Orange County Educational Arts Academy BOARD OF …

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Orange County Educational Arts Academy A California Public Charter School

BOARD OF DIRECTORS

MEETING MINUTES Regular Meeting

October 9, 2019

6:00 p.m. – Closed Session

7:00 p.m. – Open Session

OCEAA School Library

825 N. Broadway, Santa Ana, CA 92701

AGENDA

I. Call to Order: 6:16 PM

A. Roll Call

Board Members Present Absent

Dr. Kimberly Barraza Lyons, President X

Dr. Alfonso Bustamante X

Valerie Sullivan, Vice Chair X

Scott Overpeck, Chair X

Ben Stanphill, Secretary X

Boris Molina X

Staff/Other

Kristin Collins, School Director X

Janine McFarlin, Interim Controller X

Mike Limon, Executive Director – arrived for

open session

X

B. Approval of Agenda

II. Public Comment on Closed Session Items, If Any

Opportunity for members of the public to address the Board on closed session items

III. Fall Catalog Invoice

Action: Approve $9,892.31 invoice for fall catalog. Motion: BS Second: KL

Vote: 4 for 0 against

IV. Adjourn to Closed Session 6:20 PM

A. Conference with Legal Counsel – Anticipated Litigation, Government Code

sections 54954.5(c) & 54956.9 (d)(2).

B. Staff Evaluations/Privacy or Other Confidential Issues (Gov. Code Section

54957(b))

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V. Reconvene to Open Session and Report of Action from Closed Session, If Any 7:04

PM

VI. Public Comment

No public comment

VII. Board and Staff Reports

A. Staff Reports

1. School Director – Kristin Collins

2. Executive Director – Mike Limon

Paul MacDonald with Futures Education, a consulting firm specializing in setting

up special education programs and joining SELPAs presented on the next steps

for OCEAA applying to join a SELPA. We have prepared policy and legal

documents but are working on programming, mission/vision/values for our

SELPA and are fine-tuning through January 2020.

B. Operations Report –Janine McFarlin

C. Board of Directors Reports

VIII. Items for Consent

Action on the items below will be made in one motion unless removed from Consent by a

Board member. Items removed from Consent will be considered in the original agenda

order immediately following action on Consent.

A. Approval of Minutes from September 2019 Board Meeting

B. Ratification of September 2019 Check Register

Action: Approve Consent Items Listed Above Motion: KL Second: BS


IX. Safety/Emergency Plan Review

Action: Approve emergency handbook pending recommended

changes from first responders

Motion: VS Second: BM

Vote: BS, VS, BM for

0 against KL abstains

X. Approve Updated Bylaws

Action: Tabled as revisions must be presented to SAUSD at least

3 weeks before adoption.

Motion: ___ Second: ___

Vote: ____ for ____ against

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XI. Approve Revised LCAP

Action: Approve revised LCAP Motion: KL Second: BS


XII. Approve Reclassification Criteria

Monica Bennett Gee, OCEAA English learning and technology coordinator presented revised

reclassification criteria. Staff recommend removing requiring subtests because the state criteria

do not require them.

Action: Approve revised reclassification criteria Motion: KL Second: VS


XIII. Approve EL Contract Agreement/Invoice

Action: Approve EL invoice for $67,450. Motion: VS Second: KL


XIV. Update to Board Titles

Action: Tabled Motion: ___ Second: ___

Vote: ____ for ____ against

XV. Items for Future Meetings

The next regularly scheduled meeting is on November 13, 2019.

XVI. Adjournment

The meeting was adjourned at 8:28 PM.

OCEAA Executive Director Board Report October 2019 Mike Limon

1. ADA/Enrollment/ Recruitment/ Tours: a. Current enrollment is 625 students

i. Lost about 3 students, either do to relocation or child challenged with dual language environment

b. Tentative Tour Dates: i. Jan. 17th, Feb. 7th and May 8th

2. Student Recruitment and Retention:

a. We have interest for 6th students to join the program. Need to go through the process with parents to see how OCEAA can support new students.

b. We need to review our middle student support system for long term success for new students

3. Operational

a. Main Building will need a complete roof build. Quote 1: $200k, second bid in a few weeks.

b. Elevator will need to be replaced soon, projected around $80k. c. Annex Lease renewal 2020.

i. There are options to reconfigure our TK & K space, which need to be explored.

d. We are continually researching refinance options as the market interests are favorable for us.

e. Meals + Nutritional Services System, Meals + was not a good system for our school. The company was not supportive with the implementation.

i. We went back to PowerLunch, which was down for a week during that transition.

ii. It took over 100 hours to reconcile parent payments and student transaction into PowerSchool. Parents were communicated throughout this process.

i. We were stuck using two online payment systems. One for KEDS (eFunds) and the other for nutritional services (K12 Payment Center). This is because of system compatibility.

ii. We will be giving notice to Meals + about discontinuing service. CDE has been notified as it was a grant funded initiative.

f. Kicked-off our eRate annual planning meeting g. Charter Renewal Committee is on track to meet Oct 15th deadline.

4. Funding: a. Applied for $5k grant through Disney for projectors: It was awarded to us! b. Applied for Santa Ana Art Grant with “Faces of Santa Ana” for mural on main

Building i. The City of Santa Ana did not fund us but “Sans Arts” Foundation had

committed to fund this but recently rescinded the approval due to current SPED situation.

ii. We will try United Way next. c. Working through a “School Beautification Initiative” fundraising program. At

this point this has brought in about $1k. d. We will be building a committee to develop a 15th year OCEAA celebration

event, which would serve as a fundraiser.

5. Safety & Security: 1. Applied for training(s) with Reediness and Emergency Management for School, a

federal program. 2. Orange Coast College, College Public Safety is open to support our safety

procedures. 3. We have iterated our Emergency/ Safety plan for board review.

6. Partner Development/Outreach:

1. The All American Boys Chorus - OCEAA site visit 9/18 2. LA Plaza De La Cultura y Artes: The Wall Las Memorias Gala - Aetna Guest 3. Santa Ana Chamber Candidate Forum tonight 4. CA Quality Awards/ Gala in DTLA - Spectrum Guest 5. Goodwill -OC Luncheon -10/1 6. San Diego Hispanic Chamber Gala – 10/4 7. Hispanic 100 Gala – 10/5 – AT&T Guest 8. OCHCC Hispanic Leadership Awards - Albert Pujols, Angels Baseball - 10/8 9. Share our Selves Celebrity Chef Dinner - 10/11

OCEAA Board Update Oct 9, 2018

LCAP Goal 1: 100% Proficiency

❖ Instructional Program & Achievement Updates (K. Collins) ➢ Presentation of Initial CAASPP data shared via the 2020-2025 Charter Petition

section on Renewal Criteria (K. Collins) ➢ Presentation of new Reclassification Criteria (M. Bennett Gee) ➢ LCAP Annual Measurable Outcomes have been aligned with EL Education

Workplan goals & annual benchmarks, and are included at the end of this report.

