Our role in advancing a ˜ harmonious and mutually ˜ prosperous society of coexistence ·...
Transcript of Our role in advancing a ˜ harmonious and mutually ˜ prosperous society of coexistence ·...
O u r r o l e i n a d v a n c i n g a �
h a r m o n i o u s a n d m u t u a l l y �
p r o s p e r o u s s o c i e t y o f c o e x i s t e n c e
Bank of Tokyo-Mitsubishi
CSR Report 2005
Pres ident
Top Message
We have taken a solid and important step
toward becoming a new, much larger
financial institution by adopting CSR practices
throughout our core banking operations
Here at the Bank of Tokyo-Mitsubishi, we understand the meaning of CSR (Corporate
Social Responsibility) to be how a business integrates the ideas of sustainable development*1 of
society and the environment into its management and business strategy. Through our core
business of financial products and services, we seek to bequeath a better, more sustainable
society and environment to the next generation. We recognize that the satisfaction and
trust of our various stakeholders*2 is the source of our corporate value, and have therefore
placed CSR at the core of our management strategy. Following our merger with UFJ Bank,
the principles of CSR will continue to be a main pillar of our management strategy.
As professional service providers, we endeavor to consistently fulfill our responsibility
to carry out accurate and dependable financial services. We are always trying to enhance
customer satisfaction; our goal is to create a truly customer-focused bank. We are also
working to create a sense of mutual prosperity and harmony in the local communities in
which our branch offices operate as key members. This same approach applies to the
global "neighborhood" as well. We aim to play an active role in contributing toward
mutual prosperity and harmony in every part of the world where we operate.
Our organization looks forward to having all of our various stakeholders, including
our customers, shareholders and employees, take the opportunity to offer opinions and
suggestions as to how we might fulfill our role even better in the future.
October 2005
*1 Sustainable DevelopmentThis term has become a fundamental principle, understood internationally as "development that meets the needs of the present without compromising the ability of future generations to meet their own needs." The term "sustainability" came into regular use after the agreement on the "transition from growth to sustainability for the sake of the continued existence of the human race" was reached at the 1992 UN Earth Summit. We believe that growth and sustainability are compatible in the long run.
*2 StakeholderWhile this is generally interpreted as meaning "interested party," it is also used to mean "parties who are affected in some way by a business or the activities of that business, as well as parties who exert an effect on the activities of that business."
Bank of Tokyo-Mitsubishi CSR Report 2005
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Bank of Tokyo-Mitsubishi CSR Report 2005
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Editorial policy:
This report was initially prepared as a supplementary
document for bank employees to understand the
Bank's efforts related to CSR (Corporate Social
Responsibility) with the aim of helping the general
public understand our efforts as well. We have
structured this Report as a series of Questions and
Answers regarding our CSR-related activities.
Coverage:
This report covers the activities of the The Bank of Tokyo-
Mitsubishi, Ltd. and includes reporting on some group
company activities as well. The contents are mainly
described at the policy level and examples mainly consist
of domestic Japanese branch banking activities unless
otherwise noted.
Period:
The period covered by this Report is fiscal 2004 (April
2004~March 2005). Some activities taking place
around the publication date and prior to FY2004 are
also included.
Reference guidelines:
In composing this report, we referred to the
internationally accepted Global Reporting Initiative
("GRI") Sustainability Reporting Guidelines 2002. The
"GRI Content Index" on page 27 lists details regarding
the items to which we referred.
Planned publication date for the next report:
The first edition of The Bank of Tokyo-Mitsubishi UFJ, Ltd.
CSR Report is scheduled for publication in fiscal 2006.
Bank of Tokyo-Mitsubishi, Ltd.
Established:
Headquarters:
Capital:
Branch network:
No. of employees:
Long-term ratings:
Total assets:
Loans:
Capital account:
Ordinary Profit:
Net profit Income:
Net Business Profits:
Capital Adequacy Ratio:
¥93.6329 trillion
¥38.7859 trillion
¥3.6440 trillion
¥447.5 billion
¥263.4 billion
¥660.7 billion
11.83%
About this report
Table of Contents
Top Message
CSR Management Efforts
Management Philosophy and CSR Management
Efforts to Improve Management Quality
CSR Promotion Structure
CSR Integrated to Management Strategy
Topics 2005
Our CSR: Ten Pillars
Corporate Governance
Risk Management and Compliance
Internal Controls
Information Security
Shareholder Perspective
Customer Perspective
Internal Communication Perspective
Employee Perspective
Local Community Perspective
Environmental Perspective
GRI Content Index
Stakeholder Dialogue
Editor's Postscript
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Bank of Tokyo-Mitsubishi, Ltd. CSR Office2-7-1 Marunouchi, Chiyoda-kuTokyo 100-8388 JapanTe l: +81-3-3240-1111 (General)Fax: +81-3-3240-3350e-mail: [email protected]
For Inquiries:
(Consolidated. Figures under Japanese GAAP for the fiscal year ended March 31, 2005. Long term rating as of June 2005.)
August 25, 1919 (Founded 1880)
2-7-1 Marunouchi, Chiyoda-ku, Tokyo
¥996.9 billion
Domestic: 280 (Branches: 251; Sub-Branches: 28;
Representative Offices: 1) Overseas: 73 (Branches: 42;
Sub-Branches: 15; Local Representative Offices: 16)
17,516 (Bank non-consolidated basis)
A1 (Moody's), A (S&P), A- (FITCH), AA (JCR), A+ (R&I)
Bank of Tokyo-Mitsubishi CSR Report 2005
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Management Philosophy and CSR Management
Each company in The Mitsubishi UFJ Financial Group, Inc. (MUFG) which was established on the
1st of October 2005, following the merger of MTFG and UFJ Holdings, aims to gain society's
trust and operate as a good corporate citizen, based on the management philosophy mentioned
above. Doing this requires practicing CSR (Corporate Social Responsibility) Management.
Banks perform an intermediary function in the economy by taking deposits from customers
and then using those funds to provide financing to individual and corporate customers. They
also provide settlement functions to ensure smooth deposits and withdrawals of funds, as well
as the various day-to-day financial activities of both individual and corporate customers. Banks
therefore play an essential role in our economic life, and the business thus has a public nature.
We believe that simply carrying out our main banking business in accordance with our
management philosophy constitutes CSR in and of itself. However, we also believe that we can
contribute even more to the prosperity of our customers and society as a whole by paying close
attention to the needs of our broad base of stakeholders, and expanding our coverage of
business activities. For example, by setting up commission-free disaster relief accounts*1 at the
bank, we have made it possible for non-governmental and non-profit organizations ("NGOs"),
to accept donations for disaster relief via our national ATM network and over the Internet. As
another example in the area of environmental action, we have been providing financing for
large-scale alternative energy projects for some time. Following these traditional activities, we
can increase our support to industry efforts towards preservation of the environment by creating
new environmentally-related financial products —for example, environmentally-related loan
packages with incentives for small and medium-size companies.
*1 Commission-free accountsFor example, when the devastating tsunami struck off the coast of Sumatra in late December 2004, the international relief organization Japan Platform (http://www.japanplatform.org) set up a disaster relief donation account at our bank. We understand that from the end of 2004 through the end of June 2005, donations totaling approximately ¥63 million were collected and available for immediate use in that account.
The MUFG Group's
Management
Philosophy
(1) We will respond promptly and accurately to the diverse needs of our customers around the world and seek to inspire their trust and confidence.
(2) We will offer innovative and high-quality financial services by actively pursuing the cultivation of new business areas and developing new technologies.
(3) We will comply strictly with all laws and regulations and conduct our business in a fair and transparent manner to gain the public's trust and confidence.
(4) We will seek to inspire the trust of our shareholders by enhancing corporate value through continuous business development and appropriate risk management, and by disclosing corporate information in a timely and appropriate manner.
(5) We will contribute to progress toward a sustainable society by assisting with development in the areas in which we operate and conducting our business activities with consideration for the environment.
(6) We will provide the opportunities and work environment necessary for all employees to enhance their expertise and make full use of their abilities.
CSR Management Efforts
Efforts to Improve Management Quality
Management by "Quality" Aimed at the Global Top 5*3
Global Top 5
Enhance shareholder and investor evaluation
Enhance customersatisfaction
Enhance reputation by society
Enhance employee motivation
Quality of Financial Soundness
Quality based on "customer-centric" CSR management
InformationManagement Quality
Quality of EnvironmentalConservation
Service Quality
CSR Management Efforts
CorporateEthics
CorporateGovernance
LegalCompliance
RiskManagement
We are "expanding our coverage of business activities" through innovative efforts known
internally as the "ISO*1 Movement". In December 2003, we established an ISO Promotion
Committee, which was chaired by our President, for the preparation of the ISO Movement.
In July 2004, we started our quality improvement efforts by building three new quality
themes on our already well-known financial quality—service quality, information security quality,
and environmental conservation quality—which was based on corporate ethics, corporate
governance, legal compliance, and risk management (see the chart below). These efforts were
aimed to improve the evaluations we receive from customers and society, and to lead to
improving our corporate value.
It is natural that a bank would want to improve the quality of its service, but in addition to
that we are making company-wide efforts to improve the quality of our information management
(a topic that is much in the news these days) and environmental conservation quality. We made
achieving ISO certification a company target, because the ISO standards provide an internationally
recognized yardstick to measure our success in improving quality.
As a benchmark for improving customer satisfaction, we aimed to receive certification for the
ISO 9001 standard for Service Quality. In the area of information management, our target is the
BS7799/ISMS*2 standards, which are in line with Japan's new legal regime. In the area of
environmental management, ISO 14001 certification will become objective proof of our efforts.
These efforts will continue to be the pillars of our CSR activities after the merger with UFJ Bank.
