Computer  Technology    

 ord  Processing  

         

   

 

Word  4

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Word  4  -­‐  Activity  1  Situation:   Your   boss   has   noticed   there   is   an   issue   with   employee   motivation.   Since   you  demonstrated  initiative  he  has  asked  you  to  research  employee  motivation,  including  determining  what  means  of  employee  motivation  are  the  most  effective  and  how  these  methods  will  be  used  to  facilitate  employee  retention,  productivity,  and  growth.    You  have  come  up  with  a  rough  draft  but  now  the  report  needs  to  be  finished,  including  formatting  the  report,  adding  in  text  citations,  and  a  works  cited  page.  

Instructions:

1. Open  the  Word  4  -­‐  Activity  1  Report  Text  found  on  the  shared  drive  in  the  handouts  folder,  and  make  the  necessary  corrections  as  shown  below.  After  making  the  corrections  DO  NOT  CLOSE  THIS  FILE  you  will  need  it  for  the  next  Activity.  

 INTRODUCTION    In  todays  fast-­‐paced  business  world,  companies  are  faced  with  the  challenge  of  motivating  and  retaining  employees            Through  this  challenge  a  variety  of  practices  have  been  created  to  aid  in  employee  motivation  and  retention;  However,  some  of  these  practices  are  proven  more  effective  than  others.      findings    METHODSOFMOTIVATION  Two  types  of  employee  motivation  techniques  that  commonly  occur  in  companies  today  are  monetary  and  non-­‐monetary.  The  goal  of  each  of  these  methods  is  to  reward  employees  for  a  job  well  done,  encourage  productivity  and  satisfaction,  increase  employee  retention,  and  reduce  employee  turnover.  

Monatary    Monetary  awards  are  often  given  as  a  means  of  rewarding  or  recognizing  an  employee’s  accomplishments.    Some  types  of  monetary  recognition  include  Cash  bonuses  Incentive  pay  Profit  sharing  Stock  rewards/options    methods  These  of  employee  motivation,  although  quick  and  easy,  have  little  impact  on  employee  performance  and  retention.  This  type  of  motivation  often  answers  an  employee’s  financial  need  rather  than  contributing  to  his  or  her  emotional  fulfillment.    Monetary  means  of  motivation  eat  away  at  the  company’s  bottom  line  and  may  have  a  negative  impact  by  promoting  ill-­‐will  among  co-­‐workers,  departments,  and/or  teams,  continued  expectation  of  monetary  compensation,  and  becoming  less  effectiveness  over  time.     If  monetary  awards  are  to  be  used  as  a  method  of  employee  motivation,  then  the  following  criteria  should  be  met.    Objectives  of  compensation  are  clearly  communicated  Supports  individual  and  company  objectives  via  performance  management  systems.  Provides  incentive  compensation  to  maximize  results  Provides  appropriate  mix  of  cash  and  other  awards    Monetary  means  of  motivation  have  al  ways  played  a  role  in  the  business  world.    “However,  the    motivation  of  this  type  over  time  will  become  a  de-­‐motivating  factor  and  result  in  decreased  employee  retention  and  performance”      

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Word  4  –  Activity  2    Situation:  Now  that  you  have  made  the  corrections  recommended  by  your  boss  it’s  time  to  format  the  report  and  add  the  in  text  citations  and  works  cited.  

Instructions:

Using  the  file  from  Activity  1  make  the  following  changes  to  your  report.  Format  the  report  to  look  like  the  key  provided  by  your  teacher  or  found  on  the  website.  

 1. Scroll  to  the  top  of  the  document  (Ctrl  +  home)  

2. Change  the  margins  to  1.0  

3. Go  to  the  Reference  Tab  and  change  the  report  format  to  MLA  6th  edition.  

4. Select  the  entire  paper,  change  the  font  to  Times  New  Roman,  12pt  

5. Change  the  line  spacing  of  the  entire  paper  to  double  spaced.  

6. Enter  name  and  course  information.  (be  sure  its  not  bold)  

a. Type  Your  Name  as  the  student  writing  the  paper,  press  enter  once  b. Type  Your  Teachers  name  as  the  instructor,  press  enter  once  c. Type  Computer  Technology  as  the  course  name,  press  enter  once  d. Insert  the  date  (Month-­‐Day-­‐Year),  press  enter  once  

 7. Add  the  following  title  to  your  report.    

Motivating  factors  How  to  motivate  and  retain  employees  

 a. center  the  title    b. change  it  to  all  caps.  hint:  Shift  +  F3  c. change  the  title  to  single  spaced  d. enter  2  times  