❖ Literacy Team Report (M. Carrera) ➢

❖ Math Report (N. Kubasek)

➢

❖ Arts Report (E. Vicario) ➢

❖ Professional Development

➢ The EL Workplan team has planned the PD calendar through January based on our 2019-20 benchmark goals and academic Coordinator priorities.

■ Wednesdays dedicated to Crew planning (all), Eureka math implementation (all math teachers) and biliteracy planning (4th-8th content teachers other than math)

■ Sept 27 PD Agenda included Staff crew, Eureka training and biliteracy training to support instruction and vertical articulation of the Language curriculum strand.

■ Upcoming student-free days in November and January will focus on implementing effective data cycles

■ Sarah Purdy, ELED School Designer, provided on-site coaching support Sept 27 and Oct 1.

➢ Initial Crew and Student Engaged Assessment learning walks conducted and results shared with staff.

➢ Jocelyn Vargas (K teacher) and Nicole Kubasek (math coach) will attend the ELED National Conference in Atlanta Oct 15-19.

➢ Martha Alvarado will attend the California Science Education Conference in San Jose Oct 18-20.

LCAP Goal 2: 100% Biliterate/Bilingual

❖ English Learner report (M. Bennett-Gee)

➢ Initial ELPAC was completed for 43 students this year (in the first 30 calendar days of the school year).

➢ We are currently doing a field test of the new Computer-Based Summative ELPAC with 100 students across TK to 8th grade.

➢ In addition to awarding the rigorous and prestigious OCDE Pathways to Biliteracy awards in Kindergarten, 3rd, 6th and 8th grades this year, we have added an OCEAA Approaching Biliteracy award in 6th and 8th grade for students who joined the immersion program late or need special considerations.

➢ CDE put out new guidance in mid-August 2019 for reclassifications and we will process reclassifications in keeping with the new criteria in November 2019.

➢ EL Coordinator will take over Claudia Sachs’ role as the administrative representative for ELAC meetings.

■ ELAC meeting dates are posted on the school website and the first meeting is Friday, October 18th at 8:15am in the Dance Room.

■ Presentations given at ELAC meetings will now be recorded and posted on Facebook.

➢ EL Coordinator and Linda Hardman-Greene are working together with input from teachers in service of biliteracy to improve fill the gaps in the ELD curriculum that have become clear in the CAASPP and ELPAC data.

LCAP Goal 3 – 100% Safe, Healthy and Positive School Climate ❖ School Culture & Character report (J. Chavez)

➢ Homeroom Crews - have been established since the beginning of the school year and have been doing well. We have established a character trait focus for each month. (i.e. October & November’s focus is valentía/courage)

➢ Habits of Character and Crew culture were shared with parents at the Coffee Chats on August 21 and Sept 4.

➢ Behavior Data → limited data available while we switch from SWIS to EduClimber as our primary data warehouse

➢ Other→ The PPT that is below was presented to teachers on 10/2 and has the most current information.

➢ All updates are in the PPT below :) https://docs.google.com/presentation/d/1rrCF3BpxA1MA1_NSH2jYn4D7sE1GtxZ7ZQupKl8mFDM/edit?usp=sharing

LCAP Goal 4 – 100% Parent-School Partnerships

❖ ELAC and SSC will hold their first meetings in October.

https://drive.google.com/file/d/0BzYpxDZyOqi7ajI4RF8wdEdIQ015cDlHd0JxU3FnUEJpNU84/view?usp=sharing

https://oceaa.org/english-learner-advisory-committee/

https://docs.google.com/presentation/d/1rrCF3BpxA1MA1_NSH2jYn4D7sE1GtxZ7ZQupKl8mFDM/edit?usp=sharing

https://docs.google.com/presentation/d/1rrCF3BpxA1MA1_NSH2jYn4D7sE1GtxZ7ZQupKl8mFDM/edit?usp=sharing

❖ Coffee chats held every other Wednesday from 8:15-9:00am. ❖ Parent meet & greet with Paul McDonald, Futures Education consultant assisting us with

SPED transition tentatively scheduled for Thursday morning, Oct 13 at 8:15am. LCAP Updated Annual Measurable Outcomes

https://discoverfutures.com/leader/paul-mcdonald-m-ed/

BoardApproved:10/11/17 3

EmergencyHandbook

EMERGENCYCONTACTS

EmergencyFire/Ambulance/Police=911

Fire Ambulance SantaAnaPoliceDept.

OCFA,SantaAna(714)567-3235

CAREAmbulanceService

(non-emergency)(877)972-0999

Dispatch

(714)245-8049

Non-emergencyReporting(714)245-88655

Gas Electricity Water

SoCalGas

(800)427-2200

SouthernCaliforniaEdison

(800)655-4555

SantaAnaWaterServices

(714)647-5454

SAMunicipalUtilityServices/EmergencyWaterService

(714)953-8026

24HourSuicidePreventionLine CrisisAssessmentTeam(CAT)

1-877-7CRISISor1-877-727-4747

Immediate,confidentialoverthephonesuicidepreventionservicestoanyonewhoisincrisisor

experiencingsuicidalthoughts

(866)830-6011

Forassessment&evaluationofindividualsexperiencingpsychiatricemergencies,includingthreatstoharmself,others,orgravelydisabled


OrangeCountyEducationalArtsAcademyEmergencyHandbook ContentsI.UNIVERSALEMERGENCYPROCEDURESEvacuationDrop,CoverandHoldLockdownShelter-in-PlaceII.ALPHABETICALINDEXOFEMERGENCYRESPONSEACTIONSAccidentsAssaultBloodbornePathogens/InfectiousSubstancesBombThreat/TerroristicThreateningChemicalMaterialSpillEarthquakeFight/DisturbanceFireGasLeakHostageSituation/KidnappingSuicidalIdeationsandSupportsThreatResponseThreatofHarmWeatherRelatedEmergencyIII.DISASTERPREPAREDNESSSchoolResponseTeamFunctionsSchoolResponseTeamDisasterProtocolIV.APPENDICESA:SchoolResponseTeamOrganization2017-18B:MainBuildingEvacuationRoutesToExitDoorsC:MainBuildingEvacuationRoutesFromExitsToAssemblyAreaD:AnnexEvacuationRoutesToExitDoorsandAssemblyAreaE:StudentReleasePlanF:StudentSafetyAndParentNotificationG:Post-CrisisInterventionProceduresH:ChecklistForTelephoneThreats