In April 2005, we acquired ISO 14001 certification, the international standard for
environmental management, for all business activities relating to the banking business in the
Bank's Marunouchi Head Office Building and the retail banking business in the Mitsubishi UFJ
Trust and Banking Main Office Building. In August 2005, we also acquired IS0 9001 certification,
the international product and service quality management standard, for our "Business processes
regarding the design, development of products and services and making proposals based on
customer requirements". We worked hard in fiscal 2004 to comply with the requirements of
the new Act on the Protection of Personal Information of Japan, and aim to acquire
BS7799/ISMS certification in fiscal 2005.
Bank of Tokyo-Mitsubishi CSR Report 2005
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*1 ISO:Short for International Organization for Standardization.
*2 BS7799:International standard for security in information systems developed by the BSI British Standards Institute. ISMS is the Japanese domestic standard similar to the BS7799 standard.
*3 Global Top 5:MUFG has a goal of achieving top five market cap by fiscal 2008. See page 15 for more.
CSR Promotion Structure
CSR Promotion Structure
Corporate Planning Office
Corporate Center
Executive Committee
ISO Promotion Committee CS (Customer Satisfaction) Management Improvement Committee
ISO Steering Committee
CSR Office
Human Resources Office
General Affairs Office
Credit Policy Office
Information Security Management Office
Corporate Risk Management Office
Legal & Compliance Office
Audit & Credit Examination Office
CSR Promotion Secretariat {Internal Reform, ISO Movement, internal controls (CSA/SOX), Social Contribution & Participation, Environmental Management}
Employee perspective
Environmental perspective (office)
Environmental perspective (banking business)
Information security management and operations
Risk management and operations
Legal compliance
Auditing
Cust
omer
s /
Soci
ety
Busi
ness
sit
es (
Bran
ch o
ffic
es)
CSR Management Efforts
Business Units Customer Perspective
Retail Banking Business
Commercial Banking Business
Global Corporate Banking Business
Treasury
eBusiness & IT Initiatives
Systems Services
Investment Banking & Asset Management Business
UNBC Business
Operation Services
Initially, CSR activities related to the ISO Movement were managed by staff who formed a
small project office in the Corporate Planning Office (which serves as secretariat for
Management), as well as other staff in related departments who took on responsibility in
addition to their regular duties. Then, in December 2004, as the Movement became
established throughout the bank, the CSR Office was established inside the Corporate
Planning Office, which helped to strengthen the project office function as an organizational
fixture. CSR activities are handled jointly between the various head office functions of the
Corporate Center (which are independent offices not attached to the Business Units), as
well as the Business Units themselves.
The main body responsible for CSR management decision-making is the above
mentioned ISO Promotion Committee, which is chaired by the President and is mainly
composed of Executive Committee members. This body meets every three months. The ISO
Promotion Committee is run by the ISO Steering Committee (chaired by the Deputy President
and composed of the three Directors in charge of the three quality themes and related
departments), which meets monthly. Another committee under the wing of the ISO Promotion
Committee is the "Customer Satisfaction Management Improvement Committee," which
meets monthly and works to promote customer satisfaction. Please see Page 17 for more.
Bank of Tokyo-Mitsubishi CSR Report 2005
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CSR Management Efforts
CSR Integrated Into Management Strategy
Our CSR activities consist of company-wide efforts and the role of each area within the Bank can
be seen on page 5. In addition, we consider CSR to be the basic management material that form
the main pillars of corporate management strategy. In the strategy map*1 on the next page, we
recognize four target areas, viewed from the Bank's overall perspective: Financial, Customer and
Social, Internal Process, and Human Capital and Management Infrastructure. The map shows the
general strategic objectives at the top, with the lower level specific objectives supporting the
upper goals.
Our strategic goal is to become one of the top five global financial institutions in terms of
market capitalization by fiscal 2008. In order to achieve this goal, we strive for
sustainable increases in corporate value.
Financial Perspective1
In order to achieve our goal from the financial perspective, we must of course gain
customer support, and earn the trust of society as a whole.
Customer and Social Perspective2
The important processes for achieving the two goals noted above include thorough
customer-focused behavior, development of innovative services, enhanced business and
operational quality, and enhanced corporate risk management and internal controls. We
feel it is impossible to win customer support and social trust without the establishment
of these processes.
Internal Process Perspective3
Our staff providing professional services and the available infrastructure make it possible to
achieve these goals. The realization of effective CSR becomes possible through personnel
development, providing a workplace in which each employee can demonstrate his or her
abilities, and creating a communications infrastructure and corporate culture that allows
for smooth internal decision-making.
Human Capital and Management Infrastructure Perspective4
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*1 Strategy Map:The strategy map is part of the BSC (Balanced Scorecard) management method. The map displays four perspectives in understanding the strategical path for improving corporate value—"Financial," "Customer," "Internal Business Process," and "Learning and Growth"—and shows their strategic relationship. Note that we have included “society” within the “Customer Perspective” and changed the generic “Learning and Growth Perspective to” Human Capital and Management Infrastructure Perspective.
Global Top 5: Creation of the World's Premier Financial Group
Financial Perspective
Customers' & Society's Perspective
Internal Process Perspective
Human Capital and Management Infrastructure Perspective
1
2
3
4
Corporate Strategy of the Bank of Tokyo-Mitsubishi
Gain Recognition as a Globally Active Top Japanese Brand
Enhance Customer-Focused Activities
Develop Innovative Products and Services
Enhance Operational Quality
Enhance Corporate Risk Management and Internal Controls
Develop a Customer-Focused Business Model
Provide World Class Products & Services
Pursue Operational Excellence
Be a Reliable and Trustworthy Financial Institution
Be a Good Corporate Citizen: A Bank That is Trusted and Known for Reliability
Be our Customers' No. 1 Choice
Sustainable Increase in Corporate Value
Build a Corporate Culture of Individual Initiative Based on Freedom, Empowerment and Self-Discipline
Provide Opportunity and a Workplace that Enable Employees to Develop and Exercise Advanced Skills
Bank of Tokyo-Mitsubishi CSR Report 2005
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The Environment is a Key Part of
Our Core Banking Business□
□
We consider it important that we provide financial incentives in order to facilitate solutions for
social and environmental issues in the course of implementing CSR throughout our business.
Given that approach, when a bank with such a broad business base as ours engages in
environmental efforts, we are expected to influence a wide range of environmental
conservation efforts carried out by industry. An outline of our major environmental efforts in
2005 is shown below.
□ New product: "Yukatsuryoku Eco-Action"
We launched Yukatsuryoku Eco-Action in July 2005. It is
designed to provide support for SMEs that want to reduce
environmental impact, and demand for this product has
been growing. This product is focused on SMEs that have
received certification for ISO 14001*1 or ECO-ACTION21*2, which are the leading publicly known
environmental certification systems. Once we determine the company meets the bank's credit
examination criteria, we give these businesses an interest rate discount of up to 0.5%.
□ Financing that takes the borrower's CSR into account
We are currently preparing to add evaluation of CSR efforts of the borrower to our set of lending
credit decision standards. This goes beyond compliance with laws and regulations, and establishes
evaluation categories for "Response to Social Expectations", including a three-class evaluation
scoring system in each category. When the total score clears a given point, the borrower will
become eligible for certain borrowing rate discounts.
□ Environmental Ledger
We are looking into the idea of using the Ministry of the Environment's environmental ledger,
called the Kankyo Daifukucho, in cooperation with accounting agencies. The Kankyo
Daifukucho is software for automatically calculating a company's CO2 (carbon dioxide) emissions
based upon its costs for gas, electricity, and other activities. Our aim is to offer convenient
management tools for SMEs to use in their environmental efforts.
Supporting the EnvironmentalEfforts of Small and
Medium-sized Enterprises (SMEs)
This is a series of international standards for environmental management systems that work to reduce an organization's environmental impact. A certifying entity must examine organizations that apply, and those that are judged to have created a management structure that meets these standards can receive ISO 14001 certification. As of April 2005, 18,104 companies in Japan had been certified.
*1 ISO 14001
This system is based on guidelines set forth by the Ministry of the Environment, which are in turn based on the ISO 14001 standards. It is designed for the convenient use by SMEs. As of July 8, 2005, 431 companies had received this certification.
*2 ECO-ACTION21
Topics 2005
Bank of Tokyo-Mitsubishi CSR Report 2005
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Please refer to pages 24 – 26 for the details.
For some time, our Bank has been helping to
finance companies involved in alternative energy
sources, both domestically and overseas, including
wind, solar, and biomass power. While we already
had a process in place to make credit and risk
management decisions for individual projects in this area, in September 2005 we saw
demand for these projects begin to grow, and we established an Environmental Finance
Office within the Bank. This office consists of experts in the field of environmental
finance. Main efforts in this area are outlined below.
□ Environmental Fund
We have set up a ¥100 billion Environmental Fund to finance projects subsidized by the
Japanese government in areas such as alternative energy, energy conservation, and
recycling. We provide active support for companies that have been selected based on
meeting established environmental standards. The Fund offers long-term financing and
favorable interest rates. We start off by examining the creditworthiness of the applicant
firms and each individual project, and then we provide appropriate financing. Once we
determine that there is sufficient demand for the product, we will start creating funds for
customers who see favorable opportunities in investing directly in environmentally
friendly companies.
□ Environmental Finance
In addition to the Environmental Fund, we also offer environmental financing to carefully
selected companies that are not eligible for government subsidies. These include
companies engaged in environmental conservation work, such as recycling, proper waste
disposal, as well as prevention of air and water pollution. We see a demand for
approximately ¥30 billion annually in this area.
□
□
□
Support for LargeCompanies
When the Kyoto Protocol*3 was formally ratified in
February 2005, the use of "emissions rights"*4
became a reality. MUFG also looks to utilize
United Nations mechanisms such as the Clean
Development Mechanism (CDM)*5. By providing
support (in terms of investment or loans) for projects overseas, we contribute to regional
societies in developing countries and help to work toward a worldwide reduction of
greenhouse gases. We intend to retain a portion of the emissions rights through these
projects to offset the CO2 emissions from our Headquarters that we are not able to
reduce through our own efforts (we project this figure at a little more than 10,000 tons
per year). In this way, we aim to make our Headquarters "carbon neutral". As of
September 2005 one of our Group companies, Mitsubishi UFJ Securities, has been
successful in developing 2 of the 23 CDM methodologies approved by the CDM
Executive Board. It is the only Japanese company with multiple approved methodologies.
