ORG Meeting July 24, 2014 Agenda Packet

8/11/2019 ORG Meeting July 24, 2014 Agenda Packet

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D O W N T O W N O A K L A N D A S S O C I A T I O N

388 19th Street !Oakland, California 94612

Phone 510.238.1122 !Fax 510.452.4529 [email protected] !www.downtownoakland.org

HARDSHIP REIMBURSEMENT POLICY APPLICATION FORMS FORTHE DOWNTOWN OAKLAND ASSOCIATION -COMMUNITY BENEFIT DISTRICT

The following form shall be used by Downtown Oakland Association CBD assessed

property owners interested in applying for a Hardship Reimbursement. Please fill out

the form completely and review the attached policy for clarification of eligibility with

this program.

1. Name of Applicant Property Owner Company:

___First Church of Christ, Scientist, Oakland, CA___________________________

2. Name of Owner or Authorized Rep: __Ruthie Gasser, Clerk/Treasurer____

3. Street Address of Applicant Property Owner:

___1701 Franklin Street, Oakland, CA 94612_______________________________

4. Parcel(s) requested to be reimbursed for Downtown Oakland CBD assessments this

year:

___8-623-7______________________________________________________________

5. Amount of Assessment Paid this Year: ___$4,883.86_____________________

(Please show proof of CBD payment made to County)

6. Amount Requested to be reimbursed through the Hardship Policy: (Partial, full, etc.)

$___$4,395.47___(90%)_____________________________________

7. Reason for Request: (Please use one of the rationale identified in policy)

(3) The Organization/Executive Committee shall make its recommendations to

the full Board of Directors based upon the following criteria:

a. Determination that the request for reimbursement relief is based upon

genuine economic hardship and inability to afford the CBDs annual costs;and

WHEREAS the Downtown Oakland Association seeks to improve the Downtown

Oakland area with the special benefits funded from the new CBD, however,

does not seek to create hardship for disabled, senior or other individuals, non-

profit/tax-exempt organizations or those property owners who currently lack the

means to pay into the Downtown Oakland Community Benefit District


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Reason for request for Hardship reimbursement from the Downtown Oakland

Association:

1. The assessment makes our tax payment over 432% of what it would be without the Business

District assessment.

2. The current membership is 20 and, as a result, monthly net income versus expenses is negative.

Our annual deficit is in the thousands. The financial challenge, as a small membership working

to maintain a large historic building, is extreme.

3. Because the church sits on a corner lot, the linear footage calculation/cost is based on footage on

both 17thStreet and Franklin.

4. The building is used about six hours per week for church services only four hours of which are

on weekdays.

5. In recent years in order to comply with local ordinances, we have incurred major expenses to

have the building retrofitted for earthquake safety.

______________________________________________________________________________

Recommendation for documentation by the DOA Organization Committee:

Request for Documentation by Organization Committee:

! Last 2 year tax returns: Yes No

! List of properties owned within or outside of Downtown Yes No

! Last 2 years operating statements for each parcel Yes No

! Most current 2 years of bank statements on parcel Yes No

Organization Committee Recommendation: ________________________________

____________________________________________________________________________

Board Action:

Date of Action:

Comments:

____________________________________________________________________________

____________________________________________________________________________

_____________________________________________________________________


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13-2014 INTERNET COPYscal Year Beginning July 1, 2013 and Ending June 30, 2014

ALAMEDA COUNTYSECURED PROPERTY TAX STATEMENT

d R. White, Treasurer and Tax CollectorOak Streetnd, California 94612-4285

arcel Number Tracer Number Tax-Rate Area Special Handling

8-623-7 01940000 17-022on of PropertyFRANKLIN ST, OAKLANDsed to on January 1, 2013

ESSEE NAME AND ADDRESS ARE NOT AVAILABLE ONLINECA GOV CODE 6254.21

THIS IS NOT AN OFFICIAL BILL

Fixed Charges and/or Special Assessments

Description Phone Amo

CSA PARAMEDICCITY EMERG MEDICALCITY PARAMEDIC SRVSCHOOL MEASURE GPERALTA CCD MEAS BDOWNTOWN OAK CBDFLOOD BENEFIT 12CSA VECTOR CNTRL BMOSQUITO ASSESS 2EBMUD WETWEATHERCITY LANDSCP/LIGHT

800-441-8280510-238-3704510-238-3704510-879-8884800-792-8021510-238-3201510-670-5762800-273-5167800-273-5167510-287-1852510-238-3704

