Oracle How to Prepare Mass Additions_Populate FA Data in Oracle v2

7/26/2019 Oracle How to Prepare Mass Additions_Populate FA Data in Oracle v2

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Finance Ofshore Desktop ProcedureFixed Assets

Finance Offshore Desktop

Procedure

Population of FA data in Oracle

Final

Hardcopy printouts of this file should be treated as reference only. It is the user’s responsibility to validate that

the hardcopy represents the most current revision by consulting the online reference or the relevant documentation

center.

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DOCUMENT REVISION HISTOR

Revision No. Revision Details Date Author Approver

Draft Draft initial document 5/18/2012 Krystel

Draft Revie initial document 5/22/2012 Krystel

2.0 !eer Revie 8/0"/2012 Krystel Rinel

2.1 #upervisor$s Revie Krystel Rolly2.2 %inali&ed Krystel Arvin

".0 %inali&ation Revie Krystel Kevin

".1 'pdate to (urrent #tate

".2 )dit title pa*e

Please highlight using different colors for any changes made or new chapters or paragraph inserted in the document details. Then

update revision series number, the revision details, the date, your name as author and approver. Kindly Attach latest mail approval.

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Popu!ation of F" data in Orac!e

S#ste$ "ccess Re%uired&

!n "ase, #cel, !utloo$, !racle %i#ed Assets &uper 'ser

O'(ecti)es*Po!ic# State$ent&

This is a part of the (ass addition process where in information found in the %A& form will

then be populated in !racle. The process covers merging ) splitting of invoice lines,

changing *ueue status from +ew, to !n hold, Post ) elete.

This phase also includes review, if the asset is for posting, cost ad-ustment ) deletion.

E)ent Dri)er&

This process is performed on a daily basis until !" of day /012 of the closing schedule

+!ossar# Ter$s&

Asset Key

%ind (ass Additions

%i#ed Assets learing Account

(ass Addition reate

(ass Addition reate 3eport

(ass Addition &ummary

"cron#$s&

AP 4 Accounts Payable

30 apital #penditure 3e*uest

%A& 4%i#ed Asset &ystem

56 4 5eneral 6edger

P! 4 Purchase !rder

Inde, -e#.ords&

%A& forms, copy of Invoices, email attachments ) 3

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POPULATE DATA IN ORACLE

I. Oracle Work list

A. In Navigator List: CLICK: SITEL FA-USER

B. Go to MASS ADDITIONSC. Click REARE MASS ADDITIONS

II. Window Name: ind !ass Additions

A. Go to Invoic!: "rovi#! Invoic! $%E&a'"l!: (FR)FFK*B. CLICK: Fin#

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AA

BB

CC




III. Window Name: !ass Additions "#mmar$

A. CLICK: O"!nB. C+ANGE: ,UEUE ro' NE. to ON +OLDC. Fill in: Sa'! inor'ation n!!#!# as in#icat!# in DTP# 01.2-FA-Prepare Mass

Addition: Creation of FAS form_ I. ASSET ADDITI! DATA_".

c.% CATEGOR/ It0s t1! Ass!t T2"!

c.& E(ENSE ACCOUNT

t1! co#ing string o t1! ass!t

c.' DATE IN SER3ICE can 4! a "ast5 c6rr!nt5 or 6t6r! #at!7 invoic! #at!

c.( LOCATION Sit! as to 81ic1 "12sical ass!t is locat!#

c.) COST Total a'o6nt o t1! ass!t

c.* COMMENTS G!n!ral #!scri"tion o t1! ass!t or stat6s 812 ass!t is On

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AA

BB

BB

c.%c.%

c.&c.&

c.'c.'

c.(c.(

c.)c.)

c.*c.*

DD




1ol#

l!as! s!! !&a'"l! 4!lo8 o #!scri"tion o t1! Ass!t t1at 2o6 can"rovi#! in Co''!nt Fi!l#:

Com+#ter E,#i+ment #rnit#re -it#res

Tele

SER3ER A9C C+AIR I +ONE

LATO CCT3 S/S TA;LE FA(MAC+INES

DESKTO COMUTER CENTRALI<ED US S/S CA;INET

MONITOR GENERATOR LOCKER

ROUTER RINTER

RO=ECTOR

SCANNER

AER S+REDDER

D. CLICK: Ass!t D!tailsE. Fill In:

e.% SERIAL NUM;ERS is a 6ni>6! s!>6!nc! o n6'4!rs an#9or l!tt!rs7

rovi#! i stat!# in invoic! E&a'"l!: s!rvic! tags5 s9n5 s!rial$

e.& MANUFACTURER "rovi#! i stat!# in invoic! or 2o6 can r!s!arc1 on t1! int!rn!t

e.' DESCRITION in#icat!s #!tails o ass!t lik! 6nits5 4ran#5 ? 'o#!l7 6s6all2in#icat!# in t1! invoic! co"2

e.( ASSET KE/- Also call!# CER$7 i!l# r!>6ir!# in Oracl!

N6'4!r giv!n on a s"!cii!# "ro@!ct 81ic1 cost is 'or! t1an

B5 e.) UNITS: stat!s n6'4!r o ass!ts "6rc1as!7 s1o6l# 4! !>6al to t1! total

6nits o t1! invoic!

/e reminded t$at in terms of items t$at $as no spe%ifi%&'antitati(e (a)'e )i*e +,IM "+DI 'se 1/ as 'nit

e.* MODEL NUM;ER is 6s!# to #i!r!ntiat! on! "ro#6ct in a s!ri!s ro' anot1!r7

rovi#! i stat!# in t1! invoic!

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e.%e.%

e.&e.&

e.'e.'

e.(e.(

e.)e.)e.*e.*




. CLICK: DONE

If an in(oi%e )ine is more t$an 1 t$e fo))oin )ines s$o')d e meredor sp)it dependin on t3pe of asset. P)ease see DTP Mered and Sp)itMass Additions for Detai)s.

0. CLICK: M!rg!1. CLICK: Icon7 onc! s!l!ct!# ,6!6! 8ill 4! c1ang!# ro' NE. to

MERGEI. C+ECK: Total M!rg!# Cost i it0s !>6al total invoic! a'o6nt in FAS or's2. CLICK: Don!

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00

II

11

22

33

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3. CLICK: Sav!

4o'5)) t$en forard %omp)eted FAS forms to 3o'r Senior A%%o'ntantfor re(ie6 on%e %$e%*ed &'e'e stat's i)) t$en e %$aned from !,+D to PST

P)ease see DTP for De)etions Mass De)etions for items t$at o')de %onsider for de)etions in FAS

n%e a)) of t$e s'mitted FAS forms $a(e een re(ieed6 3 da3 -7 of %)osin s%$ed')e 3o' %an no r'n DTP#07-FA-Post Mass Additions

End of procedure

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Oracle How to Prepare Mass Additions_Populate FA Data in Oracle v2

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