Mitsubishi UFJ Securities has consulted on a variety of different emission reduction
projects including biomass power plants in Southeast Asia which are expected to
generate Certified Emission Rights for the group.
Efforts to Prevent Global Warming
(Entered into force on Feb. 16 2005)The Kyoto Protocol requires reductions of emissions of six kinds of gas, including CO2. The targets vary according to country, with developed countries reducing greenhouse-gas emissions during 2008-2012 by approx. 5% from their 1990 levels (Japan's target: 6%).
*3 Kyoto Protocol
These are transferable "rights" for emissions. Countries that anticipate that they will not achieve their emissions target can purchase these rights. So a country that has exceeded its emissions limit could buy these rights and "extend" its limit. For example, it could buy rights from developing countries with no limits that succeed in reducing greenhouse gas emissions (see CDM below), or from developed countries that have succeeded in reducing emissions below their target levels (Joint Implementation:JI).
*4 Emissions Rights (limits)
This is a system of emissions credits, which are only valid when approved by the United Nations. Basically, projects that contribute to the reduction of greenhouse gases in developing countries or regions with no emissions limits (under the Kyoto Protocol) can be eligible for emissions credits. Investors in a project that succeeds in reducing greenhouse gases could receive credits equivalent to the amount of gases it had reduced.
*5 Clean Development Mechanism (CDM)
Bio-gas extraction and power generation project (waste pool from palm oil refining factory)
Bank of Tokyo-Mitsubishi CSR Report 2005
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Bank of Tokyo-Mitsubishi CSR Report 2005
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Based on four foundations to protect our value,
we aim to further create new value from six perspectives.
Our CSR: Ten Pillars
We aim to create new value, through our activities reflecting six perspectives,
and through communications with diverse stakeholders.
Six perspectives to further enhance valueCreating Value
Shareholder Perspective We aim to be among the global top 5 financial institutions in aggregate market value P.15
Customer Perspective We focus on providing "Customer-centric Service". P.16~17
Internal Communication Perspective We are creating a more open atmosphere within the bank. P.18~19
Employee Perspective We build a workplace where employees are stimulated to reach their potential and feel valued for their work. P.20~21
We have built four foundations for our business activities.
Foundations of our business activitiesProtecting Value
Corporate Governance We strive to practice strong corporate governance. P.11
Risk Management/Compliance We take care to identify and manage risks control and ensure ongoing compliance with laws and regulations. P.12
Internal Controls We continuously develop and refine our internal control systems through self risk assessment. P.13
Information Security We work to ensure the safe management of information entrusted to us. P.14
Local Community Perspective We contribute to social communities where we do buisiness. P.22~23
Environmental Perspective We support environmental conservation through our main business activities P.24~26
Corporate Governance Structure
Retail Banking Business Unit
Commercial Banking Business Unit
Corporate ManagementGlobal Corporate Banking Business Unit
Investment Banking & Asset ManagementBusiness Unit
Corporate Center *2
Treasury Unit
Cust
omer
s
Gen
eral
Sha
reho
lder
's M
eetin
g
Audi
tors
' Com
mitt
ee
Boar
d of
Dire
ctor
s
Exec
utiv
e Co
mm
ittee
Audi
tors
eBusiness & IT Initiatives Unit
UNBC Business Unit*3
Operation Services Unit
System Services Unit
1. Establishment of trust
2. Putting customers first
3. Strict observance of
laws, regulations, and
internal rules
4. Respect for human
rights and
the environment
5. Disavowal of
anti-social elements
MUFG Code of Ethics(titles only)
*2: Corporate Center: The center is in charge of shared operations among the Business Units.
*3: UNBC: UnionBanCal, a majority-owned subsidiary of Bank of Tokyo-Mitsubishi, Ltd. is a U.S. commercial bank holding company.
*1:
Bank of Tokyo-Mitsubishi CSR Report 2005
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As a member of MUFG, we follow the MUFG Management
Philosophy ( p. 4) and the MUFG Code of Ethics*1. We take
particular care to follow strong corporate governance practices.
Our primary decision-making bodies are the Board of
Directors and the Executive Committee.
The Board of Directors conducts decision-making at the
bank, and oversees the execution of the directors' work. It is
headed by the Chairman and includes all directors and
corporate auditors. The Executive Committee deliberates upon
all important management matters according to the basic
policies determined by the Board of Directors. It is chaired by
the President, and includes the Chairman , Deputy Presidents,
Heads of Business Units, and Head of the Corporate Center*1.
We also employ a Business Unit System and Operating
Officer System. We introduced the Business Unit System, in
July 2000, and we continue to work to unify the
responsibilities and scope of authority of each Business Unit,
strengthen their specializations, and speed up their decision-
making. We established the Operating Officer system in June
2001 to supervise decision-making and actions by the Board
of Directors. We are further developing their ability to act in
this important role.
- Corporate Governance -
What kind of corporate governance andcompliance systems do you have in place?
Because of the public nature of banking services, it is essential for us to
comply with all laws and regulations as well as to follow certain voluntary
rules that go beyond strict compliance, in order to ensure our continued
reliability and maintain the trust that society places in us. For that reason,
corporate governance and risk management are integrated within a reliable
system of internal controls.
Corporate Governance
Bank of Tokyo-Mitsubishi CSR Report 2005
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Every bank must deal with two types of risk: one type is
unavoidable, and includes operational and information
security risks, which are simply part of doing business. The
other type is the risk that banks take on actively as a function
of raising profits, which includes credit risk and market risk.
The Bank must carefully differentiate between risks that
should be accepted in order to do business and those to be
avoided. And for those risks we do accept, we must be sure
that the resulting returns justify the taking of such risks.
The fundamental risk management policy of MUFG is to
constantly monitor all the risks in our business environment in
a comprehensive manner. We specify, measure, and
implement control monitoring of these various risks in order to
secure returns appropriate to the level of risk, and allocate
management resources accordingly.
Complying with all applicable laws and regulations is a top
management priority throughout MUFG. The general
managers of branch offices who serve as customer contact
points are personally in charge of this critical responsibility.
They are supported by dedicated compliance managers who
receive specific training on compliance issues. These
compliance managers use detailed internal checklists to
regularly confirm that business activities are properly carried
out. Then a group of independent internal auditors
double-checks their efforts.
The Bank's Head Office carries out the same checking in
an even more thorough manner and in more detail. For
example, documents and directives are checked not only for
legal compliance but also for social acceptability. The Legal
and Compliance Office,which is responsible for overseeing
compliance throughout the Bank, conducts legal checks on all
important management issues, runs compliance-related
training programs for staff, and takes charge of keeping our
in-house compliance manual, which covers all the rules,
regulations, and compliance activities, up to date.
We have also set up compliance departments in each
business unit to plan and manage compliance-related activities
at the nearest possible point to business. These compliance
departments at the business unit level work together with the
Legal and Compliance Office at the Head Office.
To ensure effective compliance, a Deputy President of the
Bank heads the Compliance Committee that meets once every
three months to discuss important issues about how we could
strengthen and improve our compliance system. The results of
these committee meetings are reported to the Internal Audit
and Compliance Committee, which comprises legal and
accounting specialists from outside our company.
- Risk Management and Compliance -
Risk Management
Compliance
Risk Management System organizational structure Compliance System organizational structure
Integrated Risk Management Office
(Depts. in charge of risk management)
Customers
Business sites (Branch offices), Headquarters
check
Aud
it O
ffic
e
Departments and offices in the Business Units
Legal and Compliance Office
Executive Committee
Board of Directors
Auditors / Audit Committee
Compliance Committee
Board of Directors
Executive Committee
Risk Management Committee
ALM (Asset & Liability Management)Committee
Investment and LendingPolicy Meeting
Information SecurityManagement Committee
Credit Policy Office
Operations Services Planning Office
Information Security Management Office
Legal and Compliance Office
Market risk, liquidity risk,operational risk
Credit risk
Operational risk
Information security risk
Legal risk
Bank of Tokyo-Mitsubishi CSR Report 2005
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Internal controls are activities to ensure legal compliance,
reliability of financial reporting and risk specification and
countermeasures and are carried out by all staff and
managers. We need to continuously improve our internal
control functions and adopt self-regulating mechanisms that
can cope with various types of risk. We strive to always be
conscious of the check and balance functions within the
organization and to specify the risks located in each business
area in order to be able to cope with risks before they
materialize. End business-level staff draw up counter
measures, which we then incorporate into systems, rules and
procedures. Accurate processes as a result of strict procedures
are also required in the area of financial data disclosure where
correct representations of the company's true conditions are
required.
Carrying out control self-assessments (CSA)
We are introducing a Risk Control Self-Assessment system in
order to make our business safer, more accurate, and more
efficient. Since we started to work on this system, a number of
other industries have begun to employ similar measures for
internal control, risk management, and internal audit.
These assessments involve each business group within
the Bank exploring potential problems (Self), then evaluating
the steps already planned to deal with those problems
(Control), and then proposing improvements. The basic idea
here is that the people doing business are in the best position
to understand that department's risks. Based on this principle,
each of
our divisions requires its staff to assess the significant
business risks in their area, aiming to further strengthen
internal controls.
Internal controls on financial reporting (responding to
article 404 of the Sarbanes-Oxley Act)
In order to gain the trust of a company's investors, article 404
of the U.S. Sarbanes-Oxley Act ("SOX") requires companies to
strengthen internal controls related to financial reporting. The
same movement is evident in Japan as well, where the
legislature has been considering the strengthening of internal
controls related to financial reporting and disclosure for listed
companies since last year.