 8. Tab  in  the  first  line  of  each  paragraph.    

9. Use  full  justification  for  all  of  the  body  of  text.      

10. Center  the  title  METHODS  OF  MOTIVATION  

11. Bold  the  titles  Introduction,  Findings,  and  Summary  

12. Bold,  and  Italicize  the  following  titles  Monetary    and    Non-­‐  Monetary    

13. Underline  the  following  titles  • Communication  • Recognition  • Growth  • Respect  • Leadership  

 

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14. In  the  Monetary  section  find  the  following  list  and  change  it  to  a  single  spaced,  bulleted  list.  • Cash  bonuses  • Incentive  pay  • Profit  sharing  • Stock  rewards/options  

 15. In  the  Monetary  section  find  the  following  list  and  change  it  to  a  single  spaced,  numbered  list.  

 1. Objectives  of  compensation  are  clearly  communicated  2. Supports  individual  and  company  objectives  via  performance  management  systems.  3. Provides  incentive  compensation  to  maximize  results  4. Provides  appropriate  mix  of  cash  and  other  awards  

 16. In  the  Communication  section  change  the  following  long  quotation  so  that  it  is  single  spaced  

and  indented  .05  in  on  the  left  and  right  “Communication   is   the   glue   that   connects   the   organization   and   its  members.   Communicating   with   employees   through   newsletters,   email,  presentations,   and   branding   increases   an   employee’s   feeling   of  empowerment”      a. Delete  the  first  line  indent  

 17. In  the  Recognition  section  find  the  following  list  and  change  it  to  a  single  spaced,  bulleted  list.  

• Peer-­‐to-­‐peer  recognition    • Attendance  awards    • Outstanding  employee  award  • A-­‐C-­‐T-­‐I-­‐O-­‐N  award      

 18. After  the  last  sentence  in  the  Growth  section  (to  aid  in  the  motivation  of  employees:)  set  the  

following  tabs  1.0”  and  4.5”  and  then  key  in  the  list  below       Promote  from  within   Up-­‐ward  mobility     Encouragement     Risk  taking  and  idea  sharing     Offer  training     mentoring  and  coaching     Stimulating  work  environment   Challenging  work    

a. Change  the  list  to  single  spaced    

19. In the Summary section, insert the Employee Motivation image found on R:/Shared/ Comp Tech/Word 4. • Wrap  text  using  the  “Tight”  option  • Place  the  image  to  the  left  of  the  paragraph,  so  the  top  border  of  the  graphic  aligns  with  

the  first  line  of  the  paragraph  and  is  directly  under  the  Summary  title.  • Change  the  size  (graphic)  to  approximately  1.  inches  high  

   

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20. Add  a    header  with  the  following,    a. right  align  your  first  and  last  name  followed  by  automatic  page  numbering    b. change  the  font  to  12pt,  Times  New  Roman  

 21. Edit  the  footer  and  add  today’s  date,  so  it  is  right  aligned  and  uses  the  following  format:    

 September  4,  2013.    Make  sure  the  date  will  update  automatically    

22. Insert  in-­‐text  citations  and  works  cited  (in-­‐text  citations  are  enclosed  in  parenthesis  and  followed  by  a  period.  Example:  (Jessep  2)      A. At  the  end  of  the  first  sentence  in  the  second  paragraph    

(today  are  monetary  and  non-­‐monetary.)  add  the  following  source    Type  of  source:  Interview  Interviewee:    Randal  Neiztel  Title  Human  Resource  Manager  Interviewer:  Jennifer  Morgan  Year:  2002  Month:  April  Day:  8  

   

B. At  the  end  of  the  last  paragraph  in  the  Non-­‐Monetary  section    (money…  recognition  and  praise.”)  add  the  following  citation    Type  of  Source:  Journal  Article  Author:  Brad  Nelson  Title:  1001  Ways  To  Reward  Employees  Journal  Name:  Human  Resources  Quarterly  Year:  1994  Pages:  8-­‐10    a. Add  page  numbers  to  the  internal  citations  

Click  on  the  down  arrow  next  to  the  citation;  choose  Edit  Citation  from  the  drop  down  menu.  Type  in  page  number  8-­‐10  in  the  Pages  text  box.    

