Overview of AAMC Mid Career Women Faculty Professional

Development Seminar

Poonam Sharma, MBBS

Why attend

• Find peers in the similar situation• Share personal challenges• Listen to others• Coping strategies • Understand institutional process• Find mentors• Find opportunities for advancement• Network• Help others

AAMC Mid Career• Stated Learning Objectives:

• Visualize potential paths to leadership and develop career plans to advance towards that vision• Identify networks of mentors and colleagues in academic medicine.• Acquire tools and skills necessary for leading teams and being an effective team member.• Summarize key skill and knowledge areas related to academic and organizational leadership.• Apply strategies to facilitate powerful and effective communication

Day planner

• Team building exercises– Conflict resolution– Effective communication

• Career mapping sessions• Tracks –

– Career management track– Leadership– Financial – Communication Skills Track

Current academic rank Assistant Professor 9

Associate Professor 127

Professor 7

What year were you appointed to this rank? Median 2008

Highest Degree D.O. 1

PhD 35

MD 100

MD/PhD 2

Other (e.g. MD/MPH) 5

Are you currently working on a grant application?

No 72

Yes 71

Are you currently assembling a promotion packet?

No 103

Yes 40

Are you currently in an interim or acting leadership position?

No 71

Yes 72

Please select the PRIMARY focus of your scholarship

Administration/Basic Science 0

Administration/Clinical 26

Administration/Educational 19

Research/Basic Science 15

Research/Clinical 30

Research/Community-Based/Health Service Promotion 9

Research/Educational/Research/Translational 18

Teaching/Basic Science 0

Teaching/Clinical 26

Total 143

Class of MidWIM 2011 Snapshot

Skills for Team Work Sessions

Three sessions– interactive format, role play– tools and skills necessary for leading teams – being an effective team member– review of team challenges and dynamics– potential impact of teams on the overall

effectiveness of organizations. – temperament in team and group dynamics,

specifically in the context of conflict

Skills for Team Work Sessions

Discover your personal styleLearn about temperamentsUnderstand how temperament affects our work in

groups and our reactions to othersDemonstrate how styles might influence our

approach to communication and team-buildingAppreciate the value of diversity in teams and

organizations

Team Work Session

• The PACE™ Palette – Personal Style Assessment

a color assessment tool designed to dramatically enhance communication in the workplace

• Four Color Cards (Red-Adventure, Yellow-Responsibility, Blue-Harmony & Green-Curiosity).

Use your knowledge of styles to tailor communications with individuals and groups

Tips to remember when speaking with:– Reds: Get to the POINT! Create urgency and

excitement; immediate outcomes; bottom-line!– Yellow: Precise; business-like; well-organized.– Blue: Teamwork; impact on others; creating harmony;

values and convictions.– Green: Advance knowledge; visionary; data-based;

creative but logical ideas; solutions to problems.

Leading Teams through Conflict to High Performance

Thomas-Kilmann Conflict Mode Instrument (TKI) profile indicates

your repertoire of conflict-handling modes

The Five Conflict Handling Modes COMPETING● The goal is to “win”● Use of power & influence to achieve your goals● “My way”

COLLABORATING● The goal is to find a “win-win” solution● An open, problem-solving approach to meet everyone’s interests to greatest extent possible● “Our way”

COMPROMISING● The goal is to “find a middle ground”● A pragmatic approach of trading concessions to make a deal● “Half way”

AVOIDING• The goal is to “delay”● Denial of the existence of conflict or unwillingness to deal with the issues● “No way”

ACCOMODATING● The goal is to “yield”● Giving the other side what they ask or demand● “Your way” A

SS

ER

TIV

EN

ES

S

COOPERATIVENESS

Team Toxins

BlameDefensivenessStonewallingContempt

Source: Seven Principles for Making Marriage Work by John Gottman

Powerful and Effective Communication

1. Be Proactive: Don’t react 2. Be Direct: Ask for you want

Be assertive 3. Listen

5 Ways to Sabotage Listening1. Interrupt

2. “I know just how you feel.”

3. Pre-Judge

4. Respond emotionally vs. logically

5. Anticipate what we will hear

Your perspective and self talk

Choose Words Carefully

Stop Ending Statements with a Questionor by Raising Your Voice

Ex:“This process will save time, won’t it?”“More research will yield better cost analysis, don't you think?”