MUFG, BTM's parent company, is listed on the New York
Stock Exchange and SOX will be applicable to non-U.S.
companies from the closing of fiscal 2006 (March 2007). We
will make preparations in line with MUFG. Our preparation for
compliance with SOX represents a planned step towards
improved internal controls, and as a result we expect to be able
to disclose even more accurate and reliable financial data.
- Internal Controls -
How do internal controls and self-assessmentof risk ensure accurate financial reporting?
Internal Controls
An internal control mechanism is vital to any business. In addition to
following various laws and regulations we carry out self-assessments in order
to advance the level of internal controls and to be able to disclose reliable
financial data.
*1: Article 404 of the Sarbanes-Oxley Act ("SOX"): In July 2002, after a series of corporate scandals, the United States Congress passed the Sarbanes-Oxley Act ("SOX") in order to restore investor confidence. Article 404 of SOX requires the following actions to prevent inaccurate and false financial reporting:1: A statement of management's responsibility for establishing and maintaining an adequate internal control structure and procedures for financial reporting; 2: Management's own assessment of the effectiveness of the company's internal control structure and procedures for financial reporting. 3: An audit certificate by an external auditor.
CSA workshop SOX work-out session
ATM with the vein pattern verification system
*1 PDCA CycleThis is a program for continuous improvement, based on the "Plan - Do - Check - Act" cycle.
*2 Convenience Store Box Bank In February 2005 we began placing "Box Banks" in convenience stores (Japanese retail outlets), enabling customers to conduct various banking activities, such as submitting forms for address changes and other routine items as well as being able to make meeting appointments for financial consultation at our main and sub-branches from these remote locations.
Bank of Tokyo-Mitsubishi CSR Report 2005
14
Since we consider it our social responsibility to require the
proper handling of our customers' personal information, we
have established a Personal Information Protection Policy. All
of our directors as well as working staff uphold this policy and
work to protect our customers' personal information.
We are also striving to improve information security throughout
our business, both by following procedures adhering to Japan's
Act on the Protection of Personal Information and continuously
improving information security through a PDCA cycle*1
Personal Information Management System (Organizational structures)
We have sought to strengthen our information management
system by establishing an Information Security Management
Office as an independent functional department. In addition,
we are taking the following measures to protect personal
information in an appropriate manner:
- Keeping security procedures up to date
- Appointing of designated security managers
- Restricting on the use of external storage media
- Strict processes for exporting information
We also began full-scale personal information protection
training for domestic staff in July 2004. This training is a step-
by-step process, from understanding the laws and Japan's
Financial Services Guidelines through to practical applications
in business situations.
The maintenance of the safest, most up-to-date technologies
is a major issue for any bank operating in today's Internet
society. We seek to create reliable systems for the safe
management of customer information in order to continue to
respect the high level of confidence society places in us. We
aim to acquire a global information security certification such
as ISMS certification as mentioned in page 4, which is a similar
Japanese standard.
In the area of information security in paper based
processes such as the handling of customer forms, we are the
first Japanese bank to have acquired ISO/IEC 15408 certification
(another international standard for information security), which
we received for our Convenience Store Box Banks.*2
The "Super IC Card" is an ATM card with integrated credit
card and electronic money functions together with an
improved security system that scans the vein patterns in
customers' palms for identity verification. We began
issuing these cards in October 2004. The cards store a
record of the customer's palm vein patterns on an IC
(Integrated Circuit) chip implanted in the card, adding that
pattern to the customer's PIN code to create state-of-the-art
personal indentification.
- Information Security -
How do you ensure the security ofthe information you handle?
We treat customer data with the same care that we do with money entrusted to us
by our customers. We work to ensure safe management of information in every
aspect of our business through the use of our "Super IC Cards," Convenience Store
Box Banks, and other methods.
Act on the Protection of Personal Information Working Toward Certification
Super IC Card
Joint Investor Meeting of MTFG and UFJ on fiscal results 2004 (held in May, 2005)
Outline of the Mitsubishi UFJ Financial Group
Mitsubishi UFJ Financial Group
MTFG+
UFJ Holdings
Mitsubishi UFJ Trust Bank
Mitsubishi Trust Bank+
UFJ Trust Bank
Bank of Tokyo-Mitsubishi UFJ
Bank of Tokyo-Mitsubishi+
UFJ Bank
Mitsubishi UFJ Securities
Mitsubishi Securities+
UFJ Tsubasa Securities
*: Merger planned on January 1, 2006
Bank of Tokyo-Mitsubishi CSR Report 2005
15
The MUFG Group, born through the merger of the MTFG
Group with the UFJ Group, aims to become one of the global
Top five financial groups in terms of market capitalization by
fiscal 2008. As a major subsidiary of MUFG, we are working to
keep constant awareness of the importance of increasing the
corporate value of the Group.
One key step for us to achieve that aspiration is to
improve customer satisfaction. We will do that by consciously
becoming more customer-centric and working to improve the
quality of our service. Going forward, we will make every
effort to focus on our customers. Our primary goal is to
become the bank of choice for everyone.
To achieve that end, we have created a comprehensive
system of business processes in which our branch offices' main
focus is on customer service, and the Headquarters' main
focus is on supporting the branch offices. We are also working
to meet the needs of our employees, because we believe the
more employees become satisfied the better they can serve
customers. In a broader sense, we hope to be well regarded
by society as a whole, both for offering useful financial
solutions to the community, and for contributing towards a
healthy global environment,without which no business can
thrive in the long run.
We consider that adopting these steps and more will help
to bring us new customers and new business, which will
increase our bank's value, and ultimately contribute to the
growth of corporate value for shareholders. (Please refer to the
Quality Management chart on p. 4.)
- Shareholder Perspective -
What are you doing to enhancecorporate value for shareholders?
The Bank of Tokyo-Mitsubishi, Ltd. is a major banking arm of
the Mitsubishi UFJ Financial Group
(MUFG: TSE code 8306, NYSE ticker MTU and SEDOL code 6335171).
Through our activities, we aim to increase the value of the entire MUFG group.
Aiming for the Global Top 5 in Aggregate Market Value
Service Quality ManagementPolicy (ISO Employee Card)
Bank of Tokyo-Mitsubishi CSR Report 2005
16
In order to further improve our level of customer satisfaction, we
created a service system that begins with the customer as the
starting point and accurately reflects the opinions of both our
customers and our service staff. We survey a broad range of
customer opinions, and use that information to offer prompt,
responsive service. We also ask our customers to evaluate our service.
In August 2005, we acquired certification for an
international standard in quality management called ISO9001.
This achievement clearly shows our commitment to thoroughly
serving our customers. Our certification covers "product and
service planning, development, and proposals based upon
customer needs." We will continue to make improvements
while always remaining aware of the need to carry out our
business with the idea that "the customer is the starting point."
There is a popular business process cycle called PDCA.
Normally, it proceeds through these four steps: Plan – Do –
Check – Act. Completing one full cycle leads another cycle,
starting with a new Planning stage. However, when we do
PDCA, we don't start with Planning because that would be
company-oriented rather than customer-oriented. Instead, we
start with the customer, so we begin with the Check stage. In
our case, this business process looks like this:
We are striving to improve service quality in order to increase
customer satisfaction. We are focusing on four areas in our
service quality improvement efforts:
1: Thorough customer focus
2: Continuous improvement
3: Legal compliance
4: Customer communications
We will continue to manage
our business with this
"Service Quality Management Policy."
- Customer Perspective -
What can you tell us about yourefforts to improve customer satisfaction?
We pay constant attention to our customers' needs, offering useful
solutions in order to achieve our ultimate reward, their satisfaction.
Our commitment to further our "Customer-Centric Service" is visible in our acquisition
of ISO9001 standards certification for business processes aimed at customer satisfaction.
Acquiring and Maintaining ISO 9001 for Customer Satisfaction
Our Efforts to Improve Service Quality
Third-Party Comment
The Bank of Tokyo Mitsubishi, Ltd. has developed and implemented a management system, based upon ISO 9001:2000, for comprehending the "view of customers" and improving service quality, with the goal of thorough customer focus. Up to now, customer and employee requests and opinions were dispersed throughout the company; steady results are now being realized by compiling the customer and employee requests and opinions for analysis at the CSR Office, making a timely determination of the necessary action for improvement at the CS Management Improvement Committee (in which top management participates), and developing the action on-site. The intranet portal allows all employees to share the results of analysis and the next action. We therefore give the Bank of Tokyo Mitsubishi, Ltd. high marks for promotion of internal communication geared toward improving customer satisfaction. We hope that continuous improvements in service will bring even more praise from customers, and that the bank will consider adding "voices of society" to customer and employee requests and opinions as a category for data gathering, analysis, and sharing.BSI Japan K.K.(Japanese subsidiary of the British Standards Institution)
Continuous customer service improvement process (PDCA Cycle)
Collect and Assess customer opinion / requirements / feedback
(1) Check (evaluation)
Create solutions based on customer needs
(3) Plan (Product and service planning)Management review
(2) Act (improve)
Offer new products and services that respond to customer needs
(4) Do (execute)
Voice of Customer
Bank of Tokyo-Mitsubishi CSR Report 2005
17
- Customer Perspective -
Customer Satisfaction Management Improvement Committee
In March 2005, as part of our efforts to improve service quality
and gain customer satisfaction, we began holding monthly
meetings of a Customer Satisfaction Management
Improvement Committee. This committee discusses
management issues and individual projects from the
perspective of how to achieve even greater customer
satisfaction. We carefully examine the opinions of customers
and employees from our retail offices. Committee membership
includes Executive Committee members and managers of
departments and offices at Headquarters, as well as branch
managers, and business department general managers as
observers. The meetings, are published internally, and employees
are free to provide feedback.
Recent important issues discussed include:
- Immediate customer service and facility improvements as
retail branch office initiatives
- Improved staff training in business manners
- Creation of a working group to promote working
environments that match women's needs
- Examination of our clients' level of satisfaction for various
customer segments
We collect and share the Customer Opinion Cards and the
"Customer Surveys" collected by our employees with the
relevant departments and offices. In addition, these are
circulated among our managers on a weekly basis for use in the
improvement and development of products and services.