I.UNIVERSALEMERGENCYPROCEDURES

EvacuationProceduresDURINGCLASSTIME•AdministratorordesigneesignalsevacuationonthePAsystemorfirealarmrings.• Withstaffsupervision,studentsquicklyexittheclassroomandWALKinorderlylines.• Studentsevacuatethebuildingbydesignatedroutestotheassemblyarea(see

Appendices).• DONOTUSEELEVATOR.• Teachers:

a. TakeyourEMERGENCYBACKPACKSwithrostersandCLASSROOMATTENDANCECOUNTsheetswithyou.

b. Checkthatallstudentsareoutoftheclassroom.c. Checkthatallexitsareclear.d. Closeclassroomdoor.DONOTLOCK(Laterentrymayberequired.)

• Studentsstandinassignedareasattheassemblyarea(seeAppendices).• Teachertakesrollandaccountsforeachchild.HaveastudenttaketheClassroom

AttendanceCountsheettotheRegistrar/ReceptionistattheIncidentCommandCenter.• Studentsinclassroomsotherthantheirownaretoremainwiththatclassuntilgiven

permissionbybothteacherstorejointheirclass.• Studentsremainstandinginorderlyandquietlines(VoiceLevel1)untiltheallclear

signalisgivenbyanadministrator.BEFORESCHOOL,DURINGLUNCHANDDURINGRECESS• Withstaffsupervision,studentsfollowevacuationroutesandWALKtotheassigned

assemblyareawheretheymeettheirhomeroomteacher.• Studentsremaininorderlyandsilentlinesuntiltheallclearsignalisgivenbyan

administrator.DURINGP.E./MUSIC/6-8thGRADEELECTIVES• Teacher,orsupervisingadult,stopsplay,organizesclass(es)intosilentandorderlylines

andfollowsevacuationroutetotheassignedassemblyareatomeettheirhomeroomteachers.

• Studentsremaininorderlylinesuntilallclearsignalisgivenbyanadministrator.WHENNOTINYOUROWNCLASSROOM• Teachersshouldbefamiliarwithassemblyareaandevacuationroutedesignatedforthat

classroomorarea.• TheavailableEMERGENCYBACKPACKshouldaccompanytheclassandbeusedbythe

teacher,orsupervisingadult,toaccountforallstudents.• Followprocedureslistedabove.


Drop,CoverandHoldProcedures

Whenstaffcommandisgivenorshakingstarts:

DROPwhereyouare,ontoyourhandsandknees.Thispositionprotectsyoufrombeingknockeddownandalsoallowsyoutostaylowandcrawltoshelterifnearby.

COVERyourheadandneckwithonearmandhand• Ifasturdytableordeskisnearby,crawlunderneathitforshelter• Ifnoshelterisnearby,crawlnexttoaninteriorwall(awayfromwindows)• Stayonyourknees;bendovertoprotectvitalorgans

HOLDONuntilshakingstops• Undershelter:holdontoitwithonehand;bereadytomovewithyour

shelterifitshifts• Noshelter:holdontoyourheadandneckwithbotharmsandhands.

Indoors,notinaclassroom:• Avoidexteriorwalls,windows,hangingobjects,tallfurniture,largeappliances,

andcabinetswithheavyobjectsorglass.• Donottrytomovemorethan5-7feetbeforegettingontheground.• Donotgooutsideduringshaking!• Theareaneartheexteriorwallsofabuildingisthemostdangerousplacetobe.

Outdoors:

• Movetoaclearareaifyoucansafelydoso;avoidpowerlines,trees,signs,buildings,vehicles,andotherhazards.

• Drop,Cover,andHoldOn.Thisprotectsyoufromanyobjectsthatmaybethrownfromtheside,evenifnothingisdirectlyaboveyou.

Waitforfurtherinstructionsorsignaltoevacuate.


LockdownProceduresOnemeansofsecuringtheschoolistoimplementlockdownprocedures.Theseproceduresmaybecalledforinthefollowinginstances:1)Lockdownwithwarning–Thethreatisoutsideoftheschoolbuilding;theschoolmayhavebeennotifiedofapotentialthreatoutsideofthebuilding(ex:chemicalspilloffcampus,civildisturbance,gunfireinvicinity,flood).2)Lockdownwithintruder–Adirectthreatisinsidethebuilding(armedintruder,hostagesituation,etc.).Lockdownwithwarningprocedures

• Buildingadministratorwillorderandannounce“lockdownwithwarning”procedures.Repeatannouncementseveraltimes.Bedirect.Codewordsleadtoconfusion.

• Bringpeopleinside.• LOCKexteriordoors.• Clearhallways,restroomsandlibrarythatcannotbesecured.• Pullshades.Keepstudentsawayfromwindows.• Controlallmovement,butcontinueclasses.Moveonannouncementonly.• Buildingadministratorwillannounce“allclear.”

Lockdownwithintruderprocedures(theseactionshappenrapidly)

• Buildingadministratorwillorderandannounce“lockdownwithintruder.”Repeatannouncementseveraltimes.Bedirect.Codewordsleadtoconfusion.

• Immediatelydirectallstudents,staffandvisitorsintonearestclassroomorsecuredspace.

o IfLockdownisinitiatedduringlunchorKEDSsnack,LOCKdoubledoors&coverwindowstoGardenGrill,turnoutthelightsandhavestudentssitquietlyonfloor/undertables.

• ClassesthatareoutsideofthebuildingSHOULDNOTenterthebuilding.MoveoutsideclassestoZenZonearea.

• Lockclassroomdoors&coverdoorwindows.• DONOTlockfrontdoor.• LOCKdoorstoplayground.• Movepeopleawayfromwindowsanddoors.Turnofflights.Bequiet.• DONOTrespondtoanyoneatthedooruntil“allclear”isannounced.• Buildingadministratorwillannounce“allclear.”


Shelter–In–PlaceProceduresShelteringinplaceprovidesrefugeforstudents,staffandthepublicinsidetheschoolbuildingduringanemergency.Areasofthebuildingareselectedtomaximizethesafetyofinhabitantsandwillvarydependingontheconditionscreatingdanger.Shelteringinplaceisusedwhenevacuationwouldputpeopleatrisk,orwhenconditionsinsidethebuildingaresaferthanconditionsoutsidethebuilding(e.g.,unhealthyairquality,environmentalhazard,blockedevacuationroute).Shelterareasmaychangedependingontheemergency.