?

Be Aware of :Words, Tone of Voice, Body Language

Body Language:55%

Tone of Voice:38%

Words: 7%

AAMC

• One facilitator , group of 15– CV– Personal narrative– LOR – art of nomination

Career Mapping Sessions• Career Mapping I: Critical Self Reflection Exercise • Purpose: • 1) Use of a personal narrative document to assess your

current professional situation and describe the decisions that got you here

• 2) Use interviewing to craft your “life story” in a concise verbal format for a novice audience.

• 3) Use the interview feedback to revise your personal narrative document

Career Mapping Sessions• II. Showcasing Your Potential • Career Mapping II: Your Curriculum Vitae • Purpose: • 1) Review the CV that you use for public dissemination (as

distinguished from your school’s internal CV used for academic review) for formatting, and presentation of accomplishments and career focus.

• 2) Provide feedback to peers

• Pre-seminar assignment for the session: – Format your CV according to school’s or AAMC format

Career Mapping Sessions

• Career Mapping III: Your Letter of Reference • Purpose: • 1) Develop a desired letter of reference for your

leadership position. • 2) Develop awareness of the different language

used in letters for men compared to women. • The Art of Successful Nominations

Art of successful nomination

• Tips for Getting Nominated – Identify the Award or Position That Interests You

and Ask To Be Nominated. – Don't wait to be asked, ask a friend, colleague, or

peer to nominate you– Work to project an image of ability and strength – Make It Easy For Your Colleagues to Nominate You

Successful nomination

• Make It Easy For Your Colleagues to Nominate You– Update your CV – Offer to draft a letter– DON'T BE MODEST

Career Management Track

• Working with Your Chair: Creating a Partnership to Advance Your Career

What you need to know about your institution

• Organizational chart – who reports to whom?• Big issues facing the institution

What you need to know about your chair

• Reporting relationship• Responsibilities as chair• Other responsibilities within the institution• Other responsibilities outside the institution• Finances of your department• Big issues facing your department

Chair’s Style• Introvert versus extravert• Morning person versus night person• Scientist, clinician, administrator• New or experienced administrator• Insecure versus secure in position• Stressors• Other personality quirks

The Skill Set of Both Parties Matters• Personality• Experience• Confidence• Conflict Resolution• Listener• Age• Eye Contact• Non-verbal Cues

Work WITH your Chair• Focus on goals• Balance of your needs versus department needs

versus college needs• Be respectful of your colleagues• Be respectful of what is best for your department• Expect disagreement (plan your response)• Deal with conflict calmly (look for win-win)• Confront issues, not people• Propose solutions

Strategies for Success Face-to-face meetings

• Provide an agenda ahead of time• Prioritize and organize• Be respectful of time allocated for the meeting• Stay focused• Do not whine• Have solutions to problems• Action items for follow up (and do it)• Keep confidential communications confidential• Do not bad mouth your colleagues

Suggestions for one-on-one meetings with your chair

• Share good news• Don’t use each meeting to ask for something• Ask for guidance/advice• Realize you may not know the entire story• Consider your chair, your mentor• Respect your chair’s time

Chance Meetings At the office, in the hall, or Social gatherings etc.

• Not the time for discussion of major issues• Time to build a social relationship• Do not focus just on yourself

Written Communications – email/written letter - Suggestion for communications

• Think before you write• Short and to the point• Don’t over use• Share good news• Respect your chair’s time• Always read before sending• If reacting to something, wait until tomorrow• Remember that emails can come back to haunt you,

use judiciously

Chair’s will respect you• Build a reputation of integrity• Tell the truth• Work hard• Deliver when asked or promised• Attitude and motivation do matter• Toot your horn• Communicate short and long-term goals and how they

can help the department• Be honest, even about personal issues• Respect organizational structure (do not go

over your chair’s head)

What did I gain

Tips for Success• Focus, focus, focus• Know expectations• Be proactive, look out for yourself• Don’t give up• Communication• Team building

*Build relational communication skills

Tips for Success

• Mentors• Role model• Maximize Your Resilience as an Individual, Team

Member, and Leader• Anticipate conflicts

• Questions?