C. At  the  end  of  the  long  quote  in  the  Communication  section    (employee’s  feeling  of  empowerment”  )  add  the  following  citation      Type  of  Source:  Report  Corporate  Author:  U-­‐Inspire  Title:  Employee  Motivation  Year:  2001  Publisher:  Harcap  Inc.  City:  Boston  Report  Type:  Corporate  

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D. At  the  end  of  the  second  sentence  in  the  Growth  section  (their  long-­‐term  growth)  Add  the  

following  citation  Type  of  Source:  Book  Author:  Noel  Austin  and  Tomas  Peters  Title:  A  Passion  For  Excellence  Year:  1985  Publisher:  Random  House  City:  New  York      

E. At  the  end  of  the  third  sentence  in  the  Leadership  section  (boss  due  to  lack  of  leadership)  add  the  following  citation    Type  of  Source:  Website  Name  of  Web  Page:  One  in  four  workers  would  fire  their  boss  Year:  1997  Month:  January  Day:  Year  Accessed:  2001  Month  Accessed:  September  Day  Accessed:  10  URL:  http://www.employeemotivation.com  

   

F. You  have  one  more  citation  to  enter  through  the  Manage  Sources  on  the  Reference  Ribbon.  Hint:  Click  on  Show  all  Fields  in  the  create  source  dialog  box    Type  of  Source:  Miscellaneous    Author:  Your  last  name,  your  first  name    Title:  Word  4  Report  Writing  Year:  Current    Month:  Current    Day:  Current  Publisher:  School  Name    

       

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23. Insert  a  manual  page  break  to  create  a  new  page  after  the  last  paragraph  in  the  report    

hint:  (Ctrl  +  Enter)    24.  At  the  top  of  the  new  page  you  inserted,  key  Works  Cited  in  all  caps  and  centered.  

Enter  down  1  time  and  change  the  alignment  to  left    

25. Insert  a  Bibliography                

26. Select  all  the  sources  a. change  the  line  spacing  to  double  b. add  hanging  indents  c. Change  the  font  style  and  size  to  match  the  rest  of  the  report  

 27. Spell  Check  and  check  spacing  between  paragraphs  

 28. Change  the  document  properties    

Hint:  Office  Button  >  Prepare  >  Properties  a. Author:  Your  name  b. Title:  Word  4  -­‐    Activity  2  Report  c. Subject:  Class  Period  

 29. Save  as  Word  4  -­‐    Activity  2  Report  to  

your  student  drive    

30. Print  so that 2 pages show per page.    

31. Compare  with  the  key  provided.  Attach  the  completed  report  to  your  Word  4  packet  

   

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Word  4  –  Activity  3    Situation:  Now  that  you  have  finalized  the  report  it  is  time  to  turn  it  over  to  your  supervisor.    As  part  of  the  report  you  decide  that  I  would  be  important  to  add  a  memo  of  transmittal.      A  memo   (or   letter)   of   transmittal   acts   to   officially   announce   the   release   of   the   report,   give   the  reader  the  background  necessary  to  understand  the  report's  importance,  and  further  establish  the  relationship  between  the  writer  and  the  reader.    

Instructions:

 Key  the  following  memo  and  make  the  corrections  noted  by  the  proofreader  marks.    

TO:     ThomasTalksalot  FROM:     Your  Name  date:     Today’s  Date    SUBJECT:         HOW  TO  MOTIVATE  AND  RETAIN  THE  EMPLOYEES    Attached  is  the  finished  report  discussing  methods  and  practices  of  employee  motivation  that  

you   requested   on   Mar   5               In   the   following   report   you   will   find   recommendation   for   a  

successful  company  employee  motivation  nad  retention  program.  

 

This   report   introduces   common  practices  and  methods  of  employee  motivation  &  retention  

through  use  of  monetary  and  non-­‐monetary  means.    Through  my  research  I  have  discovered  

several   suc   cessful   approaches   to   employee   retention   and   motivation   using   non-­‐monetary  

methods.    In  fact,  studies  have  shown  that  although  monetary  practices  are  commonly  used  in  

business  they  are  not  always  the  most  successful.     I  would  be  happy  to  discuss  my  findings,  

should  you  have  any  need.    

 Attached  

 1. Spell  Check  and  check  spacing  between  paragraphs  2. Add  a  class  header/footer  3. Change  the  document  properties    

a. Hint:  Office  Button  >  Prepare  >  Properties  b. Author:  Your  name  c. Title:  Word  4  -­‐    Activity  3  Memo  of  Transmittal  d. Subject:  Class  Period      

4. Save  as  Word  4  -­‐    Activity  3  Memo  of  Transmittal  to  your  student  drive  5. Print  and  compare  with  the  key  provided.    Attach  the  completed  report  to  your  Word  4  

packet    

DS

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Word  4  –  Activity  4    File  Management  

 1. On  your  student  drive  create  a  folder  inside  your  Computer  Tech/Word  folder  called  WORD  4    

 2. Move  all  the  files  you  saved  for  the  Word  4  unit  into  the  WORD  4  folder    

3. Take  a  screenshot  of  the  contents  of  your  Word  4  folder    

4. Add  a  class  Header/Footer    

5. Print  the  screen  shot  and  attach  to  your  Word  4  packet    

6. Save  the  screenshot  to  H:/Computer  Tech/Word/Word  4  as  Word  screenshot    

     

STOP  YOU  HAVE  COMPLETED  WORD  4