• Identifysafeareasineachschoolbuilding.• Buildingadministratorannouncesthatstudentsandstaffmustgotoshelter

areas.• Bringallpersonsinsidebuilding(s).• Closeallexteriordoorsandwindows,ifappropriate.• Turnoffventilationleadingoutdoors,ifappropriate.• Teachersaccountforallstudentsafterarrivinginshelterarea.• Allpersonsremaininshelterareasuntilabuildingadministratororemergency

responderdeclaresthatitissafetoleave.

Ifallevacuationroutesareblocked:• Stayinroomandclosedoor.• Keepairascleanaspossible.

o Sealdoor.o Openorclosewindowsasappropriate.o Limitmovementandtalkinginroom.

• Communicateyoursituationtoadministrationoremergencyofficialsbywhatevermeanspossible.


II.ALPHABETICALINDEXOFEMERGENCYRESPONSEACTIONS

AccidentatSchool

q Staffactions:• Reportaccidenttohealthclerk,administratorondutyandfrontoffice.• Provideforimmediatemedicalattention(firstaid)includingperformingnecessary

life-sustainingmeasures(CPR,AED,etc.),untiltrainedemergencymedicalservicesarrives

• Forrelativelyminorevents,havestudentstakentoofficeorschoolhealthclerkforassistance

q AdministratororDesigneeactions:• Provideappropriatemedicalattention,call911ifneeded• Contactparents,guardiansasappropriatetoseekappropriatefollow-upservicesif

needed• Documentactionsandcompleteincidentreports

Assaultq Staffobservingtheincident:• Reporttoschooladministratorthetypeandnumberofinjuriesandifassailantis

stillinarea• Giveagooddescriptionoftheassailant(clothing,height,etc.)• Givelocationoftheassault• Ifassailanthasleftthebuildingonfootgivedirectionoftravel• Ifassailantleavesinavehicle,givedescriptionofvehicle,licensenumberand

directionoftravel• Administerfirstaid,andgetmedicalattentionifneededqAdministratororDesigneeactions:• IfthreatstillpersistsdeterminewhethertoinitiateLockdown• Call911ifwarranted,ornotifylawenforcement(requiredbyK.R.S.)• Givetypeandnumberofinjuries• Adviseifassailantisstillinbuildingorontheproperty• Givedescriptionofassailant• Givedirectionoftravelandtypeofvehicle• Documentactionsandcompleteincidentreports


BloodbornePathogens/InfectiousSubstancesq Administrator/StaffActions:• Exerciseappropriatecautionwheninformingothersaboutanindividualwithany

infectiousdisease(followHIPPAguidelines)• Makecertainthatthoseindividualswhocontactthechildonaregularbasisknow,

andinsistthat,theymaintainconfidentiality.Thoseindividualswouldinclude:o Principalo Schoolnurseo Teacherso Schoolsecretary

• Unlessdirectedbyaphysicianotherwise,allowtheindividualunrestrictedschoolattendanceandactivities.

o Ifachilddoesnothavecontroloftheirbodilyfunctionsandbodyfluids,ormaybiteothers,theirenvironmentshouldbemorerestricted

• DocumentactionsandcompleteincidentreportsTipsforTeachers:• Dailyactivities(includingsportsandclassroomfunctions)shouldnotbealtered

unlesscontactresultingincutsorinjuryiscommonorexpected• Ifastudentinjuresthemselvesandisbleedingtakethefollowingactions:

o Donappropriatepersonalprotectiveequipmento Bandagethewoundsecurelyo Isolateanycontaminateditemsforappropriatedisposal

BoardApproved:10/11/17

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BombThreat/TerroristicThreatening(CHECKLISTFORTELEPHONETHREATS=Lastpageindocument)q StaffActions:ReceivingaThreat:1.PhoneThreat• Allpersonnelwhoanswertelephonecallsfromoutsidesourcesshallbeprovideda

“ThreatReportChecklist”,tobeplacedwithineasyreachoftheirtelephone,onwhichisprintedinformationtoaskforandinformationtolistenforintheeventacallermakesabombthreat.

• Ifpossible,signalotherstaffmemberstolistenandnotifytheprincipalandpolice• CopyanyinformationdisplayedintheCallerID–photographifable• Writedowntheexactwordingofthethreat• Keepthecalleronthelineforaslongaspossible,usetheThreatChecklistto

gatherasmuchinformationaspossible• Recordthecallifthetelephoneorotheravailableequipmentallows• FillouttheThreatChecklistimmediately• Beavailableforinterviewswithanadministratorandotherpublicsafetypersonnel2.VerbalThreat• Iftheperpetratorleaves,notewhichdirectiontheyfled• Notifyanadministrator• Transcribethethreatexactlyasitwascommunicated• Notethedescriptionoftheperson(s)whomadethethreat:

o Name(ifknown)o Gendero Raceo Type/Colorofclothingo Approximateheightandweight(bodytype)o Hairandeyecoloro Voice(loud,deep,accent)o Otherdistinguishingfeatures

3.WrittenThreat• Iffoundwithinadocument,handlethedocumentaslittleaspossible.• Iffoundonaportion/componentofthestructure,etc.“Donottouch”• Notifytheprincipalandothersasappropriate• Rewritethethreatexactlyasisonanothersheetofpapernotingthefollowing:

o Date/time/locationthatthedocumentwasfound


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o Anysituationsorconditionssurroundingthediscovery/deliveryo Fullnamesofanyperson(s)whosawthethreat

• Securetheoriginalitem:Donotaltertheiteminanyway• Ifsmall/removable,placeinaclearplasticbag• Iflarge/stationary,securethelocation• Photographthedocumentandorobjectthatthethreatiswrittenon4.Electronic(SocialMedia)Threat• Leavethemessageopenonthecomputer• Notifytheprincipalandothersasappropriate• Print,photographorcopythemessageandsubjectline,notethedateandtimeq Administrator/DesigneeActions:• Assessthethreatinconsultationwithlocallawenforcement/EMSpersonnel• Conductbuildingsecurityscan• Determineifevacuationisappropriate(assureevacuationrouteandoffsite

locationissafeutilizingpolice)/EMSpersonnel• Ifnoevacuation,decideuponappropriateresponse• Determineappropriatecommunicationprocedures• Documentactionsandcompleteincidentreports

