Integration of deliverables into the organization’s operating environment;• Achieving agreed-upon quality of delivery;• Meeting governance criteria; and• Achieving other agreed-upon success measures or criteria (e.g., process throughput).



Project Business documents

20, Pg. 29



Project Influences

22, Pg. 48



Influences of Organizational Structures on Projects

23, Pg. 47



Definition of a Project Manager

25, Pg. 52

Project manager is assigned by the performing organization to lead the team that is responsible for achieving the project objectives.



Project Manager’s Sphere of Influence

26, Pg. 53



Project Manager Competences

27, Pg. 56-57

Other Qualities and Skills of a Leader

• Dealing with people• Visionary• Optimistic• Collaborative• Managing relationships and conflict• Communicating effectively• Respectful• Honest• Life-long learner



Leadership v. Management

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• Managing: directing another person to get from one point to another using a now set of expected behaviors.

• Leadership: working with others through discussion or debate in order to guide them from one point to another.


Comparison," Pg. 30



Leadership Styles

29, Pg. 65-66

• Laissez-faire• Transactional• Servant Leader• Transformational• Charismatic• Interactional


Comparison," Pg. 30-31

Personality

• Authentic• Courteous• Creative• Cultural• Emotional

• Intellectual• Managerial• Political• Service Oriented• Social• Systematic



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