Customer Opinion Cards and Collection Boxes
Customers may obtain Customer Opinion Cards when they visit
our branches and place them in the
Collection Boxes in our branches or send
them to us by mail. We receive about
10,000 of these each month, and treat
them with great care.
Service Improvements Based On Customer Opinions, and "Thank You" posters
We have put up Thank You posters in our offices to show our
gratitude for the opinions and requests that customers have
taken the time to give us in that particular branch office. In
this way, we provide feedback of
responses that we made to customer
opinions. We have put up 1,000
improvements during the first four month
of the program.
In addition we have started to publish
representative cases of improvements
that were generated by staff comments
(representing customers) in our
1 2 3 4
Examples of Improvements Based on Customer Opinions and Requests
Opinions and Requests
Please do something about waiting times.
I want to have financial consultation services on weekends and national holidays.
I want to discard my ATM slips safely.
I'm afraid my PIN code can be seen by someone standing behind me at the ATM.
I would like it if you had some children's books in the waiting area.
Please provide a better selection of reading material.
Please provide reading glasses.
Service Improvements
We have increased the number of teller windows, and now notifiy customers about free times and provide information showing peak and off-peak times in the Bank's calendar. (Photo 1)
TV Banking facility (Photo 2)
Locks have been placed on the bins for discarded ATM slips.
Side panels have been installed in our ATMs, and mirrors have been installed above the machines so that customers can see the people behind them. (Photo 3)
We are improving the selection of magazines, children's books, etc.
We have increased the number and selection of reading glasses. (Photo 4)
Putting Customer Opinions to Work (Product and Service Development)
The Collection Box for Customer Opinion Cards
"Thank You" poster
Details of the meetings, including photos and remarks of participants, are published through an in-house web portal. (right)
All employees are invited to give their opinions via the web portal about whatever is discussed at the committee meetings.
Bank of Tokyo-Mitsubishi CSR Report 2005
18
In our primary role as a service business, we strive to create
innovative procedures through "internal reforms", fully
utilizing the interactive nature of our internal communications
through to decision-making. This, too, helps us work toward
our goal of becoming a completely customer-centric bank.
Both an open workplace environment and an
atmosphere where customer and employee opinions can be
freely exchanged are vital to our customer-oriented
innovations. Moreover, establishing the groundwork for the
free exchange of opinions is essential to our internal reforms.
One of the tools we are using to achieve lively and
interactive internal communications is our Internet portal,
called "OPEN." In addition to its use in daily activities,
decision-making is now possible at a closer point to our
business offices. "OPEN" allows the timely transmission of
messages from management and also has a feedback link to
post opinions or messages anonymously.
We conduct an "OPEN Poll" of all employees in Japan once
every year. This anonymous questionnaire helps us to better
understand our progress in promoting the internal reforms.
In-house evaluations of "Internal Reforms"
Nearly 4,000 employees responded to the 3rd Open Poll,
conducted in April 2005. Of these, 60% said that, "The
thinking of top management, from the President on down, is
now much clearer and easier for employees to understand."
Twice as many respondents as in the last poll said that, "Frank
opinions and honest criticisms about issues at our various
offices are being shared more freely than before." And there
was a 10% increase in the number of employees who felt
that, "The atmosphere at the Bank is more open than
before." While employee evaluations of our operations were
at times severe, it is also clear that we are making steady
progress toward becoming a customer-centric organization
fostering communication with various stakeholders.
Trends seen in the "Comments" section in the "OPEN poll"
Comments such as, "The opinions of employees at business
offices are being better communicated to Headquarters," and
"There is no doubt that reforms are progressing," are
representative of what many of our employees had to say. We
can now see that employees are starting to get a sense that
real reform has begun and that movement is underway.
- Internal Communications Perspective-
What are you doing to create a moreopen atmosphere within the Bank?
By having smooth communications between Headquarters and the branch
offices (whose staff are in daily contact with our customers), the opinions and
needs of these customers can be delivered and accessed swiftly within the
Bank. We are making efforts to lay the groundwork for the promotion of a
corporate climate for free exchanges of opinions.
Virtual communications through the "OPEN" Portal Use of Anonymous Employee Surveys
Intranet Portal (AKA OPEN)
Bank of Tokyo-Mitsubishi CSR Report 2005
19
By using a link called the "Voice of Customer & Voice of Staff"
on the top page of the OPEN portal, employees may freely
offer feedback about customer opinions. They can also express
their own ideas about how to improve our operations during
the course of their daily work. There are many places where
employees can provide such feedback, either including their
own names or anonymously. About 4,000 opinions come in
every six months (C: Check). The most important opinions are
discussed at the Customer Satisfaction Management
Improvement Committee and other venues (A: Act). Then, top
management as well as managers in charge of the relevant
departments, consider the appropriate steps and give orders
are given (P: Plan --> D: Do). In this way, we make our
employees the starting point for this type of PDCA.
Meeting at the Jiyugaoka Branch
We hold"Town Meetings"so that employees including
temporary staff can have an opportunity to speak directly with
our Directors. We held the June 2005 Town Meeting, attended
by the President, at the Jiyugaoka Branch in Tokyo. Members
from offices from the nearby Gakugei Daigaku Station, Toritsu
Daigaku Station, and Himon-ya areas gathered for a lively
discussion with the President. Staff who were unable to attend
in person were able to participate through the e-meeting
system from the "OPEN" portal.
Exchanging ideas at Town Meetings
The President heard from both employees and temporary staff
who meet with customers every day and shared the sense of
urgency for issues such as customer waiting periods,
bankbook readout errors, and how to improve forms. The
President listened carefully to their opinions and then everyone
engaged in free discussions.
Prior to the start of the meeting, the President visited
each floor of the Jiyugaoka Branch to view customer floors,
employee workspaces and rest areas, and with a good
understanding of the workplace engaged in friendly talks with
each employee.
Next Steps
The employees and temporary staff who participate normally
would never have a chance to meet the President. They
expressed comments such as, "The President gave us a
valuable opportunity to exchange ideas, and that increased
our motivation all the more," and "I hope to hear more from
customers in the weeks and months to come."
We are pleased with the results and reactions from other
staff members towards these Town Meetings and will continue
to hold them regularly.
- Internal Communications Perspective-
Making Use of Employee Opinions(PDCA with employees as the starting point)
Communications With Directors,including In-house "Town Meetings"
Each departmental General Manager commits to measures in
response to opinions through the "OPEN" portal.
Examples of Improvements Based on "Voice of Employee"
We would like the bank to evaluate us not only by the efforts to achieve our immediate revenue targets, but also on our efforts to expand future revenue.
We would like examples of good and bad customer proposals to be shared in a more timely fashion.
If we could transfer the authority to manage resources for customer satisfaction to staff in the branch offices, wouldn't that help to make our response more flexible?
Customers have told us that our Bank's forms are difficult to understand.
{General Manager of Corporate Planning Office}We are implementing an evaluation system that gives serious consideration to factors such as "Customer Satisfaction" in addition to "Revenue Goals."
{General Manager of Corporate Business Development Division No. 2}We will take the proposal database to the next level.
{General Manager of Retail Marketing Division}We are making it possible to implement customer satisfaction improvement methods based on proposals made by branch offices, instead of uniform decisions by Headquarters.
{General Manager of Operations Division }We are revising the customer forms to make them easier to read and fill out.
Voice of EmployeeImprovements : The departmentor office manager responding
is listed in the { }.
Lively discussions took place in a friendly atmosphere
Bank of Tokyo-Mitsubishi CSR Report 2005
20
- Employee Perspective -
Personnel Development
Do employees feel stimulated to reach theirpotential and feel valued for their work?
We are working hard to create a team of service industry professionals.
With the graying of Japanese society,
we want to build a workplace in which all employees can thrive.
We are also engaged in serious, continuous efforts to increase
the awareness of human rights.
*1 Thoroughness of training: The attendees of the training programs for domestic banking held during fiscal 2004 totaled of approximately 14,000 people.*2 e-Learning: There are 131 e-Learning courses for domestic banking. (as of September 2005)
We help our employees to develop their skills and build their
careers so that they will be able to assess customer needs
accurately and propose appropriate solutions. In short, we are
helping them to become true service professionals.
Comprehensive training system*1(in Japan)
A comprehensive training system is in place from new hires to
officers. Together with general training programs, we have
special training programs for employees in charge of both
individual clients and corporate clients, according to business
unit and customer segment. Training programs based on
contemporary themes are especially popular. Beginning in 2005,
we offered training for individual client services such as MPB
(Master of Private Banking), Personal Pension, and Investment
Trust training. In the area of corporate services, we offer an IPO
(Initial Public Offering) Business Promotion Seminar, a Business
Succession Seminar (about the succession of a founder-owner-
run company), and Corporate Front training (for people in
charge of customers).
e-Learning*2
Classroom training requires the adjustment of schedules and
changing locations, and classes fill up quickly. So in 2003 in
Japan we started our e-Learning program, allowing employees
to "attend" class via the Internet on their home PC. Employees
can learn at their own pace, and through self-scoring tests and
monitoring of their progress by instructors, the contents of the
training can be tested in actual practice .
Course changes and in-house recruiting
In Japan,we currently conduct our hiring according to specific
employment-track courses. It is possible to change these
courses, for example, to Career Track, Specific Career Track,
General Employment, and others. We also conduct in-house
recruiting through an open bidding process via the "OPEN"
portal once a year, in which we help employees assess other
options to build their career.
After our merger with UFJ, the current Specific Career
Track and General Employment courses will be merged into a
single course called, "Area Professional Track". The General
Employment Course, which did not provide opportunities for
promotion to managerial level, will be discarded, and
employees currently working in Specific Career Track or General
Employment will become Area Professionals. That means all
such employees will have the possibility of being promoted to
managerial positions as far as branch general manager.