ChemicalMaterialSpill1.AccidentsoriginatingOUTSIDEthebuilding:q StaffActions:• Notifyadministratoronduty.• Movestudentsawayfromimmediatevicinityofdanger(ifoutside,reverse

evacuation)• Observewinddirectionbyobservingflagsorleavesandmovestudents

appropriatelyq Administrator/DesigneeActions:• InitiateShelterinPlace,shutoffHVACunits• Call911• Donotleavethebuildingunlessinstructedtodoso;ifyoumustevacuatebuilding

orgrounds,takecaretoavoidfumes


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2.AccidentsoriginatingINSIDEthebuilding:q StaffActions:• Notifyadministratoronduty.• MovestudentsawayfromimmediatevicinityofdangerqAdministrator/DesigneeActions:• ChecktheMaterialSafetyDataSheet(MSDS)todeterminetheurgencyof

situation• Call911ifwarranted• Initiateevacuationplan;avoidtheareawherethechemicalaccidentoccurredand

anyfumeswhicharepresent• Followstandardstudentassembly,accountingandreportingprocedures;modify

assemblyareaifneededtobeupwind,uphill,andupstreamfromthelocationofthespill

• Waitforinstructionsfromtheemergencyresponders• Donottakeunsafeactionssuchasreturningtothebuildingbeforeithasbeen

declaredsafe• Refrainfromlightingmatches,candles,orotherfireswhichcouldcausean

explosionorignitevolatilefumes• Documentactionsandcompleteincidentreports

EarthquakeBecauseearthquakescanstrikewithoutwarning,theimmediateneedistoprotectlivesbytakingthebestavailablecover.Allotheractionsmustwaituntilthetremorssubside.Ifpersonsareprotectedfromfallingobjects,therollingmotionoftheearthmaybefrighteningbutmaynotbedangerous.q StaffActions:Ifinside:• InitiateDrop,CoverandHold• Ifnocoverisavailable,getagainstinsidedoorwayorcrouchagainstinsidewall

andcoverhead;stayawayfromoutsidewalls,windowsorotherexpansesofglass,potentialfallingobjects

• Leavedoorsopentominimizejammingifthebuildingshifts• Donotattempttorunthroughbuildingoroutsideduetoriskoffallingobjects• Afterinitialshock,prepareforpossibleaftershock,thensuperviseevacuationand

standardstudentaccountingwhensignalisgivenoralarmsounds(avoidallhazards,i.e.,electricalwires,brokenglass,etc.)


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Ifoutside:• Movequicklyawayfrombuildingandoverheadelectricalwires• InitiateDrop,CoverandHold• Donotattempttoenterbuildinguntilauthorizedtodoso• Donotlightfiresortouchfallenwires• Afterinitialshock,prepareforpossibleaftershock,thensuperviseevacuationand

standardstudentaccountingwhensignalisgivenoralarmsounds(avoidallhazards,i.e.,electricalwires,brokenglass,etc.)

qAdministrator/DesigneeActions:• GiveDropCoverandHoldemergencycommand• GivesignalforevacuationprocedurestoAssemblyArea• ImplementEmergencyResponseProtocol• Documentactionsandcompleteincidentreports

Fire

Intheeventofafire:q StaffActions:• Pullalarm• SuperviseevacuationprocedurestooutsideAssemblyArea• Followstudentaccountingprocedures• Donotre-enterbuildinguntilbeinggivenpermissiontore-enterqAdministrator/DesigneeActions:• Call911• ImplementEmergencyResponseProtocol• Documentactionsandcompleteincidentreports


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GasLeakAllschoolpersonnel,includingcafeteriamanagersandcustodians,reportanysuspectedgasleaktoanadministratorimmediately.q StaffActions:• Notifyadministratoronduty• Movestudentsfromimmediatevicinityofdanger

qAdministrator/DesigneeActions:• Call911• Ifthegasleakisinternal,implementevacuationprocedures.Refrainfromlighting

matchesorcandles,anddonotturnoff/onelectricalswitches/equipmentincludingcellphones(remember,electricalsparkscantriggeranexplosion)

• Notifygascompany• Determinewhethertomovetoalternatelocation• Donotre-enterbuildinguntilbeinggivenpermissiontodosobyemergency

personnel• Ifthegasleakisexternal,allstudentsandstaffshouldremaininthebuildings;

o InitiateReverseEvacuationand/orShelter-in-Placeproceduresuntilfurtherinstructionsarereceived

• Documentactionsandcompleteincidentreports

HostageSituation/Kidnappingq StaffActions:• Notifyadministratoronduty• KeepallstudentsintheirclassroomsuntilfurthernoticeqAdministrator/DesigneeActions:• InitiateLockdown• Call911• Notifyallstudentsoutsidetheirclassrooms(includingthoseoutsidethebuilding)

toreporttothenearestsafearea• Undernocircumstancesshouldthestudentsbeevacuatedfromthebuilding

withoutapprovaland/orassistance• Ifthehostagetakercanbecontainedinonesectionofthebuilding,students

shouldbemovedfromexposedareastoasaferpartofthebuilding• Documentactionsandcompleteincidentreports


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SuicideIdeationsandSupport(DRAFTSAUSDPolicy)


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ThreatResponse(Includinghostagesituation,intruder,weapons)q StaffActions:• Initiatelockdown(ifable)• Call911(ifable)• Notifyadministratorondutyofsituation• Followlockdownprotocol• Waitforfurtherinstruction

qAdministrator/DesigneeActions:• InitiateLockdown(ifnotalreadycompleted)• Call911(ifnotalreadycompleted)• Followlockdownproceduresuntilclearancegivenbylocallawenforcement• Documentactionsandcompleteincidentreports

ThreatofHarm(IncludingActiveShooter)qStaffAction:• Initiatelockdownprocedures/barricadedoorifpossible• Ifnotinanareathatcanbesecured,runoutofthebuildingandasfarasyoucan

toasafelocation• Iflockdownandrunningawayaren’tpossible,attempttodisruptorincapacitate

thepersoncausingharm(thisisalastresort)qAdministrator/DesigneeActions:• Call911• Initiatelockdownprocedures• Attempttodetermine:

o Locationofthethreatandnumberofpersonsinvolvedo Physicaldescriptionofpersonsinharmo Numberandtypeofweaponsbeingusedo Documentactionsandcompleteincidentreport


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WeatherRelatedEmergencyWeatherWatches:• Indicatethatconditionsarerightfordevelopmentofaweatherhazard.• WatchescoveralargerareathanWarnings• WatchesareissuedbytheNationalWeatherServiceOfficeSevereStorm