Total Fixed Charges and/or Special Assessments

Tax Computation Worksheet

Description Full Valuation x Tax Rate = Tax A

LANDIMPROVEMENTSFIXTURESTOTAL REAL PROPERTYPERSONAL PROPERTYGROSS ASSESSMENT & TAXHOMEOWNERS EXEMPTIONOTHER EXEMPTION W

NET ASSESSMENT AND TAX

418,122574,420

992,542

992,542

-992,542

1.4403 %

1.4403 % -

First Installment Second Installment Total Amoun

$ 3,177.04PAID $ 3,177.04PAID $

SECOND INSTALLMENT PAYMENT, 2013-2014PARCEL NO. 8-623-7

TRACER NO. 019400002 INTERNET COPYTHIS AMOUNT DUE FEB 1, 2014 ==> PAID $ 3

Pay this amount after APRIL 10, 2014

(This includes delinquent penalty of 10%and $10.00 cost)

PAID MAR 21, 2

FIRST INSTALLMENT PAYMENT, 2013-2014PARCEL NO. 8-623-7

TRACER NO. 019400001 INTERNET COPYTHIS AMOUNT DUE NOV 1, 2013 ==> PAID $ 3

Pay this amount after DECEMBER 10, 2013(This includes delinquent penalty of 10%)

PAID NOV 22, 2

Tax-Rate Breakdown

Taxing Agency Tax Rate Tax Amount

R APPROVED DEBT SERVICE:NTYWIDE TAX

OF OAKLAND 1OOL UNIFIEDOOL COMM COLLAREA RAPID TRANSIT

BAY REGIONAL PARKUD SPEC DIST 1

1.0000 %

0.1985 %0.1780 %0.0419 %0.0075 %0.0078 %0.0066 %

AL 1.4403 %

Please Read Important Messages

A fee of $55.00 will be imposed on all returned ordishonored payments.

ECheck accepted online @www.acgov.org through June30, 2014.

Visa, Mastercard, Discover, or American Express creditcards accepted by phone (510)272-6800 or [email protected], mobile @www.acgov.org/mobile/apps/through June 30, 2014. A convenience fee equal to 2.5%of the tax amount due will be added to your total payment.

Subscribe to receive email alerts about important propertytax dates online @www.acgov.org/propertytax.

This bill is as of July 18, 2014 10:08 AM and may notinclude pending payments and roll corrections.

ase See Reverse For More Information

Tax Collector's OfficePayment Questions/Credit Card Payments(510) 272-6800

Assessor's OfficeValuation/Exemption(510) 272-3787 (510) 272-3770


6/13

Staff RecommendationTo: Joint Organization Committee

From: District Staff

Date: 7/18/14

Re: Proposed amendment to the Disbursement Agreements with the City of Oakland

Staff is recommending the below amendment to Section 5.2 of the Disbursement Agreements

between the City of Oakland and the Downtown Oakland Association and the Lake Merritt

Uptown/District Association. This amendment will alleviate the undue burden of the requirement to

go out to bid every three years on all contracts exceeding $5,000 per year.

Once the proposed amendment is approved by the boards of directors, staff will submit the

amendment to the City Attorneys Officefor approval. Upon approval from the City Attorneys Office,

the amendment is final.

Current Disbursement Agreement:

5. Recipient Responsibilities

5.2. Competitive Bidding. Recipient shall competitively bid all contracts over $5,000 and shall keep

and provide copies of all bids submitted for review to any affected property owners or to the City

upon request. The lowest qualified bidder shall receive any service contract that is bid. Recipient

shall present its written bidding policy and procedures to the City for review and approval. Once the

contract has been publicly bid and the lowest qualified applicant has been selected, that selected

contract may remain for up to three years from the commencement of the contract, but may not

extend beyond the term of this agreement without the express written consent of the City and is

subject to provisions outlined in Section 5.8.3 below.

Staff recommends adopting the following language pending approval from the City of Oakland:

5. Recipient Responsibilities

5.2. Competitive Bidding. Recipient shall competitively bid all contracts over $5,000 per year which

use CBD funds received by Recipient pursuant to this Agreement (each, a "Bid Contract"). Recipient

shall keep copies of all bids submitted for review for a Bid Contract for five (5) years and provide

copies thereof to any affected property owner or to the City upon request. The lowest qualified

bidder on a Bid Contract shall receive any service contract that is bid. Recipient shall present its

written bidding policy and procedures to the City for review and approval. A Bid Contract may not

extend beyond the term of this agreement without the express written consent of the City and issubject to the provisions outlined in Section 5.8.3 below.