Mid-career employment / Promotion to regular employment
In Japan,we are open to hiring mid-career professionals from
outside the bank for various positions. We already have several
employees hired in mid-career, now working at our
Headquarters as General Managers and Branch Office General
Managers.
When employees become deeply concerned about their daily
work or career prospects, it is necessary to pay careful
attention to each employee's needs and feelings. We
immediately try to improve their workplace environment
together with confidential counseling by doctors or
counselors. We have established four consultation routes
within the Bank: the Employee Counseling Office, the Health
Counseling Office, the Health Center, and the Compliance
Helpline. Employees can use any of these services at any time
without prior reservation and with anonymity guaranteed.
Alleviating Employee Concerns
Bank of Tokyo-Mitsubishi CSR Report 2005
21
We are striving to create a workplace in which all employees can
participate actively.
Human rights awareness efforts
We are working very hard to foster and improve a corporate
culture that respects human rights. Among other duties, our
Employee Counseling Office carries out human rights training
and interviews branch general managers about human rights.
Human rights training is conducted according to employment
level, and each session uses questionnaires and drills together
with other methods to ensure its effectiveness.
Promoting active participation by women in the workforce
In Japan,we have long taken a proactive approach to hiring
women and promoting them to management positions. There
are currently 430 women employed as managers at the bank,
comprising 5.9% of all managers. A substantial number of
women are also in line management positions, such as branch
office general managers and section heads. We also actively
promote women to work overseas, with 14 of our female
employees currently stationed at overseas offices. We now
have over 100 female employees on staff that have such
international experience.
We established a working group to promote the active
participation of female employees in September 2005. Now
we are working to create an environment in which women
can achieve real success in the new post-merger bank.
Fostering accessible workplaces for disabled employees
Disabled employees are also active members in many of our
departments and workplaces. The needs of disabled
employees are varied, so we endeavor to create a personalized
approach for each one.
Promotion of good balance between work & private life
We always try to support a good work-life balance for our
employees. One example is our 2-year childcare leave system,
which is well beyond the 1.5 years required by Japanese law.
We are pleased to see that more than 90% of those eligible
for childcare leave take advantage of the opportunity. We will
continue to promote this system, and find ways to encourage
more of our male employees to do so as well.
Efforts at London Branch
All of our staff must participate in training programs that will
help to deepen their understanding of diversity. In addition to
regular e-learning programs, individual awareness of diversity
is promoted by watching skits that show hypothetical work
scenarios. Participating employees have been very impressed
with these presentations, and so the program will continue.
Efforts in the USA
Diversity is taken seriously in the USA, and executives and
regular employees are given a variety of diversity training
courses throughout the year. These courses deal with issues
such as sexual harassment, raising further awareness of
diversity, and understanding differences in cultural
backgrounds at the workplace.
- Employee Perspective -
Examples of Diversity at Overseas Offices
Diversity Efforts
Employee Interview
Akiko Watanabe,Information Security Management Office
I took my second childcare leave from
January 2004 through April 2005 to
have my second child. The leave system
gave me emotional support to know that the company
still valued my skills and work experience even after so
long an absence.
e-Learning program on diversity
Participation of female branch
general managers in the
Customer Satisfaction
Management Improvement
Committee, run by Executive
Committee members
Working session of
the working group
Bank of Tokyo-Mitsubishi CSR Report 2005
22
On this page, we will introduce some representative ongoing
social contribution activities, both in Japan and overseas. Our
total charitable donations in FY2004, including disaster relief,
reached ¥320 million (¥1.4 billion if we include contributions
from our overseas affiliates).
Social contributions at the Department, Office, and Branch level
In Japan,the branches of our bank are situated at the heart of
the communities in which they are located, and our employees
are encouraged to participate as members of these
communities. In addition to reflecting the needs of our
customers, such as setting up and maintaining bicycle parking
areas reserved for bank use, each department/office/branch
engages in efforts to contribute to its local community. Please
see our Website (in Japanese) for specific information about
what we are doing along these lines. In addition, many of our
departments / offices / branches are actively engaged in donation
drives for disaster relief and other forms of aid, helping to
organize their local communities to respond to those in need.
Support for child welfare facilities
We provide donations and organize employee volunteer
participation to assist child welfare and family support
facilities. In conjunction with MTFG and Mitsubishi Trust Bank,
we have been sponsoring the "MTFG Hands-on Classroom," a
one-day event that pairs children from these various facilities
with our employees. This program will carry on as the "MUFG
Hands-on Classroom" from October 1st 2005. We also have
donation programs for items needed by such facilities.
Involvement in general class work at elementary and junior high schools
Upon request, our branch general managers visit local
elementary and junior high schools to speak about basic
financial and economic matters. Their job is to provide easy-to-
understand explanations and to talk about experiences the
children will have when they become adults. These programs
have become very popular.
Support by company sport club teams (e.g. soccer and tennis)
Company sport club teams regularly participate in social
participation programs. For example, we invite former
professional soccer and tennis players to training courses for
children and aim to foster participate in sportsmanship and
team play.
Scholarship Programs for students from abroad
In Japan,we provide scholarship funds to a total of 300 foreign
students each year as a way to support human capital
development overseas. We focus on graduate students at
universities in Japan as well as students at universities in
China, the Philippines, Vietnam, Myanmar, and India. We also
carry out regular cultural exchange courses in Japan for the
visiting students for which bank employees serve as volunteers.
Contributions to Local Communities
Support for Youth Development
*1: Social Contribution Programs: In the one year period from October 2004, about 1,500 staff participated in the entry level programs introduced by Head Office.
- Local Community Perspective-
Are you making meaningfulsocial contributions?
The Bank is engaged in activities that contribute to society. Major efforts
include contributions to local communities, youth development activities,
using our financial capabilities and experience to help local communities,
employee participation activities, and human development programs in Asia.
MTFG Hands-On Classroom Football Schooling by former professional soccer players.
Manner Kids Tennis Club "Zen" meditation session with students and volunteer staff
In-house sales event for the rehabilitation work of the handicapped.
Bank of Tokyo-Mitsubishi CSR Report 2005
23
Program at a Chinese university and sending lecturers
We have established a lecture program in our Bank's name
starting in September 2005 at Fudan University in China. This
goes beyond merely donating money to establish a series of
lectures. We take an active role in managing the program by
sending specialists from our bank with real experience as
lecturers for some of the courses. Our goal for this program is to
deepen educational exchanges with China. To date, we have
provided scholarship funds for approximately 2,000 students in
China, and approximately 200 students in Japan.
Kids' ISO:environmental education
In cooperation with the Tokyo Municipal Government, we are
participating in the International Art & Technology
Cooperation Organization's children's environmental
education program, "Kid's ISO 14000." The main focus of this
program is for each child to develop an awareness of how to
improve the environment in their homes, communities, and
around the globe. We are developing instructors and
examiners in-house through e-learning programs. We plan to
have staff from our branches act as teachers to conduct
environmental classes and mark up students' homework.
In Japan,we have implemented a volunteer support system to
encourage our employees to pursue volunteering opportunities.
Providing volunteer information
We list information about various volunteer activities on our
company intranet as a reference for our employees.
Volunteer leave system
We have established a system that allows employees to take
three days of special leave for volunteer work, though only about
10 employees take advantage of it each year.
Volunteer support donation system
We also provide funding for volunteer groups where our
employees or their spouses are active.
Both as the Bank and as individuals, we sincerely want to
contribute to local communities according to their specific
needs in each region where we operate. Our overseas
branches have their own scholarship programs and their own
ways of contributing to local public institutions. Our
employees take part in a wide array of volunteer events, and
we sponsor a Matching Grants Program, matching the
charitable donations made by individual employees.
In April 2005 over 200 employees and family members
participated in the annual "March of Dimes Charity Walk" in
New York City.
Efforts with other companies
We have held a number of "first-time volunteer" events
together with other companies as a way to expand volunteer
participation. We have also sponsored a number of events
among the Mitsubishi Group companies and various
businesses in the Chiyoda-Ward of Tokyo, where our
Headquarters is located.
Partnerships with NGOs (non-govermental organizations)
We are deepening our partnerships with NGOs in many ways.
These include holding NGO-sponsored exhibitions within our
company where our employees can buy products made at
local workshops. We also hold "first-time volunteer" events
for our employees and invite NGO instructors to attend. The
NGO sector in Japan is still developing.Therefore,at our 2005
new employee training sessions, we invited representatives of
seven NGOs to hold workshops to explain what kind of social
contributions ordinary people expect a major bank such as ours
to make. We intend to continue such activities in the future.
Supporting Volunteer Activities of Individual Employees
Overseas Activities
Cooperative Efforts with Other Companies and Groups
- Local Community Perspective-
Annual "March of Dimes Charity Walk" in New York City.
A football camp run in cooperation with Japan's professional soccer league, the J-League
NGO representative invited to lecture Bank employees
Walking event with local home for the elderly
Participation in the Japanese volunteer walk called "P-Walk 10" conducted by the "Ashinaga" which is a Japanese not for profit organization.
Bank of Tokyo-Mitsubishi CSR Report 2005
24
Environmental Statement
"Recognizing that protection of the environment is the
responsibility of all human beings and is essential for the
survival of the Earth, BTM will actively seek its role in
environmental protection. We will involve all our employees in
this effort as a part of fulfilling our social responsibility. BTM is
committed to leaving a better environment for the next
generation. We will support environmental protection efforts
by business and industry that contribute to building a
sustainable society."
We established the Bank's "Environmental Policy" based on
this statement in May 2004 as part of our management policy.
We are also pursuing environmental efforts through our
environmental management system. These efforts cover a
broad range of activities, from the regular contributions made
at the local level by our branch offices, in the form of
contributions we make through our main business. We also
address environmental issues at the global level as well.