PredictionCenterhoursbeforetheanticipatedeventisforecasttooccur.WeatherWarnings:• Indicatethatahazardisimminentandtheprobabilityofoccurrenceisextremely

high.• Warningsareissuedbasedoneyewitnessreportsoridentificationofspecific

severeweathersignaturesonDopplerRadar.• Warningsmaybeissuedwithinminutesofthearrivalofmostsevereweather

events.• Inthecaseofwinterstormwarnings,thosewarningsareoftenissuedhoursbefore

thearrivaloftheweathersystem.• ANOAAWeatherRadio,withbatterybackup,shouldbeinstalledinallschool

buildings.WeatherAdvisories:• Issuedwhenweatherisexpectedtodisruptnormalroutines,butisnotexpected

tobelifethreatening(e.g.,2-3inchesofsnow,densefog,etc.).• AdvisoryleadtimesarethesameasWatches.qAdministrator/DesigneeActions:• UponIssuanceofaWatchorAdvisory

o ActivateappropriatemembersofschoolEmergencyResponseTeamtobealertforpossiblechangeinweatherstatus.

o Monitorweatherreportsforchangeinconditions.o Initiateemergencyprocedureifnecessary.o Documentactionsandcompleteincidentreport.


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IV.DISASTERPREPAREDNESS

SchoolResponseTeamTheNationalIncidentManagementSystem(NIMS)wasadoptedbytheU.S.DepartmentofHomelandSecurityandisintendedforusebyallstateandfederalagencieswhenrespondingtoemergencies.Thesystemprovidesintegratedandcoordinatedmanagementguidelinesforalltypesofdisastersandemergencies.Mostfunctionsnecessaryforemergencyresponseinthecommunityarealsonecessary foremergencieswithintheschools.Incidentmanagementfunctionsbelowaredescribedinthecontextofaschoolsetting.INCIDENTCOMMANDER

ü Assessemergencyorthreatandimpacttostudents,staff,schoolproperty,andsurroundingcommunity.

ü ActivateemergencyplanandIncidentCommandSystem.ü EstablishaCommandPost.ü Implementstudent,staffandvisitorcounts.ü DevelopandcommunicatePlanofAction;updatestaffregularly.ü Consultwithemergencyresponders.ü Authorizeanyreleaseofpublicinformation.ü Beginstudentreleaseprocedures(whenitissafetodoso).ü Releaseteachersandstaffasappropriate.ü Declareendofemergency–initiaterecoverywhenappropriate.ü Makeprovisionsformentalhealthcounseling.ü Remaininchargeofyourcampusuntilreleasedbyfireorlawenforcement

incidentcommander.

SAFETYANDSECURITY

ü Lockgatesandallexternaldoors.ü Locate/control/extinguishsmallfiresasnecessary.ü Checkgasmeterand,ifgasisleaking,shutdowngassupply.ü Shutdownelectricityonlyifbuildinghasclearstructuraldamageoradvisedto

dosobyIC.ü Postyellowcautiontapearounddamagedorhazardousareas.ü Verifythatthecampusis‘lockeddown’andreporttoIC.ü KeepICupdatedofallactivitiesandprecautionstaken.ü Ensurethattheentirecampushasbeencheckedforsafetyhazardsanddamage.

Nodamageshouldberepairedpriortofulldocumentation,suchasphotographsandvideoevidence,unlesstherepairsareessentialtoimmediatelife-safety.

ü Routeparents,fire,rescue,police,etc.asappropriate.

FIRSTAIDECARE

ü Provideemergencyfirstaid.ü Keepsitecoordinatorupdatedonstatusofvictim(s).ü UpdateFirstRespondersuponarrivalatthescene.ü Keeplogofstatusofthevictim(s)andallaidadministered.ü Note:IntheeventofmultipleinjuriestheFirstAidCoordinatorwillmanagethe

FirstAidTeam.MembersoftheFirstAidTeammaybeanyadultswhohavereceivedFirstAid/CPRtraining.


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SEARCH&RESCUE

ü CoordinatetheeffortsofSearchTeamstoensureallareasoftheschoolcampushavebeensearched.

ü ProceduresforSearchingaRoom:1. Tapewillbeplacedonthedoorastheteamenterstheroomtoindicatethattheroomisintheprocessofbeingsearched.

2. Theteamwillsearchtheroom,movingclockwise.3. Whentheroomhasbeensearchedandcleared,theteamwillplaceasecondpieceoftapesothatalarge”X”willindicatethattheroomhasbeenclearedbytheteam.

4. Whenaninjuredvictimislocated,transmitthelocation,number,andconditionoftheinjuredtotheCommandPost.Donotusethenamesofstudentsorstaff.FollowdirectionsfromtheCommandPost.

5. Recordtheexactlocationofdamageandtriagetally(I=immediate,D=delayed,DEAD=dead)onthemapandreporttheinformationontotheCommandPost.

ü OncethePoliceandFireDepartmentshavearrived,thesearchteamcoordinatorwillreporthisorherfindingsandassistfirstrespondersasneeded.

ü KeeptheICupdatedonthestatusoftheteam’seffortandassistwiththeemergencyasdirected.

STUDENTSUPERVISION

ü Remainswithandsupervisesstudentsaftertheevacuation.Ideallyeachclassroomteacherissupervisinghis/herclass,butteacherswhoareneededonotherteamswillcombinetheirclassroomwithanotherteacher.

ü Organizeandsupervisestudentactivities.ü Note:Asotherteammembersarenolongerneededforotherassignments,

theywilljointheStudentSupervisionTeam.SupervisionTeammemberswillbereleasedforbreaksandwillbereleasedfromserviceattheschoolsitewhendeemedappropriatebytheIC.AllpersonnelnotassignedtoateamwillbeassignedtotheStudentSupervisionteam.

STUDENTRELEASE

ü AtthedirectionoftheIC,releasestudentstoauthorizedadults.ü Maintainalogofallstudentswhohavebeenreleasedandwhotheywere

releasedto.ü Setupaparentcontactarea(checkingate)withstudentemergencycardsand

appropriatepaperwork(signoutregister,studentcallslips).

