Overview of Fusion Payables

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Purpose of the document

Capgemini assisted Oracle with Fusion Applications product testing efforts at Hyderabad office for an 18 weeks period

Oracle had planned fusion program to -o Familiarize partners with the fusion apps

o Getting aligned with the new functionalities

o Gain early visibility in to the product

A team from Mumbai travelled to Oracle Hyderabad too Test the application

o Find product bugs and defects & resolve them

o Refining product features

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Introduction

Oracle Fusion Applications is an assimilation of best features from Oracle E Business Suite, JD Edwards, PeopleSoft and Siebel

Oracle Fusion Applications would leverage the SOA capabilities of the underlying Oracle

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Product HighlightsEnhanced user interface

• Invoices/Payments can be created with less number of clicks• Introduced landing page, which displays the to-do jobs after login based on role assigned to user

Creating invoice through scanned image• Fusion has inbuilt image processing software • It supports standard layouts of supplier invoices

Dashboards• Payables dashboard displays the list of transactions completed recently and pending (awaiting action) transactions like Invoices on hold, required approval, invoices on payment holds etc..• Using Pending transactions section user can drill downs to his transaction and complete the necessary actions easily.

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Product Highlights

Best of the breed features from Oracle Suite of Applications like PeopleSoft, JD Edwards, Seibel and Hyperion have been embedded in Fusion

Business Process centred design

Highly configurable – by business users

Embedded Business Intelligence

Collaboration facility within the application

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Topics Covered

SetupsInvoicesPaymentsPayment ActionsPPR

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Setups

Setups cover Financial options for payables & Procurement Payable options Payment terms

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Financial options for Payables & ProcurementFinancial options for Payables & procurement

• These are used to define the default distributions for Liability, Bills Payable, Exchange rate gain/loss etc.

• They are also used for defining offset segments. There are three segments that can be chosen from

1. None

2. Balancing Segment

3. Balancing Segment with Account

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Financial options

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Payable Options

Payable Options consists of

• Payable options Invoicing

• Payable options Payment

• Payable options Tax

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Payable Options Invoicing

Payable options Invoicing is used to define options for

1. Invoice Entry

• Options defined here default on the invoice

2. Matching options

• Matching tolerances are defined here, and also options for allowing final match are enabled from here.

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Payable Options Invoicing3. Discount

• Used for defining rules for calculation of discount and their accounting.

4. Approvals• Enables approval, and what actions need to be done before approval.

5. Prepayments• Define the prepayment payment terms which will be defaulted on prepayment invoices

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Payable options invoicing

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Payable options invoicing

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Payable options Payment

Payable options payment defines when payments will be accounted.

Payments can be accounted at• Payment Issue• Payment clearing• At payment issue and clearing

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Payable options Payment

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Payable options Tax

Payable options Tax

• This is used to define withholding options.

• The basis of withholding calculation(Including Discount, Tax)

• When is withholding to be calculated at Invoice validation or at Payment

• Withholding invoices are automatically created with Prefix of “With” and they contain the Original Invoice number in the description field.

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Payable options tax

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Payment terms

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Payment terms

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Invoice

Invoice consists of

• Invoice Header

• Invoice Lines

• Invoice Summary Invoice consists of the following tabs

• Lines

• Holds & Approvals

• Payment

• Installment

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Invoice

Fusion supports the following Invoice Types

• Standard Invoice

• Debit Memo

• Credit Memo

• Prepayment

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Invoice Dashboard

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Manage Invoices

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Invoice holds and approval tab

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Invoice payment

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Invoice installment

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Invoice

Invoice Actions Validation Tax calculation Apply/ Unapply prepayments Approval Delete Cancel Account in Draft Account and post to ledger View Accounting Manage holds

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Payments

Fusion supports two types of payments

• Single Payment

• Payment process request aka PPR Single payment is a one time non recurring payment. Single payment can be made regardless of payment terms, due date etc. Single payment can only be made when mode of payment is electronic or printed

(Check)

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Single payment

Single payment types

• Quick payment checks all validation like supplier site holds, withholding calculation, pay alone invoices, discount while making payment

• Manual payment overrides all payment controls. A single payment can be made for multiple pay alone invoices. Manual payment can also be made even when supplier site is on payment hold.

• Refund is used for creating negative payment, and is used for closing outstanding credit balance with a party

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Payment status

Payment statuses

• Negotiable

• Voided

• Stop initiated

• Issued

• Cleared

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Salient features of different types of payment

Manual Quick Refund

Withholding Calculation

No Yes No

Discount Calculation

No Yes No

Interest Calculation

No Yes No

Payment Reference No

Manual entry

Auto generated

Manual entry

Cheque printing

No Yes No

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Create payment

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Create payment

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Create payment

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Payment inquiry page

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Payment inquiry page

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Payment process request (PPR)

Payment batch process is called as Pay run or Payment process request Steps for running a PPR

– Create PPR template

– Schedule or submit a PPR

– Review documents and manually add and remove documents if required

– Resolve errors and specify currency rates

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Submit PPR Page

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PPR Payment & processing options

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PPR processing stages

Document selection Document validation Payment validation Payment file processing Payment file validation Payment file transmission

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