ISO 14001 [see footnote*1 of page 8]
We acquired ISO 14001certification on April 28, 2005 for our
main office and for all banking businesses. We are putting
this internationally-certified management system to work,
focusing on the following efforts:
Efforts in FY2004
We can have an indirect impact on the environment through
our main financial business, which provides support to
companies in various industries. For some time now, the credit
examinations we conduct prior to making loans have taken
environmental impacts into account from the standpoint of
risk management. As part of creating a sustainable society, we
will carry out environmental management and CSR
management evaluations on our broad customer base in order
to induce them to recheck their standing. We will also
continue to develop financial products that promote these
activities.
- Our Environmental Policy is consistently reflected in our
credit policy
Upon establishing our Environmental Policy in May 2004, we
immediately revised the regulations that form our basic policy
on credit decisions we make on loans and other credit related
businesses. Our Environmental Policy is always reflected in our
credit policy. In this way, environmental considerations always
stay as part of our local business.
- Environmental Perspective -
What are you doing tohelp the environment?
The Bank itself works in an office setting and has a limited environmental
impact. However, the financial functions of a bank are the lifeblood of
industry and consumers. For this reason, we believe we can use our financial
know-how to help solve some of the environmental issues related to industry
and consumption.
Environmental Management System
Efforts to Reduce Environmental Impact through Our Banking Business
EnvironmentalPolicy
Nobuo Kuroyanagi President June 2004
Legal complianceWe will comply with all laws and regulations related to environmental protection and other requirements that we subscribe
Environmental conservation through our business activitiesWe will support business activities that contribute to the protection and improvement of the environment through the provision of financial products and services. We will also aim to reduce environmental risks of society as a whole.
Reduction of the environmental impact of our office workWe will recognize the environmental impact caused by our consumption of resources and release of waste from our business activities. We will aim to protect the environment through resource recycling as well as efficient use of energy and resources,
Continuous environmental improvement and prevention of pollutionWe will monitor the effects of our activities on the environment and work towards continuous improvement and pollution prevention. We will carry out the environmental management cycle, from setting targets and objectives through the review of our actions.
Internal awareness and the participation of all employeesWe will improve in-house environmental education and support our employees' environmental protection activities both during and outside working hours.
CommunicationsWe will inform employees and the general public of our environmental activities and policy, and help raise awareness on environmental issues through extensive communication.
Photo courtesy of Eurus Energy Holdings Co., Ltd.
Segregated disposal at major domestic offices
Ecologically conscious goods distributed to customers
Green planting in major domestic office rooftops
Bank of Tokyo-Mitsubishi CSR Report 2005
25
- Special consideration is given to soil contamination for
property taken as collateral
The Soil Contamination Countermeasures Law went into
effect in February 2003. Since then, whenever we look at
loans for real estate purchases or land to be used as collateral
for loans, we have taken special care with regard to problems
of soil contamination.
- We continue to focus on new energy businesses
For quite a while now we have focused on alternative energy
businesses, such as solar, wind, and biomass power
generation. Please see our Website (in Japanese) for more
information and specific examples.
- Business alliance with the Development Bank of Japan
We started a business alliance with the Development Bank of
Japan (DBJ) in September 2004. This has made it possible for us
to apply DBJ's "Environmental Rating" to our customers, and
grant favorable interest rates to customers with higher ratings.
Our first project of this type was executed in March 2005.
In order to help conserve the global environment, we have
taken the following steps to reduce the environmental impact
of our offices.
Ongoing energy conservation efforts
For some time we have been practicing energy conservation,
both at our main office and each business site. We set air
conditioning to 28C (about 82F) in the summer, and allow our
employees to dress casually for the entire June ~ September
period. We have created rooftop gardens and have been
reusing rainwater, among other things. These efforts resulted
in a 2.7% decrease in electricity usage from 2002 through
2004 at the Head Office alone. Based on this experience, we
are now creating energy conservation guidelines for our local
branch offices and individual homes as well, and asking all of
our employees to join in the effort.
Other efforts at our offices
We are also promoting recycling through trash separation,
switching to low-emissions vehicles, and increasing our use of
recycled paper products.
Using eco-products for our retail banking promotional items
We are switching to eco-friendly products for all of the
promotional give-away items we offer to our customers. This
policy will be continued after our merger with UFJ.
In addition to the above-mentioned efforts, we will work
together with government*1 and international organizations
as well as other companies, both within and outside of our
industry*2, as part of carrying out our environmental
responsibility. We will strive to accumulate know-how in this
area so that we can become more capable of proposing
original, innovative ways of addressing environmental issues.
One example of this is our signing of the United Nations
Environmental Programme Finance Initiative (UNEP-FI)*3 in
May 2004. We discussed our efforts with other major financial
institutions at the UNEP-FI New York Global Round Table in
October 2005.
- Environmental Perspective -
Other External Efforts
Efforts to Reduce the Bank's direct Environmental Impact
*1 Working together with local government: The Kids’ ISO program on page 23 is one example. *2 Working together across industries: As a major provider of credit and as an investor, we are concerned of the potential cost of compliance related to global warming that our customers will eventually have to pay. Therefore, we have participated and sponsored the Carbon Disclosure Project (CDP). CDP is a global initiative by investors and financial institutions involving all major industry figures. Its initial aim is to raise the awareness of global warning (carbon risk). *3 United Nations Environmental Programme Finance Initiative (UNEP-FI): This independent organization was founded in 1992, with the same goal of pursuing sustainability as the United Nations Environmental Programme (UNEP). It works with banks and other financial institutions to support environmental activities and exchange information about such activities.
Project Company Total project sizeof which lending amount by BTM
Environmental impact reductiondue to lending by BTM
Construction recycling
Food recycling
Proper disposal (ash furnace)
Proper disposal (final disposal site)
Proper disposal (final disposal site)
Solar power generation
Wind power generation
Construction recycling
Biomass power generation
Solar power generation
Construction recycling
Solar power generation
Environmentally-conscious management
Company W
Company A
Company S
Company I
Company C
Company E
Company W
Company R
Company F
Company O
Company E
Company J
Company S
Company T
¥2.5 billion
¥2.5 billion
¥5.7 billion
¥3.5 billion
¥3.5 billion
¥2.5 billion
¥0.5 billion
¥4.0 billion
¥4.9 billion
¥3.0 billion
¥0.53 billion
¥1.0 billion
¥1.9 billion
¥3.0 billion
¥1.0 billion
¥0.5 billion
¥1.0 billion
¥0.95 billion
¥1.2 billion
¥0.7 billion
¥0.35 billion
¥1.4 billion
¥2.7 billion
¥0.9 billion
¥0.3 billion
¥0.7 billion
¥1.6 billion
¥2.0 billion
¥15.3 billion
New Environmental Lending and Environmental Impact Reduction in FY2004 (New projects during April 2004~March 2005)
*1 Calculation example using Company F's biomass power generation project (Figures are hypothetical. This is for financing of one year only. a)
1: Annual amount of power sold: 100,000 MWh (assuming generation capacity x hours of operation annually)2: CO2 emissions using conventional technology: 0.378 kg-CO2 /kWh (when full source average is used)3: CO2 reduction: 100,000 MWh x 0.378kg-CO2 /kWh x 1,000 = 37,800 t-CO2 /year4: Monetary conversion: 37,800 t-CO2 /year x ¥3,000 b) = ¥113,400,000 (cost when procured in the market)5: Adjustment based on financing share c): ¥113,400,000 x ¥2.7 billion / ¥4.9 billion = ¥62,485,714
a) When making calculations over more than one year, multiply by the number of years (such as the official number of years of useful life).b) Monetary conversion coefficient for environmental conservation benefit (Example) CO2 (¥3,000 /t-CO2): When using the average value in the European CO2 Emissions Market over recent months (hypothetical number)c) Calculation method for environmental impact reduction due to lending by BTM Anticipated environmental impact reduction for the entire project (relevant infrastructure and facilities, etc.) x BTM's share of the financing
Anticipated reduction benefit x monetary conversion coefficient
Refer to the calculation example in the table below *1
Anticipated environmental impact reduction benefit x monetary conversion coefficient
Third-Party Comment
The Bank of Tokyo Mitsubishi's efforts on environmental accounting entail calculating environmental cost based upon a calculation of the monetary value of the environmental impact reduction achievements of business engaged in environmental initiative that is receiving financing (i.e., the bank's main line of business) from the bank. In doing so, the Bank of Tokyo Mitsubishi is offering an innovative framework for environmental accounting in banking business that is limited to the direct environmental impact of business. It is certain to make a difference in the shape of banking business environmental accounting in the future.Once the environmental accounting takes hold, it will promote environmental activity by influencing industry to take even greater interest of environmental impact. We believe that this will allow banks to take an indirect but significant role in the reduction of environmental impact in society at large.We hope that the Bank of Tokyo Mitsubishi will continue to promote this form of environmental initiative via the bank's main line of business, and that the bank will expend efforts in providing this environmental accounting framework to the financial sector. Kazutaka Okubo C.P.A. Shinnihon Integrity Assurance Inc.
Bank of Tokyo-Mitsubishi CSR Report 2005
26
In addition to measuring our direct environmental impact, the
focus of our environmental accounting efforts is to better
understand how we indirectly impact our customers'
environmental activities. This indirect impact comes through our
investments and loans to our customers and their businesses.
To put it another way, we can achieve indirect environmental
benefits when we invest / lend in a customer's project to invest
in property, plant, facilities, technology and personnel. For
example, the advancement of new energy projects has helped
to reduce greenhouse gas emissions compared to other types of
power generation projects and thus we can count the
estimated reduction as an indirect benefit. Another example
would be where the development of more environmentally
advanced furnaces has significantly reduced dioxin emissions,
and we count the estimated benefit as an indirect benefit.
We plan to develop numerical indicators in our
environmental accounting that will allow us to be even more
effective in lending to or investing in environmentally-conscious
businesses. This will include creating procedures to determine
how much of an environmental impact reduction we can
reasonably expect when evaluating environmentally-related
financing. We are currently working on creating a consistent set
of numerical indicators with the aim of converting them to
monetary values. Our goal is to conduct more effective
environmental financing in the future by using these metrics.