COMMUNICATIONS

ü Prepareinformationfordistributiontoparentsandthecommunityü ImplementParentNotificationProcedures


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SCHOOLRESPONSETEAMDISASTERPROTOCOL

ActionStep Person/TeamResponsible

SignalalarmorPAannouncementtoevacuateallbuildings,Call911 Administrator/Staff

Ensureorderlyevacuationofstudents,staffandvisitors Teachers/SupportStaff

EstablishCommandPost IncidentCommander

Accountforallstudents,staffandvisitors IncidentCommander,StudentSupervisionTeam

EstablishPlanofAction IncidentCommander

CommunicatePlanofActiontoTeamLeaders IncidentCommander

Gatherinformationonscopeandextentofdamage(locations,floors,rooms,etc.) Safety&SecurityTeam

Utilitycheckfordamages;shutdownutilitiesifnecessary

Safety&SecurityTeam

Backupalldataonserversandshutdown ITStaff

ReportmissingstudentsandstafftoSearchandRescueteam IncidentCommander

Searchlocations,organizesupplies Search&RescueTeam

Developandimplementparentnotificationplan CommunicationsTeam

Establishmedicaltriagelocationforpossibleinjuries FirstAideCareTeam

Implementparentreleaseandreunificationplan StudentReleaseTeam

Updatestaffuntilconclusionofincident IncidentCommander

Routeemergencyresponsepersonnelandparenttrafficandmaintainstudentsupervision

Safety&SecurityTeam,StudentSupervisionTeam


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AppendixA:DRAFTSchoolResponseTeamOrganization2017-18INCIDENTCOMMANDERS/ADMINISTRATIVETEAM

MainBuilding1. SchoolDirector–KristinCollins2. NutritionalServicesSupervisor–SusanCooper3. KEDSDirector–KamilHazel

Annex1. DirectorofOperations–VanessaBesackMoyle2. AnnexCoordinator–JessicaChavez3. KEDSAdministrator–MiriamRodriguez

SAFETY&SECURITYTEAM

MainBuilding1. Maintenance–EnriqueLuna/MiguelMorales2. KitchenStaff&LunchSupervisors3. KEDS–TerrieRivera,NestorBarrios

Annex1. Maintenance–EnriqueLuna/MiguelMorales2. HRManager–RosalindaVargas3. KEDS–PattyLeedom,MicaelaPenaloza

SEARCH&RESCUETEAM

MainTeam-1stFloor1. TerrieRivera2. KarinaRodriguez3. PabloMaggi

MainTeam-2ndFloor1. MarlynneCarrera2. MaryelGonzalez3. MaggieMartinez

AnnexTeam1. KinderAide–FebeBarrera2. KinderAide–AraceliDuenas

KEDS–TerrieRivera,NestorBarrios KEDS–PattyLeedom,MicaelaPenaloza

FIRSTAIDECARETEAM

MainBuilding1. HealthClerk–ShelbyHickey2. Coordinators–EricaVicario,NicoleKubasek3. KEDSReceptionist–GenesisRodriguez

Annex1. Receptionist–MariaAmezcua2. TKAide–SoniaAngeles3. KEDSReceptionist–KeniaSevilla

STUDENTSUPERVISIONTEAM

MainBuilding1. ClassroomTeachers2. UnassignedStaff3. KEDSTeachers

Annex1. ClassroomTeachers2. KEDSTeachers

STUDENTRELEASETEAM

MainBuilding1. AttendanceClerk–MirnaHernandez2. Receptionist–MannyRodriguez3. MusicTeacher–GabyPerez-Ugalde4. Librarian–MaryPastrana5. Counselor–GabrielCastrillon6. KEDSDirector–KamilHazel

Annex1. LeadAide–AngieLopez2. Accountant–MarissaMuniz3. KEDSAdministrator–MiriamRodriguez

COMMUNICATIONSTEAM

MediaSpecialist(KarlaPineda)&DirectorofOperations(VanessaBesackMoyle)


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AppendixB:MAINBUILDINGEVCUATIONROUTESTOEXITDOORS


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AppendixC:MAINBUILDINGEVACUATIONROUTESFROMEXITSTOASSEMBLYAREA


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AppendixD:ANNEXEVACUATIONROUTESTOEXITSANDASSEMBLYAREA


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APPENDIXE:STUDENTRELEASEPLANIntheeventthatanemergencyoccursonornearaschoolsite,parents(orguardians)mustreporttotheschoolsiteandadheretothefollowingproceduresrequiredforreleasingastudent,includinga

(1)asafeandsecurecheck-inareaforparents,(2)aseparateareadesignatedforthereunificationofparentsandchildren,and(3)asafeandsecureexitforparentsandchildren.

Preparation• Atthestartoftheschoolyear,prepareanemergencybinsandbinderscontainingcopiesof

StudentEmergency/MedicalInformationCards,listsofallstudentandstaffnames,pre-printedsignswithlettersA–Z,sharpiemarkers,pens,andtape.

• Emergencybinsandbindersshouldbeupdatedonaroutinebasis.Reunification&Release• Setuptwotablesinsidethedesignatedcheck-inarea.

o OnetablewillbedesignatedforstudentswithlastnamesbeginningA–M.o ThesecondtablewillbedesignatedforstudentswithlastnamesbeginningN–Z.

Eachtablewillhavetwobinderswithallstudents’namesandStudentEmergency/MedicalInformationCards.

o Eachtablemustbeclearlyandadequatelymarkedwiththeappropriateletters.• Parentsorguardiansarrivingtotheschoolsitemustwaitintheappropriatelineandbeable

toidentifytheirchildbynameforpick-up.• Aschoolstaffmemberwillberesponsiblefordirectingparentstotheappropriatelines.• Schoolstaffmembersworkingatthetableswillhighlightstudents’namesinthe

appropriatebinderandverifytheparentorguardianname.• Onlycontactslistedonthestudentemergency/medicalinformationcardmaypickupa

child.• Parents/GuardiansmusthaveavalidIDand/orberecognizedParents/Guardiansofthe

studentbyaschoolstaffmember.• Highlightingthestudents’namewillindicateaparentorguardianhasarrivedtopickupthe

student.• Onceparents/guardianshavearrived,arunnerwillnotifythechildandescortthemtothe

reunificationarea.• Parent/Guardianwillsignnexttostudents’highlightedname.• Afterparents/guardiansarereunitedwiththeirchild,schoolstaffwillescortand/ordirect

theparent/guardianandchildtotheexitarea(theexitareashouldnotbethesameasthedesignatedcheck-inarea).

• StaffmembersshouldbeplacedattheexitareawithcopiesoftheStudentEmergency/MedicalInformationCards.Allparents/guardiansshouldbecross-referencedontheemergency/medicalinformationcardpriortoexitingthesite.