Upon approval of the amendment from the City Attorneys Office, staff will pursue amending the

districts Bidding Policies and Procedures, as required by the Disbursement Agreements.


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The Fox Theater Oakland Proposal 2014

Proposed Scope of Service

ServicesSafety & Hospitality

Ambassadors assigned to the safety and hospitality function will perform the following services:

Hospitality

Services

When analyzing the tasks which consume the time of Ambassadors

they spend the majority of their day patrolling the service district onthe lookout for unwanted activity and deterring criminal behavior.

These patrols provide a tremendous opportunity to interact with

pedestrians in order to be friendly, good will representatives of the

service district, share information and make recommendations.

o Offer a friendly greeting and assistance

o Provide directions

o Provide recommendations on things to see and do

o Answer any questions the public might have

o Identify customer service opportunities, such as carrying

packages or holding a door

Deter & Report

o Continually circulate through their assigned zone and through

the specified parking facilities within the district to provide high

visibility to deter unwanted behaviors

o Report unwanted activities, crimes or disturbances

o Assist police by being witness complainants in cases involving

Ambassadors

o Ambassadors will be responsible for interacting with persons

creating quality of life issues, to advise them of local ordinancesand requesting compliance. All Ambassadors are trained in

situational protocol to appropriately handle situations in a firm,

yet courteous, manner.


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Public Safety

Escorts

This service would allow district workers and guests to request this

service by calling the on-duty Team Leader on the publicized cellular

phone number to have an Ambassador meet them at their place of

business or residence and walk them to their destination.

Special Events

We will provide two supplemental Safety and Hospitality

Ambassadors in the Lake Merritt Uptown District and the areas

around the intersection of 19th

and Telegraph including BART

stations, bus stops and surrounding parking lots. Exact hours to be

determined based on budget and need.

Information

Sharing

Working with the local Police Department the Ambassadors will be

utilized to share information to educate stakeholders on

safety/security related issues. For instance, if the police departmenthas crime prevention brochures, the Ambassadors can be utilized to

distribute this information.

Social Service

Outreach

Ambassadors will have a working understanding through their

training of local service providers that can assist the homeless.

During the course of their duties Ambassadors will engage homeless

persons to conduct welfare checks and encourage those persons to

engage with service providers. Also, the Ambassadors will work to

identify those persons deemed to be most in-need or most

engaged. Working with providers a custom strategy will be

suggested to assist those persons.

Reporting

Ambassadors will be responsible for completing Daily Activity

Reports and submitting them to the CUSTOMER as specified. The

daily statistics will be compiled weekly and provided to the

customer. The Ambassadors will gather information on any incidents

or criminal activity that is considered to be out of the ordinary and

forward such information in the form of an Incident Report. Criminalactivity includes Quality of Life crimes, such as public intoxication,

open container, loitering, trespassing, public urination and

aggressive panhandling.


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Safety Ambassadors are recommended to continue using the following patrol mechanisms,

which will provide the above services using the most practical, efficient methods possible.

PATROL METHODS

Foot Patrol

Walking Patrols - Ambassadors will be deployed to their assignedzones to patrol the area as a deterrent for unwanted activity, we

well as to interact with businesses, residents and visitors.

Ambassadors on walking patrol will be responsible for making Public

Relations (PR) checks at various businesses each day to make a

personal contact and to gather and share safety related information.

Bicycle Patrol

Based on the deployment plan some Ambassadors will be assigned

to patrol their area on bicycle. Bicycle patrols will allow

Ambassadors to be cover more ground and provide extra visibility,without losing the ability to interact with the public or be

disconnected from the environment. Ambassadors will use bicycles

to patrol sidewalks, alleys and the many surface parking lots of the

service district to deter unwanted activity and offer assistance.


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Services - Cleaning

Ambassadors assigned to the maintenance and hospitality function will perform the following

services:

Litter

Removal of litter, trash, and debris, and extending a distance of 18

inches beyond the curb into the street or alley, by mechanical or

manual means, including: all types of paper, cigarette packages and

butts, leaves, gravel or rocks, cans, cardboard, boxes, plastic refuse,

bottles, broken glass, beverage spills, urine, feces, vomit, and any

dead animals.

Weeds

Killing and removal of weeds and grass. Contractor shall spray weedsas needed with chemicals meeting all Federal, State and Municipal

laws and regulations. Contractor shall meet all licensing

requirements imposed by Federal, State, or local authorities.