Environmental Accounting Efforts
- Environmental Perspective -
GRI Content Index
1. Vision and Strategy
1.1 Statement of the organisation's vision and strategy 3
1.2 Statement from the CEO 1
2. Profile
Organisational Profile
2.1 Name of reporting organisation 2
2.2 Major products and/or services 8, 9
2.3 Operational structure of the organisation. 2,11
2.4 Major divisions, subsidiaries 11
2.5 Countries in which the organization‘s operations are located. 2
2.6 Nature of ownership; legal form 2
2.8 Scale of the reporting organisation 2
2.9 List of stakeholders. 10
Report Scope
2.10 Contact person(s) for the report 2
2.11 Reporting period for information provided 2
2.13 Boundaries of report 2
Report Profile 2
2.18 Criteria/definitions used in any accounting for economic, environmental, and social costs and benefit. 26
2.22 Means by which report users can obtain additional information 2
3.Governance Structure and Management Systems
Structure and Governance 26
3.1 Governance structure of the organisation, 11
3.4 Board-level processes for overseeing the organisation's management of economic, environmental, and social risks and opportunities. 12
3.6 Organizational structure and key individuals responsible for oversight, implementation, and audit of economic, environmental, social, and related policies. 5
3.7 Mission and values statements, internally developed codes of conduct or principles, and polices relevant to economic, environmental, and social performance and the status of implementation. 10
Stakeholder Engagement
3.9 Basis for identification and selection of major stakeholders. 10
3.10 Approaches to stakeholder consultation 17, 18, 19, 20, 28, 29
3.11 Type of information generated by stakeholder consultations. 17, 18, 28, 29
3.12 Use of information resulting from stakeholder engagements. 16, 17, 18, 19
Overarching Policies and Management Systems
3.13 The precautionary approach or principle 10 12, 13, 14
3.15 Principal memberships in industry and business associations, and/or national/international advocacy organisations 25
3.19 Programmes and procedures pertaining to economic, environmental, and social performance 16, 17, 18, 19, 20, 21, 25
3.20 Status of certification pertaining to economic, environmental, and social management systems 16, 24
4 GRI Content Index
4.1 A table identifying location of each element of the GRI Report Content, by section and indicator 27
5 Performance Indicators
Economic Performance Indicators
Direct Impacts
EC1. Net sales 2
Environmental Performance Indicators
Energy
EN17. Initiatives to use renewable energy sources and to increase energy efficiency 25
Social Performance Indicators
Employment 2
LA12. Employee benefits beyond those legally mandated 21
Diversity and Opportunity
LA10. Description of equal opportunity policies or programmes, as well as monitoring systems to ensure compliance and results of monitoring 21
LA11. Composition of senior management and corporate governance bodies 21
Customer Health and Safety
PR6. Voluntary code compliance, product labels or awards with respect to social and/or environmental responsibility that the reporter is qualified to use or has received 14
Products and Services
PR8. Description of policy, procedures/management systems, and compliance mechanisms related to customer satisfaction 16, 17
Respect for Privacy
PR3. Description of policy, procedures/management systems, and compliance mechanisms for consumer privacy 14
Item Indicator Number of page in this report
Here we provide an index to our CSR report based on performance indicators, as defined in the GRI "Sustainability Reporting Guidelines 2002".
Bank of Tokyo-Mitsubishi CSR Report 2005
27
Yoshihiro Fujii
Takashi "Tachi" KiuchiKensuke Onishi, CEO Peace Winds Japan, Chairperson Japan Platform Council
"We hope that the Bank of Tokyo-Mitsubishi will
work to develop the functions of the civil sector
through its main banking business."
Stakeholder Dialogue
The Bank of Tokyo-Mitsubishi held its first "Stakeholder Dialogue" meeting on July
29, 2005. The participants exchanged opinions about CSR activities and other matters.
The following are the main items that emerged in response to the question "What
does Society expect of our Bank?"
Kyoji OkamotoSenior Advisory Manager, Environmental AffairsIBM Japan, Ltd.
"Globalization has led corporate activity to results
sometimes not widely known such as ecological
damage and child labor. In your role as banker
and investor as well as a shareholder
representative, we hope that the bank will keep a
close watch on such issues such as the CSR of its
corporate clients."
Chairman, The Future 500Chairman, E-Square Inc.Chairman, IntechstraChairman, GRI Forum Japan"Rebuilt Japan in 21 Century" Executive MemberMember of World Wisdom Council, former Chairman, Mitsubishi Electric America
"We would like you to maintain awareness of
your role as the world's largest bank (to be).
Never forget the 'Three Corporate Principles'
of the Mitsubishi group and strive hard so that
many people would say 'This bank does make
a differencence.' "
President & CEO, The Good Bankers Co., Ltd.
Chief Executive, E-Square, Inc.
"We hope you develop more 'green bankers' with
a clear vision that understand that objective use
of monetary sources can both improve and solve
environmental issues."
Secretary General, Amnesty International Japan
"We must understand that business activity is
naturally accompanied by infringement of human
rights. Rather than thinking defensively about
how to avoid this, we hope that you will consider
counter-measures against unavoidable
infringements of human rights."
Senior Staff Writer, Economic News Dept. Editorial Bureau Nihon Keizai Shinbun, Inc."While it is important that the Bank of Tokyo-
Mitsubishi contribute to non-profit organizations
and local communities, banks in the US and
Europe support local communities through tie-ins
with non-profit banks, which are closely
connected to local communities. We would like to
see consideration given to this kind of strategy."
Mizue Tsukushi Makoto Teranaka
Peter David Pedersen
Attendees
Facilitator
Bank of Tokyo-Mitsubishi CSR Report 2005
28
Editor's PostscriptI was given to reconsider the meaning of CSR as editor of our first CSR Report. CSR may sound like another buzzword, but to us such aspects of our CSR as consideration of coexistence with society and environment through our main business, self-restraint, openness and transparency, and to maintain a global perspective, all are reflections of the "Three Corporate Principles" mentioned by Mr. Kiuchi, who was one of the members present at our first stakeholder dialogue.
Both our headquarters and our branch operations are approaching our range of services from the customer's perspective. Now we should broaden our considerations to include social and environmental perspectives as well. It is my hope that we can use our specialized financial knowledge and experience, as well as the skills of our employees, to find solutions to a wide array of issues, and use our knowledge and skills to put CSR management into practice, with perseverance.
The business base of the new bank that will be formed after our merger with UFJ will be exceptionally broad. This brings an even greater sense that we have a responsibility to put CSR into practice throughout our business. We need to extend our antennae toward the wider world. We should aim to "Keep expectations high, but still keep an eye on the difficulties of reality." Each employee will be responsible for carrying out CSR related activities within his/her capacity. We will listen carefully to the views of our various stakeholders, and look forward to fruitful dialogue with them in the future.
General ManegerCorporate Planning Office CSR OfficeThe Bank of Tokyo-Mitsubishi, Ltd.
Masayuki Ito
*The Three Corporate Principles of the Mitsubishi Group
Corporate Responsibility to Society "Shoki Hoko": Strive to enrich society both materially and spiritually, while contributing towards the preservation of the global environment.
Integrity and Fairness "Shoji Komei": Maintain principles of transparency and openness, conducting business with integrity and fairness.
International Understanding through Trade "Ritsugyo Boeki": Expand business, based on an all-encompassing global perspective.
Bank of Tokyo-Mitsubishi CSR Report 2005
29
The Bank of Tokyo-Mitsubishi should not merely proclaim that,
"We will incorporate our social and environmental sustainability
activities into our management and business strategies." You
must always put philosophy into practice and show the results
of the actions. Starting next year, we expect that you will show
the results of activities, for example beginning with
environmental financing.
A look at bank lending standards for providing business loans
makes it easy to see the relationship between banking,
ecology and biodiversity. For example, regarding loans to the
mining industry, making the loans conditional upon the
restoration of the site would cause the mining company to
place much greater emphasis on environmental issues when
conducting its business. It is important to understand how
philosophies such as the "Equator Principles" (environmental
guidelines used in project finance) play a role in these
activities.
It is important to understand that investor's viewpoint is
informed by how environmental and diversity efforts have
resulted in management efficiency or increased
competitiveness. These points are better conveyed when
visually represented.
In Japan today, not enough effort is made to promote the
needs demands of civil society. In some ways BTM represents
Japan through its business, and so we must take into
consideration each societal sector such as the civil,
administrative, and industrial, in carrying out its work. There
are various ways in which a bank might fulfill its role in civil
society. These can include community development, financing
NGOs, and lending personnel to increase these organizations,
capacity for and access to financing. Banks also tend to give
the impression of being unapproachable. It may therefore be
necessary to develop intermediary organizations to facilitate
partnerships and change that image.
The concept of human rights is quite broad. Human rights are
ultimately just that: rights. For example, people who have
fallen into poverty could be thought of as being unable to
exercise their right to have enough work.
With the current course of globalization, we must pay
attention to structural infringements of human rights. It is
correct to believe that business activity way cause some
infringement of human rights. As a bank you bear the
responsibility to account for the actions of companies that you
lend to. It is essential that you are able to explain what measures
your customers are taking to prevent human rights infringement
and why each company is receiving loans from BTM.
Contribution through Banking Business
Ecological Conservation and Protection
Keeping Investor's perspective in Mind
Civil Society / Relationship with NGOs
Human Rights Issues and the Role of Finance
O u r r o l e i n a d v a n c i n g a �
h a r m o n i o u s a n d m u t u a l l y �
p r o s p e r o u s s o c i e t y o f c o e x i s t e n c e
Issued in October 2005 Printed in Japan
The Bank of Tokyo-Mitsubishi, Ltd. CSR Office2-7-1 Marunouchi, Chiyoda-kuTokyo 100-8388 JapanTe l: +81-3-3240-1111 (General)Fax: +81-3-3240-3350e-mail: [email protected]
Cert no. SACOC-1210