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AppendixF:STUDENTSAFETYANDPARENTNOTIFICATIONTheCommunicationsTeamwilldeterminethemeansandimmediacyofcommunicationdependingonthescopeoftheeventandonthepotentialoractualimpacttothesafetyofstudents.Whileit’sdifficulttodescribeallpossiblescenarios,thefollowingcanbeusedaguidetogaugetheschool’slevelofnotificationandsystemsusedtocommunicatewithfamilies:

ImpactLevel NotificationResponse

ALowImpactIncident:Posesnoorminimalrisktothesafetyoftheschool.Therearenodisruptionstoregularschoolactivities,andtheincidentisanisolatedonethatdoesnotimpactmorethanonestudent.Includesplannedemergencydrills•Example:Anaccidentrequiringmedicalemergencyresponse,orfiredrill.NOTE:

Notallincidentswillwarrantaschoolwidenotification.

• ClassDojomessagesentbyadministratorandpostedmessageonschoolwebsitebyMediaSpecialist.

AModerateImpactIncident:Posesamoderaterisktotheschool.Resultsinsomedisruptiontoschoolactivitiessuchasachangeofscheduleorcancellationofsomeactivities.•Example:Anairqualityalertorpoweroutage.

• Email• Textmessage*• PostedmessagesonschoolwebsiteandClassDojo

AHighImpactIncident:Theincidentposesasignificantrisktothesafetyofthestudents,whichresultsinasignificantdisruptiontoschoolactivities,changeofschedule,evacuation,cancellationofactivitiesandimpactsmanystudents.•Example:Anarmedintruderinschoolorearthquakeresultinginbuildingdamage.

• Phonemessage• Textmessage• PostedmessagesonschoolwebsiteandClassDojo

Inthecaseofahigh-impactemergencysituationinaschoolorataschool-sponsoredactivity,accesstothescenewillbelimitedandcontrolledbyfireorpoliceofficials.Toensurethateveryparenthasthemostaccurateaccountoftheemergencysituation,parentsmustkeeptheircontactinformationuptodateinPowerSchool–thestudentdatasystem.Parentsareencouragedtoremainclosetotheirsourcesofcommunication,whetherphoneoremail,toensuretheyarereceivingaccurateandtimelyupdatesontheemergencyfromschooldivisionstaff.WhenOCEAAcommunicatestoparentsthattheschoolemergencyhasended,directionwillbeprovidedonhowparentswillreunitewiththeirchild.Parentswillbedirectedtoaspecificcheck-inarea.Itisimportantthatparentsfollowthesedirectionsforthesafetyofallstudents,staffandparents.Astudentcanonlybereleasedtoanadultthatisdocumentedasanemergencycontact.Non-custodialparentsmustbelistedinthestudentinformationsystemwitharelationshiptothestudentthathasmailingrightsandshowproperidentification.Ifanevacuationoccursduringtheschoolday,thereisapossibilitythatthestudentswillreturntoschoolandnormaldismissalwillresume.ParentswillbeadvisedtorelyonOCEAA'sinformationandmonitortheirphonesoremailcloselytoensuretheyarereceivingaccurateandtimelyupdatesontheemergencyfromschoolstaff.Studenttextsandsocialmediacancauseconfusionandfurtherdisruptsafetyprotocols.*Inthenearfuture,OCEAAplanstousetheSchoolMessengertextmessagingserviceasoneofitstoolsfornotifyingparentsofemergencysituations.


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AppendixG:POST-CRISISINTERVENTIONPROCEDURES

• Assessthesituationtodeterminetheneedforpost–crisisinterventionsforstaff,studentsandfamilies.

• Providepost–crisisbriefingsforstaff,studentsandfamiliesasappropriate. • Re–establishschoolandclassroomroutineasquicklyaspossible. • Considerinterventions:

o Defusing–Providedefusingsessionsforstudentsandstaffasquicklyaspossible

aftertheemergency.Defusingsarebriefconversationswithindividualsorsmallgroupsheldsoonafteranincidenttohelppeoplebetterunderstandandcopewiththeeffectsoftheincident.Defusingshouldbeconductedbytrainedindividuals.

o Debriefing–Conductcritical-incidentstressdebriefing(CISD)threetofourdaysafter

theemergency.CISDisaformalgroupdiscussiondesignedtohelppeopleunderstandtheirreactionstothestressofaneventandtogivereferralinformation.Itmustbemodifiedforstudent’sdevelopmentallevel.CISDshouldonlybeconductedbytrainedprofessionals.

o Counseling–Providegriefcounseling.

• Provideon–goingsupportasnecessaryforstaff,studentsandfamilies.• Monitorandsupportstaff.• Provideongoingopportunitiesforchildrentotalkabouttheirfearsandconcerns.They

mayhavemorequestionsastimepasses.• Identifyandmonitorat–riskstudents.• Provideindividualcrisisorgriefcounseling,ifnecessary.• Conductoutreachtohomes.• Providefollow–upreferralforassessmentandtreatmentifnecessary.


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AppendixH:CHECKLISTFORTELEPHONETHREATSIfyoureceiveatelephonedthreat(bomb/chemical/other):

• Remaincalm. • Donothangup.Keepthecalleronthelineaslongaspossibleandlistencarefully. Askthe

followingquestions: o Whereisthebomb/chemicalorotherhazard? o Whenwillitexplode/beactivated? o Whatdoesitlooklike? o Whatkindofbomb/hazardisit? o Whatwillcauseittoexplode/activate? o Whatisyourname? o Didyouplacethebomb/hazard?WHY? o Whereareyou?

• Exactwordingofthethreat:__________________________________________________• Ifvoiceisfamiliar,whodiditsoundlike?________________________________________ • CallerIDinformation:Checkallthatapply

Male Female Adult Juvenile Age

• Callorigin:Checkallthatapply

Local Longdistance Internal Cellphone

• Caller’svoice:Notepatternofspeech,typeofvoice,tone.

Calm Excited Loud Soft Deep Nasal

Raspy Distinct Slurred Normal Crying Laughter

Slow Rapid Disguised Accent Lisp Stutter

Drunken Familiar Incoherent Deepbreathing

• Backgroundsounds:Checkallthatapply.

Voices Airplanes Streetnoises Trains Quiet Bells

Clear Static Animals Party Vehicles

Horns Housenoises PAsystem Music Factorymachines

Motor Phonebooth Other:

• Threatlanguage:CheckallthatapplyWell-spoken(educated) Foul Taped Incoherent Irrational Messageread

fromscript

• Didcallerindicateknowledgeofthebuilding?• Givespecifics:________________________ • Personreceivingcall:______________Phonenumberwherecallreceived:____________ • LEAVEYOURPHONEOFFTHEHOOK.DONOTHANGUPAFTERCALLERHANGSUP.

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