Graffiti

Remove or cover graffiti from the first floor of buildings facing or

visible from public rights of way, and from utility poles, mail boxes,

courier boxes, newspaper or magazine boxes and kiosks, public

telephones, parking meters and other fixtures, within 24 hours after

the graffiti appears (subject to any delay necessary to obtainconsent of the owner of any private property), using the least

intrusive means available and approved by the property owner.

Contractor will not perform graffiti removal on private property until

the consent of the owner has been obtained. The District will aid

Contractor in securing any necessary consent from the owner of any

private property affected.

Power Washing

A power washing schedule will be developed within the first 60 days

of operations and forwarded to CUSTOMER. Thereafter, and if

necessary, the Power Washing schedule will be updated quarterly

and forwarded to CUSTOMER for review and approval.

Special ProjectsCarry out a wide variety of special projects mutually agreed upon by


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Cleaning Ambassadors will be deployed in a variety of methods, depending on the equipment in

which they are assigned:

DEPLOYMENT METHODS

Manual

Cleaning Ambassadors are assigned to a rolling garbage can, which carries

the CUSTOMER and PSC. Such special projects include painting of

fixtures (benches, light posts, etc.), or any other project not

requiring technical expertise that can be carried out within

reasonable methods or means by existing Clean Streets Staff

members.

o Thorough cleaning of tree wells

o Power washing and repair of waste cans

o Thorough scrubbing and cleaning of street fixtures

o Any other task as specified

Hospitality

Services

Clean Team members will also be trained and expected to recognize

hospitality needs in order to:

o

Provide a friendly greeting and an offer of assistanceo Give directions

o Provide recommendations on things to see and do

o Answer any questions the public might have

Potholes

PSC shall survey, identify, photograph and keep records of all

potholes on the streets within the Service Area. On behalf of the

CUSTOMER, PSC shall submit to the City of Oakland requests for the

repair of the potholes.

Mechanical

Cleaning

Using the Districts mechanical cleaning devices to clean sidewalks

and remove debris and litter from public pedestrian rights of way

(including sidewalks, pedestrian skywalks and alleys) and tree wells.

Specific Clean Team members shall be hired and trained by

Contractor to be the primary operators of the mechanical cleaning

devices. Only in the event of an extreme emergency should other

members of the Clean Team be permitted to operate the machines.


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Patrol the appropriate tools to handle the majority of any needs they

identify on their patrols. They will be equipped to address litter,

isolated weeds, graffiti, and public fixtures in need of damp

wiping and straightening.

Mechanical

Cleaning

Patrols

Ambassadors may be assigned to operate small, more nimble

litter vacuums. Operating these earlier in the day will allow them

to be more efficient in removing litter than broom and dustpan

alone in advance of more detailed work throughout the day.

Special

Projects

Ambassadors assigned to unique projects will be predominantly

focused on utilizing their specialized equipment to complete

their assigned task.

Staff Position Overview

Ambassadors

Ambassadors will comprise the front line staff of the program, and will provide a high level

of visibility and public engagement as they circulate through their assigned zone.

Ambassadors whose core functions are providing Safety Services will have the primary

responsibilities of:

o Patrolling on foot and bicycle

o Providing a high level of pedestrian engagement to greet the public, offer assistance,

and promote a reassuring presence to reinforce positive perceptions

o Deter crime and proactively address low level quality of life crimes, while

summoning the help of the local police for more significant issues

o Carefully document activities and accomplishments using the guard tour system or

through established reporting mechanisms

o Take ownership in the entire district by picking up isolated pieces of litter, and

reporting public infrastructure in disrepair

Ambassadors whose core functions are to provide cleaning services will:

o Provide Manual Cleaning Patrol Services by circulating through their assigned zone

with a rolling can and all necessary tools to remove litter, cigarette butts, weeds and

graffiti tags, at the same time damp wiping and straightening public fixtures.

o Remove litter by mechanical means using an assigned litter vacuums


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o Carry out an assortment of projects to improve the long term appearance of the

district to include tasks such as power washing, painting, mulching, or cleaning out

tree wells

o Document any issue within the public right of way that needs to be completed by

someone else, for example the power washing team or the public works department

o

Take ownership in the entire district by providing directions, information andassistance, or reporting unwanted behaviors

Clean and Safe Program Cost Overview

The Fox Theater Wage and Bill Rates

The Fox Theater 2014 Annual Pricing

The Fox Theater Hours Allocations by Position

The Fox Theater Deployment Schedule: TBD

ORG Meeting July 24, 2014 Agenda Packet

Documents

Transcript of ORG Meeting July 24, 2014 Agenda Packet